**==> picture [82 x 60] intentionally omitted <==** ## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|| |---|---|---|---|---|---|---| |**From **|01|Sept|2022|**To**|31
Aug|2023| ## Section A Reference and administration details **Charity name** Woodhouses Out of School Club **Other names charity is known by Registered charity number (if any)** 1159503 **Charity's principal address** Woodhouses Voluntary Primary School Ashton Road, Woodhouses, Failsworth, Manchester **Postcode** M35 9WL ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||LindseyWhite|Chair||| ||Shanade Caulfield|Treasurer||| ||Carol Greenwood|Manager/Trustee||| ||Elizabeth Bamber|Secretary||| ||Sophie Yates|Trustee||| ||Sarah Taylor|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** Aug 2023 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Elected by the Management Committee and Trustees (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include To provide the necessary facilities for the daily care, recreation and additional information, where education of children during out of school hours and school holidays in relevant, about: Manchester. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** **TAR** Aug 2023 2 We seek to provide a structured and safe environment for the children that encourages them to develop their capabilities, competences, and skills. We provide a range of activities that are stimulating and challenging. In setting our objectives and planning activities, the committee have given careful consideration to the Charity Commission’s general guidance of public benefit. Our objectives are as follows. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - To continue to develop the pastoral care we provide to the children. - To provide a safe environment to both children and employees. - To play our part in the life of our local community by supporting the local school, parents, and community programs. - To provide childcare with fees that are set at a level that ensures affordable care to children from all backgrounds. - To continue to develop links with the local school by co-operation and joint working, establishing policies that will ensure continuity of care. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** Aug 2023 3 Section D Achievements and performance **Summary of the main** The Woodhouses Out of School Club staff and committee have **achievements of the charity** continued to develop and enhance policies, resources, and provisions **during the year** throughout the year. - All employees either completed or refreshed on the necessary training to ensure high standards are maintained. - Compliance of the legal requirements to offer eligible staff members a workplace pension. Staff and employer contributions continue to be made. - Toys and books have been replenished to ensure a stimulating environment for the children. - • Continued to work with Woodhouses Primary School to ensure the children receive continuity of care, additional support where required and a structured environment. - Continued to work with secondary schools supporting pupils whilst they complete their Duke of Edinburgh Award by working voluntarily with the children. This opportunity helps all involved to interact and educate those outside of the local community. ## **Section E Financial review** **Brief statement of the** Reserves are to be held to ensure the club’s ability to operate effectively. **charity’s policy on reserves** The charity’s policy is to have sufficient reserves to cover expenses for a maximum period of 6 months. This would enable the charity to meet its cashflow needs during seasonal fluctuations and awaiting payment receipts for the use of its services. Whilst there has been a growth in demand for the clubs’ services over the last 12 months, there has also been an increase in the operational costs, mainly relating to payroll (due to national minimal wage increases) and rent and rates. Financial accounts to Y/E Aug’23 shows a minimal net loss of £(405), however this is an improvement when compared to the previous years net losses of £(1,297). The reserves held in the savings account as of 31/8/23 stands at £5,753. **TAR** Aug 2023 4 **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Shanade Caulfield Carol Greenwood **Position (eg Secretary, Chair, etc)** Treasurer Trustee/Manager **Date** 28/06/2024 **TAR** Aug 2023 5 WoodFtouses Out of tschool Club INCOME & EXPEP4DITURE ACCOUNT For tha )wr endtsd 31 Augu8t 2023 Incom• Out of xhool dub ?Q23 2022 64,519 58,915 84.519 58,915 Expèndituro Payroll expenses Pension ¢ost8 Refr8shmer¥t8 R￿1 & r3108 Office gxpenso8 Insur8nce Prolosslonal f8es Equipment expenso Craft supplie Telophone Toys & books Trainlng Dues a sub5criptrons Travel & meetings Clèaning prodL Bank ch&roes 53,129 1.338 3,105 3.715 329 434 1.105 49,848 2,812 3.037 1,320 445 402 904 236 178 731 186 220 463 213 331 27 181 64.925 60,212 ID•du¢tod from) l Nthled to funds 1405) 11,2971 OECLARA ON We approve these finAnd81 statemen18 an¢J wnfimi that we have mado avall8bt8 all rglevant retyxd¥ and inffwm8tion lor their prÈp8ration. CAROL GREENWOOD . Date..... SHA14ADE CAULFIELD Woodhou5•8 Outof SchoDI Cltsb BALANCE SHEET at the year 8nd8d 31 August 2023 2023 2022 Fvnds 8alance a8 at 31 Augu512022 sur￿￿6 I Idelicrt) for tho year 9,553 14051 10.850 11,29n 8a18ncf* as al 31 August 2023 9,148 9,5S3 Reprgsnt•d by: 2023 2022 Current bank a¢count S8vings bank aocount L>ndepD5rtBd lunds Pety cash account 3.35Q 5,753 2.194 7,348 li 8alall￿ as at 31 Au9il$t 2023 9,148 9.553 ox I have gxamined thg records. bank statemen18 8nd receipts pmentad io m8 end have discussed the results the committee mambers and l am theteftsrè nf￿defit that these rowrds artd aGcounts show4 tNe and lairvlew of the fina￿181 yeor endtrd 31 Augusi2023. A¢.Gllbody ATh. 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