## **Trustees’ Annual Report for the period** **From** 01/07/2024 **to** 30/06/2025 **Charity name:** Coventry Mercia Club **Charity registration number:** 1159395 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To create and foster a spirit of understanding
among the peoples of the world.
To promote the principles of good
government and good citizenship.
To take an active interest in the civic,
cultural, social and moral welfare of the
community.
To encourage service-minded people to
serve their community without personal
financial reward, and to encourage efficiency
and promote high ethical standards in
commerce, industry, professions, public
works and private endeavours.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The charity holds regular fundraising events
aimed at inviting donations to the Trust fund
which can then be distributed to individuals,
groups of people, or other organisations set
up for charitable purposes. These events
also encourage the adoption of the principles
outlined in the charity’s purposes.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees can confirm that they have
acted with due regard to the guidance on
_public benefit_as issued by the Charity
Commission.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Through the holding of various fundraising
events across the year, the charity has been
able to attract a significant level of donations
from various people and organisations.
These donations have gone/will go towards
helping those who need the charity’s
support; be it individuals, groups of people,
or other charitable organisations.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of the financial period, the
charity’s reserves had reduced from the
previous year, mainly because of significant
donations being made to other charities.
Income increased during the year, and
reserves were still positive; the charity is in a
strong financial position to continue its
objectives.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Any reserves held are done so in the short-
term, to be used in support of the charity’s
objectives over the coming months.| |Amount of reserves held|Para 1.22|£2,480| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust declaration dated 13 August 2014,
amended 10 September 2024.| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are nominated and then appointed
by the existing Trustees following due
consideration at a Club meeting| ## **Reference and Administrative details** |Charity name|Coventry Mercia Club| |---|---| |Other name the charity uses|| |Registered charity number|1159395| |Charity’s principal address|5 Albany Road
Earlsdon
Coventry
CV5 6JQ| |Contact telephone number|02476 552220| **Names of the charity trustees who manage the charity** |1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---|---| ||Dr Rakesh
Sachdev|||| ||Mr Tajinder Singh
Suri||01/07/2024 to 05/07/2024|| ||Mr Devinder Singh
Gill|||| ||Mr Davinder
Prasad||10/09/2024 to 30/06/2025|| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Dr Rakesh Sachdev **Position (eg Secretary, Chair, etc)**[Trustee ] **Date** 15/08/2025 CHARITY COMMISSION FOR ENGLAND AND ¥VALES Coventry Mercia Club Chari Annual Accounts for the Period No 1159395 01-Jul-24 To 30-Jun-25 Section A Statement of financial activities Restricted income funds Recommended categories by activity Unrestricted funds Endowment funds Prior year funds Total funds Incoming resources (Note 31 Income and endowments from: Donations and legac4es Charitable actN(ties F01 F02 F03 F04 F05 S01 2,969 46,130 2,969 46,130 11,417 5,150 S02 Other trading activth.es Investments S03 S04 Separate material f(èm of incorne Other S05 S06 Total Resources expended (Note 6) Expenditure on: Raising funds Charitsble actwth.es S07 49,099 49,099 16,567 S08 43,689 13,352 43,689 13,352 6,145 S09 Separate material f£em of £xpense Other S10 S11 Total S12 57,041 6,145 Net incomel(expenditure) before investment gainslllosses) S13 7,942 7,942 10,422 Net gainslllossesl on investments S14 Net incomel(expenditure) Extraordinary items Transfers between funds Other recognised gainslllosses): S15 7,942 7,942 10,422 S16 S17 Gairis and losses on revaluth.on of fixed assets for the charity's own use Other gainslllossesl Net movement in funds S18 S19 S20 7,942 7,942 10,422 Reconciliation of funds." Total funds brought forward S21 10,422 2,480 10,422 2,480 Total funds carried forward S22 10,422 Section B Balance sheet Restricted income funds Unrestricted funds Endowment Total this funds year Total last year Fixed assets Intangible assets Tangible assets Heritage assets Investments F01 F02 F03 F04 F05 (Note 15) (Note 14) (Note 16) (Note 17) Total fixed assets 801 B02 803 B04 B05 Current assets Stocks (Note 18) Debtors (Note 19) Investments (Note 17.4) Cash at bank and in hand (Note 24) Total current assets B06 B07 808 2,480 2.480 2.480 2.480 10,422 10,422 B10 Creditors: amounts falling due within one year (Note 20) 811 Net current assets/(liabilities) 812 2,480 2.480 10,422 Total assets less current liabilities B13 2,480 2,480 10,422 Creditors: amounts falling due after one year (Note 20) Provisions for liabilities 814 B15 Total net assets or liabilities Funds of the Charity Endowment funds (Note 27) Restricted income funds (Note 27) Unrestricted funds Revaluation reserve B16 2,480 2.480 10,422 B17 B18 Bl9 2,480 2,480 10,422 B20 Total funds B21 2,480 2.480 10,422 Signed by one or trustees on behalf of all the trustees Date of approval ddlmml Signature Print Name Rakesh Sachdev 1510712025 Devinder Singh Gill 1510712025 Section C Notes to the accounts Note 1 Basis of preparation This section should be completed by all charities. 1.1 Basis of accounting These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. 1.2 Going concern ff there are material uncertainties related to events or conditions that cast significant doubt on the charity s ability to continue as a going concern, please provide the following details or state -Not applicable", if appropriate.. An explanation as to those factors that support the conclusion that the charty is a going concem. Disclosure of any uncertainties that make the going concern assumption doubtful. Where accounts are not prepared on a going concem basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going COn￿rn. Not applicable Not applicable Not applicable 1.3 Change of accounting policy The accounts present a true and fair view and the accounting policies adopted are those outlined in notes 2.2-24 . Yes No 1.4 Changes to accounting estimates No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP). Yes No 1.5 Material prior year errors No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP). Yes No Section C Notes to the accounts {cont) Note 2 Accounting policies 2.2 INCOME This standard list of accountingpol1c￿S has been applied by the charity eX￿pt for those ticked-No' or'N/a". Where a d￿erent or addthonalpolicy has been adopled then thAS is detailed in the I￿X below. Recognition of income These are included in the Slatement of Financial Activities {SoFAI when= the charity becomes entitled lo the resourcEs', it is rn0￿ likely than not that the trustees will receive the resour￿.. and the monetsry value can be measured with suffiaenl reliabilty. Yes No Nla Yes No Nla Offsetting There has been no offsetting of assets and liabilities, or In￿Me and expenses, unless required or permttted by the FRS 102 SORP or FRS 102. Yes No Nla Grants and donations are only included in the SOFA when the general income recognitson criteria are met (5.10 to 5.12 FRS102 SORPI. Grants and donations In the ￿se of perfomants related grants, income musl only be recognised to the extent that the charity has provided the specffied goods or services as entitlement to the grant onty occurs when the perfomiance related conditions are met15.16 FRS 102 SORP}. Legacies are included in the SOFA when re￿Ipt is probable. that is, when there has been grant of probate, the executors have estsblished that there are suffiaent assets in the estate and any conditions attached to the legacy are either within the control of Ihe chanty or have been meL Yes No Nla Legacies Yes No Nla Yes Nla Government grants The charity has received govemment grants in the reporttng period Gift Atd receivable is included in income when there is a valid declaration from the donor. Any Gift amount recovered on a donation is considered to bè part of that grft and is treated as an addition to the same fund as the initial donation unless the donor or the tems of the appeal have specified otherwise. Contractual income and This is onty included in the SOFA On￿ the charity has provided the related goods or performance related servitss or met the perf0mlan￿ related conditions. grants Tax reclaims on donations and gifts Yes No Nla Yes No Nla Yes Donated goods Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical lo do so. No Wa The cost of any stod( of goods donated for distribution to benefiaaries is deemed to be the fair value of those gifts at the time of their re￿Ipt and they are recognised on re￿ipt. In the reporting period in whith the stocks are distributed. they are recognised as an expense at the carrying amount of the stocks at distribution. Donated goods for resale are measured at fair value on In￿81 recognition, which is the expected pro￿ed$ from saie less the expected costs of sale. and recognised in 'lncome from other trading act¢vities' with the corresponding stock recognised in the balance sheet. On its sale the value of stod( is charged against'lncome from other trading activities. and the prO￿edS from sale are also recognised as 'In￿me from other trading activities.. Yes No Nla Yes No Nla Yes No Nla Goods donated for on-going use by the charity are recognised as tangible fixed assets and induded in the SOFA as incoming reSoUr￿S when receivable. Yes No Nla Gifts in kind for use by the tharity are included in the SOFA as income from donations when re￿1Vable. Donatèd services and facilities Donated services and facilities are induded in the SOFA when received at the value of the gift to the charity provided the value of the gfft can be measured reliably. Donated ServI￿S ar¢d faalities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropiiale heading in the SOFA. Yes No Nla Yes No Nla Yes No Nla Support costs The charity has incurred expenditure on support costs. Yes No Nla Voluntsar help The value of any voluntary help re￿iVed is not included in the accounts bul is described in the trustees, annual report. es Nla Income from interest, royalties and dividends This is included in the accounts when receipt is probable and the amount receivable can be measured reliably, es No Nla Income from membership Membership subscription5 recÉived in the nature of a gift are recognised in Donab"ons subscriptlons and Legacies. Membership subscriptions which gNes a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable aclivilies. Insurance claims are only included in the SOFA when the gener81 income recognition riteria are met15.10 to 5.12 FRS102 SORP) and are included as an item of other income in the SOFA. es Nla Yes No Nla Settlement of Insurance claim$ Yes No Investment gains and losses This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments lo market value at the end tsf the year. Nla 2.3 EXPENDITURE AND LIABILITIES Liability recognltion Liabilities are recognised where il Is more likely than not that there is a legal or conslruclive obligation commilling the charity lo pay out resources and the amount of the obligation can be measured with reasonable ￿rtainty. Support costs have been allocated between governan￿ costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Yes No Nla Governance and support Costs es Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resour￿$, eg allocating propety costs by floor areas, or per capits, staff costs by the b'me spent and other costs by their usage. Yes No Nla es 140 Grants wlth p9rfomiance condilions wriere the charity gives a grant with conditions for ils payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA On￿ the recipient of the grant has provided the specified service or output. Where there are no conditions attaching to the grant that enables the donor charity lo realistically avoid the commitment, a liability for the full funding obligation musl be recognised. Yes No Grants payable without performance conditions Nla Yes No Nla Redundancy cost The charity made no redundancy payments during the reporting period. Yes No Nla Deferred income No material item of deferred income has been included in the a￿oUnts. es No Nla Creditors The charity has creditors which are measured at settlement amounts le5S 8ny trade discounts A liability is measured on recognition at ils historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting dale The charity accounts for basic financial instruments on initial ￿cOgnItion as per paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 10 11.19, FRS102 SORP. Yes No Nla Provi$ions for liabilities Basic financial Instruments Yes No Nla 2.4 ASSETS Tangible fixed assgts for use by charity Yes No Nla They are valued al cost. The depre¢ialion rates and method$ used are disclosed in note 9.2. The Charity has intangible fixed assets. that is, non-monetsry assets that do not have physical substsntr but are identifiable and are controlled by the charity through Custody or legal rights. The amortisation rates and methods used are disclosed in note 9.5 Intangible flxed assets Yes No Nla es No They are valued al cost. Heritage assets The eharity has heritage assets, that is, non-monetary assets with historic, artistic. scientific, technological, geophysical or environmental qualities that are held and maintsined principally for their contribution to knowledge and culture. The depreaation rates and methods used as disdosed in note 9.6.1.4. Yes No Nla Yès No Nla They are valued at cost. Investments Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initialty at cost and subsequently at fair value (their market value) at the year end. The same treatsnent IS 2pplied to unlisted investrnents unless fair value cannot be measured reliably in which case it is measured al cost less impairment. Investments held for resale or pending their sale and Cash and cash equivalents wth a maturity date of less than 1 year are treated as Current asset investments Yes No Nla Yes No Nla Stocks and work in progress Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net realisable value. Yes No Nla Goods or services provided as part of a charitable activity are measured al net realisable value based on the Servi￿ potential provided by ttems of sto¢k. Yes No Nla Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract. Yes No Nla Debtors {including trade debtors and loans re￿Nable? are measured on initial recognilion at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the castt or other consideration expected to be re￿ived. Yes No Nla Debtots The chartty has has investments which it holds for resale or pending their sale and cash and cash equivalents with a maturity date less than one year. These include cash on deposit and cash equivalents wth a maturity dale of less than one year held for investment purposes rather than lo meet short temi cash commitrnents as Ihey fall due. CUr￿nt asset investments Yes No Nla Yes No Nla They are valued at fair value eX￿pt where they qualfy as basic financial instruments. POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE Section C Notes to the accounts (cont) Note 3 Analysis of income Restricted income fvnds Unrestricted funds Endowment nds Totsl funds Prior year Anal ifls is Donations and legacies: Donations and GiftAid Le acies General grants provided by govemmentlother chartties Membership subscriptions and sponsorships which are in Substan￿ donations 675 2,294 675 2,294 2,110 7,411 1,275 Donated goods, facilities and services Other Total 2,969 2,969 10,796 Charitable activities: Miss En land event income Gazal evenin income India tri collections Masjid - Sierra Leone Other 2,510 10,505 13,575 19,040 500 46,130 2,510 10,505 13,575 19,040 500 46,130 3,495 605 1,671 5,771 Total Other trading activities: Other Total Income from investments: Interest income Dividend income Rental and leasin Other income Total Separate material item of income: Total Other: Conversion of endowment funds into income Gain on disposal of a tangible fixed asset held for chari 's own use Gain on disposal of a programme related investment Royalties from the exploitation of intellectual ro hts Other Total TOTAL INCOME 49,099 49,099 16,567 Section C Notes to the accounts (cont) Note 6 Analysis of expenditure Restricted Unrestricted income Endowment funds funds funds Total funds Prior year Anal sis Incurred seeKing donations Incurred seeking legacies Incurred seeking grants Operating membership schemes and social lotteries Expenditure on raising funds: Staging fundraising events 43,689 43,689 6,145 Fudraising agents Operating charity shops Operating a trading company undertaking non-charitable trading activity Advertising, marketing. direct mail and publicity Start up costs incurred in generating new source of future income Database development costs Other trading activities Intellectual property licencing costs Rent collection, propety repairs and maintenance charges Totsl expenditure on raising funds 43,689 43,689 6,145 Expenditure on charitable activities Donations made out 13,352 13,352 Total expenditure on charitable activities 13,352 13,352 Separate material item of expense Totsl Other Total other expenditure TOTAL EXPENDITURE 57,041 57,041 6.145 Section C Notes to the accounts (cont) Note 24 Cash at bank and in hand This year Last year Short term cash investments (less than 3 months maturity date) Short term deposits Cash at bank and on hand Other Total 2.480 10,422 2,480 10,422 Independent examinerfs report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Independent Examinerfs Report Report to the trusteesl members of Coventry Mercia Club On accounts for the year ended 30th June 2025 Charity no (if any) 1159395 Set out on pages Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ('the Charities Act.) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given examinerfs statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a Yrue and fairf view and the report is limited to those matters set out in the statement below. IER Independent In connection with my examination, no matter has come to my attention examiner's statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements.. to keep accounting records in accordance with section 130 of the Charities Act,. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: Iz02 Name: Mr Mohit Dar Msc MBA Bsc (Hons) FCCA ACA Relevant professional qualification(s) or body (if any): ICAEW & ACCA Address: 21 Speedwell Road Birmingham B5 7QA IER