Park Communit y Action (Re gistered Charit y, no. 1159498
Financial statements
for the yea r ende d 31 March 2023
| Content | Pa g |
|---|---|
| Le galinformatio | 2 |
| **Trustee repo ** | 3 |
| Examiner's repor | 5 |
| Statement of Financial Activitie | 6 |
| Balance Shee | |
| Notes to the account | 8 |
Park Community Action
Trustee report
Trustees
Rosalie Hill Christine Robinson Keith Crawshaw Frank Abel Jack Carrington Debjani Chatterjee Richard Foster Jean Jones Brian Manning Dave Watkins Sioned-Mair Richards Jo Bussey
Chair Secretary Treasurer
Registered Charity number:
1159498
Principal address
Park Community Centre Samson Street Sheffield S25QT
Independent examiner
Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA? 2EL
Bank
The Co-operative Bank pie Head Office PO Box 101 1 Balloon Street Manchester M60 4EP
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Park Community Action
Trustee report
The Trustees present their report and financial statements for the year ended 31 March 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in March 2005 in preparing the annual report and financial statements of the charity.
Structure, governance and management
The charity was established by a constitution adopted on 1 July 1996, and was entered on the Register of Charities effective from 5 September 1996. The charity was established by a constitution adopted on 1 July 1996
Assets were transferred to the new Charitable Incorporate Organisation of the same name on the f1 April 2016. The new charitable organisation was formed with similar objectives and with the new charity number 1159498 for the purpose of carrying on its activity as an incorporated charity. Park Community Action is managed by a voluntary management committee.
The trustees who served during the year are listed on page 2 on the report.
New Trustees can be recruited at any time throuighout the year but are elected at the Annual General meeting of Park Community Action.
Objectives and activities
The organisation aims to relieve poverty, distress and sickness, promote health, advance edLIcation and provide facilities for social and leisure time occupation with the object of improving the conditions of life for the inhabitants of the Parkhill, Bard Street, Hyde Park and Talbot districts of Sheffield.
Public benefit statement
The charitable objects of Park Community Action (PCA) are:
• to promote the benefit of the inhabitants primarily but not exclusively in the Manor area of the city of Sheffield [focussed on the community of the Granville, Park Hill, Wybourn and adjacent neighbourhoods] ('the area of benefit') without distinction of age, sex, race, political or religious or other opiniom
• To associate the local statutory authorities, voluntary and other organisations, and inhabitants in a common effort to advance education, provide community based library and associated facilities, protect health, improve the environment, ensure adequate recreational facilities, and relieve poverty, distress, or sickness.
To effect benefit to the local community PCA manages and promotes the use of the Park Youth and Community Centre, Library, and ancillary facilities for the benefit of the users of the Centre and the communities adjacent to it. They have a particular concern for those individuals, groups and communities affected by economic and social deprivation.
PCA also seek to employ local staff who will benefit personally by way of wages or salaries, as well as providing opportunity for local volunteers to support the work of the Centre developing their skills, capacity, and engagement. The general public benefit by taking part in activities at the building.
Participation in the work of PCA and its benefits are open to all in the area of benefit, and others elsewhere if they choose to get involved. However, work and activities are for the most part advertised in the area of benefit only. Nobody would ever be excluded from participation without good reason or due process - and only then if they caused genuine concern to the wider community
Local people have the opportunity to participate in monthly open meetings, in the AGM and to get regular reports and updates, the Annual Report and Accounts and other such reports. They are routinely and actively encouraged to get involved in the organisation Executive, which is re-elected annually.
PCA does not restrict access to its facilities and all areas of the building currently in use are accessible; if other areas are brought into use they will be made accessible as a part of the process of bringing them into use.
Activities provided by PCA under its own management aim to be free or for a minimal charge to cover expenses; there will be a charge to other organisations for the use of facilities to cover the reasonable management and running costs of those facilities. These are on a sliding scale with activities offering public benefits al the lower end of the scale, and higher charges for those wishing to use facilities for private or commercial activities. Activities will be restricted to those which are broadly in accord with the overall objectives of PCA.
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Park Community Action
Trustee report
Report on Activities During the Year
Thanks to a series of small funding awards we finished the year in a better financial position than anticipated with sufficient reserves to see us through another 12 months at current levels of expenditure. However we continue to seek more sustainable sources of funding and will be submitting bids to the National Lottery and the Brelms Trust for longer term revenue support. We hope this will allow us to expand our staffing nearer to pre-pandemic levels.
Thanks to the support of volunteers have been able to reopen our community cafe on a sustainable footing. As well as providing affordable food to help with the cost of living crisis, this has created a more vibrant atmosphere in the centre.
We have a steady flow of people seeking voluntary work including refugee and asylum seekers who cannot take paid employment. However heavy reliance on volunteers means that sometimes we have had to reduce our normal offer as we lack sufficient cover for understandable absences.
Our sporting and social activities has been maintained at a similar level to the preceding year but there is still scope for expansion. Our facilities have been enhanced with extra sporting equipment and a new disabled access toilet and baby changing room.
Our Executive Committee has continued to meet monthly in the centre and Trustees remain unchanged from the previous year.
Overall we have met local health and wellbeing needs offering a warm and welcoming space to the whole community.
Reserves policy
Park Community Action aim to maintain a level of reserves at 3 months running costs to cover the ongoing operation of the group to cover periods without funding.
Trustees responsibilities for the financial statements
Charity law requires the trustees to prepare financial statements for each financial period which show the state of affairs of the charity and of net income or expenditure of the charity for that period. In preparing those financial statements, the Trustees are required to:
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select suitable accounting policies and apply them consistently;
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0 make judgements and estimates that are reasonable and prudent.
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
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Cl state whether applicable accounting standards of recommended practice have been followed subject to any departures disclosed and explained in the financial statements.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable the Trustees to prepare financial statements. The Trustees are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.
This report was approved by the Trustees on ? cc-- Zsand is signed on their behalf by:
Trustee
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, Park Community Action
Independent examiner's report to the trustees of Park Community Action
I report on the accounts for the year ended 31 March 2023, which are set out on pages 6 to 9.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
□ examine the accounts under section 145 of the 2011 Act;
□ to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and
□ to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
0 to keep accounting records in accordance with section 130 of the 2011 Act; and □ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understandi e accounts to be reached.
Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL Da�: ___ _\��-���--��3-
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Park Community Action
Statement of financial activities
(incorporating the income and expenditure account)
for the year ended 31 March 2023
| Notes Incomingresources Grants and donations 2 Room rentals Pantry income Cafe income Other income Total Incoming resources Resources expended Salaries Trainingand travel Buildingmaintenance Licences and membership Telephone IT & computer Pantry Project expenses Publicity Office expenses Cafe expenses Project activities Allotment expenses Insurance Accountancy Volunteer expenses Other payments Total resources expended Net (outgoing)/incoming resources Total funds brought forward Fund balances carried forward |
Unrestricted Funds £ 5,835 11,451 3,459 1,494 292 22,531 12,137 184 217 120 1,244 3,231 84 195 39 307 71 300 280 97 18,506 4,025 16,375 20,400 |
Restricted Funds £ 14,999 14,999 2,539 48 386 703 4,684 274 259 1,161 3,216 652 13,922 1,077 6,131 7,208 |
Total funds 2023 £ 20,834 11,451 3,459 1,494 292 37,530 14,676 232 217 506 1,244 703 7,915 358 454 1,200 3,523 71 652 300 280 97 32,428 5,102 22,506 27,608 |
Total funds 2022 £ 5,652 7,222 3,261 518 |
|---|---|---|---|---|
| 16,653 13,560 107 9,420 416 766 217 6,086 73 436 79 589 300 50 166 |
||||
| 32,265 (15,612) 38,118 |
||||
| 22,506 |
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Park Community Action Balance Sheet
as at 31 March 2023
| Current Assets Balance at bank and cash Debtors Total current assets Creditors Net current assets Notes 4 5 Total assets less current liabilities Total net assets Represented by: Funds Restricted income fund 3 Unrestricted income fund Total funds 2023 £ 27,906 27,906 (300) 27,606 27,606 27,606 7,208 20,400 27,608 |
2022 £ 22,806 22,806 (300) 22,506 |
|---|---|
| 22,506 22,506 6,131 16,375 |
|
| 22,506 |
This report was approved by the Trustees on $c � c;..� z.,....z.� and is signed on their behalf by:
Trustee
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Park Community Action
Notes to the financial statements for the year ended 31 March 2023
1 Accounting Policies
(a) Basis of preparation
The Financial Statements have been prepared in accordance with the Companies Act 2006, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS 102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities.
The Charity meets the definition of a public benefit entity as defined under FRS102.
(b) Income
Grants donations and Income from charitable trading activities are recognised in full in the Statement of Financial Activities in the year in which they are received.
(c) Restricted Funds
Restricted funds are used for specific purposes as laid down by the donor. Expenditure which meets the criteria is identified to the fund together with a fair allocation of management and support costs.
(d} Unrestricted Funds
Unrestricted Funds are other income received or generated for the objects of the charity without further specified purpose and are available as general funds.
(e) Resources expended
Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of VAT. The company is not VAT registered.
Governance costs of the charity relate to the costs of running the charity such as
the costs of meetings, professional costs and statutory compliance, and includes any costs which cannot be specifically identified to another expenditure classification. In the opinion of the trustees all support costs relate to charitable expenditure.
(f) Tangible Fixed Assets and Depreciation
Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost of each asset over its useful life.
(g) Fund Accounting
Funds held by the charity are either restricted funds or unrestricted general funds. Unrestricted funds are funds which can be used in accordance with the charitable objects at the discretion of the trustees. Restricted funds that can only be used for a particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
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l>ark Community Action
Notes to the accounts
for the year ended 31 March 2023
2 Grants & Donations
| Big Lottery Fund The Brelms Trust CIC The Cooperative Foundation The Guinness Partnership Great Places Groundworks UK Hallam FM J G Graves Charitable Trust Sheffield City Council Sheffield City Council - Allotment Sheffield Town Trust South Yorkshire Community Foundation South Yorkshire Police Sport England Talbot Trust University of Sheffield West Riding Masonic Charities Donation Total Grants 3 Restricted Funds Brought forward The Guinness Partnership Hallam FM Sheffield City Council - Allotment 671 Sheffield City Council 2,000 Sheffield City Council - VE Day 150 Sheffield City Council - Library 1,310 Talbot Trust Tudor Trust 2,000 University of Sheffield West Riding Masonic Charities 6,131 |
Unrestricted Restricted £ £ 4,000 2,000 2,999 4,000 2,500 1,500 2,000 1,835 5,835 14,999 Incoming Outgoing resourses resources 4,000 (3,000) 2,000 (1,738) 2,999 (4,797) (178) 2,500 (709) 1,500 (777) 2,000 14,999 (10,422) |
2023 2022 £ £ 1,122 4,000 2,000 1,500 2,999 2,000 707 4,000 2,500 1,500 2,000 1,835 323 20,834 5,652 Transfers Carried forward 1,000 262 671 202 150 1,132 2,500 1,291 723 2,000 7,208 |
|---|---|---|
4 Debtors
| Debtors | ||
|---|---|---|
| These are monies owed to the Company but not received during the | ||
| accounting period. They are in respect of: | 2022 | 2021 |
| £ | £ |
Trade debtors
- 5 Creditors: amounts falling due within one year These are expenses that have been incurred but have not been billed or paid for during the accounting period. They are in respect of:
| Trade creditors | 2022 £ 300 300 |
2021 £ 300 |
|---|---|---|
| 300 |
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