## Somali OutreachProject Report oftheTrustees fortheyear 2021/2022 Structure, governance and managementGoverning document Somali Outreach Project is constitutedas a charitable trustregistered withthe Charity Commission inJuly 2014undercharity number1159399. ## Organisational structure The charity trustees are responsible for the general controland management of the charity. ## Risk management The trustees have assessed the risksthe charityfaces and have drawnupa riskmatrix which identifies the majorrisks by area of activity,the nature of those risks, the likelihood ofthe risks happening and the measures taken to manage them. ## **Name** . Somali OutreachProjectSOP 602 Midsummer Blvd, Milton Keynes MK93NB, UK ## **Aim.** We are bringing together Somali young people, Somali parents, Government institutions, and the wider community to establish an open dialogue, share experiences, educate and build critical relationships. Crime reduction, social inclusion and communitycapacity building ## **Powers** In order toachieve its aimthe Group may: - On-foot-patrols - SOP trustees serve as mediators between the members of the communityand Thames Valley Police. - Meetings withneighbourhoodPolicing Teams and Prevent Teams - SOP promotescommunity capacity by bringingSomali community issues intodebate with thepolice and local authority. helps newly arrived Somali populationto integrate quicklyand efficiently into the communityinMiltonKeynes. SOP project brings all active youth and encourages new creative ways of giving them a busy and new way to tackle youth crime and support the development of innovative local solutions to reduce substance misuse and offending and antisocial behavior. Educate young Somali communitymembers on theirrightsand duties Organise courses and events Work withsimilar Groups and exchange informationand advice withthem Do anythingthatis lawfulwhich willhelpittofulfilitsaim. ## **Membership.** a). Membership of the Group shall be open to any individual over eighteen without regards - Todisability,politicalorreligiousaffiliation,race, sex orsexual orientationwhois: - Interested in helping the Group to achieve its aim - Willing to abide by the rules of the Group and - willing to pay any subscription agreed by the Management Committee. b) The membershipofany membermay be terminatedforgoodreason by the Management Committee: Provided that the member concerned shall have the rightto be heard by the Management Committee,accompanied by a friend,before a final decision is made. ## **Management.** The Group shall be administered by a Management Committeeof notless than three and notmorethanfive, individualselected at the GroupʼsAnnual General Meeting (A.G.M.). The Officers of the Management Committee shall be: the Chairperson, the Treasurer and theSecretary. The Management Committee may co-optonto the Committee, up to three individuals, in an advisory and non-votingcapacity that itfeels will help to fulfilthe aim of the Group. The Management Committeeshall meet at least twotimesa year. At least three Management Committee members must be present for a Management Committee meetingtotake place. Voting at Management Committee meetings shall be by a show of hands. If there is a tied vote thenthe Chairpersonshall have a second vote. The Management Committee shall have the power to remove any member of the Committee forgood and proper reason. The Management Committee may appoint any other member of the Group as a Committee member to fill a vacancy, provided that the maximum prescribed is not exceeded. ## **The duties** ## a)The dutiesofthe Chairperson shall be to: - •chair meetings of the Committee and the Group - •represent the Group at functions/meetings that the group has been invited to and - •act-as the spokes person of the Group when necessary. ## b) The duties ofthe Secretary shall be to: - •keep a membership list - •prepare in consultation with the Chair person the agenda for meetings of the committee and the Group - •take and keep minutes of all meetings and - •collect and circulate any relevant information within theGroup. ## c) The duties ofthe Treasurer shall be to: - •supervise the financial affairs of the Group and - •keep proper accounts that show all monies received and paid out by the group finance. All monies received by or on behalf of the group shall be applied to furtherthe aim of the group andfornootherpurpose. - Any bank accounts opened forthe group shall be in the name of thegroup. - Any cheques issued shall be signed by the Treasurer and one other nominatedmemberof the Management Committee. - The Group shall ensure that its accounts are audited or independently examined every year. The group may pay reasonable out of pocket expenses including travel, childcare and meal costs tomembers or Management Committee members. ## **AnnualGeneral Meeting.** The Group shall holdan AnnualGeneral Meeting (A.G.M.) All members shall be given at least fourteendays notice oftheA.G.M. and shall be entitledto attendandvote. The business oftheA.G.M. shall include: - receiving a reportfromthe Chairperson on the Groupʼs activities over the year - receiving a reportfromthe Treasurer on the finances ofthe Group - electing a new Management Committeeand - consideringany othermatteras may be decided. - At least two members must be present for the Annual General Meeting and any other general meetingtotake place ## **Geneneral Meetings.** a) There shall be 2 General Meetings (excludingtheA.G.M) each year. b) All members shall be entitled toattend and vote. ## **Special General Meeting.** Special General Meeting may be called by the Management Committeeor SOP members todiscuss an urgentmatter.The Secretary shall give all members fourteendays notice of any Special General Meeting together with notice of the business to be discussed. ## **Alterations tothe Constitution.** Any changes to this Constitution mustbe agreed by at least two-thirdsof those members present and votingat any General Meeting. ## **Solution.** - The Group may be wound up at any timeifagreed by two thirdsofthose members present and voting at any general m eeting. In the event of windingup any assets remaining after all debts have been paid shall be given toanother group witha similaraim. ## **Option of theconstitution.** Until the first A.G.M. takes place the persons whose names, addresses and signatures appear at the bottomof thisdocumentshall act as the Management Committee referred to inthisconstitution. This Constitutionwas adopted on by The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any timethe financial positionof thecharity and to enable themto ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees for the purposes of charity law who served duringthe year and up to the date Approved by the trustees and signed on its behalf by: ## AbdirahmanAbdullahi(Chair) ## Somali Outreach Project |Statement of Financial Activities from01Jun2020to 31 May 2022|Statement of Financial Activities from01Jun2020to 31 May 2022|Statement of Financial Activities from01Jun2020to 31 May 2022|Statement of Financial Activities from01Jun2020to 31 May 2022| |---|---|---|---| |Incoming resources|||31,770,00| |Resources expended|||31,770,00| ||||| ||||| SOP Financial year 2020/21 Income and expenditure Accounts Charity Name: Somali Outreach Project Charity number : 1159399 For the period from (Start date): 01/06/2020 to (end date)31/05/2021 ## **Income and expenditure** **Income fund** MKC GRANT 6000,00 COVID-19 RESPONSE 9670,00 TVPA EXPENDITURE A 10100,00 MKCOUNCIL FINANCE 6000,00 **TOTAL INCOME** 31770,00 **TOTAL EXPENDITURE** 31770,00 602 Midsummer Blvd, Milton Keynes MK9 3NB, UK ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** > **Report to the trustees/** Somali Outreach Project (SOP) **members of** |**On accounts for the year**
**ended**|
31/05/2021|**Charity no**
**(if any)**|1159399| |---|---|---|---| ||||| |**Set out on pages**|(remember to include the page numbers of additional sheets)||| ||||| |**Responsibilities and**
**basis of report**
**Independent**
**examiner's statement**|I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**31/ 05 / 2021**.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011 (“the
Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I have
followed all the applicable Directions given by the Charity Commission under
section 145(5)(b) of the Act.

[The charity’s gross income exceeded £250,000 and I am qualified to
undertake the examination by being a qualified member of [insert name of
applicable listed body]]._Delete_[ ]_if not applicable._
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below *) which gives me cause to believe that in, any material
respect:
•
the accounting records were not kept in accordance with section 130
of the Charities Act; or
•
the accounts did not accord with the accounting records; or
•
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a ‘true and fair’ view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
*_Please delete the words in the brackets if they do not apply._||| 1 **Oct 2021** **IER** > **Date:** 03/02/2022 **Signed:** ## **Name:** Mohamed Abdi > **Relevant professional** Trestee **qualification(s) or body (if any):** **Address:** 112 Westfield Rd Bletchley Milton Keynes UK MK2 2RF ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 2 **Oct 2021** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 3 **Oct 2021** **IER**