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2020-08-31-accounts

SUMMERTIME NURSERY AND PRE-SCHOOL

TRUSTEE'S REPORT AND UNAUDITED ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2020

Registered Charity No 1159532

SUMMERTIME NURSERY AND PRE-SCHOOL

CONTENTS

Page
Legal and administrative information 1
Report of the trustees 2-5
Independent examiners report to the trustees 6
Statement of financial activities 7
Balance sheet 8
Notestotheaccount 9-13

SUMMERTIME NURSERY AND PRE-SCHOOL

LEGAL AND ADMINISTRATIVE INFORMATION

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||||||||| |---|---|---|---|---|---|---|---| |Charity|Number|1159532| |Business address|The Thomas|Hardye|School| |Queens|Avenue| |Dorchester| |Dorset| |DT1|2TE| |Officers| |Chairperson|S|Scott|(resigned|19|December|2020)| |Mrs V|Smyth|(appointed|22|March|2020)| |Treasurer|Mr|K|Plummer|(resigned|30|April|2020)| |Mr|S|Noble|(appointed|18 August|2020)| |Secretary|Ms A Jones|(resigned|19|December|2020)|

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||||||||||| |---|---|---|---|---|---|---|---|---|---| |Trustees| |Mrs|V|Solanki| |Mrs|E|Farmiloe|(resigned|27|August|2020)| |Mrs|N|Coakley|(resigned|31|July|2020)| |Mr|K|Plummer|(resigned|30|April|2020)| |Mrs|K|Holdcroft|(resigned|2|May|2020)| |Mrs|L|Cole|(resigned|21|February|2020)| |Mr|R|Cole|(resigned|21|February|2020)| |Mrs Z|Whitefield|(appointed|18|August|2020,|resigned|13|May|2021)| |Mrs|N|Green|(appointed|22|March|2021)| |Dr G|Hurlstone|(appointed|22|March|2021)| |Mrs|J|Stoker|(appointed|18|February|2021)| |Mrs|N|Laga|(appointed|22|March|2021)| |Professional|advisors| |Bankers|Barclays|Bank|PLC| |10|South|Street| |Dorchester| |DT1|1BT|

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Independent examiner

E M Northover FCCA CTA ATT Ward Bosence 443 Ashley Road Parkstone Poole BH14 OAX

1

TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2020 aCeeran aan evP Ee The trustees present their report and the accounts for the year ended 31 August 2020. The accounts have been prepared in accordance with the accounting policies set out on page 8 and comply with the charity's governing documents, applicable law and the Statement of Recommended Practice "Accounting and Reporting by Charities” 2015.

Organisation

The management of the charity and its assets is vested in the elected committee.

Structure, governance and management

Summertime Nursery and Pre-school registered as a Charitable Incorporated Organisation on 8 December 2014 (No 1159532) and is governed by the constitution of Pre-school Learning Alliance, which was prepared in December 2014. It is managed by an elected committee of parents.

Objectives and activities of the association

The objects of the association for the public benefit are to:-

The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives of the charity and in planning future activities.

Achievements and performance

Income generated in the year was more than the expenses which resulted in a net inflow of funds for the period therefore the charity's funds at the end of the period compared to the start of the period have increased.

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SUMMERTIME NURSERY AND PRE-SCHOOL TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2020

SEE

Chairpersons statement

Summertime’s aim is to provide the highest quality of childcare for the local, school and extended community, in Dorchester. We work hard to achieve this aim through continuous development of our excellent staff team, the commitment of our trustees to improve the management of the charity, and by nurturing our relationship with parents and carers. The trustees place great emphasis on funded training for staff and resources for children. As ever, there have been changes among the Board with Trustees stepping down and new Members joining. V Smyth and S Noble joined in August 20. This year has been challenging due to the COVID pandemic beginning in March 2020. Nurseries were allowed to remain open for Key Worker children only, however, it became apparent after a few days that the number of children attending made the Nursery financially unviable to remain open. Initially, there were concerns over a lack of access to full furlough and the threat of reduced government funding. Parents were consulted and kept informed by the management team throughout the closure and subsequent reopening of the nursery at the beginning of June 2020. During this time, the management team took the difficult decision to make one redundancy in May 2020.

Despite the reopening of the nursery as per government guidance, numbers remained lower than usual as some parents chose to keep their children at home. The nursery was able to access normal funding and full furlough which provided greater flexibility. Nursery funding only provides part of the income and fewer children has meant that careful financial management has been required in order to limit the amount of reserves that have been used. There were additional costs throughout the year associated with the need to purchase PPE, sanitiser and other safety equipment such as acrylic barriers between desks. Staff attendance has remained high and there have been only a few incidences of staff needing to self-isolate with only one staff member testing positive throughout. They were not in contact with the children and there have been no cases among the children or need to shut the nursery. The Committee are exceptionally grateful to all the staff for their hard work throughout these difficult times.

As is to be expected, there have been some staffing changes throughout the year. Kayleigh Hathaway went on maternity leave in February 20 and later chose not to return to work in September 20. Ms Nicole Chutter left in May 20. Ms Tammy O’Malley, Rebecca Harris and Chloe Higgins joined throughout the year. The management team were able to recruit two full time staff alongside a third part time staff member with the option to increase the hours to full time at a later date. Pupil increases in September have meant that this option has been now been taken up. Recruitment was successful in that the staff gained are well qualified and experienced, though this is the exception rather than the rule and recruitment in the sector remains difficult. Core experience among the team remains strong. Staffing throughout has been managed according to risk — for example, on the basis of a health and safety risk assessment for individual or family health concerns or childcare responsibilities.

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TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2020

Chairpersons statement continued

The management team have communicated consistently with parents throughout the pandemic, providing reassurance and information whilst dealing with frequently changing guidelines and rules. Bubbles were implemented and children transitioning to school were unable to take part in the usual activities. The staff have tried to make things as normal as possible, with adapting events where possible, for example, holding an outdoor graduation ceremony and decorating safety visitors with stickers in order to make measures easier forthe children to adapt to. Parents were unable to visit the nursery prior to arranging for their children to attend but settling in was managed. The children have remained happy and seem largely unaffected by the disruption.

The buildings have been updated during the year. The outdoor leanto has been adjusted to create more indoor space for the children. Three walls, security doors, windows, fire call points and smoke detectors have been added. Emergency lighting is still awaited. There were issues with the first contractor and remedial work was completed in the subsequent financial year.

Summertime continues to go from strength to strength, with a consistent and dedicated staff team ably led by the Nursery Manager. Numbers are continuing to recover and the nursery remains popular. The staff have worked incredibly hard and have put the safety and wellbeing of the children first at all times. This has been a difficult time for all and the Committee are incredibly proud and thankful to the Nursery Team.

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TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2020

Financial activities and affairs

As a charitable organisation all funds are re-invested in the quality of care provided to the children, and this year we have continued in our re-investment in both the facilities and resources

Reserves policy

The nursery’s reserves are maintained at a minimum level of three month’s costs. The trustees are actively involved in budget setting and forecasting, and in the last financial year have established new processes and reporting mechanisms to provide greater clarity on reinvestment into the setting.

The trustees are committed to ensuring the charity generates sufficient funds to meet its charitable objectives.

Approved by the committee of the management on Ol | O+ 20 ]m™ \

Chair of Trustees V Smyth

5

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020

| report on the accounts of the Charity for the year ended 31 August 2020 which are set out on pages 6 to 12.

Respective responsibilities of the trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this period under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiners unqualified statement

In connection with my examination, no other matter has come to my attention:

E M Northover FCCA CTA ATT Date: 14th July 2021

Ward Bosence 443 Ashley Road Parkstone Poole BH14 OAX

6

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2020

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|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |Unrestricted|Restricted|Total|Unrestricted|Restricted|Total| |Funds|Funds|Funds|Funds|Funds|Funds| |2020|2020|2020|2019|2019|2019| |Notes|£|£|£|£|£|£| |Incoming|resources| |Incoming|resources from|generated|funds| |Voluntary|income|2|-|-|-|-|-|-| |Investment|income|3|267|-|267|161|-|161| |Incoming|resources|from|charitable|activities|-| |Childcare|provision|and|education|4|291,089|-|291,089|276,758|-|276,758| |Total|incoming|resources|291,356|-|291,356|276,919|-|276,919| |Resources|expended| |Charitable|activities|5|255,089|-|255,089|246,008|-|246,008| |Governance|costs|6|4,850|-|4,850|4,670|-|4,670| |Total|resources|expended|259,939|-|259,939|250,678|-|250,678| |Net movement|in|funds|31,417|-|31,417|26,241|-|26,241| |Reconciliation|of funds| |Total|funds|brought|forward|123,611|-|123,611|97,370|-|97,370| |Total funds carried|forward|155,028|-|155,028|123,611|-|123,611|

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7

BALANCE SHEET

AS AT 31 AUGUST 2020

Unrestricted Unrestricted
Funds Funds
2020 2019
Notes £ £
Fixed assets
Tangible fixed assets 8 5,809 5,269
5,809 5,269
Current assets
Debtors 9 1,320 1,557
Cash at bank and in hand 10 150,447 117,835
151,767 119,392
Creditors:amounts fallingdue within one year
11 2,548 1,050
Net current assets 149,219 118,342
Net assets 155,028 123,611
Funds ofthe charity
Unrestricted income funds 12 155,028 123,611
155,028 123,611

Approved by the trustees on rel | 6+ (20 2 \

and signed on their behalf by $-Seett{chairpersen}V. Smug Craicpessor)

8

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020

1 Accounting policies

(a) Accounting convention

The financial statements are prepared under the historic cost convention and in accordance with the Charities Act 2011, the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2015) and applicable accounting standards. The particular accounting policies adopted by the trustees are described below.

(b) Incoming resources

Income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty.

(c) Resources expended

Resources expended are included in the statement of financial activities on an accruals basis, inclusive of any VAT which cannot be recovered. Irrecoverable VAT is reported as part of the expenditure to which it relates.

(d) Charitable activities

Charitable activites include relevant expenditure for the provision of childcare and other costs supporting these activities.

(e) Governance costs

Governance costs include the preparation and examination of the statutory accounts.

(f) Depreciation

Tangible fixed assets are stated at cost less depreciation. Depreciation is calculated to write off the cost less residual value of each asset over its expected useful life on 25% per annum straight line basis.

2 Voluntary income

Sponsorship and donations

Unrestricted Unrestricted
Funds Funds
;
2020 2019
- -

9

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020

3 Investment income and interest Unrestricted Unrestricted
Funds Funds
2020 2019
Interest - Barclays current account ; =
Interest - Barclays saveraccount 267 161
267 161
4 Childcare provision and education
Unrestricted Restricted Total Unrestricted Restricted Total
Funds Funds Funds Funds Funds Funds
2020 2020 2020 2019 2019 2019
£ £ £ £ £ £
Fees and vouchers 147,856 - 147,856 165,186 - 165,186
Government funding 134,463 - 134,463 88,490 - 88,490
Merchandise and outings 1,342 - 1,342 19,045 - 19,045
Deposits forspaces 950 - 950 970 - 970
Photo commission 126 - 126 67 - 67
Funding forGLF bonus 2,750 - 2,750 3,000 - 3,000
CJRSgrantincome 3,392 - 3,392 - - -
Waitrose funding 210 - 210 - - -
291,089 - 291,089 276,758 - 276,758

10

SUMMERTIME NURSERY AND PRE-SCHOOL

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020

5 Charitable activities Unrestricted Restricted Total Unrestricted —_Restricted Total
Funds Funds Funds Funds Funds Funds
2020 2020 2020 2019 2019 2019
£ £ £ £ £ £
Wages and salaries 198,174 - 198,174 192,328 - 192,328
Employer's NI 7,527 - 7,527 8,084 - 8,084
Pension conributions 7,909 - 7,909 5,905 - 5,905
Rent - - - - - -
Repairs to equipment and property 10,407 - 10,407 2,736 - 2,736
Committee approved development - - - 5,247 - 5,247
Pupil premium - - - 150 - 150
Fundraising - - - 282 - 282
Cleaning 2,868 - 2,868 3,035 - 3,035
Food and refreshments 3,053 - 3,053 3,294 - 3,294
Outings 451 - 451 894 - 894
Books and equipment 9,438 - 9,438 7,606 - 7,606
Other staffcosts 1,209 - 1,209 1,238 - 1,238
Training 2,132 - 2,132 2,084 - 2,084
Post, printing and stationery 2,501 - 2,501 2,200 - 2,200
Subscriptions 1,369 - 1,369 733 - 733
Telephone 1,846 - 1,846 2,377 - 2,377
Software 897 - 897 1,341 - 1,341
Advertising - - - - - -
Ofsted registration fee 220 - 220 220 - 220
Payroll bureau 730 - 730 730 - 730
Bank charges and interest 153 - 153 129 - 129
Sundry expenses 89 - 89 135 - 135
Insurance 737 - 737 756 - 756
Deposits returned to parents 50 - 50 - - -
Items for resale - - - - - -
Fixed asset loss on disposal - - - - - -
Depreciation 3,329 - 3,329 4,504 - 4,504
255,089 - 255,089 246,008 - 246,008
6 Governance Unrestricted Unrestricted
Funds Funds
2020 2019
Independent examination 300 300
Bookkeeping and accountancy 4,550 4,370
4,850 4,670

6 Governance

11

NOTESTO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020

7 Trustee's remuneration

No remuneration or expenses were paid to trustees during the year.

Unrestricted Unrestricted
8 Tangible fixed assets Funds Funds
2020 2019
At cost
At 1 September 2019 24,674 21,639
Additions 3,869 3,035
Disposals - -
At 31 August 2020 28,543 24,674
Depreciation
At 1 September 2019 19,405 14,901
Disposals - -
Charge forthe year 3,329 4,504
At 31 August 2020 22,734 19,405
Net bookvalue
Net bookvalue 5,809 5,269
At 31 August 2019 5,269 6,738
9 Debtors Unrestricted Unrestricted
Funds Funds
2020 2019
Trade debtors - 1,217
Other debtors 1,320 340
1,320 1,557

12

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020

10 Cash at bank and in hand Unrestricted Unrestricted
Funds Funds
2020 2019
Barclays current account 50,189 17,787
Barclays saver account 100,249 100,000
Petty Cash 9 48
150,447 117,835
11 Creditors: amounts falling due within one year Unrestricted Unrestricted
Funds Funds
2020 2019
Trade creditors 96 600
Trade debtors credit balance 2,002 -
PAYE creditor - -
Accruals 450 450
2,548 1,050
12 Fundsofthe charity At Gross At
1 Septepmber incoming Outgoing 31 August
2019 resources resources 2020
Unrestrictedfunds 123,611 291,356 (259,939) 155,028

13