## **Bishopthorpe Pre-School Playgroup** # **Trustees Annual Report 2019/2020** **Drafted by Staff and Parent Trustees Contact: Sarah Liebenberg (Secretary)** ## **Bishopthorpe Pre-School Playgroup Registration number: 1159473 The Pavilion, Ferry Lane, Bishopthorpe, York, YO23 2SB Trustees Annual Report 2019-2020** 1. Trustees 2. Summary 3. Background 4. Structure, Governance and Management 5. Activities 6. Objectives 7. Achievements and performance 8. Financial review ## **1. Trustees** Playgroup is managed by a voluntary group of parents who become the trustees of Playgroup. In the year 2019-2020, these roles are: Manager of Playgroup: Julie Morris Chair: Laura Holmes Treasurer: Nick Moon (trustee) Secretary: Sarah Liebenberg Fundraising Co-ordinator: Kelly-Marie Douglas (not listed as a trustee) Trustees: Cath Pryce, Hayley Wilde ## **2. Summary** Bishopthorpe Playgroup is a registered charity run by a parent trustees, working closely with the staff. It is an important part of the community and strives to provide the best care and facilities for pre-school children in Bishopthorpe and the surrounding area. Our mission is to: _“Meet each child’s individual needs by providing outstanding pre-school care in an exciting, motivating and challenging environment, so that they leave us as a happy, confident child.”_ Julie Morris, Playgroup Manager, oversees the day-to-day care, education and running of the Playgroup. She is supported by the team around her who work directly with the children and by the Trustees. Trustees are recruited annually when people step down at the AGM each October. ## **3. Background** The Playgroup has been running for 55 years and has been located in the Pavilion for the last 13 years. We have a large outdoor play area that incorporates a playground and woodland where the children are free to play as part of our free flow policy. We are registered with Ofsted for 24 children per session and offer half day or full day care (including a lunch club) 5 days per week. We run a Tiny Tots session for parent/s and carers and children under 3 years at the village hall on Monday and Friday mornings. We are open term time only. ## **4. Structure, Governance and Management** Playgroup is governed by a constitution and the charity is constituted by a trust. Trustees are elected by parents who use the setting. On appointment, trustees: - Read, agree and sign a code of conduct form - Are given training around the role from the outgoing trustee - Can attend relevant courses run by the City of York Council - Are asked to complete the basic safeguarding course online - Sign up online to the DBS check and update service - Complete the EY2 form online - Are made aware of the ‘Conflict of Interest’ policy ## **5. Activities** - Enhance the development and education of pre-school children in a parent-involved community-based group - Provide a safe, secure and stimulating environment using both indoor and outdoor areas - Initiate independent learning and aid the development of life skills - Work within a framework which ensures equality of opportunity for all children and families - Provide an inclusive setting with an accredited Special Educational Needs member of staff - Foster tolerance and respect for others in our diverse and multi-cultural society - Through the ‘Every Child a Talker’ (ECAT) government initiative we aim to support and stimulate language and communication skills in a developmentally appropriate environment Bishopthorpe Pre-school Playgroup offers: - A home visit to meet parents/carers and their child(ren) before starting Playgroup if requested - Personal care and attention made possible by a high ratio of adults to children during each session - The support of an individual key person and key person buddy for every child - Opportunities for children to play, learn and grow together in a caring, child focused environment - A close partnership with Bishopthorpe Infant School and local childminders to enable a smooth transition between settings - Freedom to access a large playground and enclosed small woodland area, plus Forest school sessions near the setting with a level 3 Forest School Leader. - Regular trips from the setting to local museums and attractions - Access to the EYFS framework, including targeted support for children by trained staff delivering the ‘Early Talks Boost’ language programme ## **6. Objectives** - PEOPLE: We will recruit only the best staff and ensure we provide on-going training, support and assessment to achieve personal goals. We will follow the Early Years Foundation Stage Framework and ensure all staff take part in delivering new and fresh ideas to benefit the children. - CHILDREN: We will work closely with our registered inspection authority to ensure the safety of all children. Ensure each child gets the individual care, attention and encouragement they would need. - OPERATION: We will work closely with the Parish Council and other pavilion users to maintain and enhance the building to the benefit of all users. We will promote our setting to reach both new and existing parents from the local areas. We will provide support and funding to ensure administration requirements are met by staff while maintaining the primary focus of the individual child. - FINANCE: We will manage the setting’s finances through forecasting and fundraising. We will re-invest any surplus to develop the setting and provide new experiences for the children. ## **7. Achievements and performance** - Undertaken a range of successful fundraising activities to provide equipment and resources to ensure the children have full access to the Early Years Foundation Stage Framework - Ensured staff morale is high and that pay reflects their continued commitment, hard work and dedication - Achieved a five star food hygiene rating. - Ensured a smooth and successful transition to school for children in September. Feedback from reception staff has been very positive - Obtained inclusion funding for children with SEND - We ain to be as sustainable and eco-friendly as possible and have met the requirements for the Eco-Schools Green Flag Award. ## **8. Financial review** Reserves are held to cover the statutory minimum such as to cover redundancy pay in the event of insolvency. Details of any funds materially in deficit – not applicable. BISHOPTHORPE PRE SCHOOL PLAYGROUP A charitable incor orated or anisation CHARITY NUMBER 1159473 STATEMENT OF ACCOUNTS For the ear endin 31 JUS 2020 Bishopthorpe Preschool Playgroup Re￿IPtS and Payments for the year ending 31 July 2020 Recei 31A)7.20 Unrestricted Funds 31.07.20 Restricted Funds 3L07.20Total 31.07.19 Fees- Council Funding Fees-Dirert Fees- Tiny Tots Other Tiny Tots income Donations Donations from Ctrop Income from Fundraising Income from Trips Bank Interest Other 85.572 7.579 3.379 85.572 7,579 3.379 73,123 14,681 3,758 2.186 2,186 1,533 8,636 379 7507 7.507 685 34 29 Total Incomlng Recelpts 106,942 106.942 102,319 Salaries, Tax & Nl Materials Maintenance Equipment & Toys Fund raising Expenditure Administration & Managemenr Sundries and Staff Welfare Staff Training Insurance 85.891 1,399 3.088 5.445 1.288 1.670 91X) 85.891 1,399 3.088 5.445 1.288 1.670 9CQ 86,478 6,613 185 8.712 3,267 896 36 979 973 973 Rent aeaninE & Refuse p￿SchoOl Trips 4.31XJ 282 4,3CKI 282 5,050 212 981 1,076 Total Payments 106.624 106,624 113,504 Net surplus for the year 318 318 111,185) Transfers between funds Surplus for the year 318 318 111,185) Blshopthorpe Preschool Playgroup ststement of Cash Resources as at 31 July 2020 2019 Balano as at l August 2019 61,123 72,488 Surplus for the year 318 (11.365) Balance as at 31 July 2020 61,441 61,123 Represented by: nr Current Account- CAF 36.1￿1 2.778 21584 35.3 1.633 22.550 Fundraising Account- CAF Sawngs Account- CAF S3vinBs Account Buyer5 Cash Paypal Account Restrfrted F Current Account- CAF 61.441 61.123 Other Assets or Liabilities None the Ind ndent Examiner to the Members of the Blsho Pla rou e Preschool This Is the confirm that I have examined the receipts and Payments Account for the year ending 31 July 2020, together with a statement of cash resources in accordance with the instructions given to me. I confirm that these have been prepared from. and are in accordance with, underlying books and records. Rachel Ri8by FCCA- Auditor 15th November 2020 Re ort b the Treasurer to the Members of the Bisho I confirm that I have made available all relevant tnformation to the Independent Examiner. hor e Pre5th001 Pl rou Nicolas Moon - Treasurer 6th October 2020 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees/ members of Bisho tho e Pre-school Pla rou On accounts for the year ended 31 St July 2020 Charity no ifan 1159473 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110712020. Responsibilities and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Inde endent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do nota Signed: Date: so Name: Rachel Ri Relevant professional ualif ication or bod ifan FCCA stands for Fellow Member of the Association of Chartered Certified Accountants Address: 24 M rtle Avenue Bishopthorpe York Y023 2SD Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose.