CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 114124 Period start date To 3113125 Period end date Charity name: Romsey Cancer Support Centre Charity registration number: 1159474 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in rts governing document Para 1.17 To provide an independent can￿r support centre based in Romsey, but covering a much wider area of Hampshire and Wiltshire, which provides free emotional support for adults. including patients, family members and carers who have been affected by cancer. Summary of the main activities in relation to those purposes for the public benefit. in particular, the activities, projects or services identified in the accounts. Para 1.17and 1.19 The Trustees and staff remain steadfast in their commitment to fulfilling the charity's mission. Ensuring that our objectives are delivered effectively and with unwavering focus continues to be our top priority. Our services include counselling, complementary therapies, meditation, information, clinics for finance, welfare and guidance to legal advi￿, and special interest groups. These services are available free of charge to all who can attend the Centre in person or receive ServI￿S over the phone or via videocalls. This includes not only individuals diagnosed with cancer but also their loved ones, including family members and friends, who are affected by the illness. Although we are a locally based charity, our services are ac￿Ssible to anyone who reaches out, as we have no geographical restrictions. Often, this extends to individuals within the catchment area of the hospital where they are receiving treatment. Our complementary services include Aromatherapy, Reflexology, Massage, Reiki, MLD (Manual Lymphatic Drainage Techniques) and EFf (Emotional Freedom Technique) Acupressure Tapping Therapy. Our special interest groups include Craft for Wellbein Man Chat, and Colour with Confidence (relntrodu￿d this year). Throughout the year, we facilitate the Macmillan HOPE course. This two-day self- management program is designed to support individuals who have finished their clinical treatment and want to focus on the future. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Parn 1.18 Our purpose is consistently revisited during regular Trustee meetings, where we explore opportunities to introduce new senrfices and ensure their accessibility to all who may benefit. Delivering ServI￿S free at the point of use remains a core founding principle to which we are unwaveringly committed. The Trustees are dedicated to upholding the principle of public benefit, keeping it central to all aspects of planning and serviGe delivery. Additional information (optional) You ma choose to include further statements where relevant about: SORP reference P8ra 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment The Charity has consistently depended on the dedication of volunteers who contribute across a wide variety of roles. The Trustees would like to PLrt on record their heartfelt gratitude and thanks to everyone who continues to work and support the charity in such meaningful ways. Para 1.38 Contribution made by volunteers Cancer Support Centre We have been pleased to welcome new volunteers to our team to increase our numbers. All befrienders go through a thorough training programme. including sessions with the Centre Manager, training counsellor and a period of shadowing before they are admitted to the regular rota. We have 21 volunteers regularly working in the Centre. Charity Shop Volunteers are integral to the Shop's operations, providing vital support that si nificantl enhances its finanGial contribution to the delivery of our services. Wrthout their dedication, the Shop's impact would be far less. We have a team of 17 regular weekly volunteers. Other Volunteers We are fortunate to have a dedicated team of volunteers who assist with various tasks, including fundraising events, administrative duties, maintaining the Centre's buildings and garden, and recording donations. Every contribution they make is immensely valued and deeply appreciated. Other Achievements and Performance SORP ieference In 2024125, we provided serVI￿S to 322 new clients, representing a 25 % increase compared to 2023124, during which 258 new clients were registered. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Our November 2024 Client Satisfaction Survey achieved an impressive overall satisfaction score of 90 /0, maintaining our strong performance compared lo similar surveys in the UK'S healthcare sector. Key highlights include exceptional satisfaction ratings for our counsellors, therapists, centre staff, and volunteers. demonstrating their dedication to delivering high-quality support. However, areas for improvement were identified, particularly in the choice of counsellor or therapist and aC￿sS to a befriender via telephone, which received lower scores than in previous years. Additionally, the score related to clients, opportunities to provide compliments or complaints about our services and quality of care saw a decline compared to previous years, marking another aspect for us to address. Overall, the survey results reflect overwhelmingly positive feedback, reinforcing our clients, appreciation of the quality and breadth of services we offer while guiding us towards further improvements. We have successfully secured several grants throughout the year from: Amold Clark Foundation, B&Q, Co-op Local Community Fund, Rotary Club Romsey Test, Gallagher Community Fund and Romsey & CF Roundtable. Ensuring reporting on the impact of these grants remains a key priority for us. We have been honoured as 'Charity of the Yeav by Hockley Golf Club, Chilworth Golf Club. Champion X and RSM Accountants. Jane's, our charity shop located just around the corner from the Centre, remains a key income sour￿. The profit from Jane's was over 50 /0 of the running Gosts of the Centre in the year. In addition to providing funding, the shop also raises awareness of the charity and signposts visitors to the Centre as appropriate. During the year we had the opportunity to acquire the shop premises at a very fair pri￿. We decided that, although some building work is required to bring the premises up to standard, the reduction in rent outgoings, along with the guarantee of this future income stream, made this strategic acquisition for the charity. Following purchase, we were able to obtain donation from the local Rotary club to fund the most urgent building need (replacement of rotten windows) and are continuing a programme of steady improvement to the fabric of the building. seeking grant funding where appropriate. Additional infonnation (optional) You ma choose to include further statements where relevant about" Achievements against objectives set Para 1.41 Perfomiance of fundraising activities against objectives set Para 1.41 Investment perfoman¢e against objectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the eriod Statement explaining the policy for holding resepdes stating why they are held Para 1.21 Para 1.22 We uphold our commitment to financial stability. ensuring it remains a fundamental focus of our meeting agenda through regular updates and reporting. Our mission is to secure the longevity of Jane Scarth House, allowing it to continue offering vital can￿r support ServI￿S to the people of Romsey and the surrounding communities. Throughout the year, we adhered to our established model of income and expenditure, allowing us to track progress monthly and make informed decisions grounded in financial data. Trustees are provided with monthly reports for thorough review and oversight. We aim to maintain reserves equivalent to approximately one yearfs operating costs, calculated based on the previous yearfs expenditure with an added allowance for inflation. These reserves are reflected in our General Unrestricted Fund. Alongside this, we are continually exploring opportunities to enhan￿ our ServI￿S and secure the charity's medium-tenn sustainability. This included the acquisition of the premises occupied by Jane's, our charity shop. We are also actively building designated reseples to support the planned expansion of the Support Centre (Jane Scarth House), as shown in this report under the Designated - Building Expansion Fund. The collective financial support from numerous individuals and organisations, combined with strong financial controls and effective fund management, has established a solid foundation for our operations and future planning. Amount of reserves held Reasons for holding zero resenies Details of fund materially in deficit Explanation of any uncertainties about the Para 1.22 £694,802 Para 1.22 Para 1.24 None Para 1.23 None charity continuing as a going con￿rn Additional infonnation {optional) You ma choose to include further statements where relevant about.. Our Charity shop provided 440/0 of our income for 24125. The charity's principal sources of funds (including any fundraising) Para 1.47 Grants provided 260A of income for 24125. Corporate and communitylevents fundraising provided 100A of our income for 24125. Personal Donations provided 10 % of our income for 24125. Bankslsavings interest, In Memorian donations, Collection Boxes and Legacies provided the remaining 10 % of income for 24125. Investment policy and objectives including any social investment policy adopted Para 1.46 The rising demand and poor provision for cancer support seplices in general, specifically counselling and specific complementary therapies, combined with the retreat of other providers including Macmillan's Cancer Infomiation and Support Centre at Southampton General places increasing pressure on RCSC to innovate and expand its reach. A description of the principal risks facing the charity Para 1.46 In the last year we have attracted clients from as far away as Devon and we have a policy that doesn't limit the number of sessions per client" something our fellow Cancer Support Centres do not offer. We regularly review our client waiting lists and adjust Counselling sessions as needed to ensure shorter waiting times and more frequent services. At the same time, market fluctuations affecting funding availability could lead to financial strain, potentially impacting reserves in the coming year. Other structure, Governance and Management Description of charity's trusts.. Type of goveming document Para 1.25 Constitution How is the charity constituted? Para 1.25 Charitable Incorporated Organisation {ClO) rated Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Trustees are appointed for a period of 2, 3 or 4 years. It is the Charity's intention to retain a Board of Trustees with a range of skills and interests reflecting the purpose of the Charity and the needs of its designated community. We had 3 Trustees leave us in 24125 and so a recruitment exercise was conducted to attract Trustees to join our team. We have recruited two Trustees in 24125. Additional infomiation (optional) You ma choose to include further statements where relevant about: We have a 'briefing pack, for this. Policies and procedures adopted for the induction and training of trustees Para 1.51 Our approach to managing and developing the charity remains consistent with our long-standing principles. The specific details of this approach are outlined further in this section. The charity's organisational structure and any wider nebNork with which the charity works Para 1.51 Over the years, the charity has greatly benefited from the unwavering stability and continuity of Servi￿ provided by its Trustees. staff, and volunteers. We deeply value everyone who contributes to the charity's work in any capacity. The Trustees, staff, and volunteers remain steadfast in their commitment to preserving the charity's independence. Equally. they are dedicated to fostering strong collaborations across local networks- spanning statutory, voluntary, and commercial sectors-to maximize the benefits for our clients and the wider community. Relationship with any related parties Para 1.51 The core focus ofthe charity remains: Other Ensuring our clients Gontinue to receive services that provide meaningful benefits to them. Maintaining the trust and confidence of the local community, particularly among those who fundraise and advocate for our work. Placing sufficient emphasis on raising and allocating funds to meet all outgoings and commrtments effectively. Employees, Volunteers and Self- Employed Contractors who all contribute to our mission: Our Employees have the responsibilities of maintaining the ServI￿S and operations of the charity, ensuring financial sustainability and upholding governan￿ standards. Our Volunteers offer their time and skills without financial compensation and represent the charities services and values at all times. The focus of our Self-Employed Contractors is on fulfilling contracted duties efficiently, bringing expertise and enhancing the charity's capabilities. Reference and Administrative details Chartt name other name the chari uses Re istered charit number Charity's principal address Romse Can￿r Su Jane Scarth House 1159474 Jane Scarth House 37a The Hundred Romsey S0518GE ort Centre Names ofthe charity trustees who manage the charity Dates acted rf not for whole ear Trustee name Office {if any) Name of person lor body) entitled oint trustee ifan Trustees Susan Jones Michael Street Treasurer Trustees Philip Scarth Bridget Brook Nigel Dickson Adam Shernan Trustees Trustees Chair Trustees Trustees lain Coleman Until 711125 Trustees Julian Gee Trustees Maxine Wright Kim Fielder Until 811125 Trustees 10 From 114124 Trustees David Hartley From 1111124 Trustees 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re ortwasa roved Director name Name of trustees holding title to property belonging to the charity Trustee name Datss acted If not for whole ear Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charty's own assets Additional infomiation (optional) Names and addresses of advisers (Optional infonnation) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional infomiation) Sarah Rowcliffe- Jane Scarth House Centre Manager Charlotte Gregson - Jane's Charity Shop Manager Clare Heath - Operations Manager Exemptions from disclosure Reason for non-disGlosure of ke rsonnel details Other o tional information Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretsry, Chair, etc) Dr Nigel Dickson Chair David Hartley TouS(é Date 19 November 2025 Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 Charity registration number: 1159474 **ROMSEY CANCER SUPPORT CENTRE TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025** Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 ## **Romsey Cancer Support Centre Contents** ||**Page**| |---|---| |Trustees' Report|1—5| |Independent Examiner's Report|6| |Statement of Financial Activities|7| |Comparative Statement of Financial Activities|8| |Statement of Financial Position|9| |Notes to the Financial Statements|10—15| Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 **Romsey Cancer Support Centre Trustees' Report For The Year Ended 31 March 2025** The trustees present their report and the financial statements for the year ended 31 March 2025. ## **Objectives and Activities** ## **Aims and Objectives** To provide an independent cancer support centre based in Romsey but covering a much wider area of Hampshire and Wiltshire, which provides free emotional support for adults, including patients, family members and carers who have been affected by cancer. ## **Significant Activities** The Trustees and staff remain steadfast in their commitment to fulfilling the charity's mission. Ensuring that our objectives are delivered effectively and with unwavering focus continues to be our top priority. Our services include counselling, complementary therapies, meditation, information, clinics for finance, welfare and guidance to legal advice, and special interest groups. These services are available free of charge to all who can attend the Centre in person or receive services over the phone or via videocalls. This includes not only individuals diagnosed with cancer but also their loved ones, including family members and friends, who are affected by the illness. Although we are a locally based charity, our services are accessible to anyone who reaches out, as we have no geographical restrictions. Often, this extends to individuals within the catchment area of the hospital where they are receiving treatment. Our complementary services include Aromatherapy, Reflexology, Massage, Reiki, MLD (Manual Lymphatic Drainage Techniques) and EFT (Emotional Freedom Technique) Acupressure Tapping Therapy. Our special interest groups include Craft for Wellbeing, Man Chat, and Colour with Confidence (reintroduced this year). Throughout the year, we facilitate the Macmillan HOPE course. This two-day self-management program is designed to support individuals who have finished their clinical treatment and want to focus on the future. ## **Public Benefit** Our purpose is consistently revisited during regular Trustee meetings, where we explore opportunities to introduce new services and ensure their accessibility to all who may benefit. Delivering services free at the point of use remains a core founding principle to which we are unwaveringly committed. The Trustees are dedicated to upholding the principle of public benefit, keeping it central to all aspects of planning and service delivery. The trustees confirm that they have complied with the requirements of Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit. ## **Contribution made by volunteers** The Charity has consistently depended on the dedication of volunteers who contribute across a wide variety of roles. The Trustees would like to put on record their heartfelt gratitude and thanks to everyone who continues to work and support the charity in such meaningful ways. ## **Cancer Support Centre** We have been pleased to welcome new volunteers to our team to increase our numbers. All befrienders go through a thorough training programme, including sessions with the Centre Manager, training counsellor and a period of shadowing before they are admitted to the regular rota. We have 21 volunteers regularly working in the Centre. ## **Charity Shop** Volunteers are integral to the Shop's operations, providing vital support that significantly enhances its financial contribution to the delivery of our services. Without their dedication, the Shop's impact would be far less. We have a team of 17 regular weekly volunteers. ## **Other Volunteers** We are fortunate to have a dedicated team of volunteers who assist with various tasks, including fundraising events, administrative duties, maintaining the Centre's buildings and garden, and recording donations. Every contribution they make is immensely valued and deeply appreciated. Page 1 Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 ## **Romsey Cancer Support Centre Trustees' Report (continued) For The Year Ended 31 March 2025** ## **Achievements and Performance** ## **Main Achievements** In 2024/25, we provided services to 322 new clients, representing a 25% increase compared to 2023/24, during which 258 new clients were registered. Our November 2024 Client Satisfaction Survey achieved an impressive overall satisfaction score of 90%, maintaining our strong performance compared to similar surveys in the UK's healthcare sector. Key highlights include exceptional satisfaction ratings for our counsellors, therapists, centre staff, and volunteers, demonstrating their dedication to delivering high-quality support. However, areas for improvement were identified, particularly in the choice of counsellor or therapist and access to a befriender via telephone, which received lower scores than in previous years. Additionally, the score related to clients' opportunities to provide compliments or complaints about our services and quality of care saw a decline compared to previous years, marking another aspect for us to address. Overall, the survey results reflect overwhelmingly positive feedback, reinforcing our clients’ appreciation of the quality and breadth of services we offer while guiding us towards further improvements. We have successfully secured several grants throughout the year from: Arnold Clark Foundation, B&Q, Co-Op Local Community Fund, Rotary Club Romsey Test, Gallagher Community Fund and Romsey & CF Roundtable. Ensuring reporting on the impact of these grants remains a key priority for us. We have been honoured as 'Charity of the Year' by Hockley Golf Club, Chilworth Golf Club, Champion X and RSM Accountants. Jane's, our charity shop located just around the corner from the Centre, remains a key income source. The profit from Jane's was over 50% of the running costs of the Centre in the year. In addition to providing funding, the shop also raises awareness of the charity and signposts visitors to the Centre as appropriate. During the year we had the opportunity to acquire the shop premises at a very fair price. We decided that, although some building work is required to bring the premises up to standard, the reduction in rent outgoings, along with the guarantee of this future income stream, made this a strategic acquisition for the charity. Following purchase, we were able to obtain a donation from the local Rotary club to fund the most urgent building need (replacement of rotten windows) and are continuing a programme of steady improvement to the fabric of the building, seeking grant funding where appropriate. ## **Financial Review** ## **Reserves Policy** We uphold our commitment to financial stability, ensuring it remains a fundamental focus of our meeting agenda through regular updates and reporting. Our mission is to secure the longevity of Jane Scarth House, allowing it to continue offering vital cancer support services to the people of Romsey and the surrounding communities. Throughout the year, we adhered to our established model of income and expenditure, allowing us to track progress monthly and make informed decisions grounded in financial data. Trustees are provided with monthly reports for thorough review and oversight. We aim to maintain reserves equivalent to approximately one years operating costs, calculated based on the previous years expenditure with an added allowance for inflation. These reserves are reflected in our General Unrestricted Fund. Alongside this, we are continually exploring opportunities to enhance our services and secure the charities medium-term sustainability. This included the acquisition of the premises occupied by Jane's, our charity shop. We are also actively building designated reserves to support the planned expansion of the Support Centre (Jane Scarth House), as shown in this report under the Designated - Building Expansion Fund. The collective financial support from numerous individuals and organisations, combined with strong financial controls and effective fund management, has established a solid foundation for our operations and future planning. ## **Principal sources of income** The charity's income for 2024/25 was made up of the following: Jane's Charity Shop - 44% Grants received - 26% Personal donations - 10% Corporate and community/events fundraising - 10% Investment income, In Memoriam donations, Collection boxes and Legacies - 10% ...CONTINUED Page 2 Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 ## **Romsey Cancer Support Centre Trustees' Report (continued) For The Year Ended 31 March 2025** ## **Principal sources of income - continued** In the last year we have attracted clients from as far away as Devon and we have a policy that doesn’t limit the number of sessions per client; something our fellow Cancer Support Centres do not offer. We regularly review our client waiting lists and adjust Counselling sessions as needed to ensure shorter waiting times and more frequent services. At the same time, market fluctuations affecting funding availability could lead to financial strain, potentially impacting reserves in the coming year. ## **Principal risks facing the charity** The rising demand and poor provision for cancer support services in general, specifically counselling and specific complementary therapies, combined with the retreat of other providers including Macmillan's Cancer Information and Support Centre at Southampton General Hospital places increasing pressure on RCSC to innovate and expand its reach. ## **Structure, Governance and Management** ## **Governing Document** The charity is a Charitable Incorporated Organisation (CIO) and is governed by its constitution. ## **Trustee Selection Methods** Trustees are appointed for a period of 2, 3 or 4 years. It is the Charity’s intention to retain a Board of Trustees with a range of skills and interests reflecting the purpose of the Charity and the needs of its designated community. We had 3 Trustees leave us in 24/25 and so a recruitment exercise was conducted to attract Trustees to join our team. We have recruited two Trustees in 24/25. ## **Organisational structure** The charity is run by the trustees whom also form the management committee. Our approach to managing and developing the charity remains consistent with our long-standing principles. The specific details of this approach are outlined further in this section. Over the years, the charity has greatly benefited from the unwavering stability and continuity of service provided by its Trustees, staff, and volunteers. We deeply value everyone who contributes to the charity's work in any capacity. ## **Relationships with related parties** The Trustees, staff, and volunteers remain steadfast in their commitment to preserving the charity's independence. Equally, they are dedicated to fostering strong collaborations across local networks—spanning statutory, voluntary, and commercial sectors—to maximize the benefits for our clients and the wider community. ## **Other** The core focus of the charity remains: - Ensuring our clients continue to receive services that provide meaningful benefits to them. - Maintaining the trust and confidence of the local community, particularly among those who fundraise and advocate for our work. - Placing sufficient emphasis on raising and allocating funds to meet all outgoings and commitments effectively. Employees, Volunteers and Self-Employed Contractors who all contribute to our mission Our employees have the responsibilities of maintaining the services and operations of the charity, ensuring financial sustainability and upholding governance standards. Our volunteers offer their time and skills without financial compensation and represent the charities services and values at all times. The focus of our Self-Employed Contractors is on fulfilling contracted duties efficiently, bringing expertise and enhancing the charity’s capabilities. Page 3 Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 **Romsey Cancer Support Centre Trustees' Report (continued) For The Year Ended 31 March 2025** ## **Reference and Administrative Details** ## **Trustees** Mrs S Jones Mr M Street - Treasurer Mr P Scarth Mrs B Brook (resigned 30/06/2025) Dr N Dickson - Chair Mr A Sherman (resigned 30/06/2025) Mr I Coleman (resigned 07/01/2025) Mr J N Gee Mrs M Wright (resigned 08/01/2025) Mrs C M Fielder (appointed 01/04/2024) Mr D G Hartley (appointed 01/11/2024) Mrs C Ransome (appointed 05/09/2025) Mr S Tindale (appointed 05/09/2025) ## **Charity Number** 1159474 ## **Principal Address** Jane Scarth House 37a The Hundred Romsey Hampshire SO51 8GE ## **Independent Examiner** Adam Buse FCA Fiander ETL Stag Gates House 63/64 The Avenue Southampton SO17 1XS Page 4 Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 ## **Romsey Cancer Support Centre Trustees' Report (continued) For The Year Ended 31 March 2025** ## **Statement of Trustees' Responsibilities** The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements the trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charity SORP; - make judgments and accounting estimates that are reasonable and prudent; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will - continue in business. The trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at anytime the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. The trustees' report was approved by the board of trustees and signed on its behalf by: Mr M Street Trustee 15/11/2025 | 17:41 GMT Page 5 Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 ## **Romsey Cancer Support Centre Independent Examiner's Report to the Trustees of Romsey Cancer Support Centre For The Year Ended 31 March 2025** I report to the trustees on my examination of the accounts of Romsey Cancer Support Centre (the Trust) for the year ended 31 March 2025. ## **Responsibilities and Basis of Report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent Examiner's Statement** Since the Trust’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Adam Buse FCA Fiander ETL Stag Gates House 63/64 The Avenue Southampton SO17 1XS 17/11/2025 | 07:39 GMT Page 6 Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 ## **Romsey Cancer Support Centre Statement of Financial Activities For The Year Ended 31 March 2025** |**Notes**
**INCOME AND ENDOWMENTS FROM:**
Donations and legacies
**3**
Charitable activities
**4**
Other trading activities
-
Shop income
-
Romsey Show
**5**
Investments
**6**
**EXPENDITURE ON:**
Raising funds
**7**
Charitable activities
**7**
**NET INCOME**
Transfers between funds
**16**
**NET MOVEMENT IN FUNDS**
**RECONCILIATION OF FUNDS:**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**
**16**|**2025**
**2024**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Total**
**funds**
**Total**
**funds**
**£**
**£**
**£**
**£**
98,363
-
98,363
94,314
25,109
106,800
131,909
35,230
158,456
1,639
-
-
158,456
1,639
155,017
1,085
18,184
-
18,184
12,296| |---|---| ||301,751
106,800
408,551
297,942| ||(61,764)
(3,800)
(65,564)
(166,277)
(200,414)
(3,000)
(203,414)
(83,120)| ||(262,178)
(6,800)
(268,978)
(249,397)| ||39,573
100,000
139,573
48,545
100,000
(100,000)
-
-| ||139,573
-
139,573
48,545
555,229
1,800
557,029
508,484
694,802
1,800
696,602
557,029| The notes on pages 10 to 15 form part of these financial statements. Page 7 Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 ## **Romsey Cancer Support Centre Comparative Statement of Financial Activities For The Year Ended 31 March 2025** |**INCOME AND ENDOWMENTS FROM:**
**Notes**
Donations and legacies
**3**
Charitable activities
**4**
Other trading activities
-
Shop income
-
Romsey Show
**5**
Investments
**6**
**EXPENDITURE ON:**
Raising funds
**7**
Charitable activities
**7**
**NET INCOME**
Transfers between funds
**16**
**NET MOVEMENT IN FUNDS**
**RECONCILIATION OF FUNDS:**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**
**16**|**2024**
**Unrestricted**
**funds**
**£**
**Restricted**
**funds**
**£**
**Total**
**funds**
**£**
93,360
954
94,314
14,764
20,466
35,230
155,017
1,085
-
-
155,017
1,085
12,296
-
12,296| |---|---| ||276,522
21,420
297,942| ||(165,323)
(954)
(166,277)
(64,454)
(18,666)
(83,120)| ||(229,777)
(19,620)
(249,397)| ||46,745
1,800
48,545
-
-
-| ||46,745
508,484
1,800
-
48,545
508,484
555,229
1,800
557,029| The notes on pages 10 to 15 form part of these financial statements. Page 8 Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 ## **Romsey Cancer Support Centre Statement of Financial Position As At 31 March 2025** |||||**2025**|**2024**| |---|---|---|---|---|---| |||**Unrestricted**|**Restricted**|**Total**|**Total**| |||**funds**|**funds**|**funds**|**funds**| ||**Notes**|**£**|**£**|**£**|**£**| |**FIXED ASSETS**|||||| |Tangible Assets|**11**|325,000|-|325,000|-| |||325,000|-|325,000|-| |**CURRENT ASSETS**|||||| |Debtors|**12**|1,765|-|1,765|29,292| |Cash at bank and in hand||373,069|1,800|374,869|538,480| |||374,834|1,800|376,634|567,772| |**Creditors: Amounts Falling Due Within One Year**|**13**|(5,032)|-|(5,032)|(10,743)| |**NET CURRENT ASSETS (LIABILITIES)**||369,802|1,800|371,602|557,029| |**TOTAL ASSETS LESS CURRENT LIABILITIES**||694,802|1,800|696,602|557,029| |**NET ASSETS**||694,802|1,800|696,602|557,029| |**FUNDS OF THE CHARITY**|||||| |Restricted Funds||||1,800|1,800| |Unrestricted Funds||||694,802|555,229| |**TOTAL FUNDS**|**16**|||696,602|557,029| On behalf of the board Mr M Street Trustee 15/11/2025 | 17:41 GMT The notes on pages 10 to 15 form part of these financial statements. Page 9 Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 ## **Romsey Cancer Support Centre Notes to the Financial Statements For The Year Ended 31 March 2025** ## 1. **General Information** Romsey Cancer Support Centre is a charitable incorporated organisation registered with the Charity Commission, registered charity number 1159474. The principal address is Jane Scarth House, 37a The Hundred, Romsey, Hampshire, SO51 8GE. ## 2. **Accounting Policies** ## 2.1. **Basis of Preparation of Financial Statements** The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities Act 2011. The charity is a Public Benefit Entity as defined by FRS 102. ## 2.2. **Fund Accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Designated funds comprise unrestricted funds that have been set aside by the trustees for a specific purpose. Restricted funds are to be used for specific purposes as laid down by the donor. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## 2.3. **Incoming Resources** Income is included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to, and virtually certain to receive, the income and the amount of income can be measured with sufficient reliablility. ## 2.4. **Donated Goods and Services** All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity. ## 2.5. **Resources Expended** Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. ## 2.6. **Tangible Fixed Assets and Depreciation** Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases: Freehold ## Not provided Freehold property is not depreciated on the basis that it is not feasible to separate the value of the buildings from the land, and the residual value of the land is the same or greater than the historic cost. ## 2.7. **Investment Properties** All investment properties are carried at fair value determined annually and derived from the current market rents and investment property yields for comparable real estate, adjusted if necessary for any difference in the nature, location or condition of the specific asset. No depreciation is provided for. Changes in fair value are recognised in the statement of financial activities. ## 2.8. **Cash and Cash Equivalents** Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts. ## 2.9. **Taxation** The charity is exempt from tax as all its income is charitable and applied for charitable purposes. ## 2.10. **Pensions** The charity operates a defined pension contribution scheme. Contributions are charged to the Statement of Financial Activities as they become payable in accordance with the rules of the scheme. Page 10 Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 ## **Romsey Cancer Support Centre Notes to the Financial Statements (continued) For The Year Ended 31 March 2025** ## 3. **Income from Donations and Legacies** |Donations and gifts
Gift aid
Legacies
Other
Donations and gifts
Gift aid
Legacies
Other
. **Income from Charitable Activities**
Community Grants
Recycling
Community Fundraising
Community Grants
Recycling
Community Fundraising|**2025**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**£**
**£**
**£**
62,600
-
62,600
14,576
-
14,576
3,750
-
3,750
17,437
-
17,437| |---|---| ||98,363
-
98,363| ||**2024**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**£**
**£**
**£**
44,683
954
45,637
19,944
-
19,944
600
-
600
28,133
-
28,133| ||93,360
954
94,314| ||**2025**
**Unrestricted**
**funds**
**£**
**Restricted**
**funds**
**£**
**Total**
**funds**
**£**
400
106,800
107,200
4,902
-
4,902
19,807
-
19,807| ||25,109
106,800
131,909| ||**2024**
**Unrestricted**
**funds**
**£**
**Restricted**
**funds**
**£**
**Total**
**funds**
**£**
987
20,466
21,453
6,301
-
6,301
7,476
-
7,476| ||14,764
20,466
35,230| ## 4. **Income from Charitable Activities** ## 5. **Income from Other Trading Activities** |Shop income
Romsey Show|**2025**
**2024**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**£**
**£**
158,456
155,017
1,639
1,085| |---|---| ||160,095
156,102| Page 11 Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 ## **Romsey Cancer Support Centre Notes to the Financial Statements (continued) For The Year Ended 31 March 2025** ## 6. **Investment Income** |Bank interest receivable
7. **Analysis of Expenditure**
Raising funds
Care Giving
Raising funds
Care Giving
8. **Support Costs**
Employee costs
Premises expenses
General administration
Governance costs
Employee costs
Premises expenses
General administration
Governance costs|**Activities**
**undertaken**
**directly**
**£**
65,564
88,893|**2025**
**Unrestricted**
**funds**
**£**
18,184|**2024**
**Unrestricted**
**funds**
**£**
12,296| |---|---|---|---| |||**Support**
**costs**
(see note 8)
**£**
-
114,521|**2025**
**Total**
**£**
65,564
203,414| ||154,457|114,521|268,978| ||**Activities**
**undertaken**
**directly**
**£**
74,431
83,120|**Support**
**costs**
(see note 8)
**£**
-
91,846|**2024**
**Total**
**£**
74,431
174,966| ||157,551|91,846|249,397| ||||**2025**
**Care Giving**
**£**
76,232
26,375
6,279
5,635
114,521
**2024**
**Care Giving**
**£**
57,119
25,577
4,473
4,677
91,846| Page 12 Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 ## **Romsey Cancer Support Centre Notes to the Financial Statements (continued) For The Year Ended 31 March 2025** ## 9. **Staff Costs** Staff costs were as follows: |Wages and salaries
Other pension costs|**2025**
**£**
118,545
3,101
121,646|**2024**
**£**
98,747
2,631
101,378| |---|---|---| No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000. ## 10. **Average Number of Employees** Average number of employees during the year was: 5 (2024: 8) ## 11. **Tangible Assets** |**Cost**
As at 1 April 2024
Additions
As at 31 March 2025
**Net Book Value**
As at 31 March 2025
As at 1 April 2024
2. **Debtors**
**Due within one year**
Trade debtors
Other debtors
3.**Creditors: Amounts Falling Due Within One Year**
Trade creditors
Taxation and social security
Accruals and deferred income|**2025**
**£**
1,765
-
1,765
**2025**
**£**
1,075
1,859
2,098
5,032|**Land &**
**Property**
**Freehold**
**£**
-
325,000| |---|---|---| |||325,000| |||325,000| |||-| |||**2024**
**£**
1,792
27,500| |||29,292| |||**2024**
**£**
6,173
4,570
-
10,743| ## 12. **Debtors** ## 13. **Creditors: Amounts Falling Due Within One Year** Page 13 Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 ## **Romsey Cancer Support Centre Notes to the Financial Statements (continued) For The Year Ended 31 March 2025** ## 14. **Other Commitments** The total of future minimum lease payments under non-cancellable operating leases are as following: |Not later than one year
Later than one year and not later than five years|**2025**
**£**
18,465
73,860
92,325|**2024**
**£**
19,965
73,860
93,825| |---|---|---| ## 15. **Pension Commitments** The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. During the year the charge to the statement of financial activities in respect of defined contribution schemes was £3,024 (2024: £2,631). At the statement of financial position date contributions of £NIL were due to the fund and are included in creditors. ## 16. **Movement in Funds** |Designated:
**Total funds**
**Unrestricted funds**
General:
General unrestricted fund
Designated:
Janes Building Work
**Unrestricted funds**
General:
General unrestricted fund
Janes Building Work
JSH Refurbishment
Building Expansion Fund
**Total unrestricted funds**
**Restricted funds**
Counselling (JSH)
Building Fund
**Total restricted funds**|**As at 1 April**
**2024**
**£**
281,877
20,000
20,000
233,352
273,352
555,229
1,800
-|**Income**
**£**
301,751
-
-
-
-
301,751
-
106,800|**Expenditure**
**£**
(262,178)
-
-
-
-
(262,178)
-
(6,800)|**Transfers**
**£**
(46,563)
-
-
146,563
146,563
100,000
-
(100,000)|**As at 31**
**March 2025**
**£**
274,887
20,000
20,000
379,915
284,813
694,802
1,800
-| |---|---|---|---|---|---| ||1,800|106,800|(6,800)|(100,000)|1,800| ||||||| ||557,029|408,551|(268,978)|-|696,602| ||**As at 1 April**
**2023**
**£**
508,484
-|**Income**
**£**
276,522
-|**Expenditure**
**£**
(229,777)
-|**Transfers**
**£**
(273,352)
20,000|**As at 31**
**March 2024**
**£**
281,877
20,000
...CONTINUED| Page 14 Docusign Envelope ID: 1A433236-031D-43BB-8061-C3C3401B0654 ## **Romsey Cancer Support Centre Notes to the Financial Statements (continued) For The Year Ended 31 March 2025** |JSH Refurbishment
Building Expansion Fund
**Total unrestricted funds**
**Restricted funds**
Counselling (JSH)
Jane's Charity Shop
**Total restricted funds**
**Total funds**|-
-
-
20,000
20,000
-
-
-
233,352
233,352| |---|---| ||-
-
-
273,352
273,352| ||508,484
276,522
(229,777)
-
555,229| ||-
20,466
(18,666)
-
1,800
-
954
(954)
-
-| ||-
21,420
(19,620)
-
1,800| ||| ||508,484
297,942
(249,397)
-
557,029| Page 15 ## **Certificate Of Completion** Envelope Id: 1A433236-031D-43BB-8061-C3C3401B0654 Status: Completed Subject: Complete with Docusign: Romsey Cancer Support Centre - 31 Mar 2025 Accounts.pdf Source Envelope: Document Pages: 17 Signatures: 3 Envelope Originator: Certificate Pages: 4 Initials: 0 Mike Cooper AutoNav: Enabled Stag Gates House EnvelopeId Stamping: Enabled 63/64 The Avenue Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London Southampton, Hampshire SO17 1XS mikecooper@fianderetl.co.uk IP Address: 51.219.209.66 ## **Record Tracking** Status: Original Holder: Mike Cooper Location: DocuSign 14-11-25 | 10:12 mikecooper@fianderetl.co.uk **Signer Events Signature Timestamp** Mike Street Sent: 14-11-25 | 10:15 m.street@classic4x4hire.com Make Stret Viewed: 15-11-25 | 17:35 Security Level: Email, Account Authentication Signed: 15-11-25 | 17:41 (None) Signature Adoption: Pre-selected Style Using IP Address: 86.152.87.3 **Electronic Record and Signature Disclosure:** Accepted: 15-11-25 | 17:35 ID: b0388554-d90f-4c6a-8b7a-103b028d95ed Company Name: Fiander Tovell Adam Buse Sent: 15-11-25 | 17:42 AdamBuse@fianderetl.co.uk Adam Buse Viewed: 17-11-25 | 07:39 Fiander ETL Signed: 17-11-25 | 07:39 Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 172.167.125.239 **Electronic Record and Signature Disclosure:** Accepted: 17-11-25 | 07:39 ID: 1d13b470-33da-4023-891d-eb6ce3bb9433 Company Name: Fiander Tovell |**In Person Signer Events**|**Signature**|**Timestamp**| |---|---|---| |**Editor Delivery Events**|**Status**|**Timestamp**| |**Agent Delivery Events**
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