AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2024
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] DECEMBER 2024
The Trustees of Aylesbury Deanery Trust present their Annual Report along with the financial statements of the Charity for the year ended 31[st] December 2024.
Reference and Administrative details
Name of the Charity
Aylesbury Deanery Trust operating also as Aylesbury Deanery and through Aylesbury Deanery Synod.
Registered Charity Number – 1159393
Charity’s principal address
Holy Trinity Church Walton Street Aylesbury Buckinghamshire HP21 7QX
Trustees
Graham Strachan (Lay Chair) Rev. Jonathan Hawkins (Area Dean & Chairman) Rev. Tim Harper (Associate Area Dean) Rev. Richard Philips (Associate Area Dean) Rev. David Kaboleh Rev. Philip White (Retired 31[st] May 2024) Rev. David Williams (Retired 31[st] December 2024) Rev. Douglas Zimmerman Jane Curry Tania Dovey (Treasurer)
Independent Examiner
Danielle Iaciofano
Structure, Governance and Management
Governing document
The Charity is established as a Charitable Incorporated Organisation under a constitution adopted in 2014.
Organisational Structure
Aylesbury Deanery Trust was established by the Aylesbury Deanery Synod in the Anglican Diocese of Oxford, itself established in accordance with the Church of England (Synodical Government) Measure 1969. The Trustees are responsible for the management and administration of the Charity.
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AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2024
Recruitment and Appointment of new Trustees
The Trustees are the members from time to time of the Standing Committee of Aylesbury Deanery Synod, elected or appointed to that Committee according to Church Representation Rules. The Area Dean, Associate Area Deans, Lay Chair and Treasurer are ex officio members of the Standing Committee.
Risk Management
The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against these risks. The Trustees aim to ensure that the Charity could continue to operate in accordance with its objectives despite reasonably foreseeable adverse occurrences.
Objects and Activities
Objects
The constitution specifies that the objects of the Charity are to benefit the public by furthering the religious and other charitable work of the Church of England in the deanery of Aylesbury in the diocese of Oxford.
Charitable Activities
The Charity’s activities in furtherance of these objects include disbursing funds to support selected worthy projects identified by, but not necessarily undertaken exclusively by, Anglican parish churches with the deanery area; enabling the religious and charitable outreach of those churches by co-ordinating their mission planning and associated education; and by identifying and helping to meet the training requirements of those engaged in the work of those churches.
Achievements and Performance
The deanery continued to support the mission of Christ’s church, through prayer, the sharing of good practice, and recommendations on the deployment of clergy.
In addition, mission grants totalling £7,100 were made to the Aylesbury Town Chaplaincy (assisting with their work serving the visitors, shoppers and workers of Aylesbury), to the Lighthouse Summer Holiday Ministries in Princes Risborough and Haddenham, and 2 parishes.
The Deanery has continued to work on the North Aylesbury Resource Network in Aylesbury (NARNIA) which is being funded by a grant from the New Communities Fund. Work progressed with:
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Succession planning for the Team Rector
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Managing the residual financial contribution to the Diocese under the agreement.
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Running a greenhouse – a place where church members with a mission initiative can get help and advice through a coaching and mentoring process
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Sharing skills and experiences with other Churches, both in and out of the Deanery
Financial Review
The Charity received income of £32,900 in 2024. Within this figure is £25,000 which was received from the Church in Berryfields. This is their contribution to the Parish Share of the Deanery and was paid over to the Diocese of Oxford.
Sadly the Deanery did not receive the expected half-year rebate, nor the full year rebate, relating to the full payment of parish share to the Diocese. This deprived the Deanery of its primary source of funding. However, mission grants continued to be paid from reserves, together with the required contribution to the Diocese under the terms of the grant to the North Aylesbury Resource Network.
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AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2024
The Deanery is very grateful for the efforts made by all the parishes to pay their share, in the challenging economic environment.
Future plans
The Charity’s capacity to continue with its objectives and charitable activities partly depends on its continuing receipt of the parish share rebates from the Diocese of Oxford, which are dependent on the timely payment of parish share in full. It is a priority to work with parishes to ensure the payment of half of parish share by the end of June each year, to achieve a 1% rebate.
Our work depends entirely on the support of parishes and volunteers across the Deanery; we offer them our sincere thanks.
Reserves Policy
The Trustees have examined the Charity’s requirements for reserves in light of the main risks to the organisation. The main risk is the reduction or loss of its sole source of income, the parish share rebate. The receipt of this income is dependent upon the parishes meeting their share each year.
The Trustees have established a policy of ensuring that unrestricted funds not committed or invested in tangible fixed assets held by the Charity should be a minimum of twelve months of expenditure. In the year to 31[st] December 2024 unrestricted fund expenditure was £20,238 and the expenditure for 2025 is expected to be in the region of £20,000. The unrestricted funds (excluding the New Communities and Quinquennials restricted funds) held by the Charity at the year end were £28,906 which is deemed sufficient to meet the working capital requirements of the Charity in 2025.
Declarations
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the Charity’s trustees
Reverend Jonathan Hawkins
Area Dean & Chairman
Date 8 March 2026
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AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2024
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF AYLESBURY DEANERY TRUST ON THE ACCOUNTS OF AYLESBURY DEANERY TRUSTFOR THE YEAR ENDED 31 DECEMBER 2023 (CHARITY NUMBER 1159393)
I report to the Trustees on my examination of the accounts of the above Charity (“the Trust”) for the year ended 31[st] December 2024.
Responsibilities and basis of report
As the Charity’s Trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011(“the Charities Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: D Iaciofano
Date: 8 March 2026
Danielle Iaciofano ACCA
141 Mary’s Mead, Hazlemere, Buckinghamshire, HP15 7DZ
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AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2024
| INCOME AND EXPENDITURE | ACCOUNT OF THE GENERAL FUND | ACCOUNT OF THE GENERAL FUND |
|---|---|---|
| 2024 | 2023 | |
| £ | £ | |
| INCOME | ||
| Share Rebate |
3,885 |
12,122 |
| Parish share, paid to diocese |
25,000 | 20,000 |
| Contribution to NARNIA | 3,750 | 3,750 |
| Deanery Fees | 265 | 290 |
| Interest received | 475 | |
| Total Income |
32,900 | 36,637 |
| EXPENDITURE | ||
| Mission grants |
7,100 | 8,885 |
| Contribution to NARNIA |
12,392 | 9,084 |
| Discretionary payment of Parish Share |
25,000 | 20,000 |
| Administration expenses | 470 | 329 |
| Deanery Post expenses |
276 | 486 |
| Total Expenditure |
45,238 | 38,784 |
| (Deficit) for the Year |
(12,338) | (2,147) |
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AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2024
BALANCE SHEET
| CURRENT ASSETS Sundry debtors due CCLA General Fund Cash at bank Total Current Assets CURRENT LIABILITIES Accounts Payable New Communities Restricted Fund Quinquennials Restricted Fund Rural Mission Fund Designated Total Current Liabilities NET ASSETS CAPITAL AND RESERVES Unrestricted Reserves b/f (Deficit)/Surplus for the year Unrestricted Reserves c/f |
2024 £ 15,208 32,147 54,222 101,577 37,592 3,140 13,842 1,115 52,689 45,888 58,226 (12,338) 45,888 |
2023 £ 8,925 32,146 49,926 90,997 9,284 8,140 13,982 _____1,365 32,771 58,226 60,373 92,147) |
|---|---|---|
58,226 |
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AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2024
STATEMENT OF FINANCIAL ACTIVITIES
| 2024 | 2023 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| INCOMING RESOURCES | |||||
| Voluntary Income | 32,900 | 5,110 | 38,010 | 41,412 | |
| Investment Income | 0 | 475 | |||
| Incoming resources from Charitable | Activities | 32,900 | 5,110 | 38,010 | 41,887 |
| RESOURCES EXPENDED | |||||
| Charitable Activities | 45,238 | 10,500 | 55,738 | 45,064 | |
| NET INCOMING/OUTGOING RESOURCES | (12,338) | (5,390) | (17,728) (3,177) | ||
| TOTAL FUNDS BROUGHT FORWARD | 58,226 | 23,487 | 81,713 | 84,890 | |
| TOTAL FUNDS CARRIED FORWARD | 45,888 | 18,097 | 63,985 | 81,713 | |
| BALANCE SHEET | |||||
| 2024 | 2023 | ||||
| NOTE | Unrestricted | Restricted | Total | Total | |
| CURRENT ASSETS | |||||
| Short term investments | 14,371 | 17,775 | 32,146 | 32,146 | |
| Debtors | 6 | 12,348 | 2,860 | 15,208 | 8,925 |
| Cash at bank | 56,760 | (2,538) | 54,222 | 49,926 | |
| 83,479 | 18,097 | 101,576 | 90,997 | ||
| CURRENT LIABILITIES | |||||
| Creditors | 7 | 37,592 | 0 | 37,592 | 9,284 |
| NET ASSETS | 45,887 | 18,097 | 63,984 | 81,713 | |
| FUNDS OF THE CHARITY | |||||
| Unrestricted funds | 45,888 | 0 | 45,888 | 58,226 | |
| Restricted funds |
8 | 0 | 18,097 | 18,097 | 24,387 |
| TOTAL FUNDS | 45,888 | 18,097 | 63,985 | 87,297 |
Approved on 8[th] March 2026 at a meeting of the Trustees of Aylesbury Deanery Trust
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AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2024
The Reverend Jonathan Hawkins, Area Dean
Tania Dovey, Treasurer
NOTES TO THE ACCOUNTS
1 BASIS OF PREPARATION
1.1 Basis of Accounting
These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:
Accounting and Reporting by Charities – Statement of Recommended Practice (SORP (FRS102)); and with Accounting standards; and with the Charities Act.
1.2 Change in basis of accounting
There has been no change to the accounting policies (valuation rules and methods of accounting) since last year.
1.3 Changes to previous accounts
No changes have been made to accounts for previous years
2 ACCOUNTING POLICIES
INCOMING RESOURCES
Recognition of incoming resources
These are included in the Statement of Financial Activities (SoFA) when:
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the charity becomes entitled to the resources;
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the Trustees are virtually certain they will receive the resources; and
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the monetary value can be measured with sufficient reliability.
Incoming resources with related expenditure
Where incoming resources have related expenditure (as with fundraising or contract
income) the incoming resources and related expenditure are reported gross in the SoFA.
Grants and donations
Grants and donations are only included in the SoFA when the Charity has unconditional entitlement to the resources.
Tax reclaims on donations and gifts
The Charity has not received incoming resources from tax reclaims but if a tax reclaim was made it would be included in the SoFA at the same time as the gift to which it related.
Contractual income and performance related grants
This is only included in the SoFA once the related goods or services have been delivered. Gifts in kind
The Charity has not received any gifts in kind but gifts in kind would be accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution would be included in the accounts as gifts only when sold or distributed by the Charity. Gifts in kind for use by the Charity would be included in the SoFA as incoming resources when receivable.
Donated services and facilities
The Charity has not received any donated services and facilities. If the Charity had received any donated services and facilities these would be included in incoming resources (with an
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AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2024
equivalent amount in resources expended) where the benefit to the Charity is reasonably quantifiable, measurable and material. The value placed on these resources would be the estimated value to the Charity of the service or facility received.
Volunteer help
The Charity does not receive any volunteer help.
Investment income
This is included in the accounts when receivable.
Investment gains and losses
This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
EXPENDITURE AND LIABILITIES
Liability recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance costs
Include costs of the preparation and examination of accounts, the costs of Trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. During the year the Charity did not incur any governance costs.
Grants with performance conditions
Where the Charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.
Grants payable without performance conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the Charity. Support costs
The Charity did not incur any support costs during the year. If there were support costs the Charity would allocate costs to activity cost categories on a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
ASSETS
Tangible fixed assets for use by charity
The Charity does not have any tangible fixed assets.
Investments
The short term investments held by the Charity are included at market value at the year end. Stocks and work in progress
The Charity does not have any stocks or work in progress.
3 TRUSTEE’S EXPENSES
The Charity paid expenses to the Reverend T Harper for his work within the Aylesbury Deanery. The expenses amounting to £276 in 2024 (£222 in 2023) to cover the cost of travel, telephone and other incidental costs.
4 FEES FOR EXAMINATION OF THE ACCOUNTS
- No fees were paid for the examination of the accounts for 2024 and 2023.
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AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2024
5 GRANT MAKING
The Charity made the following grants during the year:
Unrestricted Funds
| Unrestricted Funds | ||
|---|---|---|
| Aylesbury Town Chaplaincy | Mission work within Aylesbury | £3,500 |
| Light House Princes Risborough | Mission work with children | £ 850 |
| Light House Haddenham | Mission work with children | £ 850 |
| Holy Trinity, Walton | Mission work with children | £1,750 |
| St Mary’s Aylesbury | Assisting with various outreach works £ 150 |
Rural Mission Fund
Hospitality tent at Bucks County Show Mission work within the County £ 250
New Communities Fund
| St Peters’ Quarrendon Assisting with various outreach works 6 DEBTORS AND PREPAYMENTS 2024 Amounts due within one year: Other debtors 15,208 7 CREDITORS AND ACCRUALS 2024 Trade creditors 37,592 |
£5,000 2023 8,925 2023 9,284 |
|---|---|
8.1 RESTRICTED FUNDS
The Charity has the following restricted funds:
New Communities Fund
This Fund comprises monies donated by parishes from the Windfall Share Rebate Fund. The Fund will be used to support work in the New Communities being established within the Deanery. In 2024 a grant of £5,000 was granted to St Peter’s Quarrendon (2023 £0).
Quinquennials Fund This Fund holds monies contributed by parishes on an annual basis for the costs of the 5 yearly survey of parish churches. Rural Mission Fund This Fund holds monies given by a Mission Grant for work in rural parishes across the Deanery and elsewhere in the Diocese. It will be utilised as and when suitable needs are identified. In 2024 £20 was awarded towards the cost of running the hospitality tent at the Bucks County Show (2023 £200).
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AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2024
8.2 MOVEMENT IN RESTRICTED FUNDS
| Balance 01/01/2023 New Communities Fund 8,140 Quinquennials Fund 13,982 Rural Mission Fund 1,365 24,517 |
Incoming resources 0 5,110 0 5,110 |
Outgoing Balance resources 31/12/2024 5,000 3,140 5,250 13,842 250 1,115 10,500 23,487 |
|
|---|---|---|---|
9 TRANSACTIONS WITH RELATED PARTIES
There were no transactions with related parties.
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