2021-08-31-accounts - Woodhouses Out Of School Club

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

	Period start date	Period start date			Period end date
From	01	Sept	2020	To	31 Aug	2021

Section A Reference and administration details

Charity name Woodhouses Out of School Club

Other names charity is known by Registered charity number (if any) 1159503

Charity's principal address Woodhouses Voluntary Primary School Ashton Road, Woodhouses, Failsworth, Manchester Postcode M35 9WL

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	LindseyWhite	Chair
	Shanade Caulfield	Treasurer
	Carol Greenwood	Manager/Trustee
	Elizabeth Bamber	Secretary
	Sophie Thomson	Trustee
	Sarah Taylor	Trustee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

Aug 2020

Names and addresses of advisers (Optional information) Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution

(eg. trust deed, constitution)

How the charity is constituted Association

(eg. trust, association, company)

Trustee selection methods Elected by the Management Committee and Trustees (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;

To provide the necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays in Manchester.

In response to the current global pandemic (COVID-19) and to ensure the safe-guarding of all children and members of staff, social bubbles have been formed in line with Government guidelines. Adequate PPE is available to all members of staff along with hand-sanitising stations. Surfaces and equipment are cleaned regularly.

relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

TAR

Aug 2020

We seek to provide a structured and safe environment for the children that encourages them to develop their capabilities, competences, and skills. We provide a range of activities that are stimulating and challenging.

In setting our objectives and planning activities, the committee have given careful consideration to the Charity Commission’s general guidance of public benefit.

Our objectives are as follows.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

To continue to develop the pastoral care we provide to the children.
To provide a safe environment to both children and employees.
To play our part in the life of our local community by supporting the local school, parents and community programs.
To provide childcare with fees that are set at a level that ensures affordable care to children from all backgrounds.
To continue to develop links with the local school by co-operation and joint working, establishing policies that will ensure continuity of care.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

Aug 2020

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The Woodhouses Out of School Club staff and committee have continued to develop and enhance policies, resources, and provisions throughout the year.

On 1[st] September 2019, childcare fees were subject to a slight price increase to ensure a high quality of provisions are maintained. This was the first price increase since 2013.
All employees completed the necessary training to ensure standards are maintained.
Compliance of the legal requirements to offer eligible staff members a workplace pension. Staff and employer contributions continue to be made.
Play equipment has been replenished to ensure a stimulating environment for the children.
Continued to work with Woodhouses Primary School to ensure the children receive continuity of care, additional support where required and a structured environment.
Continued to work with secondary schools supporting pupils whilst they complete their Duke of Edinburgh Award by working voluntarily with the children. This opportunity helps all involved to interact and educate those outside of the local community.
Terms and Conditions have been updated to outline the club’s responsibility to immediately suspend all childcare provisions in line with Government guidance in a response to combat COVID19. Fees will not be applied.

TAR

Aug 2020

Section E Financial review

Brief statement of the charity’s policy on reserves

Reserves are to be held to ensure the club’s ability to operate effectively. The charity’s policy is to have sufficient reserves to cover expenses for a 6-month period. This enables the charity’s cash-flow to absorb seasonal fluctuations in receipts and payments. Unfortunately, COVID-19 has resulted in the temporary closure of club during lockdown restrictions. Fortunately, all members of staff benefited from the Government’s furlough scheme. The reserves held in the savings account currently stands at £10,850.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Shanade Caulfield Carol Greenwood Position (eg Secretary, Chair, etc) Treasurer Trustee/Manager

TAR

Aug 2020

Date 2010412022 TAR Aug 2020

WoodhouS Out of School Club INCOME & EXPENDITURE ACCOUNT Foi the year ended 31 August 2021 2021 2020 Income Out of schcKI club 45,859 44,253 45.859 44253 Expendltur• PayToII oxpenses Pension costs Refr6$hments Rent & rates Ofnce expenses Charitable donalions Insurance Pfofesslonal fees Equipment expense Craft supplie$ Telephone Toys & books Training Dues & subscriptions Charit8ble donation to school Travel & meeting8 Gleatiing products Postage & delivery Miscellaneous Bank ch81ges M6mber8hip f8es 38,321 2,407 2.378 3,679 293 32,167 2,782 2.705 3,642 503 367 1.497 59 76 175 270 1,170 374 316 168 1,160 426 500 34 15 349 (11 40 49,854 46,972 {Dedudèd from) l Added to funds {3,995) {2,719) We approve thesè financial slatemerrts and Gonfirn that we have made avellae all r8levanl records and Information for their pr&paralion. Signed............................ ....... CAROL GREENWOOD 20./.<.11022...... Swjn..... SHANADE Date..... LFIELD

Woodhouses Out of School Club BALANCE SHEET As al the year ended 31 August 2021 2021 2020 Funds Balance as at 31 Augusl 2020 Surplus J Ideficill for the year 14,845 13,9951 17,5e4 12,7191 Balance as at 31 August 2Q21 10.850 14.845 Represnted by". 2021 2020 Current bank account Savings bank a¢count Und8POStted funds Petty ¢ash account 2,821 8.038 4.005 10,758 191 82 B818nc& as al 31 August 2021 10.850 14.845 I have oxamined the ra¢ords. bank stat¢ments and re¢eipts presented to me and have discussed the results with the comTnitto8 and l am therefore confident that these records and am)unls show a true and fair view of the financial year ended 31 August 2021. A.C.Gllbody Arr. A¢¢ounts & Tax Adv1¢• Umlt•d Clty House 05 Oldham Rood Failsworth Manchester M35 9AN Signed Dated

Woodhouses Out of School Club BALANCE SHEET As 8t th8 year ended 31 August 2021 2021 2020 Funds Balance as at 31 August 2020 Surplus J Ideficill for the year 14,845 13,9951 17.564 12,7191 Bala as at 31 August 2021 10,850 14845 Repr•sntsd by: 2021 2020 Current bank account Savlngs bank account Undeposited funds Petty cash account 2.821 8,038 4.005 10,758 82 Balanco as at 31 August 2021 10,850 14,845 t examlnation re ort I have examined the records. bank slatemants and receipts presgntgd to me and have discussed the results with the committèè mombers and l am therefore confident that these records and accounts show a true and fair view of the financial year 8nded 31 August 2021. AC.Gllbody Arr. Accounts & Tax Advicg LSrnltgd City House 605 Oldham Road Failsworth Manchester M35 9AN Signed Dated