REGisfERED CHARITY NUMBER: 1159405 REpoirr OF THE TRusfEES AND UNAUDITED FINANaAL sfATEMENrs FOR THE YEAR ENDED 30 JUNE 2024 FOR RAYLEIGH TOWN MUSEUM KDV Accountancy SerVI￿s 114 The Chase Rayleigh Essex SS6 8QP RAYLEIGH TOWN MUSEUM coKrENTS OF THE FINANCIAL sfATEMENrs FOR THE YEAR ENDED 30 JUNE 2024 Page Report of the Trustees 1-8 Statement of Financial Activities Statement of Assets and Liabilities io Note to the Financial Statements li Detailed Statement of Financial Activities 12 Trustees. Annual Report for the period Period slart date Period end date 2024 From To Section A Reference and administration details Charity name Rayleigh Town Museum Other names charity is known by Registered charity number (if any) 1159405 Charity's principal address 1 $1 Fk)or 91 H￿h Street Rayleigh. Essex Postcode SS6 7EJ Names of the charity trustees v•ho manage the charity Dats5 actsd if not forwhole ear Trustee name Office lrfany) Name of person lor body) entitled int trustee ifan Mr WA Clark Chair Mrs S P Keys- Smilh Secretary Mrs V Martin-lrvine Mrs A Jolty Mr T Jobson Mr MF Davies Mr E Dray Mrs L Davison Mr J.A Buxton 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the chaiity, if any. (for example, any custodian trustees) Name Dates acted if not for whole ear Names and addresses of advisers {Oplional informalion) e of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Mr M F Davies- Chair of Management Team Section B Structure, overnance and mana ement Description of the charity's trusts Type of goveming docurnent Constitution How the charity is constttuted Charitable Incorporated Organisation Trustee selection methods Appointed and approved by Twstee Board Additional govemance issues (Optional inforniation) Induclion and Training Links have been maintained with a number of organisations who provide training and awareness of the responsibilities and requirements of being a Trustee. These courses may be free or at a redL￿d cost and are circulated to Trustees for attendance where the trustee is available. These are:_ Association of Independent Museums Essex Museums Devewment Servi Museum Development South East You may choose to include additional information. where relevant, about: policies and procedures adopted for the induction and training of truSt￿s. the charity's organisational structure and any wider network with which the charity Organisational Structure: relationship with any related Trustees. trustees, consideraion of major risks and the system and procedures to manage them. managen￿nt Team Suk￿COMMittee Structure including: Buiklings Maintenance Team Volunteer SulFCommittee Development Accessioning Acquisitions SukFCoTnmittee Eventslschool Liaison SukFCommrttee Finan￿ SutFCommittee Friendslcoath Suptx)rt Group Commercial Hire Marketing PR Data Protection Research Retail Risk Management The Trustees have a duty to identify and review the risks to which the Charrty is exposed and to ensu￿ appropriate controls are in place to provide reasonable assuran￿ against fraud and error. A number of Policies and Procedures constantly reviewed especially in relation to financial consideration's following the pandemic of 2020121122. It is necessary to continue to carry out Risk Assessments because of our commrtment to build in resilience and sustainabilty. Our commitment to our accreditation work is important to create a cuEture of review and renew to a number of the policies and procedures to move fotward. Section C ectives and activities The Museum. funded initially by a grant from the Herrtage Lottery Fund, Rayleigh Town Council and others, opened to the general public on 9 April 2016. Dedicated solely to the history of Rayleigh. the Museum has acquired a large number of local artefacts, including an 18th Century Bow Window. an original cinema projector. a scale working model of the local windmill. an old pub sign, an (￿igInal baker's cart and a large amount of ephemera. induding onginal postcards, newspapers, books, Town guides. maps and original documents of all sorts, all with a direct Rayleigh provenance. The Museum continues to receive a wide range of h related artefacts added to our archives. Public Benefft The Museum is deS￿ned for the benefft of the residents of RaYle￿h of all ages, those new to the town. long temi residents. as well as those Visttors to Rayleigh from the wider communty. The Museurn has fully compliant access for individuals with special needs, both wheelchair users and those with mobilty issues. including a disabled loilet and hearing loop. These provisions are constantly reviewed and we were pleased to receive agr￿ment from the work carried out to ensure that we have become Dementia Friendly k)cation. The Museum also has a mobile defibrillator. There will be those who view the exhibtts as a social visit. others for famity research and those who wish to find out more about a specific aspect of our towns history. Visitor numbers now exceed 43,000+ since opening in 2016 a significant number for a small independent town museum. We work closety wtth the 8 Primary and 2 Senior Schools in Rayleigh in a range of educational and communty activibes. These include organised school visits (both at the Museum and in schools), in line WFih each individual school's curriculum. In addilion. GuideslBrownieslScouts/Cub Sc£)uts group's award badges and work pl8￿ment students. We aclively seek to recruit new volunt&r stewards. for example, those wishing to retum to work, as part of their skills set for prospective employers. We are a Museum for the whole community and offer a diverse range of actiyilies and events both in the Mu*um and within the I￿al area, to raise awareness and invofvement with our Town's rich and varied history. A number of our stewards and all Duty Supervisors have appropriate ongoing training and refresher courses to include fire safety, use of the defibrillator. as appropriate. We offer a facilty to hire the Museum for non-heritage 'commercial' meetings as an addttional SOU￿ of income. In addition a growing element of the Museums events also include the Herttage Walks that are held on a regular basis both for local communty groups as well as visitors to the town. Some of our volunteers regular carry out visits to sheltered accommodatic￿ and historical societies deliverin resentations and historical stories to those rou Summary of the objects of the charity set out in its goveming document Summary of the main activities undertaken for the public beneftt in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activilies (Optional infomiation) The Museum has a ded￿￿ed team of Volunt￿ stewards who work under the direction of a Duty Supervisor. Development of volunteer skills is offered through a series of courses conceming customer service. Museum orientation, computer literacy and conservation. As a member of several Museum AS￿lations. we can identfy a range of cost effective courses to assist with volunteer development and the advance of professionalism. We are continuing to WO￿ towards 'Accreditation' ststus with the Collections Trust. This pr¢xess is in its second year and I would like to pay tribute to the volunteers who have led and continue to Pro￿S$ our application in this area. A sound financial base is sustained by our 'FTiends' Support Group and a wide range of local and commercial sponsorship. Our policy of exhibit rotation as well as an orkgoing series of events and exhibitions will encourage new visitors. whidi, in tum, will generate new income streams. You may choose to include further statements, where relevant, about: policy on grantmaking: policy programme related investment" Special SU1￿0mMittees. reporting to the Management Group. work on a large range of fundraising activities. These include our 'Friends Group. quizzes, coach tnps. guKled town walks. slide shows, monthly special interest talks. special exhibitions, sponsorship deals, themed events, retail outlet and spectal merchandise such as Christmas cards and other seasonal prorrN)tions.. contribution made by volunteers. Obiecbves and Aims The Museum. funded inibalty by a grant from the Heritage Lottery Fund. Rayleigh Town Council and others. opened to the general public on 9 April 2016. Dedicated solety to the history of Rayleigh. the Museum has acquired a large number of local artefacts, including an 18th Century Bow Window. an original cinema proiector, a sc21e working model of the local windmill, an old pub sign, an original bakerfs cart and a large amount of ephemera. including original postcards. newspapers. books, Town guides, maps and original documents of all sorts, all with a direct Rayleigh provenan￿. The Museum continues to re￿1ve a wide range of Rayleigh related artefacts added to our archives. A programme of special events takes pl￿ with talks, slideshows. school visits, special exhibitions. a dedicated children's area, and historical research area. The Museum is also available as a base for communty groups to meet. All our visitors are met in the r￿ptIOn area of the Museum by two or more of our volunteer sI￿rdS vtho staff the Museum from 10.00 a.m. to 4.00 p.m. on Wednesday. Friday and Saturday every week. Special provisions exist to open the Museum on selected bank holidays and evenings as required and for special events like the Rayleigh Trinity Fair and the Rayleigh Town Christrnas Lights Switch on. On-going funding is prOv￿ed by our fiourishing 'Friends' Group, which has over 500+ members. by local business and ptivate sponsorship and. by the provision of a small retail unit within the Museum, which offers Rayleigh related products such as DVD'S, books, key rings, smal chiklren's items and soft toys for sale. We have also received a number of bequests from supporteTS who have passed. Section D Achievements and performance Summary of the main achievements of the charity during the year The recovery of our presence within the (J)mmunty has continued to glow even with the rising cost of living. We have continued with a number of pr(Kedures we have in place to ￿ntinUe offering a safe environment for our visitOTS and volunteers alike. I would like to concentrate upon and highlight what l. as Chair of Trustees. believe to be the biggest strength and achievement that any organisation, wholly run by volunteers. could have had over the past year of this report. However. before I begin I have to remember this year that we lost a great supporter of the museum, David Pymer. He was previously a VI￿ Chair of Trustees and a Trustee until he passed away this year. He will always be remembered for the dedicated work he put in right from the In￿ptIOn of the Rayleigh Town Museum itself in 2015 prior and following the opening in April 2016. Our volunteers have continued to show the commitment to the Museum and Tts presen￿ in the Town and they have worked hard to continue to prepare plans. pr￿edureS and preparations should we retum to the prevK)us difficult period of the pandemic. You can never rule out the possibilty of another catastrophic event that would affect the ability, desire or commitment to our volunteer run Museum. That is why I congratulate all of the volunteers both long and short term individuals who have put their hearts and souls into providing a substantial communty facility ￿lebrating the past and the future of an ever growing town like Rayleigh. Wrthout those volunt&rs we would not have survived the days. weeks and months when eventually we were able to welcome our communty back into our museum. It seems a long time since the pandemic but recovery has been a long and hard task that our volunteers have stuck with. Because of this dedication we have continued to be mindful of the need to project fijnding reductions. rtsing cost of living and through our dedicated volunteer Finan￿ team we have been able to manage the budget to ttr￿1r credit determination and good management outcomes. The Finance Team this year deserve a thorough 'pat on the back, for the management of high cost of living including energy cost issues Ihat have affected our funding. They are always looking to save a penny here and a penny there much to their credit. l include within the Finan￿ team our Accountant for her help arKI support. We were pleased to welcome back to the museum the Rochford Tapestries. an excellent series of embroidered panels that represenled all of the districts within Rochford. This exhibition drew in a large number of visitors and went towards raising our Profile wthin the community. After a iwo year negotiation with the National Trust and Southend Museum we have been able to create within the museum the Rayleigh Castle Timbers. These timbers had been in storage with the National Trust for a number of yeats and it was only through a chance meeting we were able to complete those negotiations and set up a Rayleigh Castle Timbers Exhibition wrth the opening being attended by the Lord Lieutenant of Essex wrth accredttstion it would give us the opportunity to be allowed to borrow displays and artifacts from other accredited museums so enhancing our abilty to bring differing exhibitions and displays to our commun Unfortunately, we have bst SO￿ vital fundraising activities but are working to Introdu￿ a changing programme for the future incorporating a wide range of talks and hentage everts. We will always require Funding for the Museum as the principles we operate to is that we will be free at the point of source. The Oxford English Dictionary defines a Volunteer as . a person who freely offers to take part in an enterprise or undertake a task" I think this phrase undermines and misses a few words 'dedicated selfless. 'committed' and it is with this in mind that I personally thank all the volunteers at Rayleigh Tovm Museum as well as the unsung families of volunteers who give their time also supporttng from the background. In summary for a small museum totally operated by an excellent and dedicated group of volunteers the last year has been our greatest Ghallenge and achievemenL Section E Financial review Finan￿ Reserves Policy As part of our oTrgoing financial sustainabilty. we have a contingencylreserve fund. We aim to maintain this to at least 10 plc of our annual tumover to ensure we have a minimum of 6 months operating sts covered. Brief statement of the charity's policy on reserves Details of any funds materialty in deficit We have sound financial control and none of our funds are in deficit. Further financial review detsils (Optional information) Principal Funding Source Rayleigh Town Council, Friends Suptx)rt Group Sponsorship from loral Trades and Organisations Pefsonal BenefaGtot5. Retail Sales Commercial Hire, Donations from visitors to the Museum. Specialist Talks and Lectures. Bequests You may choose to include additional information. where relevant about: the charity's principal sOUr￿S of funds (including any fundraising)- how expenditure has supported the key objectives of the charty; investment policrf and objectives including any ethical investment policy adopted. Expenditure All museum expenditure relates to the costs and overheads of running the operatK)ns of the museum and purchasing exhibrts, where possible. and artefacts that are Ihe key objectives of the chartty Inveslment Policy The museum does not have an Investment Policy as such, although there is a Reserve Fund Policy that outlines in detail any potential future investment the cha need to afford. Section F Other optional information The Trustees Annual Report albws me, as Chair. to thank personally all the Trustees, Management Team and Volunteers for the work they have done in unprecedented times of previous years. I look forward to taking the museum into the future maintsining and providing our community with the history of Rayleigh as a town of significant importance. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) WA Clark Full name(s) Posltlon (eg Secretsry. Chair. etc) Iliam Akn Clark Chair of Trustees Date 4th September 2024 RAYLEIGH TOWN MVSELIM STATEMENT OF FINANCIALAcnvmES YEAR ENDED 30 JUNE 2024 2023 Totsl Funds Notes UnrestKted Fund Restrict FurKI Totsl Funds INCOMING RES(KIRCES Voluntary income Activities for generating fvnds 30702 iii 30702 11112 26737 10451 Total Incoming Resources 41814 41814 37188 RESOURCES EXPENDED Fundr3isin8 tradin8 Charitable Activitie5 3249 36767 35805 35805 Totsl res¢wrces expended 39469 39469 40016 NEf INCOME RESOURCES BEFOR£ TRANSFERS 2345 2345 -2828 Gross transfers between funds Net incominglloutgolr￿ resources 2345 2345 -2828 RECONCILIATION OF FUNDS Totsl funds brought forward 106722 8773 115495 118323 TOTAL FUNDS CARRIED FORWARD RAYLEIGH TOWN MUSEUM STATEMENT OF ASSETS AND LIABILITIES AT 30 JUNE 2024 2023 Total Funds Notes Unre5tritted Fund Re5tri¢ted Fund Total Funds FIXED ASSETS Tangible Assets Heritage Assets 70496 4589 70496 4589 70496 4589 75085 75085 75085 CURRENT A5SErs Cash at Bank Cash in Contingency Reserve Fund Policy Target Minimum Cash in Hand 12198 12198 15144 4524 22010 16 25010 25010 43 CURR£NT ASSErs 42931 42931 41694 TOTAL ASSETS LESS CURRENT UABIUTIES 118016 118016 116779 TOTAL ASSErs The financial statements were approved bythe Board of Trustee5 on4th September 2024and were signed on its behalf by.. W A Clark Chairman of the Trustee5 Linda Davlson io RAYLEIGH TOWN MUSEUM r40TES TO THE HNANCIAL STATEMEtirs YEAR ENDED 30 JUNE ZO24 4 TANGIBLE FIXED ASSETS Improvements to Property F￿lU￿$ and Frttings Computer Equipment Totsls At l July 2023 Addltlons 42372 )79 70496 42372 25045 3079 70496 BOOK VAIUE At 30 June 2024 At 30 June 2023 5 HERITAGE ASSETS MA￿ VALUE At l July 2023 Additions 4589 H￿BOoKVAwE At 30 June 2024 At 30 June 2023 6 MOVEMENT IN FUNDS At ljuly 2023 Transfers between Fund5 At 30June 2024 in fvnds Unrestrlcted funds General filnd 106722 1245 107967 Restricted funds 8773 ii(xi 9873 IncoMi￿g Texmjrces Re50ur¢es expended Movement n fijnds GeneTal fvnd 40714 -39469 1245 Restrirted funds David Pymer LegaLV li 7 VOLUNTARY INCQME The total figure of £30702 indudes the following Grant Rayleigh Town Council £14405 (rent payments) li RAYLEIGH TOWN MUSEUM DETAILED STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED 30 JUNE 2024 (not part of the statutoryfinanual statanents) Year ended 30June 2024 Year endgj 30 June 2023 RECEIPTS Voluntsry Inccme Donations lincluding Gkft Aldl Grants 30702 728 Artlvlties for 8eneratlng Income Fundralslng events Retall Income Sponsorships 5057 2976 2690 5419 2337 2695 Ineterst Re¢•ived 389 Total receipts 41814 37188 PAYMENTS Fundraising trading: Cost of goods %Ad. etc Purchase of goods Cost of outin85 and events 1876 1847 1401 Support Costs Purchases Rent and rate5 Insurance Light and heat Telephone Equipment Printin& postage and stationery Advertising Sundries Travel expenses VoluntÈ@r travel and expenses Computer expenses Renewals and repairs Cleaning Other Admlnistration costs Computer Expenses SubstriptTrons Credit Card Charges Professional fee5 Accountancy fees Sundry Expenses 134 20852 2296 551 20307 2147 3743 $300 717 698 329 3072 728 220 2454 377 276 1534 291 95 166 736 237 li 16 750 220 Total Pa￿ethts 39469 40016 NET INCOME 12 REGisfERED CHARITY NUMBER: 1159405 REpoirr OF THE TRusfEES AND UNAUDITED FINANaAL sfATEMENrs FOR THE YEAR ENDED 30 JUNE 2024 FOR RAYLEIGH TOWN MUSEUM KDV Accountancy SerVI￿s 114 The Chase Rayleigh Essex SS6 8QP RAYLEIGH TOWN MUSEUM coKrENTS OF THE FINANCIAL sfATEMENrs FOR THE YEAR ENDED 30 JUNE 2024 Page Report of the Trustees 1-8 Statement of Financial Activities Statement of Assets and Liabilities io Note to the Financial Statements li Detailed Statement of Financial Activities 12 Trustees. Annual Report for the period Period slart date Period end date 2024 From To Section A Reference and administration details Charity name Rayleigh Town Museum Other names charity is known by Registered charity number (if any) 1159405 Charity's principal address 1 $1 Fk)or 91 H￿h Street Rayleigh. Essex Postcode SS6 7EJ Names of the charity trustees v•ho manage the charity Dats5 actsd if not forwhole ear Trustee name Office lrfany) Name of person lor body) entitled int trustee ifan Mr WA Clark Chair Mrs S P Keys- Smilh Secretary Mrs V Martin-lrvine Mrs A Jolty Mr T Jobson Mr MF Davies Mr E Dray Mrs L Davison Mr J.A Buxton 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the chaiity, if any. (for example, any custodian trustees) Name Dates acted if not for whole ear Names and addresses of advisers {Oplional informalion) e of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Mr M F Davies- Chair of Management Team Section B Structure, overnance and mana ement Description of the charity's trusts Type of goveming docurnent Constitution How the charity is constttuted Charitable Incorporated Organisation Trustee selection methods Appointed and approved by Twstee Board Additional govemance issues (Optional inforniation) Induclion and Training Links have been maintained with a number of organisations who provide training and awareness of the responsibilities and requirements of being a Trustee. These courses may be free or at a redL￿d cost and are circulated to Trustees for attendance where the trustee is available. These are:_ Association of Independent Museums Essex Museums Devewment Servi Museum Development South East You may choose to include additional information. where relevant, about: policies and procedures adopted for the induction and training of truSt￿s. the charity's organisational structure and any wider network with which the charity Organisational Structure: relationship with any related Trustees. trustees, consideraion of major risks and the system and procedures to manage them. managen￿nt Team Suk￿COMMittee Structure including: Buiklings Maintenance Team Volunteer SulFCommittee Development Accessioning Acquisitions SukFCoTnmittee Eventslschool Liaison SukFCommrttee Finan￿ SutFCommittee Friendslcoath Suptx)rt Group Commercial Hire Marketing PR Data Protection Research Retail Risk Management The Trustees have a duty to identify and review the risks to which the Charrty is exposed and to ensu￿ appropriate controls are in place to provide reasonable assuran￿ against fraud and error. A number of Policies and Procedures constantly reviewed especially in relation to financial consideration's following the pandemic of 2020121122. It is necessary to continue to carry out Risk Assessments because of our commrtment to build in resilience and sustainabilty. Our commitment to our accreditation work is important to create a cuEture of review and renew to a number of the policies and procedures to move fotward. Section C ectives and activities The Museum. funded initially by a grant from the Herrtage Lottery Fund, Rayleigh Town Council and others, opened to the general public on 9 April 2016. Dedicated solely to the history of Rayleigh. the Museum has acquired a large number of local artefacts, including an 18th Century Bow Window. an original cinema projector. a scale working model of the local windmill. an old pub sign, an (￿igInal baker's cart and a large amount of ephemera. induding onginal postcards, newspapers, books, Town guides. maps and original documents of all sorts, all with a direct Rayleigh provenance. The Museum continues to receive a wide range of h related artefacts added to our archives. Public Benefft The Museum is deS￿ned for the benefft of the residents of RaYle￿h of all ages, those new to the town. long temi residents. as well as those Visttors to Rayleigh from the wider communty. The Museurn has fully compliant access for individuals with special needs, both wheelchair users and those with mobilty issues. including a disabled loilet and hearing loop. These provisions are constantly reviewed and we were pleased to receive agr￿ment from the work carried out to ensure that we have become Dementia Friendly k)cation. The Museum also has a mobile defibrillator. There will be those who view the exhibtts as a social visit. others for famity research and those who wish to find out more about a specific aspect of our towns history. Visitor numbers now exceed 43,000+ since opening in 2016 a significant number for a small independent town museum. We work closety wtth the 8 Primary and 2 Senior Schools in Rayleigh in a range of educational and communty activibes. These include organised school visits (both at the Museum and in schools), in line WFih each individual school's curriculum. In addilion. GuideslBrownieslScouts/Cub Sc£)uts group's award badges and work pl8￿ment students. We aclively seek to recruit new volunt&r stewards. for example, those wishing to retum to work, as part of their skills set for prospective employers. We are a Museum for the whole community and offer a diverse range of actiyilies and events both in the Mu*um and within the I￿al area, to raise awareness and invofvement with our Town's rich and varied history. A number of our stewards and all Duty Supervisors have appropriate ongoing training and refresher courses to include fire safety, use of the defibrillator. as appropriate. We offer a facilty to hire the Museum for non-heritage 'commercial' meetings as an addttional SOU￿ of income. In addition a growing element of the Museums events also include the Herttage Walks that are held on a regular basis both for local communty groups as well as visitors to the town. Some of our volunteers regular carry out visits to sheltered accommodatic￿ and historical societies deliverin resentations and historical stories to those rou Summary of the objects of the charity set out in its goveming document Summary of the main activities undertaken for the public beneftt in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activilies (Optional infomiation) The Museum has a ded￿￿ed team of Volunt￿ stewards who work under the direction of a Duty Supervisor. Development of volunteer skills is offered through a series of courses conceming customer service. Museum orientation, computer literacy and conservation. As a member of several Museum AS￿lations. we can identfy a range of cost effective courses to assist with volunteer development and the advance of professionalism. We are continuing to WO￿ towards 'Accreditation' ststus with the Collections Trust. This pr¢xess is in its second year and I would like to pay tribute to the volunteers who have led and continue to Pro￿S$ our application in this area. A sound financial base is sustained by our 'FTiends' Support Group and a wide range of local and commercial sponsorship. Our policy of exhibit rotation as well as an orkgoing series of events and exhibitions will encourage new visitors. whidi, in tum, will generate new income streams. You may choose to include further statements, where relevant, about: policy on grantmaking: policy programme related investment" Special SU1￿0mMittees. reporting to the Management Group. work on a large range of fundraising activities. These include our 'Friends Group. quizzes, coach tnps. guKled town walks. slide shows, monthly special interest talks. special exhibitions, sponsorship deals, themed events, retail outlet and spectal merchandise such as Christmas cards and other seasonal prorrN)tions.. contribution made by volunteers. Obiecbves and Aims The Museum. funded inibalty by a grant from the Heritage Lottery Fund. Rayleigh Town Council and others. opened to the general public on 9 April 2016. Dedicated solety to the history of Rayleigh. the Museum has acquired a large number of local artefacts, including an 18th Century Bow Window. an original cinema proiector, a sc21e working model of the local windmill, an old pub sign, an original bakerfs cart and a large amount of ephemera. including original postcards. newspapers. books, Town guides, maps and original documents of all sorts, all with a direct Rayleigh provenan￿. The Museum continues to re￿1ve a wide range of Rayleigh related artefacts added to our archives. A programme of special events takes pl￿ with talks, slideshows. school visits, special exhibitions. a dedicated children's area, and historical research area. The Museum is also available as a base for communty groups to meet. All our visitors are met in the r￿ptIOn area of the Museum by two or more of our volunteer sI￿rdS vtho staff the Museum from 10.00 a.m. to 4.00 p.m. on Wednesday. Friday and Saturday every week. Special provisions exist to open the Museum on selected bank holidays and evenings as required and for special events like the Rayleigh Trinity Fair and the Rayleigh Town Christrnas Lights Switch on. On-going funding is prOv￿ed by our fiourishing 'Friends' Group, which has over 500+ members. by local business and ptivate sponsorship and. by the provision of a small retail unit within the Museum, which offers Rayleigh related products such as DVD'S, books, key rings, smal chiklren's items and soft toys for sale. We have also received a number of bequests from supporteTS who have passed. Section D Achievements and performance Summary of the main achievements of the charity during the year The recovery of our presence within the (J)mmunty has continued to glow even with the rising cost of living. We have continued with a number of pr(Kedures we have in place to ￿ntinUe offering a safe environment for our visitOTS and volunteers alike. I would like to concentrate upon and highlight what l. as Chair of Trustees. believe to be the biggest strength and achievement that any organisation, wholly run by volunteers. could have had over the past year of this report. However. before I begin I have to remember this year that we lost a great supporter of the museum, David Pymer. He was previously a VI￿ Chair of Trustees and a Trustee until he passed away this year. He will always be remembered for the dedicated work he put in right from the In￿ptIOn of the Rayleigh Town Museum itself in 2015 prior and following the opening in April 2016. Our volunteers have continued to show the commitment to the Museum and Tts presen￿ in the Town and they have worked hard to continue to prepare plans. pr￿edureS and preparations should we retum to the prevK)us difficult period of the pandemic. You can never rule out the possibilty of another catastrophic event that would affect the ability, desire or commitment to our volunteer run Museum. That is why I congratulate all of the volunteers both long and short term individuals who have put their hearts and souls into providing a substantial communty facility ￿lebrating the past and the future of an ever growing town like Rayleigh. Wrthout those volunt&rs we would not have survived the days. weeks and months when eventually we were able to welcome our communty back into our museum. It seems a long time since the pandemic but recovery has been a long and hard task that our volunteers have stuck with. Because of this dedication we have continued to be mindful of the need to project fijnding reductions. rtsing cost of living and through our dedicated volunteer Finan￿ team we have been able to manage the budget to ttr￿1r credit determination and good management outcomes. The Finance Team this year deserve a thorough 'pat on the back, for the management of high cost of living including energy cost issues Ihat have affected our funding. They are always looking to save a penny here and a penny there much to their credit. l include within the Finan￿ team our Accountant for her help arKI support. We were pleased to welcome back to the museum the Rochford Tapestries. an excellent series of embroidered panels that represenled all of the districts within Rochford. This exhibition drew in a large number of visitors and went towards raising our Profile wthin the community. After a iwo year negotiation with the National Trust and Southend Museum we have been able to create within the museum the Rayleigh Castle Timbers. These timbers had been in storage with the National Trust for a number of yeats and it was only through a chance meeting we were able to complete those negotiations and set up a Rayleigh Castle Timbers Exhibition wrth the opening being attended by the Lord Lieutenant of Essex wrth accredttstion it would give us the opportunity to be allowed to borrow displays and artifacts from other accredited museums so enhancing our abilty to bring differing exhibitions and displays to our commun Unfortunately, we have bst SO￿ vital fundraising activities but are working to Introdu￿ a changing programme for the future incorporating a wide range of talks and hentage everts. We will always require Funding for the Museum as the principles we operate to is that we will be free at the point of source. The Oxford English Dictionary defines a Volunteer as . a person who freely offers to take part in an enterprise or undertake a task" I think this phrase undermines and misses a few words 'dedicated selfless. 'committed' and it is with this in mind that I personally thank all the volunteers at Rayleigh Tovm Museum as well as the unsung families of volunteers who give their time also supporttng from the background. In summary for a small museum totally operated by an excellent and dedicated group of volunteers the last year has been our greatest Ghallenge and achievemenL Section E Financial review Finan￿ Reserves Policy As part of our oTrgoing financial sustainabilty. we have a contingencylreserve fund. We aim to maintain this to at least 10 plc of our annual tumover to ensure we have a minimum of 6 months operating sts covered. Brief statement of the charity's policy on reserves Details of any funds materialty in deficit We have sound financial control and none of our funds are in deficit. Further financial review detsils (Optional information) Principal Funding Source Rayleigh Town Council, Friends Suptx)rt Group Sponsorship from loral Trades and Organisations Pefsonal BenefaGtot5. Retail Sales Commercial Hire, Donations from visitors to the Museum. Specialist Talks and Lectures. Bequests You may choose to include additional information. where relevant about: the charity's principal sOUr￿S of funds (including any fundraising)- how expenditure has supported the key objectives of the charty; investment policrf and objectives including any ethical investment policy adopted. Expenditure All museum expenditure relates to the costs and overheads of running the operatK)ns of the museum and purchasing exhibrts, where possible. and artefacts that are Ihe key objectives of the chartty Inveslment Policy The museum does not have an Investment Policy as such, although there is a Reserve Fund Policy that outlines in detail any potential future investment the cha need to afford. Section F Other optional information The Trustees Annual Report albws me, as Chair. to thank personally all the Trustees, Management Team and Volunteers for the work they have done in unprecedented times of previous years. I look forward to taking the museum into the future maintsining and providing our community with the history of Rayleigh as a town of significant importance. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) WA Clark Full name(s) Posltlon (eg Secretsry. Chair. etc) Iliam Akn Clark Chair of Trustees Date 4th September 2024 RAYLEIGH TOWN MVSELIM STATEMENT OF FINANCIALAcnvmES YEAR ENDED 30 JUNE 2024 2023 Totsl Funds Notes UnrestKted Fund Restrict FurKI Totsl Funds INCOMING RES(KIRCES Voluntary income Activities for generating fvnds 30702 iii 30702 11112 26737 10451 Total Incoming Resources 41814 41814 37188 RESOURCES EXPENDED Fundr3isin8 tradin8 Charitable Activitie5 3249 36767 35805 35805 Totsl res¢wrces expended 39469 39469 40016 NEf INCOME RESOURCES BEFOR£ TRANSFERS 2345 2345 -2828 Gross transfers between funds Net incominglloutgolr￿ resources 2345 2345 -2828 RECONCILIATION OF FUNDS Totsl funds brought forward 106722 8773 115495 118323 TOTAL FUNDS CARRIED FORWARD RAYLEIGH TOWN MUSEUM STATEMENT OF ASSETS AND LIABILITIES AT 30 JUNE 2024 2023 Total Funds Notes Unre5tritted Fund Re5tri¢ted Fund Total Funds FIXED ASSETS Tangible Assets Heritage Assets 70496 4589 70496 4589 70496 4589 75085 75085 75085 CURRENT A5SErs Cash at Bank Cash in Contingency Reserve Fund Policy Target Minimum Cash in Hand 12198 12198 15144 4524 22010 16 25010 25010 43 CURR£NT ASSErs 42931 42931 41694 TOTAL ASSETS LESS CURRENT UABIUTIES 118016 118016 116779 TOTAL ASSErs The financial statements were approved bythe Board of Trustee5 on4th September 2024and were signed on its behalf by.. W A Clark Chairman of the Trustee5 Linda Davlson io RAYLEIGH TOWN MUSEUM r40TES TO THE HNANCIAL STATEMEtirs YEAR ENDED 30 JUNE ZO24 4 TANGIBLE FIXED ASSETS Improvements to Property F￿lU￿$ and Frttings Computer Equipment Totsls At l July 2023 Addltlons 42372 )79 70496 42372 25045 3079 70496 BOOK VAIUE At 30 June 2024 At 30 June 2023 5 HERITAGE ASSETS MA￿ VALUE At l July 2023 Additions 4589 H￿BOoKVAwE At 30 June 2024 At 30 June 2023 6 MOVEMENT IN FUNDS At ljuly 2023 Transfers between Fund5 At 30June 2024 in fvnds Unrestrlcted funds General filnd 106722 1245 107967 Restricted funds 8773 ii(xi 9873 IncoMi￿g Texmjrces Re50ur¢es expended Movement n fijnds GeneTal fvnd 40714 -39469 1245 Restrirted funds David Pymer LegaLV li 7 VOLUNTARY INCQME The total figure of £30702 indudes the following Grant Rayleigh Town Council £14405 (rent payments) li RAYLEIGH TOWN MUSEUM DETAILED STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED 30 JUNE 2024 (not part of the statutoryfinanual statanents) Year ended 30June 2024 Year endgj 30 June 2023 RECEIPTS Voluntsry Inccme Donations lincluding Gkft Aldl Grants 30702 728 Artlvlties for 8eneratlng Income Fundralslng events Retall Income Sponsorships 5057 2976 2690 5419 2337 2695 Ineterst Re¢•ived 389 Total receipts 41814 37188 PAYMENTS Fundraising trading: Cost of goods %Ad. etc Purchase of goods Cost of outin85 and events 1876 1847 1401 Support Costs Purchases Rent and rate5 Insurance Light and heat Telephone Equipment Printin& postage and stationery Advertising Sundries Travel expenses VoluntÈ@r travel and expenses Computer expenses Renewals and repairs Cleaning Other Admlnistration costs Computer Expenses SubstriptTrons Credit Card Charges Professional fee5 Accountancy fees Sundry Expenses 134 20852 2296 551 20307 2147 3743 $300 717 698 329 3072 728 220 2454 377 276 1534 291 95 166 736 237 li 16 750 220 Total Pa￿ethts 39469 40016 NET INCOME 12 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Rayleigh Town MuseuTn On accounts for the year ended 30 June 2024 Charlty no (if any) 1159405 Set out on pages l ￿port to the trustees on my examination of the accounts of the above chanty (nhe Trusf) for the year ended ) I Responsibilities arKI basis of report As the charitys trustees. you are responsible for the preparation of the accounts in accordan￿ with requirements of the Charities Act 2011 he Acr). I report in respect of my examination of the Trusfs accounts catried out under section 145 of the 2011 Acl and in carying oui my examination, I have followed all the applicable Directions given by the Chaiity Commission under section 145(5)(b) of the Ad. Independent rrhe chariWs gross income exceeded £250.000 and l am qualified to examinerfs ststement undertake the examInat￿)n by being a qualified member of [insert name of applicable listed body]]. Delete l ] rfnot appluble. I have completed my examination. I corffi￿ that no material matters have come to my attention in connection with the examination (other than that disdosed below ") which gives me Ixuse to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act" or the accounts did not ac(x)rd with the accounting records" or the accounts did not comply with the applicable requirements con￿mIng the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and faif view which is not a matter considered as part of an independent examination. I have no COn￿mS and have come across no other matters in connection wtth the examination to which attention should be drawn in this report in ordei to enable a proper underslanding of the accounts to be reached. . Please delete the Wo￿lS in Ihe brackets rfthey do not apply. Signed: Date: 0110912024 Name: Jacqueline Wallis Relevant professional qualification(s) or body Retired Acmunts Officer IER Oct 2018 (if any): Address: Section B Disclosure Only complete rf the examiner needs to high17ght material matters of con￿rn (see CC32. Independent examinats'on of chanty ¥counts: directions and guidance for examiners). Give here brief details of any Itoms that the examiner wishes to disclose. IER Oct 2018