## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 06 04 2021 **To** 05 04 2022
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1159414
Rainow Village Bus
**Charity's principal address** Tower, Hill House, Rainow, Macclesfield, Cheshire **Postcode SK10 5TX**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Ken Butler|Chairman|||
||TonyWilkinson|Treasurer|||
||Tim Grimes|Secretary|||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company)
Appointed by the trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
Three Trustees are responsible for overall strategy and direction whilst other unpaid volunteers undertake specific tasks (including driving the bus) as the need arises. There has been no change in the Trustees during this reporting period.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
Rainow Village Bus (RVB) provides services which are available to all the residents of the village of Rainow in East Cheshire. RVB operates a 15 seat minibus and provides residents with a bookable transport service from Rainow and neighbouring towns for all the charitable, voluntary, community and social groups in Rainow and nearby villages. RVB has been operating since 2014. Originally the operation of a timetable service on Friday and Saturday evenings to Macclesfield was part of the RVB operation. However, this has not proved popular and so has been discontinued for the time being. This is kept under regular review however.
**TAR**
March **2012**
2
The charity is a non-profit making charitable incorporated organisation with a constitution lodged with the Charities Commission. Trustees are elected by a meeting of all available volunteers and are expected to serve at least three years.
Locally devised systems for group hire bookings and vehicle operation are used and services are publicised on the Rainow Village website. Regular articles providing updates of RVB activities appear in the quarterly village magazine. All vehicle management administration (servicing, maintenance, MOT checking, driver rotas) is carried out by Trustees or volunteers.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
All activities are carried out by volunteers.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
Following the disruption caused by the Covid pandemic in 2020-2021, the service began to operate again from June 2021 after a 15 months hiatus. Initially the bus operated with a reduced capacity to accommodate the continued Covid risk. Demand was initially modest as people continued to be cautious. However in the last 4 months of 2021 demand began to increase and has gradually recovered towards to pre-pandemic levels of activity. Although some local groups involving the more vulnerable residents were still reluctant to start using the service again.
By April 2022, demand had almost returned to normal. In the reporting period as a whole there were a total of 56 group session bookings. This compares to 106 session booking in the last full year of pre-Covid operation.
Bookings continue to involve a variety of village groups (e.g. Cubs, Scouts, Guides, Air Cadets, Church groups, Women’s Institute, local Primary Schools, rambling groups and other local social groups) who have hired the vehicle for journeys of varying lengths throughout the period. There continues to be a growth in schools and community groups from neighbouring villages taking advantage of the availability of the bus. We believe that in 2021-2022, we will see a full return to pre-Covid demand.
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Rainow Village Bus endeavours to maintain sufficient cash reserves to cover running expenses during the year including unexpected expenses particularly those involving vehicle maintenance.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
Groups pay a hire charge based on the time used (number of sessions) and distance covered. All charges are standard to the users. Our income during the year was £1628, while our expenditure was £2010. At the end of the financial year our cash in the bank was £4164.
As a result of the significantly increased fuel costs in early 2022, we decided to increase the charges for hiring the bus. From May 2022, these will become £30 per session (up from £25) and 60p per mile (up from 50p per mile). These are the first increases since 2016.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
Covid has continued to impact on the operation of the Rainow Village Bus and this has continued to have an impact on finances, although much less so than 2020-2021. However we are confident that activity and finances will return to ‘normal’ in 2022-2023 and that the operation remains on a firm financial footing. The recovery in group bookings provides confidence that the service will be able to continue for some years before any further finance is needed. Once again RVB is now seen as firmly established with good prospects. In these circumstances no other changes in basic operation are envisaged.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Anthony James Wilkinson **Full name(s)** Anthony James Wilkinson **Position (eg Secretary, Chair,** Treasurer **etc) Date** 16/09/2019
**TAR**
March **2012**
5
|**Charity Name**||**No (if any)**|||
|---|---|---|---|---|
|**Rainow Village Bus**||**1159414**|||
|**Receipts and payments accounts**||||**CC16a**|
|**For the period**
**from**|06/04/2021
Period start date|05/04/2022
Period end date
**To**|||
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||
|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**1,628**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,628**
**-**
**-**
**-**
**1,628**
**2,010**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,010**
**-**
**-**
**-**
**2,010**
**- 382**
**-**
**4,546**
**4,164**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**1,628**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,628**
**-**
**-**
**-**
**1,628**
**2,010**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,010**
**-**
**-**
**-**
**2,010**
**- 382**|**Last year**
**to the nearest £**|
|General Income|**1,628**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**230**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**1,628**||||**230**|
|||||||
|**A2 Asset and investment sales,**
**(see table).**||||||
||**-**||**-**
**-**
**-**|||
||**-**||||**-**|
|**_Sub total_**|**-**||||**-**|
|**_Total receipts_**
**A3 Payments**||||||
||||**-**||**230**|
|||||||
|
General expenses|**2,010**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**2,129**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
|**_Sub total_ **|**2,010**||||**2,129**|
|||||||
|**A4 Asset and investment**
**purchases (see table)**||||||
|**,**|**-**||**-**
**-**
**-**|||
||**-**|||||
|**_Sub total_ **|**-**||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||
||||**-**||**2,129**|
|||||||
||**- 382**||
**-**||**- 1,899**|
||**-**||**-**
**-**|**-**
**4,546**|**-**|
||**4,546**||||**-**|
||**4,164**||
**-**|**4,164**|**4,546**|
CCXX R1 accounts (SS)
24/09/2022
1
**Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Mercedes Sprinter 524 Minibus delivered
~~November 2016~~
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
24/09/2022
2