2024-07-31-accounts - West London and Earls Court Free School Primaries PTA

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator. This document is also available as Markdown.

PTA,. PTA Meeting 28th April 2025 ftrdTri,IilT, , JL Ts

Agenda

PTA Constitution Update
PTA Treasury Report 2023/24
School Landscaping Project
Upcoming Events
Spring Fair Feedback

PTA Constitution

Governing document of the PTA charity
Is submitted to the Charity Commission
Everything we do as a team is bound by the document
PTA Officers (Chair, Vice Chair, Secretary, Treasurer) are trustees of the Charity, registered with Charities Commission
Collectively we need to act in the interest of the Charity and follow best practice

PTA Constitution – Change Why?

The document has not been properly revised since incorporation in November 2014
Much smaller school
One year group, 60 children
Seven years groups – 630 children across two schools
Not all points are clearly laid out to help us understand how to run and govern the charity
Does not address the structure to enable us to run our activities smoothly and with less pressure and stress on a very small group of people
Adds pre-defined annual costs for contribution to the school community to be reviewed every three years (commitment of costs)

PTA Constitution – Change How?

Proposed structure gives a well defined set of roles
It gives every voting member a specific responsibility
The broader PTA members can get involved with specific activities of interest/knowledge base to play on their strengths and ability to commit time.
Limiting number of voting members to a maximum of 12 parents (and 14 in total)
Simplifying overall language to make more accessible to the community at large

PTA,. PTA Constitution - Differences by Clauses Old New Association definitiion Objects The Committee membership Powers of Association Difference 1 Association definitiion 20bjects 3 Powers of the Association 4Membership same same Specific details on how the structure works defining ring fencing funding 5 General meetings Membership Simplified rules on membership ofthe association including removal mostly the same as clause 5 in the origi nal , reducing notice period from 21 days to 14 minor changes to define quorum 6The Committee 7 Committee Meetings General Meetings Committee Meetings 8 Powers of the Committee Powers of the Committee expanded with speciifcs on safeguarded funds for school annually old clause 9 integrated across 4 and 8. Simplified definition of records and accounts 9 Property and Funds Records and Accounts Def i ning more specifically the f inancial year and rules for withdrawa l of funds. 10 Records and Accounts 11 Notices 12 Amendments 13 Disolution Fi nancial Year definiti ion Notices Amendments Disolution same same same JL Ts

PTA,. PTA Constitution Questions, comments, proposals? ftrdTri,IilT, , JL Ts

PTA Treasury Report 2023/24

We made £26k that year + £3k donations & interest
We spent £15.5k, half of which (£8k) went on school funding (trips, workshops, Y6) and £7k on fundraising and general overheads.
In total £11k surplus that year + already £65k in cash – too much
We’re spending more this year
Aim is to end of year with small surplus (and a plan)

PTA,. PTA Treasury Report 2023/24 Balance Sheet As of July 31, 2024 TOTAL AS OF JUL 31. 2024 AS OF JUL 31. 2023 IPYI Fixed Asset Cash al bank and in hand Business Community Current Account Business Inslant Access Account Total Cash at bank a1 In harKI 12,705.79 51,997.36 £64.703.1 S 419.15 53.274.23 £S3.693a8 NET CURRENT ASSETS £64.703.15 £S3.693a8 Creditors: amounts tailing due within one year Current Liabiliti8S VAT Control Total CuThenl Llablllt 0.00 £0.00 EO. Total Credlth: arrwnts fallrvJ due thIn one year NET CURRENT ASSETS ILIABILITIESI TOTAL ASSETS LESS CURRENT LIABILITIES £0.00 £0. £64.703.15 £S3.693J8 £64.703.1 S £53.693a8 TOTAL NET ASSETS ILIABILITIESI £64.703.15 £S3.69328 Charity funds Opening Balance Equity Retained Earnings SurplusllDeficrtl Tolal Charlty furKI6 S5,804.16 -2,110.78 11 ,Crf)9.77 £64,703.15 55,804.16 6.644.76 -8,755.54 £53.69328 111 IiiiniJiiiJTJi, 4 4 Ts 31::

PTA,. PTA Treasury Report 2023/24 Financial Activities August 2023 - Juty 2024 TOTAL AUG 2023- JUL 2024 £26.040.25 £2.170.97 £23.869.28 AUG 2022- JUL 2023 IPY) £30.196.62 £5,TIO.81 £24.425A1 Income Cost of Sales TOTAL Expenditures AdvertisinglPromotional Office/General Administrative Expenses Ouiz Night Expenses School Funding Staff Wellbeing-WLFS ECFS Summer Fair Expenditures Summer Fair General ExperKlilures Travel and Accommodab'on 1.157.09 3,WJ3.96 1.389.64 8.190.36 -376.77 34.68 476.06 23.25 30.495.60 625.07 Winter Fair General Exp8nditures Workshops. Winter Fair T1 Expendlluros NET OPERATING INCOME 2.075.04 66.70 £15,$50.37 £8J18.91 £3.480.S6 £789.70 £2.690.86 1.363.52 £34,533.83 £-10.1(B.02 £1.352.48 Other Income Other Expenditures NET OTHER INCOME £1.352.48 NET INCOMEI{EXPENOtTURE) £11,(M)9.77 £ -8,755.54 J':YVIVIJ 11 IJZJII k< 4lP•

PTA,. School Landscaping Project ftrdTri,IilT, , JL Ts

Upcoming Events

Upcoming Events
Event	Date
International Food Day & 5-a-Side Football	Thursday 1 May
Tournament
Movie Night / Thank You Drinks	Thursday 22 May
Incoming Reception Parent Info Event	Thursday 5 June
Summer Fair	Saturday 28 June
Y6 Disco	Thursday 10 July

Spring Fair Update

Revenue

Total raised from event (pre sales on Arbor + on the day tokens and cash sales) = £7.2k
Sponsorship = £500 external (+ the £1k PTA ‘funding’)
Total revenue from event (including external sponsors) = £7.7k
Costs
Total costs = £1.6k
Profit
Total net raised for PTA = £5.6k AMAZING for something not in the plan (including £1k from pre-paid activities)

Spring Fair Learning/Feedback

Learning

Successes

Ticketing/token collection – better system needed (pre-booking, more card machines/locations to purchase/collect)
Volunteering (more volunteers through classes, rotas, more information given)
Only having 2 fairs a year
No week-day fairs (The Club / working parents)
Inclusiveness (non-religious events)
Requests for parent donations
Better photobooth
Better signage (map)
Ending the fair on time (to allow for cleaning)
Less sugar
Stamps kept getting lost
Football (pre-booked slots suggested)
Lovely decorations
Ice cream van (brought in £114)

Selling in advance meant people bought more

Food got praised, some requests for more options (kebab, hamburgers…)

Face painting (pre-booked slots suggested)

Henna

Suggestions

Disco (for future)
PTA to purchase knives
More games/competition/ports
A quiet area
Cultural show

PTA,. AOB ftrdTri,IilT, , JL Ts

WLFSP PTA

Financial Activities

August 2023 - July 2024


	AUG 2023 - JUL 2024	AUG 2022 - JUL 2023 (PP)
Income
Autumn Fair	12,913.84
Charitable activites	6,925.68	30,196.62
Services	1,425.54
Summer Fair	4,527.25
Winter Fair Sponsorship	247.94
Total Income	£26,040.25	£30,196.62
Cost of Sales	£2,170.97	£5,770.81
TOTAL	£23,869.28	£24,425.81
Expenditures
Advertising/Promotional	1,157.09
Office/General Administrative Expenses	3,903.96	1,389.64
Quiz Night Expenses		660.00
School Funding	8,190.36	30,495.60
Staff Wellbeing-WLFS ECFS	-376.77
Summer Fair Expenditures	34.68
Summer Fair General Expenditures	476.06	625.07
Travel and Accommodation	23.25
Winter Fair General Expenditures	2,075.04	1,363.52
Workshops- Winter Fair	66.70
Total Expenditures	£15,550.37	£34,533.83
NET OPERATING INCOME	£8,318.91	£ -10,108.02
Other Income
Amazon Smile Donation		268.78
CAF Ongoing Credit	311.37	526.75
Donations	2,546.06	282.72
Interest earned	623.13	274.23
Total Other Income	£3,480.56	£1,352.48
Other Expenditures	£789.70	£0.00
NET OTHER INCOME	£2,690.86	£1,352.48
NET INCOME/(EXPENDITURE)	£11,009.77	£ -8,755.54

1/1

Cash Basis Friday, 23 May 2025 05:37 pm GMT+01:00

WLFSP PTA

Balance Sheet

As of July 31, 2024


	AS OF JUL 31, 2024	AS OF JUL 31, 2023 (PP)
Fixed Asset
Total Fixed Asset
Cash at bank and in hand
Business Community Current Account	12,705.79	419.15
Business Instant Access Account	51,997.36	53,274.23
Total Cash at bank and in hand	£64,703.15	£53,693.38
NET CURRENT ASSETS	£64,703.15	£53,693.38
Creditors: amounts falling due within one year	£0.00	£0.00
NET CURRENT ASSETS (LIABILITIES)	£64,703.15	£53,693.38
TOTAL ASSETS LESS CURRENT LIABILITIES	£64,703.15	£53,693.38
TOTAL NET ASSETS (LIABILITIES)	£64,703.15	£53,693.38
Charity funds
Opening Balance Equity	55,804.16	55,804.16
Retained Earnings	-2,110.78	6,644.76
Surplus/(Deficit)	11,009.77	-8,755.54
Total Charity funds	£64,703.15	£53,693.38

1/1

Cash Basis Friday, 23 May 2025 05:42 pm GMT+01:00

PTA Constitution

➢ Objectives

Develop the relationship between the staff, parents/ carers and others associated with the West London Free School and Earl’s Court Free School Primaries.
To organize and promote activities that support and advance the welfare and education of the pupils attending either school

➢ Membership

All parents/ carers of children attending West London Free School and Earl’s Court Free School Primaries and all academic staff (including Admin), are automatically members of the PTA.
In addition, there is an elected committee made up of a Core Committee – PTA Chair; PTA Vice-Chair; Secretary; Financial Controls and Audit; Financial Governance & Accounts; Committee Treasury; at least one teacher representative and at least ten voting members.
Committee term of 1 year

==> picture [738 x 76] intentionally omitted <==

PTA Constitution

➢ Meetings

All members can attend meetings
AGM annually (quorum 8)
Committees meet at least termly (quorum one third committee)
Committee members have one vote
Secretary minutes meetings, actions and decisions/approvals

➢ Finance

▪ The Committee Treasurer shall be responsible for keeping accurate records of the financial transactions of the Association. Finances will be managed in line with the WLFSP PTA Finance Controls and Procedures document.

==> picture [738 x 76] intentionally omitted <==

Independent examiner's report on the accounts

Section A Independent Examiner’s Report Report to the trustees Charity Name West London and Earl’s Court Free School Primaries PTA On accounts for the year 31 July 2024 Charity no 1159396 ended (if any) Set out on pages 1-17

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2024.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 23/05/2025 Name: Craig Nightingale Relevant professional ACA qualification(s) or body (if any): Address: 40 Russell Road Buckhurst Hill IG9 5QE

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of None. any items that the examiner wishes to disclose .

Oct 2018

IER