## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|| |---|---|---|---|---|---|---| |**From **|01|Sept|2019|**To**|31
Aug|2020| ## Section A Reference and administration details **Charity name** Woodhouses Out of School Club **Other names charity is known by** **Registered charity number (if any)** 1159503 **Charity's principal address** Woodhouses Voluntary Primary School Ashton Road, Woodhouses, Failsworth, Manchester **Postcode** M35 9WL ## **Names of the charity trustees who manage the charity** |1
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**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||LindseyWhite|Chair||| ||Shanade Caulfield|Treasurer||| ||Emma Kay|CompanySecretary||| ||Carol Greenwood|Manager/Trustee||| ||Fiona Walsh|Trustee||| ||Elizabeth Bamber|Trustee||| ||William Robinson|Trustee||| ||Sarah Taylor|Trustee||| ||Sophie Thomson|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** Aug 2020 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Association - (eg. trust, association, company) Trustee selection methods Elected by the Management Committee and Trustees (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; To provide the necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays in Manchester. In response to the current global pandemic (COVID-19) and to ensure the safe-guarding of all children and members of staff, social bubbles have been formed in line with Government guidelines. Adequate PPE is available to all members of staff along with hand-sanitising stations. Surfaces and equipment are cleaned regularly. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** **TAR** Aug 2020 2 We seek to provide a structured and safe environment for the children that encourages them to develop their capabilities, competences, and skills. We provide a range of activities that are stimulating and challenging. In setting our objectives and planning activities, the committee have given careful consideration to the Charity Commission’s general guidance of public benefit. Our objectives are as follows. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - To continue to develop the pastoral care we provide to the children. - To provide a safe environment to both children and employees. - To play our part in the life of our local community by supporting the local school, parents and community programs. - To provide childcare with fees that are set at a level that ensures affordable care to children from all backgrounds. - To continue to develop links with the local school by co-operation and joint working, establishing policies that will ensure continuity of care. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** Aug 2020 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The Woodhouses Out of School Club staff and committee have continued to develop and enhance policies, resources, and provisions throughout the year. - On 1[st] September 2019, childcare fees were subject to a slight price increase to ensure a high quality of provisions are maintained. This was the first price increase since 2013. - All employees completed the necessary training to ensure standards are maintained. - Compliance of the legal requirements to offer eligible staff members a workplace pension. Staff and employer contributions continue to be made. - Play equipment has been replenished to ensure a stimulating environment for the children. - Continued to work with Woodhouses Primary School to ensure the children receive continuity of care, additional support where required and a structured environment. - Continued to work with secondary schools supporting pupils whilst they complete their Duke of Edinburgh Award by working voluntarily with the children. This opportunity helps all involved to interact and educate those outside of the local community. - Terms and Conditions have been updated to outline the club’s responsibility to immediately suspend all childcare provisions in line with Government guidance in a response to combat COVID19. Fees will not be applied. **TAR** Aug 2020 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Reserves are to be held to ensure the club’s ability to operate effectively. The charity’s policy is to have sufficient reserves to cover expenses for a 6-month period. This enables the charity’s cash-flow to absorb seasonal fluctuations in receipts and payments. The reserves held in the savings account currently stands at £10,758. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Shanade Caulfield Carol Greenwood **Position (eg Secretary, Chair, etc)** Treasurer Trustee/Manager **Date** 06/04/2021 **TAR** Aug 2020 5 Woodhouses Out ofschool Club INCOME & EXPENDITURE ACCOUNT For the year ended 31 August 2020 2020 2019 Income Out of school club 44.253 57,426 44,253 57,426 Expenditur& Payroll expenses Pension costs Refreshments Rent & rates Office expenses Charitable donations Insurance Professional fees Equipment expense Craft supplies Telèphone Toys & books Training Dues & subscriptions Muslc Travel & meetings Cleaning products Postage & delivery Miscellaneous Bank Gharges MÉmbership fee 32,167 2.782 2,705 4,142 503 42,919 2,094 3,445 3,606 1,032 384 1,170 374 316 168 1,160 282 426 382 1,110 205 71 330 705 547 164 11 349 315 40 40 46,972 56,988 (Deducted from) l Added to funds 12,7191 438 DECLARATION We approve these financial slalemenls and confimi that we have made available all relevant records and infomiation for their preparalK)n. S￿ne￿............................................................ Date...... CAROL GREENWOOD Signed........- SHANADE C FIELD Woodhousas Out of School Club BALANCE SHEET As al the year ende(131 August 2020 2020 2019 Funds Balance ay at 31 August 2019 Surplus I Ideficill for the year 17,564 12,7191 17,126 438 Balance as at 31 August 2020 14,845 17.564 Represnted by: 2020 2019 Current bank account Savings bank account Undeposited funds Petty cash account 4,005 10,758 6,745 10,678 82 141 Balance a5 al 31 August 2020 14,845 17.564 Inde endent examlnat5on re ort I have examined the records, bank statements and ￿ceipts prèsented lo me and have discussed the results with the committee members and l am therefore confident that these records and accotjnts show a true and fair view of th8 finarscial year ended 31 August 2020. A.C.Gilbody Arr. Accounts & Tax Advice Limitod City House 605 Oldham Road Failsworth Manchester M35 9AN Signed Dated Woodhou9eg Out of School Club 8ALANCE SHEET As at the year ended 31 August 2020 2020 2019 Funds Balance as at 31 August 2019 Surplus I Idefi¢it) for the year 17,564 12.7191 17,126 438 Bakn¢e as at 31 August 2020 14.845 17,564 Represnted by: 2020 2019 Currènt bank account Sawng5 bank account Undeposited funds Petty cash account 4.005 10,758 6.745 10,678 82 141 Balance as a131 August 2020 14.845 17.564 Indè endent examlnatlon re ort I have examined the ￿COrdS, bank statements and receipts presented to me and have discussed the results urilh the committee members and l am therefore confident that these records and accounts show a tru8 and fair view of the financial year ended 31 August 2020. A.C.Gilbody Arr. Accounts & Tax Advice Limited City Housa 605 Oldham Road Failsworth Man¢hester M35 9AN Signed Datsd