PTA ANNUAL GENERAL MEETING 12 October 2022
Agenda
----- Start of picture text -----
65 mins
----- End of picture text -----
❏ Welcome ❏ Announce positions without nominees ❏ Actions from AGM 2021 ❏ Chairs’ Report for 2021/2022 ❏ Treasurer’s Report for the period 1 Aug 2021 - 31 Jul 2022 ❏ Special votes ❏ Recommendations ❏ Election of Trustees of the Charity ❏ Refreshments
Actions from last AGM
❏ Voted to release funds that were ring-fenced for library build: £20k ❏ Appointed Verdant Accountants of 167 Clarence Avenue, New Malden KT3 3TX as Independent Examiners of the Accounts
❏ Submitted accounts to Charity Commission on 2 May 2022 and available upon request.
Chairs’ Report
----- Start of picture text -----
65 mins
----- End of picture text -----
❏ Health & Safety issues ❏ Unable to hold any events on site Nov - Mar ❏ PTA Coffee Morning - canceled ❏ Carols Concert - canceled ❏ Winter fair - not allowed ❏ Summer Festival - canceled ❏ Alternative events for children ❏ Big Fat Quiz of the Year & Virtual Santa ❏ In-house craft activities ❏ After-school Summer Fair ❏ Celebrate House point winners every half-term
Chairs’ Report
----- Start of picture text -----
65 mins
----- End of picture text -----
- ❏ Finances - What we found
❏ Manual and time-consuming accounting ❏ Duplication of billing to the PTA ❏ Cash officer procedures not robust ❏ Cashbook not used properly ❏ Wisepay problematic ❏ Unknown costs per transaction ❏ Delayed accounting and billing (e.g. > 1yr) ❏ Group transactions not trackable
Chairs’ Report
----- Start of picture text -----
65 mins
----- End of picture text -----
- ❏ Finances - What we did
❏ Set robust and accountable cash officer procedures ❏ Switched to online payments with BOPP ❏ Very low-cost admin fee ❏ Immediate tracking of transactions ❏ Immediate access to funds/payments ❏ Drawbacks: ❏ Not supported by all banks ❏ NEW! - people like the devil they know
Chairs’ Report
----- Start of picture text -----
65 mins
----- End of picture text -----
- ❏ Finances - What we did
❏ Implemented new accounting software Quickbooks
❏ Immediate view of accounts and transactions
❏ Quick reconciliation of payments, receipts to prevent duplicate payments ❏ Zettle machines
❏ Categorising sale items for easy reconciliation
Chairs’ Report
----- Start of picture text -----
65 mins
----- End of picture text -----
- ❏ Inclusion
❏ Advance registration for events ❏ Most payments accepted at registration ❏ Affordable prices ❏ No-cost option built in design of registration ❏ All families included, regardless of financial situation
Chairs’ Report
----- Start of picture text -----
65 mins
----- End of picture text -----
-
❏ Governance
-
❏ Questions arose around 2021 AGM and Committee, necessitated tracking down of PTA documents
-
❏ 2 versions of Constitution circulating at last year’s AGM
The Holy Grail = The Constitution was found!! 2014 version
- ❏ Incorrect name for the charity
Treasurer’s Report What we raised
£964 were raised for charities by school: Children in Need, Macmillan, Save the Children. Only £107 came through to PTA via Wisepay.
Treasurer's Report What we funded v School Funding Amazon Wishlist 948.16 French Play Day GB Inspir• Glob• Workshop.2020.2021 Mu$1¢ Es$entlal$ 879.97 513.90 2,200.00 74.00 Music Essentials-Note Stands 125.48 Outdoor Library Sport Kit Staff Wellboing.WLFS ECFS Travel and Accommodation 599.99 431.15 1,358.81 689.82 Y6 Leavers Book 2021-2022 2.652.00 Y6 Leavers Book-2020-2021 1.422.00 Yamaha Digital Piano Yr6 Hoodie5 2021.22 1,819.00 1.698.72 Tot•1 School FundSng 15,413.00
Financial Activities Report August 2021 - July 2022
Treasurer’s Report Balance sheet as of July 31 2022
----- Start of picture text -----
65 mins
----- End of picture text -----
Treasurer’s Report
Comparison of 3 previous financial years
2021-22 2020-21
Total Income 25,082 13,071 22,768 Total Expenditure 18,435 18,357 24,418 Total Net Assets 62,451 55,804 61,090
As of 31 Jul 2022
Accounts for 2020-2021 were submitted to the Charity Commission on 02 May 2022
Draft of accounts return for 2021-2022 available for review upon request.
CODE OF CONDU CONFflCT of INTEREST
UJIS QwJW•I 417 IID X70 4U 7¥4 lilo J• 14JJ
15. TA<pC IS.Iz i 17.61.ZS
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
WEST LONDON FREE SCHOOL PRIMARY PTA
On accounts for the year Charity no 31 JULY 2022 1159396 ended (if any) Set out on pages 1-4 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended31 JULY 2022
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 13 DECEMBER 2022 Name: SHARIF Mohamed Relevant professional qualification(s) or body ACCA (if any): Address: 236 EMLYN GDNS LONDON W12 9UN
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
NONE
October 2018
2
IER