## **Bishopthorpe Pre-School Playgroup CIO**
Charity Number 1159473
**Trustees’ Annual Report & Financial Statements for the year ended 31st August 2023**
Charity accounts preparation & independent examination service
## **Bishopthorpe Pre-School Playgroup CIO**
Charity number 1159473
## **Contents**
|**Index**|**Page**|
|---|---|
|**Report of the Trustees**|**1**|
|**Independent Examiner’s Report**|**5**|
|**Receipts & Payments Accounts**|**6**|
|**Statement of Assets & Liabilities**|**7**|
|**Notes to the Accounts**|**8**|
**Bishopthorpe Pre-School Playgroup CIO**
(Charity Number 1159473)
## **Trustees’ Annual Report**
**From: September 2022 To: August 2023 Charities Full Name:** Bishopthorpe Pre-School Playgroup CIO **Reigstered Charity Number:** 1159473
## **Objectives and Activities**
## **Summary of the purposes of the charity set out in its governing document**
Bishopthorpe Playgroup is a registered charity run by a parent/volunteer trustees, working closely with the staff. It is an important part of the community and strives to provide the best care,education and facilities for pre-school children in Bishopthorpe and the surrounding area. Our mission is to:
“Meet each child’s individual needs by providing outstanding pre-school care in an exciting, motivating and challenging environment, so that they leave us as a happy, confident child.”
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
- Enhance the development and education of pre-school children in a parent-involved communitybased group
- Provide a safe, secure and stimulating environment using both indoor and outdoor areas
- Initiate independent learning and aid the development of life skills
- Work within a framework which ensures equality of opportunity for all children and families
- Provide an inclusive setting with an accredited Special Educational Needs Coordinator
- Foster tolerance and respect for others in our diverse and multi-cultural society
- Forest School sessions in a close by small woodland area and is run by a level 3 Forest School Leader
- The support of an individual key person and key person buddy for every child
- Opportunities for children to play, learn and grow together in a caring, child focused environment
- A close partnership with Bishopthorpe Infant School and local childminders to enable a smooth transition between settings
- Regular trips from the setting to local museums and attractions
- Access to the EYFS framework, including targeted support for children by trained staff delivering the Wellcomm screening programme.
The trustees consider that they have complied with their duties for the public benefit guidance published by the Charity Commission.
1
**Bishopthorpe Pre-School Playgroup CIO**
(Charity Number 1159473)
## **Trustees’ Annual Report**
## **Additional details of objectives and activities**
The THBL plan as agreed with the Local Trust as part of its funding programme is wholly focused on social investment in the mapped area. This has ensured that the priority has been on raising the profile of the charity through defined activities while planning for major commissions in future years. There is also scope within the funding agreement to develop strategic partnerships with a view to enhancing the area with longer term social investment should the Partnership deem it.
THBL understands the value of working with volunteers and encourages working alongside the community to develop skill sets and social connections as part of its approach to resident led local development.
THBL also work with specialist organisations to commission major pieces of work locally as agreed in the Local Plan.
## **Achievements and Performance**
## **Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.**
- Undertaken a range of successful fundraising activities to provide equipment and resources to ensure the children have full access to the Early Years Foundation Stage Framework
- We recruit only the best staff and ensure we provide on-going training, support and assessment to achieve personal goals. We will follow the Early Years Foundation Stage Framework and ensure all staff take part in delivering new and fresh ideas to benefit the children.
- Worked closely with our registered inspection authority to ensure the safety of all children and ensure each child gets the individual care, attention and encouragement they need.
- We have achieved an OUTSTANDING Ofsted rating in all areas.
- Ensured a smooth and successful transition to school for children in September. Feedback from reception staff is always very positive
- Obtained inclusion funding for children with SEND
- We aim to be as sustainable and eco-friendly as possible and have met the requirements for the Eco-Schools Green Flag Award.
- Worked closely with the Parish Council and other pavilion users to maintain and enhance the building to the benefit of all users.
- We have promoted our setting to reach both new and existing parents from the local areas.
- Provide support and funding to ensure administration requirements are met by staff while maintaining the primary focus of the individual child
- Managed the setting’s finances through forecasting and fundraising, re-investing any surplus to develop the setting and provide new experiences for the children.
2
**Bishopthorpe Pre-School Playgroup CIO**
(Charity Number 1159473)
## **Trustees’ Annual Report**
## **Financial Review**
## **Review of the charity’s financial position at the end of the period**
The stated aim of the board of trustees at the start of the financial year was to improve the financial position of the charity and ensure it was still a going concern. Given the previous notes from the audit last year following a circa £17k loss in the previous financial year, the focus had been to increase cash reserves through a combination of improved cost control, promotion of the setting to the local community and an increased focus on fund raising activity. We are pleased with the progress made this year, increasing our cash in bank position significantly and having reduced cost in year. This puts the charity on a stronger financial footing, and more able to withstand any financial headwinds that may need to be faced in future years
## **Statement explaining the policy for holding reserves stating why they are held**
Reserves are required in order to withstand potential shocks, including upkeep of the setting facilities, maintaining equipment and covering unexpected one off costs such as potential need for shed replacement in the coming years. In addition training staff as policies and best practice change will incur cost, and whilst we have a good relationship with the Parish Council, we recognise there has not been an increase in rental cost for a number of years and therefore having a healthy cash buffer will enable the setting to remain viable and operational as costs continue to rise. Lessons have been learned by the Charity in coming out of Covid, where there was a real risk of the Charity having to shut down with reserves at a level significantly below the previous years loss. The Reserves are also held in order to meet staff redundancy costs should the need arise in future.
## **Amount of reserves held**
See Annual Financial Statement.
## **Explanation of any uncertainties about the charity continuing as a going concern**
These concerns have eased compared to the prior year. We have strong numbers of children attending the setting or looking to attend the setting, and have a number of fundraising activities either in plan or having been delivered post financial year end.
## **Structure, governance and management**
## **Description of the charity’s trusts**
**Type of governing document** Pre-school Learning Alliance Model CIO Constitution for **(e.g. trust deed, royal charter)** Childcare Providers **How the charity is constituted** CIO **(e.g unincorporated association, CIO)**
- **Trustee selection methods** Trustees are elected at the AGM and consist of parents who use **including details of any** the setting, retired or current staff. On appointment, trustees: **constitutional provisions e.g. election to post or name of** • Read, agree and sign a code of conduct form **any person or body entitled to** • Are given training around the role from the outgoing trustee **appoint one or more trustees** • Can attend relevant courses run by the City of York Council • Are asked to complete the basic safeguarding course online • Sign up online to the DBS check and update service • Complete the EY2 form online • Are made aware of the ‘Conflict of Interest’ policy
3
**Bishopthorpe Pre-School Playgroup CIO**
(Charity Number 1159473)
## **Trustees’ Annual Report**
## **Reference and administration details**
**Charity’s full name**
Bishopthorpe Preschool Playgroup CIO
**Other names the charity is known by Charity’s principal address**
n/a The Pavilion Ferry Lane, Bishopthorpe York YO23 2SB
## **Names of the trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if Name of person entitled to not whole year appoint trustee**
Jack Hannah Chair N/A Treasurer Annaleise King Secretary Julie Morris Chairty Commission Jennie Woodings Fund Raising Treasurer Richard Chapman
## **Names and addresses of advisors**
**Type of advisor Name Address Independent** Karen Wood ACMA Outsource Accountancy & Independent Examinations **Examiner** Hiscox Building Peasholme Green, York YO1 7PR
## **Declaration**
## **The trustees declare that they have approved the Trustees Annual Report and Accounts**
## **Signed on behalf of the charity’s trustees**
**Signature**
**Full Name** Julie Morris **Position** Charity commision contact/Ofsted nominated person **Date** ~~14/11/2023~~
4
**Bishopthorpe Pre-School Playgroup CIO**
(Charity Number 1159473)
# **Independent examiner’s report to the trustees of Bishopthorpe Pre-School Playgroup**
I report on the accounts of: **Bishopthorpe Pre-School Playgroup CIO** For the year ended: **31st August 2023** Which are set out on pages 6 to 8
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; **or**
2. the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Karen Wood (ACMA) Outsource independent examination service The Hiscox Building Peasholme Green York YO1 7PR
Date
5
## **Bishopthorpe Pre-School Playgroup CIO**
(Charity Number 1159473)
|**31st August 2023**
**Receipts & Payments Accounts for the year ended**|**31st August 2023**
**Receipts & Payments Accounts for the year ended**|
|---|---|
|**Receipts**
**Total receipts**
NGE funding (CYC)
Donations & fundraising
Bank interest
Sundry Income
Fees/Forest School
**Payments**
Play materials, activities & equipment
Staff training & other costs
Rent
Membership, DBS & subscriptions
Salaries
Cleaning, consumables & renewals
Telephone, printing & stationary
Insurance
EPP/SEN
Fundraising costs
Administration & payroll costs
**Total payments**
Sundry costs
Bank charges
**Net of receipts/(payments)**
**Transfer between accounts**
**Balance brought forward**
**Balance carried forward**|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**Total**
**funds**
**2022**
**Total**
**funds**
£
£
£
£
14,867
-
14,867
11,494
65,409
-
65,409
37,706
7,456
-
7,456
5,213
271
-
271
17
950
-
950
792|
||**88,953**
**-**
**88,953**
**55,222**|
||£
£
£
£
67,507
-
67,507
61,397
14
-
14
414
3,900
-
3,900
2,600
345
-
345
-
4,310
-
4,310
4,013
1,040
-
1,040
296
521
-
521
290
1,020
-
1,020
991
916
-
916
827
312
-
312
-
1,554
-
1,554
560
-
-
-
64
139
-
139
-|
||**81,578**
**-**
**81,578**
**71,452**|
||**7,375**
**-**
**7,375**
**(16,230)**
**-**
**-**
**-**
**-**
**36,212**
**-**
**36,212**
**52,442**|
||**43,587**
**-**
**43,587**
**36,212**|
6
**Bishopthorpe Pre-School Playgroup CIO**
(Charity Number 1159473)
## **Statement of Assets and Liabilities at:**
||||
|---|---|---|
|**31st August 2023**
**Statement of Assets and Liabilities at:**|||
|**Assets**
Current bank account
Fundraising bank account
Savings bank account
Paypal
**Cash at bank and in hand**
Independent examination fee
**Liabilities**|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**Total**
**funds**
**2022**
**Total**
**funds**
£
£
£
£
15,488
-
15,488
10,849
5,274
-
5,274
2,763
22,825
-
22,825
22,600
-
-
-
-||
||**43,587**
**-**
**43,587**
**36,212**||
|||**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**Total**
**funds**
£
£
£
350
-
350|
|||**350**
**-**
**350**|
7
**Bishopthorpe Pre-School Playgroup CIO**
(Charity Number 1159473)
**Notes to the Accounts for the year ended: 31st August 2023**
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
## **Approval of accounts for the year ended**
## **31st August 2023**
The report and accounts were approved at a meeting
of the trustees held on
Date
Signed for and on behalf of the trustees
Signature
Signature
Name
Name
Position (e.g. Chair etc)
Position (e.g. Chair etc)
Date
Date
8