**Charity Registration No. 1159454**
## **ABBEYDALE COMMUNITY ASSOCIATION**
# **ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2022**
## **ABBEYDALE COMMUNITY ASSOCIATION**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**Trustees** Mr B Lyall Ms J Haworth Mr M Brunsdon Mr C Newman Ms L Armstrong (Appointed 24 September 2021) **Charity number** 1159454 **Principal address** Abbeydale Sports & Community Centre Glevum Way Abbeydale Gloucester United Kingdom GL4 4BL **Independent examiner** Katherine Parkin FCA Azets Audit Services Epsilon House The Square Gloucester United Kingdom GL3 4AD **Bankers** Lloyds Bank Plc 19 Eastgate Street Gloucester Gloucestershire United Kingdom GL1 1NU
## **ABBEYDALE COMMUNITY ASSOCIATION**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 5|
|Independent examiner's report|6|
|Statement of financial activities|7 - 8|
|Balance sheet|9|
|Notes to the financial statements|10 - 20|
## **ABBEYDALE COMMUNITY ASSOCIATION**
## **TRUSTEES' REPORT**
## _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
The Trustees present their report and financial statements for the year ended 28 February 2022.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
## **Objectives and activities**
## **The objects of the CIO are:**
To promote the benefit of the inhabitants of Abbeydale and the neighbourhood (hereinafter called the area of benefit) without distinction of sex, sexual orientation, race or of political, religious or other opinions.
- To associate together with the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for the recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
- To secure the already existing community centre and to maintain and manage the same (whether alone or in cooperation with any local authority or other person or body) in furtherance of these objects.
- To promote such other charitable purposes as may from time to time be determined.
The Association shall be non-party in politics and non-sectarian in religion.
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
## **Achievements and performance**
## **Centre Facilities**
During 2021-22, the Centre continued to follow Government guidelines in response to the COVID-19 pandemic. Some of the strategic changes made to reduce COVID-19 risk have been carried forward to continue to protect Centre staff and users of the Centre.
The Centre’s hireable spaces are the same this year, using our lower level of post-pandemic funds to focus on quality maintenance rather than improvements. The variety of the spaces available is a great asset to the Centre, with a Main Hall, Studio room, exercise/multi-function room, meeting gallery, catering kitchen, floodlit artificial sports pitch, changing rooms and on-site Café Bar.
A successful grant bid has provided funds to upgrade the WiFi service and IT infrastructure in the building. This improvement is designed to provide a higher level of service for existing users of the building, but also to benefit local businesses who will be able to run fully functioning multi-interface meetings and events from the building in the Gallery. This project is expected to be complete in September 2022.
## **Café Bar facility**
The Charity trading subsidiary (ACA Enterprises Ltd), Phoenix Café Bar has gradually increased in popularity and profitability in 2021-22 and is now paying a regular (monthly) rent to the Charity. In addition, the subsidiary and the Charity are increasingly working together to achieve the aims of the Charity: the Phoenix Café Bar organises community events such as family disco evenings, provides food and drink services for parties and business meetings, and also welcomes community groups such as a coffee group initiated by Gloucester Community Building Collective.
- 1 -
## **ABBEYDALE COMMUNITY ASSOCIATION**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
## **Art/Music**
The Charity was pleased to re-open to music and arts groups this year. With support from a Council Grant, Art Zone returned to the Centre, offering free art sessions to KS2 and 3 students, and also expanded to include adult art sessions which were very popular. Various other groups also have made use of the building to offer artistic outlets for the local community.
## **Community and local links**
The Centre has maintained a close and cooperative relationship with Gloucester City Council with whom it works supportively as a venue for meetings and consultations and as a designated local emergency centre. The Centre once again hosted space for the government’s free school meals holiday scheme whereby local parents/ carers could come and collect essential food from the Centre as well as supporting the Government’s HAP/HAF project run by a local church group nearby..
Strong relationships with local PCSOs and City and County Councillors have also worked well to uphold the security of the Centre and push the Charity forward as a hub for the community.
The regular Craft Markets organised by the Charity have brought a continuous stream of new people to the Centre and Phoenix Café Bar and have provided a platform to showcase local crafting talent as well as support local micro-businesses – this was particularly important to local people post-pandemic, not only to support themselves financially but as a way back to socialising.
The Charity continued its positive working relationships with local schools and churches, not only providing hireable spaces utilised by these organisations, but working together to celebrate the local artistic talent by creating an art gallery for the Queen’s Platinum Jubilee celebrations.
The Queen’s Platinum Jubilee Celebrations, supported by a grant from Gloucestershire County Council, were extremely successful in bringing together the local community post-pandemic. The events combined a family disco celebration, craft market, family arts and crafts activities, an art gallery with collections from 2 local primary schools as well as the Centre’s own art groups, and celebratory food made by the Phoenix Café Bar.
## **Youth and young people**
Many youth activities that were halted during the pandemic have now returned successfully to the Centre, including football, martial arts, art and Scouting Association groups. The Charity has worked with several providers to begin activity groups during the school holidays, and the Charity hopes to expand on these in future years for the benefit of the community.
Abbeydale Playgroup continued to operate 4 mornings per week from the Centre during term time and a few other active groups are run specifically designed for pre-schoolers. Unfortunately, Abbeydale Playgroup are now moving to an alternative venue and the Charity is looking to replace this community provision in the long term, and provide alternative activities for pre-schoolers in the short term.
## **Sports Facility**
The artificial training pitch was once again an important asset to the Centre this year, providing an organised and secure outside area for both adults and children to exercise and socialise safely. The pitch was used extensively and by a wide variety of community and private groups, providing all members of the community with an opportunity to become involved with football. The Charity now hosts providers of boys, girls, adults, walking and inclusive football. The Charity works closely with Abbeymead Rovers Football club, one of the largest football clubs in the South West, and are proud to support this successful community organisation.
## **Indoor sports**
Indoor sports have gradually made a return to the Centre, but not at the levels seen pre-pandemic. The Charity is encouraging new exercise groups to use the Centre for the benefit of the local community, by offering rooms at peak hours and helping groups with advertising.
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## **ABBEYDALE COMMUNITY ASSOCIATION**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
## **Celebration functions**
The Charity has seen celebration events return in abundance to the Centre, solidifying the Centre’s position as a central and quality premises for the community to hold important private occasions. These include wakes, weddings, birthdays and Christenings.
## **Education, Training and Conference events**
Corporate clients make up an important part of our customer base and this year saw the gradual return of many. Our Centre Administrative team offer a professional service level and it is very positive that we are able to provide for small and medium-sized local businesses in this way as well as occasionally benefit from attracting larger businesses from further afield.
## **Centre Operation**
Our core team of staff operate the Centre on a day-to-day basis, overseen by the Board of Trustees. The team is made up of 3 Centre Administrators, a Site Maintenance Officer and a Financial Administrator.
Communications with user groups and the public are maintained through noticeboards, website, email and social media. Both casual and regular users of the Centre can now make use of our online booking function to initiate and alter bookings.
## **ACA Enterprises Ltd – Our Subsidiary Trading Company**
The trading company remained closed for the early part of the financial year, opening in May 2021. There has been lots of activity looking at trading company costs and product pricing with the aim of achieving a sustainable profit. We started along this route since we have reopened in 2020 and have continued throughout. As with the Charity, the trading company used the HMRC Coronavirus Job Retention Scheme to furlough employees gradually tapering off usage at October 2021. One of our main issues has been staff recruitment and retention.
**Abbeydale Community Association believes in ‘Making A Difference’ to benefit all members of the local community.**
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## **ABBEYDALE COMMUNITY ASSOCIATION**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
## **Financial review**
The previous financial year was about the impact during the Covid-19 pandemic. This financial year has been about trying to recover from the impact of Covid-19 on our Charity and trading company. It has not been easy.
Following the Government restart plan in March 2021, the Charity progressively reopened the centre for activities as restrictions eased. Likewise, since May 2021, the trading company restarted activities too. A greater sense of normality returned when the school year started in September when more of our regular weekly groups restarted. Replacing the Artificial Training Pitch surface when we did has proven to be a wise move. Being outside, rental from this facility has helped support the Charity throughout the pandemic and continues to provide a strong income stream. However many of our daytime room users have not returned for many reasons after the pandemic and we are keen to address this revenue shortfall. We have spent a lot on maintenance of the building – some delayed from during the pandemic.
During the financial year we applied for all the business support grants available, and we are grateful to Gloucester City Council for their continued swift administration of central government grant aid. Both the Charity and the trading company used the HMRC Coronavirus Job Retention Scheme to support our staff when reduced hours were required. The Charity paid back the small Bounce Back loan (BBL) just before the end of the financial year. The trading company is paying off the BBL gradually.
Payments from our business interruption insurance for infectious disease closure were finally resolved in July 2021. The small payment to the trading company was used to pay off a small amount of the loan from the Charity.
Overall we are happy with the performance of the Charity and trading company during this financial year. We plan to use the small profit from the trading company to pay off a small portion of the loan from the Charity.
In July 2022, Abbeydale Playgroup announced they were leaving our premises to move elsewhere. Rental income from this group represents about 10% of the Charity revenue. We are working hard to remedy this issue as soon as possible and some plans are already in place to provide valuable alternatives.
We are confident of the prospects for both the Charity and the trading company.
We maintain a policy of constantly trying to build up financial reserves to help both fund future liabilities, cope with the inevitable unplanned repairs and renewals and to help fund our expansion vision for the future with improved facilities for our users in our area of benefit. The ATP half-size pitch replacement completed in August 2020 was just such a project. We are proud of our record as operating as a successful independent community centre within Gloucester since 1985.
## **Reserves policy**
The ACA Board of Trustees has considered the continued activities and life of the Charity.
The ACA Board of Trustees are very aware that the continued existence of the Charity is to some extent dependent on the level of funds held and as such a concerted effort is always being made to add to these funds on an annual basis going forward.
The Trustees has assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
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## **ABBEYDALE COMMUNITY ASSOCIATION**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation controlled by its constitution which is dated 25 August 2014.
The Trustees who served during the year and up to the date of signature of the financial statements were: Mr B Lyall
Ms J Haworth Mr J Perkins (Resigned 18 August 2021) Mr M Brunsdon Mr C Newman Ms L Armstrong (Appointed 24 September 2021) Mr A Keene (Appointed 24 September 2021 and resigned 5 October 2021) Mrs Claire Owen-Pockett (Appointed 25 April 2022 and resigned 18 October 2022)
## **Appointment of charity trustees**
The CIO Governing document states:
(1) Apart from the first charity trustees, every trustee must be appointed for a term of at least one year by a resolution passed at a properly convened meeting of the charity trustees.
(2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
The Trustees' report was approved by the Board of Trustees.
## **Mr B Lyall**
Trustee Dated: 15 November 2022
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## **ABBEYDALE COMMUNITY ASSOCIATION**
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF ABBEYDALE COMMUNITY ASSOCIATION**
I report to the Trustees on my examination of the financial statements of Abbeydale Community Association (the charity) for the year ended 28 February 2022.
## **Responsibilities and basis of report**
As the Trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Katherine Parkin FCA Azets Audit Services Epsilon House The Square Gloucester Business Park Gloucester GL3 4AD United Kingdom
Dated: 29 November 2022
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## **ABBEYDALE COMMUNITY ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
|**Current financial year**
**Unrestricted**
**Restricted**
**funds**
**funds**
**2022**
**2022**
**Notes**
**£**
**£**
**Income and endowments from:**
Donations and legacies
**2**
22,976
-
Charitable activities
Rent of rooms
**3**
63,536
-
Rent of sports facilities
**3**
50,582
-
Other income
**4**
15,622
-
**Total income**
152,716
-
**Expenditure on:**
Charitable activities
Facilities running costs
**5**
118,262
-
Development of community facilities
**5**
-
2,466
**Total charitable expenditure**
118,262
2,466
**Net income/(expenditure) for the year/**
**Net movement in funds**
34,454
(2,466)
Fund balances at 1 March 2021
65,783
13,993
**Fund balances at 28 February 2022**
100,237
11,527|**Total**
**2022**
**£**
22,976
63,536
50,582
15,622
152,716
118,262
2,466
120,728
31,988
79,776
111,764|Total
2021
**£**
50,218
14,201
16,038
-
80,457
144,433
-
144,433
(63,976)
143,752
79,776|
|---|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
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## **ABBEYDALE COMMUNITY ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
## **Prior financial year**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2021**
**2021**
**Notes**
**£**
**£**
**Income and endowments from:**
Donations and legacies
**2**
39,694
10,524
Charitable activities
Rent of rooms
**3**
14,201
-
Rent of sports facilities
**3**
16,038
-
**Total income**
69,933
10,524
**Expenditure on:**
Charitable activities
Facilities running costs
**5**
144,433
-
**Total charitable expenditure**
144,433
-
**Net income/(expenditure) for the year/**
**Net movement in funds**
(74,500)
10,524
Fund balances at 1 March 2020
140,283
3,469
**Fund balances at 28 February 2021**
65,783
13,993|**Total**
**2021**
**£**
50,218
14,201
16,038
80,457
144,433
144,433
(63,976)
143,752
79,776|
|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
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## **ABBEYDALE COMMUNITY ASSOCIATION**
## **BALANCE SHEET**
## _**AS AT 28 FEBRUARY 2022**_
|**Notes**
**Fixed assets**
Investments
**8**
**Current assets**
Debtors
**10**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**11**
Net current assets
**Total assets less current liabilities**
**Creditors: amounts falling due after**
**more than one year**
**12**
**Net assets**
**Income funds**
Restricted funds
**16**
Unrestricted funds
Designated funds
**15**
General unrestricted funds|**2022**
**£**
85,506
36,209
121,715
(9,952)
5,058
95,179|**£**
1
111,763
111,764
-
111,764
11,527
100,237
111,764|**2021**
**£**
75,856
29,350
105,206
(8,098)
-
65,783|**£**
1
97,108
97,109
(17,333)
79,776
13,993
65,783
79,776|
|---|---|---|---|---|
The financial statements were approved by the Trustees on 15 November 2022
Mr B Lyall **Trustee**
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## **ABBEYDALE COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
## **1 Accounting policies**
## **Charity information**
Abbeydale Community Association is a Charitable Incorporated Organisation registered in England and Wales. The registered office is Abbeydale Sports & Community Center, Glevum Way, Abbeydale, Gloucester, Gloucestershire, GL4 4BL, England.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for smaller charities not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The accounts have been prepared under the historical cost convention, modified to include investments at market value. The principal accounting policies adopted are set out below.
The financial statements contain information about Abbeydale Community Association as an individual entity and do not contain consolidated financial information as the parent of ACA Enterprises Limited. Exemption has been taken not to prepare consolidated financial statements in accordance with the Charities SORP (FRS 102) given group income is less than £500,000.
## **1.2 Going concern**
At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
## **1.4 Incoming resources**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
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## **ABBEYDALE COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
## **1 Accounting policies**
## **(Continued)**
Income from government and other grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably.
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
## **1.5 Resources expended**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to that category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Irrecoverable VAT is charged against the category of resources expended for which it is incurred.
## **1.6 Fixed asset investments**
Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.
A subsidiary is an entity controlled by the charity. Control is the power to govern the financial and operating policies of the entity so as to obtain benefits from its activities.
## **1.7 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.8 Financial instruments**
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
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**ABBEYDALE COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
## **1 Accounting policies**
**(Continued)**
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
## **1.9 Provisions**
Provisions are recognised when the charity has a legal or constructive present obligation as a result of a past event, it is probable that the charity will be required to settle that obligation and a reliable estimate can be made of the amount of the obligation.
The amount recognised as a provision is the best estimate of the consideration required to settle the present obligation at the reporting end date, taking into account the risks and uncertainties surrounding the obligation. Where the effect of the time value of money is material, the amount expected to be required to settle the obligation is recognised at present value. When a provision is measured at present value, the unwinding of the discount is recognised as a finance cost in net income/(expenditure) in the period in which it arises.
## **1.10 Employee benefits**
The costs of short-term employee benefits are recognised as a liability and an expense, unless those costs are required to be recognised as part of the cost of stock or fixed assets.
## **1.11 Taxation**
The charity is exempt from corporation tax on income and gains falling within section 505 of the Taxes Act 1988 or section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to the charitable objects.
## **1.12 Government Grants**
Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received.
A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as a liability
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## **ABBEYDALE COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
## **2 Donations and legacies**
|**Unrestricted**
Unrestricted
Restricted
**funds**
funds
funds
**2022**
2021
2021
**£**
£
£
Donations and gifts
857
477
-
Government grants
22,119
39,217
10,524
22,976
39,694
10,524
**Grants receivable for core activities**
Coronavirus Job Retention Scheme
11,571
19,629
-
GCC - various Covid related grants
9,764
19,588
-
GCC - Growing Our Communities
-
-
6,000
GCC - Thriving Communities
-
-
4,524
GCC - Community thank you grant
784
-
-
22,119
39,217
10,524|Total
2021
£
477
49,741|
|---|---|
||50,218|
||19,629
19,588
6,000
4,524
-|
||49,741|
## **3 Charitable activities**
||**Rent of rooms**|**Rent of sports**|**Total**|**Rent of rooms**|**Rent of sports**|**Total**|
|---|---|---|---|---|---|---|
|||**facilities**|**2022**||**facilities**|**2021**|
||**2022**|**2022**||**2021**|**2021**||
||**£**|**£**|**£**|**£**|**£**|**£**|
|Charitable rental|||||||
|income|63,536|50,582|114,118|14,201|16,038|30,239|
## **4 Other income**
Other income
|**Unrestricted**|Total|
|---|---|
|**funds**||
|**2022**|2021|
|**£**|£|
|15,622|-|
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## **ABBEYDALE COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
## **5 Charitable activities**
|**Facilities**
**running**
**costs**
**Development**
**of community**
**facilities**
**2022**
**2022**
**£**
**£**
Staff costs
46,667
-
Rates and water
1,984
-
Insurance
8,249
-
Light and heat
10,542
-
Administration and telephone
5,075
-
Cleaning
6,831
-
Repairs and maintenance
32,431
-
Sundries
4,533
-
Artzone
-
2,466
Accountancy
1,308
-
Independent examiner fees
642
-
Donations made
-
-
118,262
2,466
118,262
2,466
**Analysis by fund**
Unrestricted funds
118,262
-
Restricted funds
-
2,466
118,262
2,466|**Total**
**2022**
**Facilities**
**running**
**costs**
**2021**
**£**
**£**
46,667
43,998
1,984
281
8,249
11,276
10,542
13,121
5,075
5,163
6,831
1,457
32,431
66,266
4,533
(1,754)
2,466
-
1,308
637
642
1,488
-
2,500
120,728
144,433
120,728
144,433
118,262
144,433
2,466
-
120,728
144,433|
|---|---|
Governance costs totalling £1,950 (2021: £2,125) are included within expenditure on charitable activities. This includes £1,308 (2021: £1,488) payable to the Independent Examiner for Independent Examination and £642 (2021: £624) payable to the Independent Examiner for other accountancy services provided.
## **6 Trustees**
None of the Trustees received any remuneration, benefits or reimbursed expenses from the charity during the year (2021: £nil).
- 14 -
## **ABBEYDALE COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
## **7 Employees**
The average monthly number of employees during the year was:
||**2022**|**2021**|
|---|---|---|
||**Number**|**Number**|
|Sports Supervisors|-|2|
|Administration|9|6|
|Total|9|8|
|**Employment costs**|**2022**|**2021**|
||**£**|**£**|
|Wages and salaries|46,269|43,936|
|Social security costs|276|-|
|Other pension costs|122|62|
||46,667|43,998|
There were no employees whose annual remuneration was £60,000 or more.
## **8 Fixed asset investments**
||||**Other**|
|---|---|---|---|
||||**investments**|
|**Cost or valuation**||||
|At 1 March 2021 & 28 February 2022|||1|
|**Carrying amount**||||
|At 28 February 2022|||1|
|At 28 February 2021|||1|
|||**2022**|**2021**|
|Other investments comprise:|**Notes**|**£**|**£**|
|Investments in subsidiaries|**9**|1|1|
There were no investment assets outside the UK.
- 15 -
## **ABBEYDALE COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
## **9 Subsidiaries**
These financial statements are separate charity financial statements for Abbeydale Community Association.
Details of the charity's subsidiaries at 28 February 2022 are as follows:
|**Name of undertaking**|**Registered**|**Nature of business**|**Class of**|**% Held**|
|---|---|---|---|---|
||**office**||**shares held**|**Direct Indirect**|
|ACA Enterprises Limited|UK|Provision of bar and hospitality|
Ordinary|100.00|
|||services|voting||
The aggregate capital and reserves and the result for the year of subsidiaries excluded from consolidation was as follows:
|**Name of undertaking**|**Profit/(Loss)**|**Capital and**|
|---|---|---|
|||**Reserves**|
||**£**|**£**|
|ACA Enterprises Limited|20,570|(61,486)|
The investments in subsidiaries are all stated at cost.
## **10 Debtors**
|**Amounts falling due within one year:**
Trade debtors
Prepayments and accrued income
**Amounts falling due after more than one year:**
Amounts owed by subsidiary undertakings
**Total debtors**|**2022**
**£**
13,681
4,460
18,141
**2022**
**£**
67,365
85,506|**2021**
**£**
1,676
-|
|---|---|---|
|||1,676|
|||**2021**
**£**
74,180|
|||75,856|
- 16 -
## **ABBEYDALE COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
|**11**
**Creditors: amounts falling due within one year**
**Notes**
Bank loans
**13**
Other taxation and social security
Trade creditors
Other creditors
Accruals and deferred income
**12**
**Creditors: amounts falling due after more than one year**
**Notes**
Bank loans
**13**
**13**
**Loans and overdrafts**
Bank loans
Payable within one year
Payable after one year
Amounts included above which fall due after five years:
Payable by instalments|**2022**
**£**
-
1,007
5,587
271
3,087
9,952
**2022**
**£**
-
**2022**
**£**
-
-
-
-|**2021**
**£**
2,667
550
1,777
17
3,087|
|---|---|---|
|||8,098|
|||**2021**
**£**
17,333|
|||**2021**
**£**
20,000|
|||2,667
17,333|
|||1,333|
During the year ended 28 February 2021, the charity entered into a coronavirus Bounce Back Loan Scheme (BBLS) with a loan of £20,000, of which £Nil (2021: £2,667) is in current liabilities and £Nil (2021: £17,333) is in non-current liabilities. Interest is charged at 2.5% with the final instalment due in June 2026. This has been fully repaid in the year ended 28 February 2022.
- 17 -
##
||**Balance at**|**28 February**|**2022**|**£**|95,179|
|---|---|---|---|---|---|
||**Transfers**|||**£**|(5,058)|
|**Movement in funds**|**Incoming**
**Resources**|**resources**
**expended**||**£**
**£**|152,716
(118,262)|
||**Balance at**|**1 March 2021**||**£**|65,783|
||**Transfers**|||**£**|-|
|**Movement in funds**|**Incoming**
**Resources**|**resources**
**expended**||**£**
**£**|69,933
(144,433)|
||**Balance at**|**1 March 2020**||**£**|140,283|
||||||Unrestricted funds|
## **ABBEYDALE COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
## **15 Designated funds**
The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:
||**Movement**||||
|---|---|---|---|---|
||**in funds**||||
||**Incoming**|**Balance at**|**Transfers**|**Balance at**|
||**resources**|**1 March 2021**||**28 February**|
|||||**2022**|
||**£**|**£**|**£**|**£**|
|Designated funds|-|-|5,058|5,058|
||-|-|5,058|5,058|
Designated funds relate to amounts set aside by the Trustees for the future replacement of the Astroturf pitch.
## **16 Restricted funds**
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
|||**Movement**||||
|---|---|---|---|---|---|
|||**in funds**||||
||**Balance at**|**Incoming**|**Balance at**|**Resources**|**Balance at**|
||**1 March 2020**|**resources**|**1 March 2021**|**expended**|**28 February**|
||||||**2022**|
||**£**|**£**|**£**|**£**|**£**|
|Artzone|3,469|4,524|7,993|(2,466)|5,527|
|GCC - Growing Our Communities grant|-|6,000|6,000|-|6,000|
||3,469|10,524|13,993|(2,466)|11,527|
The Artzone fund represents grant income received from Gloucester City Council and Thriving Communities to fund the Artzone project, which supports creative art courses for young people.
The GCC Growing Our Communities grant supports projects and activities that will make a positive difference to local communities.
- 19 -
## **ABBEYDALE COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 28 FEBRUARY 2022**_
|**17**
**Analysis of net assets between funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**2022**
**2022**
**£**
**£**
Fund balances at 28
February 2022 are
represented by:
Investments
1
-
Current assets/(liabilities)
100,236
11,527
Long term liabilities
-
-
100,237
11,527|**Total**
Unrestricted
funds
Restricted
funds
**2022**
2021
2021
**£**
£
£
1
1
-
111,763
83,115
13,993
-
(17,333)
-
111,764
65,783
13,993|Total
2021
£
1
97,108
(17,333)
79,776|
|---|---|---|
## **18 Related party transactions**
## **Transactions with related parties**
During the year the charity charged rental costs of £3,000 (2021: £Nil) to its subsidiary ACA Enterprises Limited.
No further loan capital was extended to ACA Enterprises during the year and the total amount due from ACA Enterprises Limited at the year end was £67,365 (2021: £74,180).
- 20 -