AYLESBURY DEANERY TRUST TRUSTEES, ANNUAL REPORT AND ACCOUNTS ST FOR THE YEAR ENDED 31 DECEMBER 2023 AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2023 TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31" DECEMBER 2023 The Trustees of Aylesbury Deanery Trust present their Annual Report along with the financial statements of the Charity for the year ended 31st December 2023. Reference and Admlnlstrative details Name of the Charlty Aylesbury Deanery Trust operating also as Aylesbury Deanery and through Aylesbury Deanery Synod. Reglstered Charity Number~ 1159393 Charity's principal address Holy Trinity Church Walton Street Aylesbury Buckinghamshire HP217QX Trustees Graham Strachan (Lay Chairl Rev. David Williams ICo- Area Deanl (Retired as Co-Area Dean on Ilth April 20231 Rev. Jonathan Hawkins ICo-Area Dean & Chairman) (Appointed Ilth April 20231 Rev. Tim Harper (Associate Area Dean) (Appointed Il, April 20231 Rev. Richard Philips (Associate Area Dean) Rev. David Kaboleh Rev. Philip White (Retired 31" May 20241 Rev. Douglas Zimmerman Jane Curry Tania Dovey tTreasurerl Ann Beaton (Secretary) (Retlred 31 December 20231 Independent Examiner Danielle laciofano Structure, Governance and Management Govemlng document The Charity 15 established as a Charitable Incorporated Organisation under a constitution adopted in 2014. Organisational Structure Aylesbury Deanery Trust was established by the Aylesbury Deanery Synod in the Anglican diocese of Oxford, itself established in accordance with the Church of England Isynodical Government) Measure 1969. The Trustees are responsible for the management and administration of the Charity. AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2023 Recruitment and Appointment of new Trustees The Trustees are the members from time to time of the Standing Committee of Aylesbury Deanery Synod, elected or appointed to that Committee according to Church Representation Rules. The Co- Area Deans and Lay Chair are ex officAO members of the Standing Committee. Risk Management The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against these risks. The Trustees aim to ensure that the Charity Could continue to operate in accordance with its objectives despite reasonably foreseeable adverse occurrentes. ObJert5 and Attivities Objects The constitution specifies that the objects of the Charity are to benefit the public by furthering the religious and other charitable work of the Church of England in the deanery of Aylesbury in the diocese of Oxford. Charitable Activities The Charity's activities in furtherance of these objects include disbursing funds to support selected worthy projects identified by, but not necessarily undertaken exclusively by, Anglican parish churches with the deanery area,. enabling the religious and charitable outreach of those churches by co-ordinating their mission planning and associated education,. and by identifying and helping to meet the training requirements of those engaged in the work of those chL(rches. Achlevements and Performance In 2023 Parishes continued to cope with the impact of the cost-of-living crisis which arose from primarily from the war in Ukraine. Many parishes continued to work hard to build congregations following the impact of the Covid-19 pandemic. One area of focus for several parishes was outreachinE to children. This has been reflerted in the mission grants given by the Deanery with £4,385 being given to 4 parishes to assist with various projects focussing on children. In addition to the mission Erants for outreach to children the Deanery gave £3.OCKJ to the Aylesbury Town Chaplaincy to assist with their work Se￿ing the visitors, shoppers and workers of Ayle5bury and £750 each to Lighthouse Princes Risborough and Lighthouse Haddenham. The Deanery has continued to work on the North Aylesbury Resource Network in Aylesbury INARNIAI which is being funded by a grant from the New Communities Fund. Work progressed with.. Planting new worshipping communities within the new housing developments RLsnning a greenhouse- a place where church members with a mission initiative can get help and advice through a coaching and mentoring proces5 Sharing skills and experiences with other Churches, both in and out of the Deanery Financial Review The Charity received income of £36,637 in 2023, of which £12,122 was received from the diocese of Oxford as a rebate on the payment of the parish share by the parishes. Sadly the Deanery did not receive the full rebate as some parishes were not able to pay their full parish share to the diocese. The Oeanery is appreciative to all the efforts by all the parishes to pay their share in 2023. For some it has been very difficult. The rebate will enable the Deanery to give mission grants to support oytreach work within the Deanery. AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2023 Financial Review (Continued) Within the income received 15 E20,000 which was received from the Church at Berryfields. This 15 a contribution to the Parish Share of the Deanery and was paid over to the Diocese of Oxford. The Charity awarded grants of E8,885 from unrestricted ftjnds. Please See note 5 to the Account5 for details of grants made. Future plans The Charity's capacity to continue with its objectives and charitable activities depends on its continuing receipt of the parish share rebate from the diocese of Oxford which is dependent on the timely payment of parish share. It is likely that in 2024 the Charity will receive a 1% rebate from the diocese. The Trustees continue to operate on the basis that the Chariws income will be broadly maintained, but prudently avoid undertaking longer term financial commitments without taking take great care in considering all relevant factors. Our work depends entirely on the support of parishes and volunteers across the Deanery,. we offer them our sincere thanks. ReseThes Policy The Trustees have examined the Charity's requirements for reserve5 in light of the main risks to the organisation. The main risk is the reduction or loss of its sole source of income, the parish share rebate. The receipt of this income is dependent upon the pafishes meeting their share each year. The Trustee5 have established a policy of ensuring that unrestrirted funds not committed or invested in tangible fixed assets held by the Charity should be a minimum of twelve months of expenditure. In the year to 31" December 2023 unrestricted fund expenditure was £13,199 and the expenditure for 2024 is expected to be in the region of £15,000. The Lbnrestricted funds held by the Charity at the year end were £63,811 which is deemed sufficient to meet the working capital requirements of the Charity in 2024. Declarations The Trustee5 declare that they have approved the Trustees, report above. Signed on behalf of the Charity's trustees Reverend Jonathan Hawkins Area Dean & Chainnan Date 30th October 2024 AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2023 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF AYLESBURY DEANER Y TRUST ON THE ACCOUNTS OF AYLESBURY DEANERY TRUSTFOR THE YEAR ENDED 31 DECEMBER 2023 (CHARITY NUMBER 11593931 I report to the Trustees on my examinatior) of the accounts of the above Charity I'the Tru5Y'I for the year ended 31" December 2023. Responsibilities and basis of report As the Charity's Trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charitie5 Act 20111"the Charities Act"). I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent exarniner's statement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and conlenl of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accoun15 give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order lo enable a proper understanding ofthe accounts to be reached. Signed.. D laciofano Date.. 28th October 2024 Danielle laciofano ACCA 141 Mary's Mead, Hazlemere, Buckinghamshire, HP15 7DZ AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2023 INCOME AND EXPENOITURE ACCOUNT OF THE GENERAL FUND 2023 2022 INCOME Share Rebate Parish share, paid to diocese Contribution to NARNIA Deanery Fees Interest received Totsl Income 12,122 20,000 3,750 290 475 23,988 15,CM)O 5,1K)O 265 411 EXPENDITURE Mission grants Contribution to NARNIA Discretionary payment of Parish Share Administration expenses Deanery Post expenses Total Expenditure 8,885 9,084 20,000 329 486 6,700 5,306 15,000 687 563 {Deflclt)ISurplus for the Year AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2023 BALANCE SHEEr 2023 2022 CURRENT Assgrs Sundry debtors due CCLA General Fund C85h at bank Total Current Assets 8,925 32,146 18,594 31,671 CURRENT LIABILITIES Accounts Payable New Communities Restricted Fund auinquennials Restricted Fund Rural Mission Fund Designated Total Current Liabilities 9,284 8,140 13,982 5,342 8,140 14,812 NET ASSErs CAPITAL AND RESERVES Unrestricted ReseNes blf IDeficitl/Surplus for the year Unrestricted Reserves clf 60,373 43,966 AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2023 STATEMENT OF FINANCIAL AcfiviTIES 2023 2022 Total Total Unrestricted Restrirted INCOMING RESOURCES Voluntary Income Investment Income Incoming resources from Charltable Artlvltles 36,162 475 36,637 5,250 41,412 49,653 475 411 5,250 41,887 50,064 RESOURCES EXPENDED Charitable Activities 6 280 45 064 32 532 INCOMINGIOUTGOING RESOURCES 12.1471 (1,030) 13,177) 17,532 TOTAL FUNDS BROUGHT FORWARD 24 $17 84 890 67 358 TOTAL FUNDS CARRIED FORWARD 23 487 81713 84 890 BALANCE SHEEr 2023 2022 Total Total NOTE Unrestricted Restricted CURRENT ASSETS Short term investments Debtors Cash at bank 14,371 7.275 17,775 1,650 32,146 31,671 8,925 18,594 49 926 39 967 90,997 90,232 67,510 23,487 CURRENT LIA81LITtES Creditors NEf ASSETS 9284 5342 81713 84 890 FUNDS OF THE CHARITY Unrestricted funds Restricted funds TOTAL FUNDS 58,226 58,226 60,373 24 387 24 517 87 297 84 890 Approved by email on 30, October following a meeting of the Trustees of Aylesbury Deanery Trust on 23rd October 2024 The Reverend Jonathan Hawkins, Co-Area Dean Tania Dovey, Treasurer AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2Q23 NOTES TO THE ACCOUNTS I BASIS OF PREPARATION 1.1 Basls of Accounting These accounts have been prepared on the basis of historic cost lexcept that investments are shown at market value) in accordance with.. Accounting and Reporting by Charities- Statement of Recommended Proctice ISORP IFRS10211,' and with Accounting standards,. and with the Charities Act. 1.2 Change Sn basls of accounting There has been no change to the accounting policies Ivaluation rules and methods of accountingl since last year. 13 Changes to previous accounts No changes have been made to accounts for previous years 2 ACCOUNTING pouaES INCOMING RESOURCES Recognition of incoming resources These are included in the Statement of Financial Activities ISOFAI when.. the charity becomes entitled to the resources,. the Trustees are virtually certain they will receive the resources,. and the monelary value can be measured with sufficient reliabilitv. Incoming resources with related expenditure Where incoming resources have related expenditure las with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SOFA. Grants and donations Grants and donations are only included in the SOFA when the Charity has unconditional entitlement to the resources. Tax reclaims on donations and gifts The Charity has not received incoming resources from tax reclaims but if a taK reclaim was made it would be included in the SOFA at the same time as the gift to which it related. Contractual income and performance related grants This is only included in the SOFA once the related goods or services have been delivered. Gifts In kind The Charity has not received any gifts in kind but gifts in kind would be accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution would be included in the accounts as gifts only when sold or distributed by the Charity. Gifts in kind for use by the Charity would be included in the SOFA as incoming resources when receivable. Donated services and facilitie5 The Charity has not received any donated Se￿ice5 and facilities. If the Charity had received any donated seNices and facilities these would be included in incoming resources (with an equivalent amount in resources expendedl where the benefit to the Charity is reasonably quantifiable, measurable and material. The value placed on these resources would be the estimated value to the Charity of the setvice or facility received. Volunteer help The Charity does not receive any volunteer help. AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2023 Investment income This is included in the accounts when receNable. Investment gains and losses This includes any gain or loss on the sale of investments and any gain or105s resulting from revaluing investment5 to market value at the end of the year. EXPENDITURE AND UABILITIES Liability recognition Liabilities are recognised as soon as there Is a legal or constructive obligation committing the charity to pay out resources. Governance costs Include costs of the preparation and examination of acco¥Jnts, the costs of Trustee meetings and cost of any leEal advice to trustees on governance or constitutional matters. During the year the Charity did not incur any governance costs. Grants with performance condltions Where the Charity gives a grant with conditions for its payment being a specific level of Service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified seNice or output. Grants payable without performance tondition5 These are only recogni5ed in the accounts when a commitment has been made and there ore no conditions to be met relating to the grant which remain in the control of the Charity. Support costs The Charity did not incur any support costs during the year. If there were support costs the Charity would allocate costs to activity cost categories on a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or per capita, staff cost5 by the time spent and other costs by their usage. ASSETS Tangible fixed assets for use by charty The Charity does not have any tangible fixed assets. Investments The short term investments held by the Charity are included at market value at the year end. Stocks and work 5n progress The Charity doe5 not have any stock5 or work in progress. 3 TRUSTEE'S EXPENSES The Charity paid expenses to the Reverend P White and Reverend T Harper for their work within the Aylesbury DeaTrery. The expenses amounting to £222 in 20231£536 in 20221 to cover the cost of tr3vel, telephone and other incidental costs. 4 FEES FOR EXAMINATION OF THE ACCOUNTS No fees were paid for the examination of the accounts for 2023 and 2022. AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2023 5 GRANT MAKING The Charity made the following 8rants during the year.. Unrestrirted Funds Aylesbury Town Chaplaincy Light House Princes Risborough Light House Haddenham The Church on Berryfields Holy Trinity. Walton St Nicholas,, Chearsley St Mary's Princes Risborough Mission work within Aylesbury £3,000 Mission work with children £ 750 Mission work with children £ 750 Assisting with various outreach works £2,000 Mission work with children £1,000 Mission work with children £ 850 Mission work with children £ 535 Rural Mlssion Fund Hospitality tent at Bucks County Show Mi55ion work within the County £ 2CA) 6 DEBTORS AND PREPAYMENTS 2023 2022 Amounts due within one year.. Other debtors 7 CREDITORS AND ACCRUALS 2023 9,284 2022 Trade creditors 8.1 RESTRicfED FUNDS The Charity has the following restricted funds.. New Communities Fund This FLtnd comprises monies donaled by parishes from the Windfall Share Rebate Fund. The Fund will be used to support work in the New Communities being established within the Deanery. In 2023 no grants were made12022 £01. Quinquennia15 Fund This Fund holds monies contributed by parishes on an annual basis for the costs of the 5 yearly survey of parish churches. Rural Mission Fund This Fund holds monies given by a Mission Grant for work in rural parishes across the Deanery and elsewhere in the Diocese. It will be utilised as and when suitable needs are identified. In 2023 £200 was awarded towards the cost of running the h05Pltality tent at the Bucks County Show12022 no grants were madel. 8.2 MOVEMENT IN RESTRicfED FUNDS Balance 0110112022 8.140 14,812 Incoming resourtes Outgoing resources Balance 3111212023 8,140 13,982 New Communities Fund QLsinqLsennials Fund Rural Mission Fund 5,250 6.080 200 10 AYLESBURY DEANERY TRUST YEAR ENDED 31 DECEMBER 2023 9 TRANSACTIONS WITH RELATED PARTIES There were no transactlons with related parties.