## **Bishopthorpe Pre-School Playgroup** # **Trustees Annual Report 2021/2022** **Drafted by Staff and Parent Trustees Contact: Annaleise King (Secretary)** # **Bishopthorpe Pre-School Playgroup Registration number: 1159473 The Pavilion, Ferry Lane, Bishopthorpe, York, YO23 2SB Trustees Annual Report 2021-2022** 1. Trustees 2. Summary 3. Background 4. Structure, Governance and Management 5. Activities 6. Objectives 7. Achievements and performance 8. Financial review ## **1. Trustees** Playgroup is managed by a voluntary group of parents and volunteers who become the trustees of Playgroup. In the year 2021-2022, these roles are: Manager of Playgroup: Julie Morris Chair: Jack Hannah Treasurer: Sarah Moss (Not a trustee) Secretary: Annaliese King Fundraising Treasurer: Jennie Wooding Trustee: Hayley Wilde ## **2. Summary** Bishopthorpe Playgroup is a registered charity run by a parent/volunteer trustees, working closely with the staff. It is an important part of the community and strives to provide the best care and facilities for preschool children in Bishopthorpe and the surrounding area. Our mission is to: _“Meet each child’s individual needs by providing outstanding preschool care in an exciting, motivating and challenging environment, so that they leave us as a happy, confident child.”_ Julie Morris, Playgroup Manager, oversees the day-to-day care, education and running of the Playgroup. She is supported by the team around her who work directly with the children and by the Trustees. Trustees are recruited annually when people step down usually at the AGM each October, ## **3. Background** The Playgroup has been running for 57 years and has been located in the Pavilion for the last 15 years. We have a large outdoor play area that incorporates a playground and woodland where the children are free to play as part of our free flow policy. We are registered with Ofsted for 24 children per session and offer half day or full day care (including a lunch club) 5 days per week. We run a Tiny Tots session for parent/s and carers and children under 3 years at the village hall on Monday and Friday mornings. We are open term time only. ## **4. Structure, Governance and Management** Playgroup is governed by a constitution and the charity is constituted by a trust. Trustees are elected by parents who use the setting. On appointment, trustees: - Read, agree and sign a code of conduct form - Are given training around the role from the outgoing trustee - Can attend relevant courses run by the City of York Council - Are asked to complete the basic safeguarding course online - Sign up online to the DBS check and update service - Complete the EY2 form online - Are made aware of the ‘Conflict of Interest’ policy ## **5. Activities** - Enhance the development and education of pre-school children in a - parent-involved community-based group - Provide a safe, secure and stimulating environment using both - indoor and outdoor areas - Initiate independent learning and aid the development of life skills - Work within a framework which ensures equality of opportunity for - all children and families - Provide an inclusive setting with an accredited Special Educational - Needs Coordinator - Foster tolerance and respect for others in our diverse and multi- - cultural society - Through the ‘Every Child a Talker’ (ECAT) government initiative we - aim to support and stimulate language and communication skills in a developmentally appropriate environment - Forest School sessions in a close by small woodland area and is run - by a level 3 Forest School Leader Bishopthorpe Pre-school Playgroup offers: - A home visit to meet parents/carers and their child(ren) before - starting Playgroup if requested - Personal care and attention made possible by a high ratio of adults - to children during each session - The support of an individual key person and key person buddy for - every child - Opportunities for children to play, learn and grow together in a - caring, child focused environment - A close partnership with Bishopthorpe Infant School and local - childminders to enable a smooth transition between settings - Freedom to access a large playground and enclosed small woodland - area, plus Forest school sessions near the setting with a level 3 Forest School Leader. - Regular trips from the setting to local museums and attractions - Access to the EYFS framework, including targeted support for - children by trained staff delivering the Wellcomm screening programme. ## **6. Objectives** - PEOPLE: We will recruit only the best staff and ensure we provide ongoing training, support and assessment to achieve personal goals. We will follow the Early Years Foundation Stage Framework and ensure all staff take part in delivering new and fresh ideas to benefit the children. - CHILDREN: We will work closely with our registered inspection authority to ensure the safety of all children. Ensure each child gets the individual care, attention and encouragement they would need. - OPERATION: We will work closely with the Parish Council and other pavilion users to maintain and enhance the building to the benefit of all users. We will promote our setting to reach both new and existing parents from the local areas. We will provide support and funding to ensure administration requirements are met by staff while maintaining the primary focus of the individual child. - FINANCE: We will manage the setting’s finances through forecasting and fundraising. We will re-invest any surplus to develop the setting and provide new experiences for the children. ## **7. Achievements and performance** - Undertaken a range of successful fundraising activities to provide equipment and resources to ensure the children have full access to the Early Years Foundation Stage Framework - Ensured staff morale is high and that pay reflects their continued commitment, hard work and dedication. - Achieved an OUTSTANDING Ofsted rating in all areas. - Achieved a five-star food hygiene rating. - Ensured a smooth and successful transition to school for children in September. Feedback from reception staff has been very positive - Obtained inclusion funding for children with SEND - We ain to be as sustainable and eco-friendly as possible and have met the requirements for the Eco-Schools Green Flag Award. ## **8. Financial review** Reserves are held to cover the statutory minimum such as to cover redundancy pay in the event of insolvency. 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