**The Polish Community School Portsmouth Polska Sobotnia Szkoła** **Registered Charity Number 1159555** **Annual Report and Accounts** **For the Year Ended 31[st] August 2020** ## **The Polish Community School Portsmouth** **Polska Sobotnia Szkoła** **Registered Charity Number 1159555** **Charity Information** **Trustees:** Kamila Krajewska Jacek Kopecky **Charity Number:** 1159555 **Charity’s Principal address:** **Independent examiner:** Louisa Burton University of Portsmouth Richmond Building Portland Street PO1 3DE ## **The Polish Community School Portsmouth** ## **Polska Sobotnia Szkoła** ## **Registered Charity Number 1159555** ## **Annual Report** ## **For the year ended 31 August 2020** ## **Objectives and activities** Our school provides education of Polish language, elements of history, geography, maths, culture and traditions to children with Polish heritage and children who would like to learn Polish and about Poland. We organise theatre trips, educational outings and other activities that complement pupil's education and development in mainstream schools. We prepare children for the Polish GSCE exams. ## **Achievements and performance** ## **Plans for the future** We are planning to re-open school for all pupils in September 2021, subject to Government Covid-19 Guidelines and Restrictions. The School Applications for year 2021/2022 can now be submitted on-line, we expect the number of pupils to reach approx. 100. We are also going to continue assisting children in preparation for their GSCE exams and expand number of trustees who will be able to offer school their time, skills, and support school’s growth for the benefit of all the pupils. ## **Financial Review** The biggest expense for the school is the cost of class hire which has been partially funded by the SWP. Unfortunately, it still remains unclear whether the funding will be available for the school year 2021/2022. ## **Financial Position** The trustees report incoming resources for the year of £25,320. All incoming resources were unrestricted. The charity does not carry out any significant public fundraising activities. Net incoming resources in the year amounted to £1,382. At 31st August 2020 reserves were £16,972 of which none represented restricted funds. ## **Reserves Policy** It is the policy of the charity that unrestricted funds which are not represented by fixed assets or have not been designated for a specific use should be maintained at a level equivalent to between 3- and 6- month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. These reserves at 31st August 2020 stood at £16,972, which is comfortably within this range. ## **Structure, Governance and Management** ## **Governing Document** The charity is a charitable incorporated organisations registered with the charity commission and is governed by its Constitution of a Charitable Incorporated Organisation. ## **Trustees** Persons wishing to stand as trustees are nominated by an existing trustee and names are put forward at the annual general meeting for election. The maximum number of trustees shall be 15 and the minimum shall be 2, being either a) elected at the annual general meeting (there being no more than ten such elected Trustees in total) and who shall hold office from the conclusion of that meeting; Or b) Co-opted by the Trustee Board The trustees who served during the year are listed on the charity information page. ## **The Polish Community School Portsmouth** ## **Polska Sobotnia Szkoła** ## **Registered Charity Number 1159555** ## **Annual Report Cont.** ## **For the year ended 31 August 2020** Newly appointed Trustees are provided with a comprehensive induction to the charity through the provision of training courses and mentoring by established trustees. ## **Organisational Structure** Overall control of the charity rests with the Trustee board, with the trustees as officers. ## **Summary** General financial situation of the school remains stable but with no guarantee of funding from SWP and additional cost of COVID-19 PPE, the financial results at the end of the school year 2022 may be affected. ## **Annual Report Approved by:** ## **Kamila Krajewska - Trustee** **Jacek Kopecky - Trustee** **Date: 31.05.2021** ## **The Polish Community School Portsmouth** ## **Registered Charity Number 1159555** ## **Statement of Financial Activities For the year ended 31 August 2020** |**Statement of Financial Activities**
**For the year ended 31 August 2020**||||| |---|---|---|---|---| ||**Unrestricted**|**Restricted**|**Total 2020**|**Total 2019**| |Income||||| |**Charitable Activities:**||||| |School Fees|19,573|-|19,573|22,574| |Deposits|380|-|380|560| |Afterschool Club Fees|485|-|485|-| |Theatre Trip Income|1,010|-|1,010|1,026| |Founding from SWP|2,114|-|2,114|-| |Christmas Party Tickets (Mikolajki)|1,474|-|1,474|1,575| |Christmas Nativity Craft Sale|200|-|200|-| |Farm Trip Income|-|-|-|844| |Payments for textbooks|-|-|-|1,010| |Reimbursement (fuel costs)|-|-|-|560| |**Donations:**||||| |Lottery Income|566|-|566|456| |Donations|900|-|900|4,623| |**Total Income**|**26,702**|**-**|**26,702**|**33,228**| |**Expenditure**||||| |**Charitable Activities:**||||| |Classrooms hire|4,466|-|4,466|5,748| |Theatre Trip|1,660|-|1,660|2,193| |Teachers invoices|14,494|-|14,494|12,198| |School Books|1,447|-|1,447|982| |Miscellaneous including cash|786|-|786|3,033| |Christmas Party Costs|1,721|-|1,721|963| |Insurance|167|-|167|152| |Deposits returned|120|-|120|-| |Memberships|480|-|480|105| |Cleaning|72|-|72|-| |Web and Software Costs|207|-|207|178| |Children’s Workshops|-|-|-|265| |Coach Hire|-|-|-|600| |Tour ticket purchase|-|-|-|947| |DBS Checks|-|-|-|141| |**Total Expenditure**|**25,620**|**-**|**25,620**|**27,505**| |**Net Surplus / (Deficit)**|**1,082**|**-**|**1,082**|**5,723**| |---|---|---|---|---| |**Reserves at 1 September 2019**|**15,590**||**15,590**|**9,867**| |**Reserves at 31 August 2020**|**16,972**||**16,672**|**15,590**| |**The Polish Community School Portsmouth**||||| |**Polska Sobotnia Szkoła**||||| |**Registered Charity Number 1159555**||||| |**Statement of Financial Position**||||| |**As at 31st August 2020**||||| ||**2020**|**2019**||| |**Current Assets**||||| |Bank Balance|16,972|15,590||| |**Total Net Assets**|**16,972**|**15,590**||| |**Reserves**||||| |Unrestricted Reserves|16,972|15,590||| |**Total Reserves**|**16,972**|**15,590**||| **Accounts approved by: Kamila Krajewska - Trustee Jacek Kopecky - Trustee** **Date: 31/05/2021** ## **The Polish Community School Portsmouth** ## **Registered Charity 1159555** ## **Independent Examiner’s Report on the Accounts** ## **For the year ended 31st August 2020** I report to the trustees on my examination of the accounts of the charity for the year ended 31[st] August 2020 which are set out on pages 2 to 6. ## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER** The charity trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable trustees given by the Charity Commission under section 145(5)(b) of the Act. ## **BASIS OF INDEPENDENT EXAMINER'S STATEMENT** An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. ## **INDEPENDENT EXAMINER'S STATEMENT** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Louisa Burton University of Portsmouth Richmond Building Portland Street Portsmouth PO1 3DE .2610312021...................