Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 06 04 2023 To 05 04 2024
Section A Reference and administration details
Charity name
Rainow Village Bus
Other names charity is known by
Registered charity number (if any) ~~i~~ 1159414 Charity's principal address Tower, Hill House, Rainow, Macclesfield, Cheshire
Postcode SK10 5TX
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Ken Butler | Chairman | ||
| TonyWilkinson | Treasurer | ||
| Tim Grimes | Secretary | ||
| ~~ee~~ | |||
| ~~ee~~ | |||
| ~~ee~~ |
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Appointed by the trustees Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
Three Trustees are responsible for overall strategy and direction whilst You may choose to include other unpaid volunteers undertake specific tasks (including driving the additional information, where bus) as the need arises. There has been no change in the Trustees during relevant, about: this reporting period.
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
Rainow Village Bus (RVB) provides services which are available to all the residents of the village of Rainow in East Cheshire. RVB operates a 15 seat minibus and provides residents with a bookable transport service from Rainow and neighbouring towns for all the charitable, voluntary, community and social groups in Rainow and nearby villages. RVB has been operating since 2014. Originally the operation of a timetable service on Friday and Saturday evenings to Macclesfield was part of the RVB operation. However, this has not proved popular and so has been discontinued for the time being. This is kept under regular review however.
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The charity is a non-profit making charitable incorporated organisation with a constitution lodged with the Charities Commission. Trustees are elected by a meeting of all available volunteers and are expected to serve at least three years.
Locally devised systems for group hire bookings and vehicle operation are used. Regular articles providing updates of RVB activities appear in the quarterly village magazine. All vehicle management administration (servicing, maintenance, MOT checking, driver rotas) is carried out by Trustees or volunteers.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
All activities are carried out by unpaid volunteers.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Demand for the Rainow Village Bus services remains high and stable. . In this reporting period there were 100 session bookings compared to 110 last financial year and 106 session bookings in the last full year of preCovid operation.
Bookings continue to involve a variety of village groups (e.g. Cubs, Scouts, Guides, local charities, Church groups, Women’s Institute, local Primary Schools, rambling groups and other local social groups) who have hired the vehicle for journeys of varying lengths throughout the period.
The type of bookings have remained similar to last year. The majority of bookings are from local schools and charities with almost 60% of bookings coming from just 2 organisations. Demand from local social groups is growing again but is still lower than pre-pandemic. This reduced diversity of booking does increase the risk of significant fluctuations in booking volume from year to year.
Following a discussion at a meeting of trustees and volunteers it was unanimously decided not to return to a scheduled service on Friday and Saturday evenings, on the basis that there remained insufficient demand for such a service.
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Section E Financial review
Brief statement of the charity’s policy on reserves
Rainow Village Bus endeavours to maintain sufficient cash reserves to cover running expenses during the year including unexpected expenses particularly those involving vehicle maintenance.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
The fixed cost (ie. not including fuel) of providing the Rainow Village Bus service is usually around £2500 per annum. To cover this cost around 6070 session bookings per year are required. Maintenance costs can vary significantly year on year. In this reporting period maintenance costs happened to be fairly low. Hence the lower expenditure in year. We would expect these to increase as the bus ages.
- Groups pay a hire charge based on the time used (number of sessions) and distance covered. All charges are standard to the users. Our income during the year was £5,202, while our expenditure was £3,091. At the end of the financial year our cash in the bank was £6,926.
Charges for hiring the bus were raised during the last financial year as a result of the significantly increased fuel charges and the decision to add AA cover for the bus. As can be seen from the accounts the financial position is now very stable. And as a result, there has been no change in hire charges during the current reporting period. They remain at £35 per session and 60p per mile.
The level of activity and financial sustainability has now returned to precovid levels.
Section F Other optional information
A continuing challenge for Rainow Village Bus has been to find sufficient volunteer drivers, particularly those who are available during the day in mid-week (when most bookings occur). This issue is compounded by the fact that the necessary D1 on the licence is lost once aged 70 unless actively maintained. This latter process can be complex and time consuming and many drivers simply step down once they turn 70. Although we gained 2 additional volunteer drivers, we have lost 1 and expect to lose another 2 in the coming year. At the end of this reporting period we had 8 volunteer drivers. The trustees continue to look for options to increase the volunteer driver pool.
Following the uncertainty of COVID years and the energy crisis in 2022, this last financial year has seen the return to a firm financial footing. The primary risks to the service provided are the difficulty in finding volunteer drivers, potentially increased maintenance costs as the bus ages and the dependence on a less diverse range of user groups.
However at present RVB is firmly established with good prospects. In these circumstances no further changes in basic operation are envisaged.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Anthony James Wilkinson | |
|---|---|---|
| Anthony James Wilkinson | ||
| Treasurer, Trustee | ||
| 04/10/2024 |
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| Charity Name No (if any) Rainow Village Bus 1159414 Receipts andpayments accounts Period start date To Period end date 4/6/2023 4/5/2024 For the period from ~~rs a~~ |
Charity Name No (if any) Rainow Village Bus 1159414 Receipts andpayments accounts Period start date To Period end date 4/6/2023 4/5/2024 For the period from ~~rs a~~ |
Charity Name No (if any) Rainow Village Bus 1159414 Receipts andpayments accounts Period start date To Period end date 4/6/2023 4/5/2024 For the period from ~~rs a~~ |
Charity Name No (if any) Rainow Village Bus 1159414 Receipts andpayments accounts Period start date To Period end date 4/6/2023 4/5/2024 For the period from ~~rs a~~ |
Charity Name No (if any) Rainow Village Bus 1159414 Receipts andpayments accounts Period start date To Period end date 4/6/2023 4/5/2024 For the period from ~~rs a~~ |
Charity Name No (if any) Rainow Village Bus 1159414 Receipts andpayments accounts Period start date To Period end date 4/6/2023 4/5/2024 For the period from ~~rs a~~ |
Charity Name No (if any) Rainow Village Bus 1159414 Receipts andpayments accounts Period start date To Period end date 4/6/2023 4/5/2024 For the period from ~~rs a~~ |
Charity Name No (if any) Rainow Village Bus 1159414 Receipts andpayments accounts Period start date To Period end date 4/6/2023 4/5/2024 For the period from ~~rs a~~ |
CC16a ~~_~~ |
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|---|---|---|---|---|---|---|---|---|---|---|
| Section A Receipts and payments | ||||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | ||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | ||||||||||
| General Income | 5,202 | - | - | 5,202 | 5,411 | |||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| Sub total(Gross income for AR) | (Gross income for AR) | 5,202 (Gross income for AR) |
- | - | 5,202 | 5,411 | ||||
| - - - - - - - - - Sub total - - - - - Total receipts 5,202 - - 5,202 5,411 A2 Asset and investment sales, (see table). ~~——————~~ |
||||||||||
| A3 Payments | ||||||||||
| General expenses | 3,091 | - | - | 3,091 | 4,760 | |||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| **Sub total ** | 3,091 | - | - | 3,091 | 4,760 | |||||
| - - - - - - - - Sub total - - - - - Total payments 3,091 - - 3,091 4,760 Net of receipts/(payments) 2,111 - - 2,111 651 A5 Transfers between funds - - - - - A6 Cash funds last year end 4,815 - - 4,815 4,164 Cash funds this year end 6,926 - - 6,926 4,815 A4 Asset and investment purchases, (see table) ~~——————~~ ~~SSSS~~ |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Details Details Details Details Signature AnthonyJames Wilkinson Total cash funds (agree balances with receipts and payments account(s)) Mercedes Sprinter 524 Minibus delivered November 2016 |
to nearest £ to nearest £ - - - - - - 4,815 - Agreement Error OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) Anthony James Wilkinson (Treasurer and Trustee) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| 25,000 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| AnthonyJames Wilkinson | Anthony James Wilkinson (Treasurer and Trustee) |
10/4/2024 | |