2022-04-01-accounts - Romsey Cancer Support Centre

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From

Trustees' Annual Report for the period

Period start date Period end date 01 April 2021 31 March 2022

Section A Reference and administration details

Charity name Romsey Cancer Support Centre

Other names charity is known by Jane Scarth House

Registered charity number (if any) 1159474

Charity's principal address Jane Scarth House 37a The Hundred Romsey Postcode SO518GE

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Susan Jones			Trustees
Elaine Grainger		01.04.21 – 03.03.22	Trustees
Jill Livingstone			Trustees
Michael Street	Treasurer		Trustees
PhilipScarth			Trustees
Bridget Brook	Chair		Trustees
WendyMorrish			Trustees
Nigel Dickson			Trustees
Alison Small			Trustees
Adam Sherman		28.07.21-31.03.22	Trustees

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)
Rachel Tucker – Jane Scarth Centre Manager Charlotte Gregson – Jane’s Charity Shop Manager

Rachel Tucker – Jane Scarth Centre Manager

Charlotte Gregson – Jane’s Charity Shop Manager

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Trustees are appointed for a period of 2, 3 or 4 years. It is the Charity’s Trustee selection methods intention to retain a Board of Trustees with a range of skills and interests (eg. appointed by, elected by) reflecting the purpose of the Charity and the needs of its designated community. During this financial year the terms of office of 6 Trustees were due for renewal. 5 have been confirmed in role for a new term of 3 years whilst one decided to stand down. Renewed terms of office are ratified and recorded at formal Trustee meetings. It was decided not to actively pursue the search for new Trustees during this year but to be open to any expressions of interest, with a view to potential changes in the next year. Trustees are positive about attracting Trustees from diverse backgrounds with transferable skillsets and plan to run a skills and needs analysis during the next year.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;

Our overall approach to the running and development of the charity remains as it always has been, and the details of that are continued below within this section. Over many years the charity has derived great benefits from the stability and continuity of service by everyone across the charity: Trustees, staff and volunteers. We value everyone who contributes in any way to the Charity’s work.

During the year we have reviewed a number of policies and conditions of employment.

relationship with any related The Trustees, staff and volunteers remain committed to maintaining the independence of the charity and are equally focused on working closely
parties; across local networks (statutory, voluntary and commercial) to ensure the
• trustees’ consideration of maximum benefits for our clients and our local community. major risks and the system and procedures to manage The focus of the charity remains: them.

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to ensure our clients continue to receive services which are of benefit to them
• that confidence in the Charity is maintained across the local community for those who fundraise and promote our work;
• that sufficient emphasis has been placed on raising and apportioning funds sufficient to meet outgoings and commitments.

Section C Objectives and activities

To provide a Support Centre in Romsey staffed by trained counsellors, Summary of the objects of the therapists and volunteers to relieve, aid and support patients, family and charity set out in its friends who are experiencing or have experienced cancer. governing document

	Objectives and activities
	To provide a Support Centre in Romsey staffed by trained counsellors, therapists and volunteers to relieve, aid and support patients, family and friends who are experiencing or have experienced cancer.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	The Trustees and staff have concentrated on delivering the objectives for which the charity has been established. This is, at all times, our primary focus. We provide free, confidential support to all those whose lives are affected by cancer, whether they are the person with cancer, family, carers or friends. These services are available to all who can attend the Centre. The charity offers a befriending service, counselling, aromatherapy, reflexology, massage and an information library. Other therapies or experiences such as mindfulness and meditation are also delivered_._We look to widen the number of services we provide to ensure we continue to provide topics of interest and support to our clients. Over the last year we have offered an Art for Wellbeing course over Zoom and Crafting with activities being sent out to interested clients on a regular basis to complete at home. All services are provided free to anyone who may benefit from them, this includes those who are cancer patients but also those around them who are affected by the illness, including family members and friends. Whilst we are a locally-based charity our services are available to anyone who makes contact from across a wide geographical area. The purpose of our work is regularly visited at Trustee meetings when we consider the provision of new services and how these may be accessed by everyone who can benefit from them. The provision of services free at the point of delivery is one of our founding principles and is one to which we adhere totally. The Trustees consider that our charity keeps the principle of public benefit at the forefront of all planning and delivery.

Objectives and activities

To provide a Support Centre in Romsey staffed by trained counsellors,
therapists and volunteers to relieve, aid and support patients, family and
friends who are experiencing or have experienced cancer.

Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

The Trustees and staff have concentrated on delivering the objectives for
which the charity has been established. This is, at all times, our primary
focus.
We provide free, confidential support to all those whose lives are affected
by cancer, whether they are the person with cancer, family, carers or
friends. These services are available to all who can attend the Centre.
The charity offers a befriending service, counselling, aromatherapy,
reflexology, massage and an information library. Other therapies or
experiences such as mindfulness and meditation are also delivered_._We
look to widen the number of services we provide to ensure we continue to
provide topics of interest and support to our clients. Over the last year we
have offered an Art for Wellbeing course over Zoom and Crafting with
activities being sent out to interested clients on a regular basis to
complete at home.
All services are provided free to anyone who may benefit from them, this
includes those who are cancer patients but also those around them who
are affected by the illness, including family members and friends.
Whilst we are a locally-based charity our services are available to anyone
who makes contact from across a wide geographical area.
The purpose of our work is regularly visited at Trustee meetings when we
consider the provision of new services and how these may be accessed
by everyone who can benefit from them. The provision of services free at
the point of delivery is one of our founding principles and is one to which
we adhere totally. The Trustees consider that our charity keeps the
principle of public benefit at the forefront of all planning and delivery.

Additional details of objectives and activities (Optional information)

You may choose to include The Charity has always relied heavily on the involvement of volunteers further statements, where across a range of roles. The Trustees wish to put on record their thanks relevant, about: to all who continue to work to support the charity in so many ways. • policy on grantmaking; Following Covid and the various lockdowns the return to previous • policy programme related voluntary activities was varied with some volunteers returning investment; immediately but others wanting to take a bit more time to feel comfortable with returning. And some volunteers decided not to return at all and we • contribution made by thank them for their support over many years. This transition period was volunteers.

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also one where services and restrictions on spacing meant changes in how we could deliver our services. We adapted to this with flexibility and are grateful to those who have been able to support our journey back to ‘normality’.

Section D Achievements and performance This year continued to be dominated by Covid. Although restrictions Summary of the main eased it was a period of transition both for clients, staff and volunteers achievements of the charity and for the provision of services. Opening the Centre again came with its during the year own set of challenges whether related to distancing, sanitising, airflow, face masks etc. The team were excellent in taking current best practice guidance and ensuring that we complied fully so that we could provide reassurance to all who came to the Centre. Our new Centre Manager joined in May and Trustees reorganised reporting lines so that the Centre Manager could report to and have support from a Management Committee of three, designed to ensure support was readily available as she settled into her new role. Many counselling sessions were maintained via Zoom and phone which was very much valued by our vulnerable clients. Counsellors responded to requests for in person counselling by working from The Loft which gave more space. We started to recruit new befrienders, preparing for when would be able to return to having two befrienders on duty for each session – although due to spacing restrictions we were limited to one with a staff member for several months. Bookings for therapies increased with clients grateful to have these much-valued services As restrictions were lifted we welcomed visitors to the Centre – representatives from our local community eg our local MP, and Mayors but also many visitors from health settings. Welcoming visitors and being able to show our facilities has great value especially in the word of mouth recommendations it leads to. When someone from a clinical setting visits and sees all that we provide, their confidence in recommending us to clients is much greater. Regular annual events in our calendar started to return with support from the community and the Fundraising Committee. We were successful in a number of grant applications and to ensure recording and impact is accurately managed, a new register was created. At Jane’s, our charity shop, all retail Covid guidance was followed as we re-opened to customers. The team worked hard to make the shop as appealing as possible, enticing customers in and welcoming donations throughout the week. Takings were closely monitored against the same period from previous years and recovered well throughout the year.

Section E Financial review

We maintain our approach to financial stability and ensure this remains a Brief statement of the key pillar of our meeting agenda with regular reporting. We want to charity’s policy on reserves ensure Jane Scarth House can provide cancer support services for the people of Romsey and the surrounding area into the future. Our aim is to have built up and then to maintain sufficient reserves to operate the charity for a 3 year period (on a continuing basis). To do this we annually review our running costs, multiplying by 3 (and adjusting for

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price rises). We then assess our stability against this measure.

During the year we continued with our clear model of income and expenditure which enables us to chart progress on a monthly basis and to make decisions based on financial facts. Trustees receive monthly reports for review.

We have reviewed and formalised the responsibilities of our Ambassador to enable her to have more time to spend applying for grants and funds. Her expertise in this area brings success from a range of grant makers. The combination of financial support from many individuals and organisations, along with effective financial controls and management of funds has provided us with a stable basis from which to operate and plan for the future.

Details of any funds materially None in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)


Full name(s) Position (eg Secretary, Chair, etc) Date	Bridget Brook	Susan Jones
	Trustee / Chair	Trustee
	25.01.23
	25.01.23

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Roms&y Cane•r Support Centre Charlty R•gistration Numb•r 1159474 Trnslee3' annual report Independent •xaminerf$ report lo the truste8s' St818menl of finaal activib•s'. Income and Expendibjre account Balance Sheet

Romsey Cancer Support Contre Charlty Registrallon Number 1159474 Trusts•'8 Ann1 Rèport Yèar gnded 31st Mah 2022 The truslses present the unaudited firi4ncial statem•nts the cthanty for the year end81131s1 March 2022 R•f•rèn¢• and Administrativ• d•t#il¥ R•gistered charity name Romsey Cancer Support Centre Char5ty r•glstrntion numbèr 1159474 Contact Addre¥¥ 37a The Hundfad Roms•y Hampshire 8thaMptOft S0518GE trust6 Elaine GraInr 8ridg6t Brcx)k Jill Livingstone Michael Street Philip Scarth Susan Jones Wen(ty Anne Morrish Alison Small Accounts Produced By FerS Acc¢uMiThJ Pa & VAT ServwJ Mr3 KF Fiekler MAAT 7 filbrook Ro8(1 Styjthampton S015 4HP Structure. governance and man4m#nt The chanty is run by the Trustees V•tho also foffli Ihe management commitlee. Objèdives and •ctiviti•s To reliev• sIrnesS and lo and protect the good 3fth frthe public b8nefrt of p81ienls, famity and friends afe experiencing or have •xperience(1 ¢8rKer by providing a support cenlrn in Romsey lo provide free confidential SUPFX)rt, counsèlling. medr tation. afomalherapy. reff¢xology. massage ant18n infomwtion library and befriending swvice. The TnJstè93 constder Ihis yearfs achievements to be salisfiry.

Romsey Cancer Support Centre Charity Rgglstrallon Number 1159474 Independent Examln•rs Report to th• trte•S of Romw Canctt Support Centr¢ Year Ended 31st March 2022 I report lo the trustees on my exAmin8tion of the fanL781 statements of Romsey Caneer Support Centre Cthe ch8rity) for the year ended 31st Mafth 21)r2 R¢spon¥•bilities and basis of the report As the tNste8s of thg ¢harity a rewsible for the preparalion of the finanoal statements in Lordance requirèments of the Charilies Act. H8ving satiSfd mysell Ihal the accounts of the company not requwed to b• aLwJiled under Part 16 of the 2006 Act and are elrgible for independent examinatM)n. I reporf in SpeCt of my 8xamination of the charitys accounts as carried out under section 145 of Ihe tharities Acl 2011 nhe 2011 Act'l. In carrying out my 8x8rn4nation I have loNow8d the dire¢tKJns given by the Charitys Commission under section 14515) Ibl of th• 2011 A. Ind•p•nd•nt oxaminern st•t•mont I have c(4npl6ted my oxaminaiion. I confim that Th) matters h8ve comè to my attention in connection the &x4mination gin9 ma c8U5e lo believe.. otcounting rdS not kept in resped of thg tharity as requited by stidion 386 of the 2006 Act. or thè finanrjal slatements do not w)rd with Il¥)se iecords: or the finanoal sl8tements th) not compty wilh the acujunting requirements of section 396 of tho 20C6 Aci other Ihan any r4quirement that the acc<)unls give a true and f8irf view whtch is nol a matter eon%dered as part of arry independent examina11c. or the finarrial statements have not l)een prepared in atx(KthncB V•iih the methods and prinrjples of the Statements of Recommended Pracli¢x for accounting and reporfing by charities Spplicable to arities preparing Iheir accounts in accordanr tmih the Finanual Reporting Standard applicable in Ihe UK and Republic of Ireland {FRS 102) I have no COnrS arvj have come auoss Tr) olher matt5 connection with thè ¢xamination to whth attention $hcHJld be drawn in respect in orderto enable a wjper und8tstandirKJ of the aco)unts lo be reached. R A Green Yew Trèè Cottage South Lan& Nomansland Salisbury SP5 2BZ &gned Data

Romsey Cancer Support Centre Charity Registration Number 1159474 Romsey Cancer Support Centre Unaudited Financial Ststements 31st March 2022 Fi•lder5 Accountin 7 Tibrook Road Southampts S015 4HP Pa roll & VAT S•rvie•s

Romsey Cancer Support Centre Charity Reglstratlon Number 1159474 Income and Ex dIre account for the ear ended 31st March 2022 Mar-22 Mar-21 Income Jane Scarth House Donations Fundraising events Grft Aio Local Govemment Grants Govemment Furfough Scheme Community Grants 55.2( 4,109 8.374 4,052 45.215 6,411 9,374 123,811 2.7&3 117 19.845 83.376 Janes Char Sales Gift Aid Recycling Local Govemment Grants Government Furtough Scheme 121.439 14.616 2,0&3 19,7 21.246 104.2 2.017 2.&fj7 727 131.318 Totsl Income 214,694 228,017 Bulldln Interest Fund 1.118 2.387 Revlsed Total Income 215,813 230004 endlture Jane Scarth House Ambass8dorlSlaff Costs Ernployed Staff 37a Property Costs 37a Operating Costs 398 Property Costs 39a Operating Costs Fundraising Costs 52.194 40.765 22, 13.949 10,160 342 47.153 49.494 9.673 10.439 140311 121,264 Janes Cha Stsff Costs Property Costs Running Costs Fundraising Costs Sho 16.4 5,381 13,731 5.114 66286 57,346 Total Ex ndlture 206,598 178,610 Excess of Income over Ex ndlture 9,215 51,794

Romsey Cancer Support Centre Charlty Registration Number 1159474 sheetof F 1st Mah Mar rrent Ass Janescarth House CwrentAetwt Petty C8sh 13 70.852 39 Janes Chrlty Shop Cash in Trarit CLKrent Accou Credrt Card Ac¢c 23.182 1843Je 38.076 104,824 Futyre BuHdln8 Ftsnd Sa¥i)gs AccOt 1 Sa¥ings Accwrt 2 Savings Accw)t 3 S8g5 ACcjnt 4 nzJ4 69.015 82246 26.194 73.179 6B,640 81.837 25,945 Current Liaballltiues Creditot¥.' lamo¢Jnls one Net Current Assests aNI TotslAss•sts 472.604 463,389 Finattc by Capital A¢¢ Bale as at startM.fM20 Surplus for thg year Balan as at d05• 31.03.2022 463.389 9,215 472.604 411.595 51,794 J,389 For the yeor enlg 31st Marth 2022 the erthed to exewn 477 ofthe Con4)arye5 Act 2( relthg lo smal estion in acctvd8r11h 8eckn 476: These fiTranck71 statements have been wepued in a pr to con4) subject to the smal comparxs, regmE. d are sIgd behawof th? t¥)ard by. Tmslee Oat8 IZ.ol.L