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2022-07-31-accounts

ROAD LOCOMOTIVE SOCIETY Registered Charity No. 1159394

Annual Report of Officers & Section Officers 2021/2022

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Chairman

Andrew Smith

My report this year will take a slightly different theme as I would like to share with you our thoughts for the future as we emerge from COVID and things get back to normal. We were able to go ahead with all of our meetings in 2022. As reported in the May Journal we had a successful winter meeting at Milestones in March also a very well attended Spring Visit to Alan Sparkes premises in Stanton Drew in mid May.

I was not able to attend South Cerney following my wife’s heart bypass surgery but I am pleased to report it finally all went to plan and she is recovering well. The team put on a good display, many members visited the marquee and we did well with sales.

The spectacle that is the Great Dorset Steam Fair also went ahead as planned after a gap of three years although it soon felt very much like we had only been away for a much shorter period. We once again had a marquee there and had Burrell No. 3131 as our display engine which caused much interest particularly as it was for sale.

I would like to extend special thanks to our President Robert Pumfrey BEM for supporting all our events and the team who helped with our activities. We had amazing assistance putting up displays, manning the marquees and most importantly being there to take down and pack up displays at the end of the shows.

The aims of our Society remain unchanged since 1937 – “The enhancement of education and research into the past history of all types of self propelling steam engines”. We have achieved so much over the last few years raising the profile and image of the Society, growing and maintaining membership, producing a class leading Journal every quarter and adding more collections to our archive to name but a few.

In support of our objectives we find ourselves in a very good position with a Board of Trustees whom have considerable joint experience, both of other Trusts and Societies, business backgrounds and the foresight to look after the Society and its assets as we move forward.

Much work is done behind the scenes by both our Trustees, the wider circle of

those who offer freely their time including our section officers, membership secretary, Journal editor, sales officer and those who assist with technical help for our website and other IT requirements.

One of our greatest challenges is help to run the Society. Much of the “work” involved falls to a small number of key individuals. Despite our various adverts and appeals for a new Treasurer we have not had any candidates step forward and offer their services. I have also given a clear indication that I will step down as Chairman at the end of my current term in 2024 to give plenty of time to find my successor. If you think that you can offer a small amount of time to the Society to look after some book keeping tasks, or a small amount of other admin, the Chairman or Secretary would like to hear from you.

With the increase in our growing archive for which we have the responsibility to both conserve and make available for research. This year however we reluctantly took the decision to stop lending out original material, which we know is not popular with some members. This was not a decision taken lightly but came about as a result of some original material going missing and still remaining unaccounted for.

Work continues on our archive on two main fronts. Firstly our continued effort to conserve the original material which the Society owns and secondly creating a digital, searchable archive that would initially record all our assets. With this in mind, a small team has spent many months evaluating various solutions that would allow us to create a record of all our archive. In the future each object be it a photograph, portfolio, library item, the Alan Duke records and any physical items could be photographed or scanned and recorded along with a description and the location of the item. We are extremely grateful to Andrew Robertson who has spent an enormous amount of time evaluating the commercially available systems. This will ensure we have a comprehensive record of all the archive material the Society owns, where it is stored with tagged conservation requirements if needed. Progress will be reported in future Journals.

Like everybody else we are seeing a number of cost increases that are out of our control. For example, the current subscription levels fall just short of covering the cost of printing the Journal and this cannot be sustained. We have a potential additional annual cost if we need to employ a bookkeeper if nobody is willing to assist the Treasurer in a bookkeeping role or act as

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Treasurer. In addition, we have the cost of our essential new archive database which will require considerable commitment and resources to achieve. As mentioned previously in the Journal a number of members are still paying a lower rate than they should do as a result of not updating their standing order forms and this has to be resolved.

We do run the Society very frugally and keep a tight rein on costs but as we move forward the Society will need to increase subscriptions since our last increase in 2017. You will see two subscription options on the AGM agenda along with a proposal to get everybody on one rate which will greatly simplify the process. I hope that this will meet with members understanding and approval.

We have been invited to our incoming President Allan Marchington’s new home to view his collection in the morning prior to the AGM. Allan has asked that no photographs are taken during the visit and nothing is to be reported or posted without his prior permission. I hope you understand and respect Allan’s request and his wish not to publicise his new premises and contents. We look forward to seeing you on the 22nd October with the opportunity of meeting with your trustees and fellow members.

Membership Secretary

Matt Healey

Over the last 12 months the society has seen a small reduction of membership numbers to just over 700. It was good to see a significant number of lapsed members renew at Dorset and there were also a good number of requests for applications at South Cerney and Dorset, proving the worth of the society having a physical presence at shows.

Once again a significant number of members failed to renew on time, can I encourage everyone to consider setting up a standing order. It creates a significant amount of work for myself and others to manage late payments.

Can I also encourage anyone who has not yet filled in a gift aid form and pays tax within the UK to consider filling one in, the society benefits greatly from this.

The following members have sadly passed away in the last 12 months: Paul Shergold, John Smith, Richard Vernon, Jim Sarney, Robin Harding, Mark Abbott, Peter Buterrick, Heather Holman, Derek Kilburn, Charlie Daniels, Jan Spencer, Brian Lucas and Michael Marsh.

Section Officers Reports

Richard Willcox

Engine Liveries Officer

Very little to report again this year, the quietest I even remember. No major enquiries received, just a few minor odds and ends. However the service is still here as and when required and I would welcome members to get in touch if you are repainting your engine following a rebuild / overhaul or completing a model build and want to get the livery correct.

Information Officer Simon Caudwell

A steady year, with regular enquiries from owners, model makers and enthusiasts for build sheets and drawing numbers. Some assistance given on engine identification for research and articles.

One interesting one was an enquiry about Burrell No. 2554 an 8 hp single cylinder traction, sent to Africa via an agent. It ended up in the Zimbabwe National Archive in Harare having been donated by the owner in 1970. Completely by chance a friend was in the country at the time and kindly called in to get some photos and information for me on his way to the airport to come home.

The original Burrell build books are stored here in a fireproof safe, in a temperature controlled room and very rarely handled. The society had them scanned onto computer disc some years back, so 99% of enquiries I can find the answer on the discs. The scanning quality was a bit variable and the indexing bizarre, so very occasionally the originals need to be looked at.

Engine Records Officer Andy Wells

I have had a very challenging and incredibly busy year responding to all manner of requests, queries and related correspondence from members of the public and RLS members.

Since we have thankfully seen the back of the Covid-related restrictions I had rather expected things to return to a more normal pattern, but I think the reality is that the new norm has changed for everyone! According to my correspondence file I have received over 130 requests over the year for advice, assistance and information, that is an average of about two and a half a week which gives you some idea of the general workload I have to deal with. I think this volume of interest in the information which constitutes, and is held within, the Society’s archive is highly encouraging. It speaks well about the health of the Society as a whole, and the appetite of the membership for historical details of engines.

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On the written enquiry front I have had my usual frequent correspondents writing on a fairly regular basis with requests for information, and a host of individual unrelated queries on amazingly diverse subjects, principally related to family and commercial operators of steam generally prior to about 1940. A smaller number are engaged in research projects which I have contributed to, and it is really good to see some of this appearing in print in our excellent Journal.

The trend I have seen in previous years i.e. an increase in the complexity of the queries has continued, and the majority of the questions posed relate to multiple engines which can take some time to track down. It never ceases to surprise me how the phenomenally detailed and accurate nature of the engine records enables me to settle really obscure points (even back to the 19th century!) and which have lain unsolved for years.

Pictorial evidence of mystery engines features heavily in my work, often with minimum details to assist identification. With many hours of research, I usually manage to pinpoint the featured engine or engines to the delight of the enquirer.

Typically, I find that members of the public come to me when they have exhausted all other avenues to answer their questions, including other societies and official bodies, and when I provide the information being sought there is much satisfaction!

I have had another bumper year in terms of supporting the recovery of a number of lost original registrations from the DVLA using the V765 procedure, and I also endorsed several successful applications for new age-related registrations. It is apparent to me that there are a lot of engines in existence today where the required action was not taken to retain their original registrations. After the DVLA was created in 1974 their licencing records were computerised, and it was necessary to send back the original log book to them to register the vehicle under the new system. The latest owners are steadily rectifying this situation by enlisting my help which is a great benefit offered by the Society.

There has been a large amount of activity with members borrowing engine records, and this covers both the owners listings structured in county files and the larger files devoted to individual manufacturers. It follows that I am very often in the situation where I do not have access to at least one manufacturer’s file and one county listing, and unfortunately this has slowed my response time until the relevant files are returned. The transit arrangements, whereby

members have personal responsibility for the collection and return of loan items to eliminate the risk of loss and damage inherent in the postal system, are working very well.

As I have lamented in previous years’ reports, it is a source of disappointment how little information is offered or received which can be added to the records, and this applies in particular to notifications in respect of new engine owners. Current owners are as much a part of an engine’s history as the initial ones, and unfortunately it is more or less impossible to keep abreast of engine changes on my own. The real danger here is that over time the records will progressively present an incomplete picture of an engine’s history, which will impede me in providing a comprehensive answer to future enquiries which is regrettable. I would therefore be grateful to receive details of any engine movements which members become aware of so that the records can be appropriately updated.

Modern Photographic Officer

Modern Photographic Officer Ian McKey Another quiet year when few enquiries for images were received mostly from members of the Committee!

During the year I have liaised with the team that are looking at data storage and access for the RLS with the objective of, in the future, incorporating the Modern Photographic images into the database.

The collection contains photographs taken in the years of preservation and go back in some cases to the 50s and 60s. The photographs are naturally of interest to those studying steam engines but also to those interested in social history as they show the different attitude that existed then to the health and safety of movement for both entrants and the public. Additionally the changes in dress code are also worth noting! I continue to update and complete the indexing work.

Photographic Archive Officer Trevor Smallbone

The past year has been a really busy time, I have seen a good many requests for photographs from the archive photographic collection, which is good, that the membership are using the Archive, the majority of requests have been used to illustrate articles for the journal.

Also, a good many engine owners have contacted me, asking for photographs of their engine in its working days, sometimes I am able to provide an image, but sometimes it is not possible, as the engine escaped the lens of the camera! Most requests are always via email, which speeds up the response that I can

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give, very few requests are by letter, but any, are always dealt with reasonably quickly.

Photographic images from the extensive collection are to be used to support the Major Ind Photographic book, this has been a huge project, which has involved getting the original glass plates digitally scanned, which has resulted in some amazing images, and some outstanding results, the book which will give much previously unpublished information and photographs of Major Ind, and hopefully will be published in late 2022 or early 2023.

I have helped with selecting photographs from the archive to be used by a TV company, Firepit Media for a programme for television on fairgrounds and steam road locomotives, this has involved liaising with the director of the TV company in selecting images which would be suitable for the programme, which will hopefully aired on Channel 5 this Autumn.

The Society has also been fortunate in being bequeathed the extensive engine photographic collection of the late Derek Stoyel. Derek Stoyel was one of the founder members of the Society in 1937, this collection has been bequeathed to the Society by the late Derek Stoyel’s son, the late Alan Stoyel of Herefordshire. This very extensive archive is a very welcome addition to the collection, which includes many previously unseen photographs of engines at work, and also includes some original albums of photographs, information and much more, with many previously unseen and rare images, it is probably the largest collection to be bequeathed to the Society in recent years. Les Freathy has also donated some more photographs to the collection, these are donated in batches, and are a welcome also a welcome addition to the collection.

Work continues to preserve the Photographic archive, with funding being put in place to purchase more acid free storage boxes and sleeves to help preserve the collection for the future, also new lockable four draw filing cabinets have been purchased. Conserving the collection continues, but this is a timeless task, and will take many months and years to complete. Work to scan and digitalise the huge collection continues, but there is still a vast amount of work still to do!

Progress has been made on identifying the many unknown photographs in the collection, but this is a very difficult task sometimes with very little to help identify them, sometimes having to use build sheets and County engine records, but there is still more work to do on this front as time permits. I am always on the lookout for new previously unseen photographs to add to the Society’s photographic archives, either originals or copies. If you think you have anything interesting that you think the Society has not got a copy of,

then please do get in contact, either via email or letter.

If you need to contact me, to see if we have a photograph of a particular engine or wagon, or you are doing research into a particular engine, then my details are inside the journal front cover. If you are contacting via letter, please ensure you enclose a stamped addressed envelope, so I can reply quickly and promptly.

Remember this is your archive, so please use the collection, sometimes you will be very surprised what we have in the collection!

Portable Engine Officer

Portable Engine Officer Tony Thomas This year no-one has been able to borrow a Portable Portfolio as under the current rules these have to be handed over personally to the borrower and returned the same way. I have been to two RLS gatherings this year as well as the AGM but no one has asked me to bring along a portfolio. I have one request which hopefully will be handed over at this years AGM.

If someone would like me to search for something specific in any portfolio I may be able to give a response by email. Please give it a try to tonythomas. sentinel@tiscali.co.uk

Some of the photographs and information from within the portable portfolios was used in an article that was written for the Journal. You will find it in Volume 71, number 3, August 2018.

Traction Engine Portfolio Section

Neil Smith

Your Portfolio Section officer writes this in an upbeat mood. As a Society we can meet in person again, and I personally have attended two excellent RLS gatherings this year. At those I have been able to loan out, and receive back Portfolios, and also have at a couple of other venues.

I would like to take is opportunity to thank Peter Wells for his recent review and revision of the Mann’s Portfolio.

I intend to be at the AGM this year, so if you wish to borrow a Portfolio or two, please let me know in advance. Of course I can receive them back at the same venue.

You can find an article which charts the history of the Portfolio system and includes a comprehensive listing in Journal Volume 71, number 2 of May 2018. It also highlights some areas where the Society holds little information and I would like to encourage members who wish to contribute to the Society archives to consider placing information within the Portfolio section.

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Registered Number 1159394

Librarian Tim Smith

The Society library contains over 700 individual items including catalogues of all the major builders and some of the obscure ones, manuals and rare out of print books, as well as many recent publications. A complete list of items is available by return of post or by email. Original material may only be loaned if it is collected and returned in person. Arrangements can be made to bring items to meetings or other events by prior arrangement. Some items have been scanned and can either be sent out as paper or electronic copies.

The past year has been very quiet in regard to inquiries which has been disappointing. There has however been a number of donations to the library of recently published books, and the loan of the Maj Ind Scrapbooks in support of Jeff Shackle’s research and greatly anticipated book. The Library has also been working with Andrew Robertson and the committee looking into how the library could be included in a new archive system.

Road Locomotive Society

Charitable Incorporated Organisation Trustees' Report and Accounts

31 July 2022

Sales Officer John Dickinson

The web-site has been the main source of sales over the past year as rallies have only started up again since Easter this year. The society have had sales stands at South Cerney, Great Dorset and the Bedford club rally at its new venue, Turvey House. These have been very well supported by members and the general public. We have also received generous donations of some book collections which have provided visitors with an interesting selection besides the society’s current publications.

Marshall transfers have sold well. The society still has a few in stock although sadly the makers have closed, so a new source will be required in due course. If any member has had transfers manufactured in recent years please contact either myself or the secretary.

August 2021 saw the publication of Michael Thexton’s book The Story of Ruston Traction Engines and approximately half the print run has sold. I am currently managing to post these within three working days from receipt of an order.

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Road Locomotive Society CIO

Board of Trustees' Report

The Trustees present their report, together with the accounts, which have been subjected to an Independent Examination for the year ended 31 July 2022.

Governing Document and Organisational Structure

The Society is a Charitable Incorporated Organisation as defined by the Charities Commission and subject to the Charities Acts. The Society was incorporated on the 27th November 2014 and the net assets of the Road Locomotive Society registered number 1102574 were transferred as at 1st August 2015.

The administration is carried out by the Board of Trustees on behalf of the Society. All members of the Board are Trustees for the purpose of the Charities Acts. Training for new Trustees is provided by existing Trustees. The Trustees meet on a regular basis to consider all matters relevant to the Society. The following were Trustees during the year:

S Caudwell B Johnson A Rundle A L Smith A N Wells G P Wragg Mrs M Goddard S J Parrott T R Smallbone J Wakeham Mrs C Bullen R Wilcox (retired June 2022)

Objectives and Aims

The objectives of the Society are the advancement of education and research into the past history of self-propelled steam engines (other than those running on rails) and types of stationary steam engines known as portable engines. Results of this research are published in the Society's Journal and other publications. The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the C I O's aims and objectives and in planning future activities.

Financial Review

The organisaiton generated a surplus for the year of £6,450 and had reserves at the end of the year of £123,218. The society derives the majority of it's income from subscriptions and related gift aid and the sale of publications. Richard Wilcox retired as a trustee during the year and in recognition of his long service to the society was granted an honarary life membership.

The Society's policy on reserves is to hold an amount sufficient to fund expenses for a year and also to purchase any major collections which may come on the market. The investment policy of the Society is reviewed annually by the Trustees. The funds not required for day to day activities are held in a unit trust investment and bank deposit account. The Trustees have identified the major risks to which they believe the Society is exposed.They have reviewed these and established systems to mitigate them.

Trustees' Responsibilities

The Trustees are responsible for the following duties:

Road Locomotive Society CIO

Accountants' report on the unaudited accounts to Road Locomotive Society CIO

Independent examiner's report to the trustees of Road Locomotive Society

I report on the accounts of the Society for the year ended 31 July 2022, which are set out on pages 3 to 7 .

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the next statement.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

S L Quick

A L Smith

13 September 2022

S J Caudwell

6 Orpington Court Halberton Devon. EX16 7DD

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Road Locomotive Society CIO Statement of Financial Activites for the year ended 31 July 2022

Income
Cost of sales
Gross profit
Expenses
Other business expenses
Bank, credit card and other finance charges
Surplus for the year
Total unrestricted funds carried forward		 2022
£
27,532
2,742
24,790
18,231
109
18,340
6,450
6,450		 2021
£
36,708
6,383
30,325
17,475
-
17,475
12850
,
12,850

Road Locomotive Society CIO Balance Sheet as at 31 July 2022

Notes
Fixed assets
Library and Equipment
3
Current assets
Stock and work in progress
Other debtors
Bank/building society balances
Other current assets and prepayments
Current liabilities
Other liabilities and accruals
Net current assets
Net assets
Represented by
Balance at start of year
Surplus for the year
13,915
9,317
1,744
1,583
93,443
91,868
14,107
13,991
123,209
116,759
-
-
2022
2021
£
£
9
9
123,209
116,759
123,218
116,768
116,768
103,918
6,450
12,850
123,218
116,768		 Notes
Fixed assets
Library and Equipment
3
Current assets
Stock and work in progress
Other debtors
Bank/building society balances
Other current assets and prepayments
Current liabilities
Other liabilities and accruals
Net current assets
Net assets
Represented by
Balance at start of year
Surplus for the year
13,915
9,317
1,744
1,583
93,443
91,868
14,107
13,991
123,209
116,759
-
-
2022
2021
£
£
9
9
123,209
116,759
123,218
116,768
116,768
103,918
6,450
12,850
123,218
116,768		 Notes
Fixed assets
Library and Equipment
3
Current assets
Stock and work in progress
Other debtors
Bank/building society balances
Other current assets and prepayments
Current liabilities
Other liabilities and accruals
Net current assets
Net assets
Represented by
Balance at start of year
Surplus for the year
13,915
9,317
1,744
1,583
93,443
91,868
14,107
13,991
123,209
116,759
-
-
2022
2021
£
£
9
9
123,209
116,759
123,218
116,768
116,768
103,918
6,450
12,850
123,218
116,768
123,209
116,759
-
-
123,209
116,759
123,218
116,768
116,768
103,918
6,450
12,850
123,218
116,768

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Road Locomotive Society CIO Notes to the Accounts for the year ended 31 July 2022

1 Accounting Policies

Accounting Convention

The accounts have been compiled on a basis that enables profits to be calculated in accordance with UK Generally Accepted Accounting Practice.

Fixed Assets - Equipment

These are shown at cost, less provision for depreciation calculated to write off the assets over the estimated useful life.

Stock

Stock is valued at cost.

Income recognition

Subscription income and donations and grants are included in the accounts in the year received. Sales are recognised when the item has been dispatched to the customer and gift aid is recognised on an estimated basis to match the year of claim.

Library, Photograph Library, Burrell Records, Portfolios and Engine Records etc

These are valued by the Board at a nominal total sum of £1 for accounts purposes and are not depreciated. Additions are written off in the Statements of Financial Activities account in the year of acquisition.

Road Locomotive Society CIO Notes to the Accounts for the year ended 31 July 2022

2 Statement of Financial Activities

Income
Subscriptions
Sales of publications and badges
Sales of copies of Burrell Records
Sales of Photographs
Investments Income
Gift Aid
Donations and Grants
Cost of sales
Archive aqusitions
Stock movement
New publications
Archive and conservation
Stock items for resale
Expenditure
Journal
Meeting and Visits
Postage
Administration
Paypal Fees
Bank, credit card and other finance charges
Bank charges		 2022
£
15,087
9,680
90
-
765
1,744
166
27,532
-
(4,598)
7,340
-
-
2,742
12,950
1,666
1,671
1,720
224
18,231
109
109		 2021
£
16,082
2,608
157
-
628
1,583
15,650
36,708
831
1,468
3,032
732
320
6,383
15,339
153
466
1,416
101
17,475
-
-

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ROAD LOCOMOTIVE SOCIETY

Road Locomotive Society CIO Notes to the Accounts for the year ended 31 July 2022

3 Library and Equipment

Library and Equipment
Cost
At 1 August 2021
At 31 July 2022
Depreciation
Charge for the year
On disposals
At 31 July 2022
Net book value
At 31 July 2022
At 31 July 2021		 Library
Equipment
Total
£
£
£
1
908
909
-
-
-
1
908
909
-
900
900
-
-
-
-
-
-
-
900
900
1
8
9
1
8
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Minutes of the Annual General Meeting held on Saturday, 23rd October 2021 at Ickleton Village Hall, Frogge Street, Ickleton, CB10 1SH

Chairman’s Introduction

Andy Smith welcomed all to the meeting and the Society’s 84th year. He hoped everyone had enjoyed the visit to the Pumfrey family farm earlier in the day. Thanks were expressed to Robert Pumfrey and ‘team Pumfrey’ for arranging this and the various engines and models which were present, and special thanks to Jonathan Wheeler for bringing his Ruston ‘Oliver’.

Andy Smith then handed over to Jonathan Wheeler, President of the EATES who then gave a welcome to the Society on behalf of the EATES. Andy Smith then resumed his report.

Despite of the restrictions of Covid, the Society has had a busy year. The Winter meeting was hosted via Zoom which featured a presentation by Richard Sandercock on his family firm of Dingles Stoke Climsland. The Spring meeting was also held via Zoom with a presentation on the activities of Mournement and Ray by Alan Rundle.

The 2022 Winter meeting is planned to be held at Milestones Museum, Basingstoke on Saturday, 12th March. The 2022 Spring Visit will celebrate the Society’s 85th anniversary, which will hopefully be held at Chestnut Farm, Middlewich, Cheshire in May.

‘The Story of Ruston Proctor Traction Engines (including steam rollers and steam tractors) 1877-1937’ by Michael Thexton was published in August and selling well.

The Journal maintains a high standard. Steve Parrott stood down at the start of the year after editing for 17 years. He was thanked for all his work over the years. Paul Abbot has taken over the role. Articles and photographs would be welcome for inclusion in the Journal. Negotiations had taken place with the printers resulting in a saving of over £3,000 per annum.

Membership remains strong and renewals are due on 1st January. There are about 100 members who did not renew during the year. In the future it has been decided that renewal applications should be accompanied by a standing order form for future renewals.

The trustees and section officers were thanked. If anyone wished to get more involved with the Society they would be welcome.

Some entries have been received for the Major Ind photo competition and work continues on the Major Ind book and thanks were expressed to Jeff Shackell for his research.

The reversion award was given to Garth Holman and family for the restoration of their Foster tractor back to its ex-work condition when new.

Sadly the following members passed away during the year: Robert Crawford, Keith Flinton, Michael Goakes, Martin Fagg, John Coleman, John Nayler, Michael Davies, Sally Edmonds, Peter Richardson and Barry Knight.

1. Apologies for absence

Apologies were received from Michele Goddard, Kevin Swann, Richard Willcox, Allan Marchington, Mark Loader, James Loader, Derek Marder, Charlie Daniel, Robert Cook, Mark Abbott, Robert Bullen, Matt Healey, Gary Wragg, Thomas Baines, Simon Caudwell and Nigel Heath.

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2. Minutes of The Road Locomotive Society held on 30th November 2020 .

The Minutes of the meeting held on 30th November, which had been held via Zoom, were circulated. Andy Wells proposed and Jim Sarney seconded that minuted should be adopted. All members present were in favour and the minutes were signed and dated.

3. Matters Arising

There were no matters arising.

  1. Adoption of Annual Reports of The Road Locomotive Society for year ending 31st July 2021 There were no questions. Alex Hayward proposed, Terry Thomas seconded that the Annual Reports should be seconded.

5. Presentation of Accounts for year ending 31st July 2021.

In Simon Caudwell’s absence, John Wakeham presented the report on his behalf. It had been a steady year financially for the Society. There had been a lower income from sales as there was no new book in the financial year to 31st July. Some initial costs are included. Subs are just paying the journal printing costs, the costs went up during the changeover of printer together with the journals being printed with more pages during lockdown. The printing costs for the Journal have been renegotiated and is back on track. Gift Aid was slow being paid by HMRC and was a lesser amount than in previous years. Members were asked to complete a Gift Aid if they could. The Society has been the beneficiary of generous donations and bequests this year. Following five years as Treasurer, Simon Caudwell would like to stand down and would like a volunteer to take on the role. He thanked his wife, Ro, for all her help.

Trevor Smallbone proposed and Andy Wells seconded that the Accounts should be adopted. All members present were in favour and the accounts were signed and dated.

6. Appointment of Auditor / Independent Examiner.

Simon Caudwell had recommended Sharon Quick continued as Independent Examiner/Auditor. Alan Rundle proposed and Neil Smith seconded that Sharon Quick continue as Auditor/Independent Auditor. All members present were in favour.

7. Election of Officers & Committee:

Board members will serve for periods not exceeding three years with one – third of the board re-elected each year.

Nominations for Board members to serve until October 2024 were:

Simon Caudwell, proposed by John Wakeham, seconded by Steve Parrott Steve Parrott, proposed by Mike Deering, seconded by Richard Sandercock Richard Willcox, proposed by Michele Goddard, seconded by Andy Smith

Andy Smith to be elected as a Trustee, proposed by John Wakeham, seconded by Clare Bullen All members present were in favour.

8. To elect the Principal Officiers

John Wakeham proposed, and Clare Bullen seconded that Andy Smith be elected as Chairman to October 2024. All members were in favour.

9. Formal Approval of Robert Pumfrey BEM as President.

Andy Smith gave a brief introduction to Robert Pumfrey BEM and asked for a formal approval by show of hands that Robert Pumfrey BEM be appointed as President for the ensuing year. All members were in favour. Outgoing President Mike Thexton presented the Badge of Office to Robert Pumfrey BEM.

10. Any other business.

There was no other business.

The meeting was then closed and it was followed by a presentation by Robert Pumfrey BEM.

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