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2022-06-30-accounts

Page
Report ofthe Trustees 1-6
Statement of Financial Activities
Statement ofAssets and Liabilities
Note to the Financial Statements 9-10
Detailed Statement of Financial Activities

Charity
is exposed and to ensure appropriate
controls are in place to
provide reasonable
assurance
against fraud and error. A comprehensive
risk assessment
has been prepared,
approved
and is reviewed
on a
regular basis.
When Covid-19 started a full review ofthe Risk Management
ofthe
museum
was carried out for the closure and the reopening
which was
signed off by the Trustees and the Management
Team.
All volunteers
were trained
in the plan to ensure that when re-opening
was an option
it
allowed
for volunteers
to protect their safety and the safety oftheir
families.
These
lans and
rocedures
have been retained
and updated.
The Museum,
funded
initially
by a grant from the Heritage
Lottery Fund,
Rayleigh
Town Council and others, opened to the general
public on 9
April 2016.Dedicated
solely to the history of Rayleigh, the Museum
has
Summary
ofthe objects
charity set out in its
governing
document
ofthe acquired
a large number of local artefacts,
including
an 18th Century
Bow
Window,
an original cinema projector, a scale working
model ofthe local
windmill,
an old pub sign, an original baker's cart and a large amount
of
ephemera,
including
original postcards,
newspapers,
books, Town
guides, maps and original documents
of all sorts, all with a direct
Rayleigh
provenance.
The Museum
continues to receive a wide range
of
Ra lei
h related artefacts added to our archives.
Public Benefit
The Museum
is designed
for the benefit ofthe residents
of Rayleigh
of all
ages, those new to the town, long term residents, as well as those
visitors to Rayleigh
from the wider community.
The Museum
has fully
compliant access for individuals
with special needs, both wheelchair
users and those with mobility issues,
including
a disabled
toilet and
hearing
loop. The Museum
also has a mobile defibrillator.
There will be
those who view the exhibits as a social visit, others for family research
and those who wish to find out more about a specific aspect ofour towns
history.
Visitor numbers
now exceed 30,000+since opening
in 2016a significant
number for a small independent
town museum.
Summary ofthe main We work closely with the 8 Primary
and 2Senior Schools in Rayleigh
in a
activities undertaken for the range ofeducational
and community
activities. These include organised
public benefit in relation to school visits (both at the Museum
and in schools),
in line with each
these objects (include within individual
school's curriculum.
In addition we continue to welcome
this section the statutory participants
from the Duke of Edinburgh's
Award scheme,
declaration that trustees have Guides/Brownies/Scouts/Cub
Scouts group's
award badges and work
had regard to the guidance placement
students.
issued by the Charity We actively seek to recruit new volunteer
stewards,
for example, those
Commission on public wishing to return to work, as part oftheir skills set for prospective
benefit) employers.
We are a Museum
for the whole community
and offer a diverse range
of
activities and events both
in the Museum
and within the local area, to
raise awareness
and involvement
with our Town's
rich and varied history.
The Museum
caters fully for the less advantaged
and is accessible to
all
via our entrance
plafform
lift. We have a range ofwheelchair
facilities,
disabled
toilet, baby-changing
facilities, an Evacuchair
in case of
emergencies.
A number of our stewards
and all Duty Supervisors
have
appropriate
ongoing
training
and refresher courses to include basic first
aid training,
fire extinguisher,
use ofthe defibrillator,
as appropriate.
We offer a facility to hire the Museum
for non-heritage
'commercial'
meetings as an additional
source of income.

~ ~
~
~
Summary ofthe main
achievements
ofthe charity
during the year
Over the last year there has seen some excellent work from our
volunteers
to recover from the COVID —19pandemics.
The recovery of
our presence
within the community
has continued
even though
it has to
been hard with a number ofprocedures
in place to continue
offering a
safe environment
for our visitors and volunteers
alike. We continue to
maintain
a number ofmeasures
including
sanitisation
stations
and
availability
of masks as some vulnerable
individuals
still require the
option to have those amenities
in place.
I would
like to concentrate
upon and highlight
what
I, as Chair of
Trustees, believe to be the biggest strength
and achievement
that any
organisation,
wholly
run by volunteers,
could have had over the past year
ofthis report.
Although
the lockdowns
have been removed
it is our volunteers
that have
worked
hard to continue to prepare
plans, procedures
and preparations
for the time we can re-open eventually
to our pre pandemic
level. The
consideration
ofthe effect oflockdown
on the condition ofour archives,
exhibits and c1350building
that houses our collection of Rayleigh
artifacts has not been easy.
Without the volunteers
we would
not have
carried out lots of our preparations
for the days, weeks and months
when
eventually
we could welcome our community
back into our museum.
We were pleased to welcome to the museum
the Rochford Tapestries,
an excellent series ofembroidered
panels that represented
all ofthe
districts within
Rochford.
This exhibition
drew
in a large number of
visitors and went towards
raising our profile within the community.
We had been preparing
over the last year our application
for eligibility to
apply for accreditation.
With a Iot ofhard work we achieved the ability for
us as a museum
to now be 'Working
towards accreditation.
With
accreditation
it would give us the opportunity
to be allowed to borrow
displays
and artifacts from other accredited
museums
so enhancing
our
ability to bring differing
exhibitions
and displays to our community
Unfortunately,
we have lost some vital fundraising
activities
but are
working to introduce a changing
programme
for the future incorporating
a
wide range oftalks and heritage events.
In summary
For a small museum
totally operated
by an excellent and
dedicated
group ofvolunteers
the last year has been our greatest
challenge
and achievement.
Finance Reserves Policy
Briefstatement ofthe As part of our on-going
financial
sustainability,
we have a
charity's policy on reserves contingency/reserve
fund.
We aim to maintain
this to at least 10p/c of
our annual
turnover.

2021
Notes Unresticted Restricted Total Total
Fund Fund Funds Funds
INCOMING
RESOURCES
Voluntary
income
7 27577 1285 28862 64323
Activities for generating funds 2 9783 9783 1859
Total Incoming Resources 37360 1285 38645 66182
RESOURCES EXPENDED
Fundraising
trading
3156 3156 2212
Charitable
Activities
39566 39566 38481
Totalresources
expended
42722 42722 40693
NET INCOME RESOURCES BEFORE
TRANSFERS -5362 -5362 25489
Gross transfers
between
funds 6 0 1285
Net incoming/(outgoing) resources -5362 1285 -4077 25489
RECONCILIATION
OF FUNDS
Total funds brought
forward
115640 6760 122400 96911
TOTAL FUNDS CARRIED FORWARD ~11 27 8045 11
2
1224 0

STATEMENT OFASSETSAND LIABILITI
AT30JUNE 2022
ES
2021
Notes Unrestricted Restricted Total Total
Fund Fund Funds Funds
FIXEDASSETS
Tangible Assets 70496 70496 70496
Heritage Assets 4589 4589 4589
75085 75085 75085
CURRENT ASSETS
Cash at Bank 45112 451.12 47286
Cash in Hand 32 32 29
NET CURRENT ASSETS 45144 45144 47315
TOTAL ASSETS LESSCURRENT
LIABILITIES 120229 120229 122400
TOTAL NET ASSETS 12 229 120229 122400

year ended year ended
30June 2022 30June 2021
Fundra ising events 5855 1235
Retail income 2180 464
Sponsorships 1748 160
9783 ~19

4 TANGIBLE FIXEDASSETS
Improvements Fixtures and Computer Totals
to Property Fittings Equipment
COST
At 1July 2021 42372 25045 3079 70496
Additions 0 0 0 0
42372 25045 3079 70496
NET BOOK VALUE
At 30June 2022 42 72 ~24 7II47i
At 30June 2021 42 72 ~24 7IJ47I
5 HERITAGE ASSETS
MARKET VALUE
At 1July 2021 4589
Additions 0
NET BOOK VALUE
At 30June 2022 4589
At 30June 2021
6 MOVEMENT
IN FUNDS
At 1July Net movement Transfers At 30 June
2021 in funds between Funds 2022
Unrestricted
funds
General fund 115640 -5362 110278
Restricted funds
Essex County Council 6760 1285 8045
1224 -4 77 1183 3
Incoming Resources Movement
resources expended in funds
Unrestricted
funds
General fund 37360 -42722 -5362
Restricted funds
Essex County Council 1285 1285
-42722 -4077

Year ended Year ended
30June 2022 30June 2021
RECEIPTS
Voluntary
Income
Donations
(including
Gift Aid) 24879 14037
Grants 3952 50286
Activities for generating income
Fundraising
events
5886 1235
Retail income 2180 464
Sponsorships 1748 160
Total receipts 38645 66182
PAYMENTS
Fundraising
trading:
cost ofgoods sold, etc
Purchase ofgoods 976 158
Cost of outings and events 2169 2054
Support Costs
Purchases 1199 2143
Rent and rates 18903 17393
Insurance 2812 3598
Light and heat 3195 2295
Telephone 700 715
Equipment 4121 3943
Printing,
postage and
stationery 2689 2669
Advertising 1310 210
Sundries 166
Travel expenses
Volunteer
travel and
expenses 991 491
Computer
expenses
Renewals
and repairs
1950 2453
Cleaning 296 398
Covid Related Costs - PPE and Ot her Equipment 41 274
Administration
costs
66 696
Computer
Expenses
Subscriptions 643 416
Credit Card Charges 11 1
Professional
fees
Accountancy
fees
650 620
Total Payments 42722 40693
NET INCOME -4077 25489

Page
Report ofthe Trustees 1-6
Statement of Financial Activities
Statement ofAssets and Liabilities
Note to the Financial Statements 9-10
Detailed Statement of Financial Activities

Charity
is exposed and to ensure appropriate
controls are in place to
provide reasonable
assurance
against fraud and error. A comprehensive
risk assessment
has been prepared,
approved
and is reviewed
on a
regular basis.
When Covid-19 started a full review ofthe Risk Management
ofthe
museum
was carried out for the closure and the reopening
which was
signed off by the Trustees and the Management
Team.
All volunteers
were trained
in the plan to ensure that when re-opening
was an option
it
allowed
for volunteers
to protect their safety and the safety oftheir
families.
These
lans and
rocedures
have been retained
and updated.
The Museum,
funded
initially
by a grant from the Heritage
Lottery Fund,
Rayleigh
Town Council and others, opened to the general
public on 9
April 2016.Dedicated
solely to the history of Rayleigh, the Museum
has
Summary
ofthe objects
charity set out in its
governing
document
ofthe acquired
a large number of local artefacts,
including
an 18th Century
Bow
Window,
an original cinema projector, a scale working
model ofthe local
windmill,
an old pub sign, an original baker's cart and a large amount
of
ephemera,
including
original postcards,
newspapers,
books, Town
guides, maps and original documents
of all sorts, all with a direct
Rayleigh
provenance.
The Museum
continues to receive a wide range
of
Ra lei
h related artefacts added to our archives.
Public Benefit
The Museum
is designed
for the benefit ofthe residents
of Rayleigh
of all
ages, those new to the town, long term residents, as well as those
visitors to Rayleigh
from the wider community.
The Museum
has fully
compliant access for individuals
with special needs, both wheelchair
users and those with mobility issues,
including
a disabled
toilet and
hearing
loop. The Museum
also has a mobile defibrillator.
There will be
those who view the exhibits as a social visit, others for family research
and those who wish to find out more about a specific aspect ofour towns
history.
Visitor numbers
now exceed 30,000+since opening
in 2016a significant
number for a small independent
town museum.
Summary ofthe main We work closely with the 8 Primary
and 2Senior Schools in Rayleigh
in a
activities undertaken for the range ofeducational
and community
activities. These include organised
public benefit in relation to school visits (both at the Museum
and in schools),
in line with each
these objects (include within individual
school's curriculum.
In addition we continue to welcome
this section the statutory participants
from the Duke of Edinburgh's
Award scheme,
declaration that trustees have Guides/Brownies/Scouts/Cub
Scouts group's
award badges and work
had regard to the guidance placement
students.
issued by the Charity We actively seek to recruit new volunteer
stewards,
for example, those
Commission on public wishing to return to work, as part oftheir skills set for prospective
benefit) employers.
We are a Museum
for the whole community
and offer a diverse range
of
activities and events both
in the Museum
and within the local area, to
raise awareness
and involvement
with our Town's
rich and varied history.
The Museum
caters fully for the less advantaged
and is accessible to
all
via our entrance
plafform
lift. We have a range ofwheelchair
facilities,
disabled
toilet, baby-changing
facilities, an Evacuchair
in case of
emergencies.
A number of our stewards
and all Duty Supervisors
have
appropriate
ongoing
training
and refresher courses to include basic first
aid training,
fire extinguisher,
use ofthe defibrillator,
as appropriate.
We offer a facility to hire the Museum
for non-heritage
'commercial'
meetings as an additional
source of income.

~ ~
~
~
Summary ofthe main
achievements
ofthe charity
during the year
Over the last year there has seen some excellent work from our
volunteers
to recover from the COVID —19pandemics.
The recovery of
our presence
within the community
has continued
even though
it has to
been hard with a number ofprocedures
in place to continue
offering a
safe environment
for our visitors and volunteers
alike. We continue to
maintain
a number ofmeasures
including
sanitisation
stations
and
availability
of masks as some vulnerable
individuals
still require the
option to have those amenities
in place.
I would
like to concentrate
upon and highlight
what
I, as Chair of
Trustees, believe to be the biggest strength
and achievement
that any
organisation,
wholly
run by volunteers,
could have had over the past year
ofthis report.
Although
the lockdowns
have been removed
it is our volunteers
that have
worked
hard to continue to prepare
plans, procedures
and preparations
for the time we can re-open eventually
to our pre pandemic
level. The
consideration
ofthe effect oflockdown
on the condition ofour archives,
exhibits and c1350building
that houses our collection of Rayleigh
artifacts has not been easy.
Without the volunteers
we would
not have
carried out lots of our preparations
for the days, weeks and months
when
eventually
we could welcome our community
back into our museum.
We were pleased to welcome to the museum
the Rochford Tapestries,
an excellent series ofembroidered
panels that represented
all ofthe
districts within
Rochford.
This exhibition
drew
in a large number of
visitors and went towards
raising our profile within the community.
We had been preparing
over the last year our application
for eligibility to
apply for accreditation.
With a Iot ofhard work we achieved the ability for
us as a museum
to now be 'Working
towards accreditation.
With
accreditation
it would give us the opportunity
to be allowed to borrow
displays
and artifacts from other accredited
museums
so enhancing
our
ability to bring differing
exhibitions
and displays to our community
Unfortunately,
we have lost some vital fundraising
activities
but are
working to introduce a changing
programme
for the future incorporating
a
wide range oftalks and heritage events.
In summary
For a small museum
totally operated
by an excellent and
dedicated
group ofvolunteers
the last year has been our greatest
challenge
and achievement.
Finance Reserves Policy
Briefstatement ofthe As part of our on-going
financial
sustainability,
we have a
charity's policy on reserves contingency/reserve
fund.
We aim to maintain
this to at least 10p/c of
our annual
turnover.

2021
Notes Unresticted Restricted Total Total
Fund Fund Funds Funds
INCOMING
RESOURCES
Voluntary
income
7 27577 1285 28862 64323
Activities for generating funds 2 9783 9783 1859
Total Incoming Resources 37360 1285 38645 66182
RESOURCES EXPENDED
Fundraising
trading
3156 3156 2212
Charitable
Activities
39566 39566 38481
Totalresources
expended
42722 42722 40693
NET INCOME RESOURCES BEFORE
TRANSFERS -5362 -5362 25489
Gross transfers
between
funds 6 0 1285
Net incoming/(outgoing) resources -5362 1285 -4077 25489
RECONCILIATION
OF FUNDS
Total funds brought
forward
115640 6760 122400 96911
TOTAL FUNDS CARRIED FORWARD ~11 27 8045 11
2
1224 0

STATEMENT OFASSETSAND LIABILITI
AT30JUNE 2022
ES
2021
Notes Unrestricted Restricted Total Total
Fund Fund Funds Funds
FIXEDASSETS
Tangible Assets 70496 70496 70496
Heritage Assets 4589 4589 4589
75085 75085 75085
CURRENT ASSETS
Cash at Bank 45112 451.12 47286
Cash in Hand 32 32 29
NET CURRENT ASSETS 45144 45144 47315
TOTAL ASSETS LESSCURRENT
LIABILITIES 120229 120229 122400
TOTAL NET ASSETS 12 229 120229 122400

year ended year ended
30June 2022 30June 2021
Fundra ising events 5855 1235
Retail income 2180 464
Sponsorships 1748 160
9783 ~19

4 TANGIBLE FIXEDASSETS
Improvements Fixtures and Computer Totals
to Property Fittings Equipment
COST
At 1July 2021 42372 25045 3079 70496
Additions 0 0 0 0
42372 25045 3079 70496
NET BOOK VALUE
At 30June 2022 42 72 ~24 7II47i
At 30June 2021 42 72 ~24 7IJ47I
5 HERITAGE ASSETS
MARKET VALUE
At 1July 2021 4589
Additions 0
NET BOOK VALUE
At 30June 2022 4589
At 30June 2021
6 MOVEMENT
IN FUNDS
At 1July Net movement Transfers At 30 June
2021 in funds between Funds 2022
Unrestricted
funds
General fund 115640 -5362 110278
Restricted funds
Essex County Council 6760 1285 8045
1224 -4 77 1183 3
Incoming Resources Movement
resources expended in funds
Unrestricted
funds
General fund 37360 -42722 -5362
Restricted funds
Essex County Council 1285 1285
-42722 -4077

Year ended Year ended
30June 2022 30June 2021
RECEIPTS
Voluntary
Income
Donations
(including
Gift Aid) 24879 14037
Grants 3952 50286
Activities for generating income
Fundraising
events
5886 1235
Retail income 2180 464
Sponsorships 1748 160
Total receipts 38645 66182
PAYMENTS
Fundraising
trading:
cost ofgoods sold, etc
Purchase ofgoods 976 158
Cost of outings and events 2169 2054
Support Costs
Purchases 1199 2143
Rent and rates 18903 17393
Insurance 2812 3598
Light and heat 3195 2295
Telephone 700 715
Equipment 4121 3943
Printing,
postage and
stationery 2689 2669
Advertising 1310 210
Sundries 166
Travel expenses
Volunteer
travel and
expenses 991 491
Computer
expenses
Renewals
and repairs
1950 2453
Cleaning 296 398
Covid Related Costs - PPE and Ot her Equipment 41 274
Administration
costs
66 696
Computer
Expenses
Subscriptions 643 416
Credit Card Charges 11 1
Professional
fees
Accountancy
fees
650 620
Total Payments 42722 40693
NET INCOME -4077 25489