**Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|| |---|---|---|---|---|---|---| |**From **|01|Sept|2023|**To**|31
Aug|2024| Section A Reference and administration details **Charity name** Woodhouses Out of School Club **Other names charity is known by** **Registered charity number (if any)** 1159503 **Charity's principal address** Woodhouses Voluntary Primary School Ashton Road, Woodhouses, Failsworth, Manchester **Postcode** M35 9WL ~~ee~~ **Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Lindsey White Chair 2 Shanade Caulfield Treasurer 3 Carol Greenwood Manager/Trustee 4 Elizabeth Bamber Secretary 5 Sophie Yates Trustee 6 Sarah Taylor Trustee 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ~~ee~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** **TAR** 1 Aug 2024 **Names and addresses of advisers (Optional information) Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Elected by the Management Committee and Trustees (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include To provide the necessary facilities for the daily care, recreation and additional information, where education of children during out of school hours and school holidays in relevant, about: Manchester. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** **TAR** 2 Aug 2024 We seek to provide a structured and safe environment for the children that encourages them to develop their capabilities, competences, and skills. We provide a range of activities that are stimulating and challenging. In setting our objectives and planning activities, the committee have given careful consideration to the Charity Commission’s general guidance of public benefit. Our objectives are as follows. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - To continue to develop the pastoral care we provide to the children. - To provide a safe environment to both children and employees. - To play our part in the life of our local community by supporting the local school, parents, and community programs. - To provide childcare with fees that are set at a level that ensures affordable care to children from all backgrounds. - To continue to develop links with the local school by co-operation and joint working, establishing policies that will ensure continuity of care. **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** 3 Aug 2024 Section D Achievements and performance **Summary of the main** The Woodhouses Out of School Club staff and committee have **achievements of the charity** continued to develop and enhance policies, resources, and provisions **during the year** throughout the year. - All employees either completed or refreshed on the necessary training to ensure high standards are maintained. - • Compliance of the legal requirements to offer eligible staff members a workplace pension. Staff and employer contributions continue to be made. - Toys and books have been replenished to ensure a stimulating environment for the children. - • Continued to work with Woodhouses Primary School to ensure the children receive continuity of care, additional support where required and a structured environment. - Continued to work with secondary schools supporting pupils whilst they complete their Duke of Edinburgh Award by working voluntarily with the children. This opportunity helps all involved to interact and educate those outside of the local community. ## **Section E Financial review** **Brief statement of the** Reserves are to be held to ensure the club’s ability to operate effectively. **charity’s policy on reserves** The charity’s policy is to have sufficient reserves to cover expenses for a maximum period of 6 months. This would enable the charity to meet its overheads during seasonal fluctuations and awaiting client payment receipts for the use of its services. Whilst there has been a growth in demand for the clubs’ services over the last 12 months, there has also been an increase in the operational costs, mainly relating to payroll (due to national minimal wage increases) and rent costs. Financial accounts to Y/E Aug’24 show a net loss of £(2,596), compared to losses of £(405) in the previous year. Whilst income has increased by 10%, payroll costs increased by 15% during the same accounting period. The reserves held in the savings account as of 31/8/24 stands at £4,158. **TAR** Aug 2024 4 **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## ~~a~~ **Section F Other optional information** ## **Section G Declaration** ~~a~~ ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Shanade Caulfield Carol Greenwood **Position (eg Secretary, Chair, etc)** ~~re~~ Treasurer Trustee/Manager **Date** 24/06/2025 **TAR** Aug 2024 5 Woodhouses Out of School Clu INCOME & EXPENDITURE ACCOUNT For the year ended 31 Auw8t 2024 2023 Income Out of school club 71.168 64.519 71.168 64.519 Expenditure Payroll 8xpenses Pension costs Refr88hm8nts Rent & rales Office expenses Insurance Prof8ssional fees Equlpment expense Craft supplies Telephone Toys & books Training Due8 & subscriptions Travel & meetings Cleaning pr￿uCts Bank chargas 61.329 981 2.750 3,715 951 465 1.063 171 316 198 285 437 692 418 53,128 1,338 3,105 3,714 329 434 1,105 178 731 186 r20 (6) (8) 73,764 64,924 (Deducted from) l Added to tund¥ (2,596) (405) Wa approve these financial statements arKI confimi that we have made avallable all relevant records and information for their preparation. CAROL GREENWOOD Slgned..... SHANADE CAULFIELD 2021- WoodlK*USeS Out of Sclmjol Club BALANCE SHEEr As *lhe year ended 31 August 2024 2024 2023 Fund8 Balance as at 31 August 2023 Surplus l (deflot) for the year 9,148 {2,596) Balance as at 31 August 2024 9,148 Represnted by: 2024 2023 Current bank account Savings bank account UndeposiÈed funds Petty cash account 2,439 4.158 3.350 5,753 (45) Balance as at 31 August 2024 6.552 9.148 Inde ndant examlnallon re I have examlned the rewrds, bank staternert15 and receipts presented to me and have discussed the results with the commlttee membars and l am th8r8fore C￿ffident that these rncords and accounts show 8 true and falr vlew of the financial year ended 31 ￿￿USt 2024. C.Gilbody ATh. Accounts & Tax Advlce Llmlted City House 605 Oldham Road Failsworth Manchester Pa35 9AN Woodhous05 Out of Sthool Club BALANCE SHEEr As at the year 8nded 31 August 2024 2024 2023 Funds Balance as at 31 August 2023 Surplus l (deficit) for the ￿ar 148 (2.596) Balanco as at 31 August 2024 9,148 Repre5nted by: 2024 Current bank account Savings bank account Undeposited funds Petty Cash account 2.439 4,158 5.753 (45) Balance as at 31 August 2024 6152 9,148 Inda examinatlon I have 8xamlned the re￿rI]s, bank statements and recelpts wesented to me and ha￿ dlscussed the results I￿th the commtttee members and l am therefore conf￿ent that these reccrts and ac(*Junts shcm a true and falr th of the financi81 year ended 31 August 2024. C.Gilbody Arr. AcGounts & Tax Advice Limited Clty Hous8 605 Oldham Road Fallsworth Manchester M35 9AN Slgned