2023-04-01-accounts - Romsey Cancer Support Centre

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Trustees' Annual Report for the period

Period start date Period end date 01 April 2022 31 March 2023

From

Section A Reference and administration details

Charity name Romsey Cancer Support Centre

Other names charity is known by Jane Scarth House

Registered charity number (if any) 1159474

Charity's principal address

Jane Scarth House 37a The Hundred Romsey Postcode SO518GE

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Susan Jones		Trustees
Jill Livingstone		Trustees
Michael Street	Treasurer	Trustees
PhilipScarth		Trustees
Bridget Brook	Chair	Trustees
WendyMorrish		Trustees
Nigel Dickson		Trustees
Alison Small		Trustees
Adam Sherman		Trustees

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

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Name of chief executive or names of senior staff members (Optional information)

Rachel Tucker – Jane Scarth House Centre Manager

Charlotte Gregson – Jane’s Charity Shop Manager

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company)

Trustees are appointed for a period of 2, 3 or 4 years. It is the Charity’s
Trustee selection methods intention to retain a Board of Trustees with a range of skills and interests
(eg. appointed by, elected by) reflecting the purpose of the Charity and the needs of its designated community.

No terms of office were renewed during this financial year. It was noted that several Trustees would be approaching completion of three terms of office in the coming year and that action would be needed to recruit new Trustees.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;

Our overall approach to the running and development of the charity remains as it always has been, and the details of that are continued below within this section.

Over many years the charity has derived great benefits from the stability and continuity of service by everyone across the charity: Trustees, staff and volunteers. We value everyone who contributes in any way to the Charity’s work.

During the year we have reviewed a number of policies and conditions of employment.

relationship with any related The Trustees, staff and volunteers remain committed to maintaining the independence of the charity and are equally focused on working closely
parties; across local networks (statutory, voluntary and commercial) to ensure the
• trustees’ consideration of maximum benefits for our clients and our local community. major risks and the system and procedures to manage The focus of the charity remains: them.
to ensure our clients continue to receive services which are of benefit to them
that confidence in the Charity is maintained across the local community for those who fundraise and promote our work;
that sufficient emphasis has been placed on raising and apportioning funds sufficient to meet outgoings and commitments.

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Section C Objectives and activities

To provide a Support Centre in Romsey staffed by trained counsellors, Summary of the objects of the therapists and volunteers to relieve, aid and support patients, family and charity set out in its friends who are experiencing or have experienced cancer. governing document

	Objectives and activities
	To provide a Support Centre in Romsey staffed by trained counsellors, therapists and volunteers to relieve, aid and support patients, family and friends who are experiencing or have experienced cancer.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	The Trustees and staff have concentrated on delivering the objectives for which the charity has been established. This is, at all times, our primary focus. We provide free, confidential support to all those whose lives are affected by cancer, whether they are the person with cancer, family, carers or friends. These services are available to all who can attend the Centre in person or receive services over the phone or via videocalls. The charity offers services including befriending, counselling, MLD (manual lymphatic drainage), aromatherapy, reflexology, massage and an information library. We look to widen the number of services we provide to ensure we continue to provide topics of interest and support to our clients. Over the last year we have brought in Crafting for Wellbeing, EFT (Emotional Freedom Technique) Tapping and Qigong (origins of Tai Chi). We hold regular Welfare/Finance and Legal clinics. All services are provided free to anyone who may benefit from them, this includes those who are cancer patients but also those around them who are affected by the illness, including family members and friends. Whilst we are a locally-based charity our services are available to anyone who makes contact from across a wide geographical area. This often links to the catchment area of the hospital where clients are being treated. The purpose of our work is regularly visited at Trustee meetings when we consider the provision of new services and how these may be accessed by everyone who can benefit from them. The provision of services free at the point of delivery is one of our founding principles and is one to which we adhere totally. The Trustees consider that our charity keeps the principle of public benefit at the forefront of all planning and delivery.

Objectives and activities

To provide a Support Centre in Romsey staffed by trained counsellors,
therapists and volunteers to relieve, aid and support patients, family and
friends who are experiencing or have experienced cancer.

Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

The Trustees and staff have concentrated on delivering the objectives for
which the charity has been established. This is, at all times, our primary
focus.
We provide free, confidential support to all those whose lives are affected
by cancer, whether they are the person with cancer, family, carers or
friends. These services are available to all who can attend the Centre in
person or receive services over the phone or via videocalls.
The charity offers services including befriending, counselling, MLD
(manual lymphatic drainage), aromatherapy, reflexology, massage and
an information library. We look to widen the number of services we
provide to ensure we continue to provide topics of interest and support to
our clients. Over the last year we have brought in Crafting for Wellbeing,
EFT (Emotional Freedom Technique) Tapping and Qigong (origins of Tai
Chi). We hold regular Welfare/Finance and Legal clinics.
All services are provided free to anyone who may benefit from them, this
includes those who are cancer patients but also those around them who
are affected by the illness, including family members and friends.
Whilst we are a locally-based charity our services are available to anyone
who makes contact from across a wide geographical area. This often
links to the catchment area of the hospital where clients are being
treated.
The purpose of our work is regularly visited at Trustee meetings when we
consider the provision of new services and how these may be accessed
by everyone who can benefit from them. The provision of services free at
the point of delivery is one of our founding principles and is one to which
we adhere totally. The Trustees consider that our charity keeps the
principle of public benefit at the forefront of all planning and delivery.

Additional details of objectives and activities (Optional information)

The Charity has always relied heavily on the involvement of volunteers across a range of roles. The Trustees wish to put on record their thanks to all who continue to work to support the charity in so many ways. You may choose to include During the 2022/23 year there was a return to ‘normality’ but this was not further statements, where without its challenges. Within the Centre we provide a ‘safe and healthy’ relevant, about: environment for our clients, many of whom are immuno-compromised. At • policy on grantmaking; all times we followed the guidance and best practice that was received from health advisors. Initially this meant that we limited the number of • policy programme related people in the Centre, this included the number of befrienders we were investment; able to have on duty at any one time. • contribution made by volunteers. We have been pleased to welcome new volunteers to our team to increase our numbers. All befrienders go through a through training programme, including sessions with the Centre Manager, training counsellor and a period of shadowing before they are admitted to the regular rota.

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Volunteers are also a mainstay of the Shop’s operations, and without them the shop’s financial contribution to the delivery of our services would be far less. There are many other ways in which our volunteers contribute to the charity – we have volunteers who sit on the Fundraising Committee, keep the Centre garden tidy, enter gift aid details, record donations etc. Every single contribution is hugely valued.

Section D	Achievements and performance
*Summary of the main* *achievements of the charity* *during the year*
	During the Autumn of 2022 we ran our first client survey. This was administered by one of our Trustees along with the Centre staff and volunteers. We received back 76 completed questionnaires, the headline results of which were shared with everyone associated with the charity. It has been so helpful to receive specific results on demographic and locality factors and these will be used to plan our services for the future. There was also a section where respondents could add their own comments – these were overwhelmingly positive and we are grateful that our clients feel we provide what they need. But we are not complacent and will ensure we continue to develop our services. A further survey will be run in 2023/24 the results of which will act as a comparator with the current results. Jane’s, our shop around the corner from the Centre, is well-known locally as a location where many a bargain can be found. Our shop team are fully committed to supporting the work of the Centre, and that includes signposting to our services. We have been successful in applying for a number of grants and to being chosen as ‘charity of the year’ by a number of organisations. Reporting on the impact of these grants is very important to us.

Section E Financial review
Brief statement of the charity’s policy on reserves
	We maintain our approach to financial stability and ensure this remains a key pillar of our meeting agenda with regular reporting. We want to ensure Jane Scarth House can provide cancer support services for the people of Romsey and the surrounding area into the future. Our aim remains to maintain sufficient reserves to operate the charity for a 3 year period (on a continuing basis). To do this we annually review our running costs, multiplying by 3 (and adjusting for price rises). We then assess our stability against this measure. During this financial year we have seen a rise in costs and overheads. During the year we continued with our clear model of income and expenditure which enables us to chart progress on a monthly basis and to make decisions based on financial facts. Trustees receive monthly reports for review. The combination of financial support from many individuals and organisations, along with effective financial controls and management of funds has provided us with a stable basis from which to operate and plan for the future.

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Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Bridget Brook Susan Jones Position (eg Secretary, Chair, Trustee etc)[Trustee / Chair ] Date 28.01.24

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ROmY Canc•r Support Centr• Charity R•gistrnlion Number 1159474 TTU$tees' annual report Inknndent exaThmS rewjrt to the trustees Statement of financAal active6.. Income and Expendmwe account Balance Sheel

Romsey Cancer Support Centre Charity Registration Number 1159474 Trusteè's Annual Report Yr ended 31st Mah 2023 Thè trustsÈs prèsèntthe unauthtsd finanrial statèmants of th& ¢harFtyfor tho y88r 8EK18d 3151 March 2023 Releyence and AdminSstrati¥e details Registered charrty name Charbty registration number 11&J474 37a The Hthd Hampshire S(wJthampton SO518GE NW DKkson BThSJet Brook Jill Liwngstone hael Stre Phih"p Scarth Susan Jones Wen¢ Anne IAorrish Alison Small A¢¢ounts Produ¢ed By TlOr Made Bookke MrsCWI 315 Salisbury Road Southampkni Sctslo 3LZ StruetsÈrn gthrtmane• and management Obiectsveg and adi¥ilies To r&li&ve sckn¢ss and to prts and wotedth8 gocJ heaHh for Ihe pliC bgrt9rrt of patsent$, famity and friends who a experienc¢ng or have experienced caneer by pmvith'ng a Sup centre in Rom¥ to WQVh frge meditalion. aromalherapy, reflexology. massage and an information library an¢J Wriendin9 service. The Trv5toes con&¢krthis s*afs ¥JMevemenls fo be satisfathy.

Romsey Cancer Support Centre Charlty Reglstrallon Number 1159474 Year Ended 31st March 2023 I report lo the Irusteps on my examination of the financi statemerrts of Romsty Can¢er supr Cerrtre Cthe charity) forthe ar ded 31st Mawth 2023 Respon$lbllltles and basis of thè r•port As the trustees of the tharity are for the preparation ofthe finanly statements in acLordance with requirements of thè Ch•rilies Ad. Hawng satisfied myself that the arrtS of the company are not wuired to be audrted under Part 16 of the 20Cf Act and digible for independ8nt ex8mirtation. I report in respect of my examinalion of the tharity$ ac¢ounts as carried ot¢t under section 145 of the ch8nkn.es A(# 2011 Cthe 2011 Acl). In caryng out my examination I have k4lowed the diredions gÉven by the Charitys CMiSSi under section 145 {51 Ib} of the 2011 Act. Independefit examiners slatem•nt I have completed my ex2mination. l eonfim that fits matters have cJ)me to my attefttt in connectton with the exanmnation giving me cause to believe". acLnting rèco$ wère not kepl in respect of the drity as requir&J ty section 386 of thè 26 Aet., or the financaal S&ements do not Dmipty Wbth t act0"n9 requir•mwits of section 3 of the 2C Act other than ary requirement that the 8CCOLEnts give a and fasff viewNthich is not a matter g)nsid¢red a$ part of any indepeThJent examinalw)n" the finanaal statements have not béèn prepared in aCCA>rdance Trmth the method5 and prinaples of the Sl8lements of Recommended Practice for accountiThJ and teports'ng by charities applicabl• to charities preparing their accounts in accordance the Finanaal Rèporting Standard applvble in the UK arbd Repubtic of Ireland (FRS 1tr2) I have no concems and have come across no other matters in conneixion wth the examinlon to whi0 attention should b8 drawn in respect in ord8r lo an¥ a proper understaNliThJ of the accounts to be reac*ed. RAGreenFCA Yew Tree Cottage South Lane Nomansland Salisbury SP5 2BZ &gned

Romsey Cancer Support Centre Charity Registration Number 1159474 Romsey Cancer Support Centre Unaudited Financial Statements 31st March 2023 lor Made eookket 315 Salist4Jry Road Totton Southampton S040 3LZ

Romsey Cancer Support Centre Charity Registration Number 1159474 In dilure account lor the ended 31st March 2023 IAar-23 Mar-22 Income Jane Scarth House Donations Fundraising events Gift Aid Local Govemment Grants Govemment Furtough Scheme Communty Grants 64,195 55.206 4,109 1.&31 2,763 117 19,845 83.376 18,3 90.441 Janes Cha - Sal8S Gill Aid Recycling Local Govemment Grants Govemment Furlough Scheme 152.3&5 11,349 121.439 2,017 2,667 727 131,318 163,969 254410 214.694 Buildin Intewt Fund 1,721 1,118 Total Inc 256.131 215,813 Ex enditure Jane Scarth House Ambassadorlslaff Costs Employed Stsff 37a Propety C¢ts 37a Operating Costs 39a Propety Costs 39a Operaiing Costs Fundraising Costs 54,919 45.014 13.586 24.538 7,773 S2,194 40.765 22,902 13,949 10.160 342 146.458 140,311 anes Cha Siaff Costs Propety Costs Running Costs Fundratsing Costs Sh 50.713 17,356 5,716 16.456 5.381 66.286 Total Ex iture 206.598 Ex In ndfture 9,215

Rom$ey Cancer Support Centro Charlty Registration Number 1159474 Balwnce slet of Fi 31st IAarch 2023 Mr43 IAar-22 Current Assets Jane Starth HLm CurrentAccorrt Pety Cash 37,057 43 13,644 Janes Charliyshop Cash in Transit Current Ac¢ount Crèdlicard Account 756 45.882 23,1K2 184ZJ8 Fytvre Bulld1r Fund Savrllgs Account 1 Sa9s Account2 Sawngs Account 3 SawgsAccount4 SMgsAccount5 73234 69.045 82.246 28.794 84,788 84,787 84,774 Net Curr•nt Assets and TotalA$5•ts Finan¢•d by Caprtal A¢Gou Balance as al 1st Apnl 2022 SuFplus for Ihe year Balo0¢¢ os at ¢tosg 3tst Marth 2023 472.604 35.879 9)8.483 9,215 472.604 For the year end#ig 31siMarch 2023 the ¢haiity enbw to from uThJer sectsn 477 olthe CompaniesAct2006 relatirYJ to s1 compan. Tmsttes. resrx)ntN"Iths." ' The members h8ve not red the c¢)rnpBryto olAa¥i an ofits h8D(ag151¥IeNffQTthe year quesbon in accordance 476." accouNing reeords 8ryJ the eratn offknanLI Smeth$. These fman(ao1 stalements teen rKeFer•J a ar¥[dancelh the [8p[OIe to c(ffiFor subj'edto the Small wnpanR¥ regwne. These fvandal statÈrBèntswere approved ty lh8 tM)ard 0firusie* 8Tr1 auEhorW for &sue nd a 5vJTred Dn iEhalf of Ihe board by". Tm8tÈe 4.Ic> LS