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2023-11-30-accounts

ARMED FORCES PARLIAMENTARY TRUST

REPORT OF THE TRUSTEES AND UNAUDITED ACCOUNTS

FOR THE YEAR ENDED 30 NOVEMBER 2023

Registered Charity Number

1159312

ARMED FORCES PARLIAMENTARY TRUST

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023

Page
Legal and administrative information 3
Report of the Trustees 4
Report of the Independent Examiner 6
Statement of financial activities 7
Balance sheet 8
Notes to the accounts 9
Detailed statement of financial activities 14

ARMED FORCES PARLIAMENTARY TRUST

LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 30 NOVEMBER 2023

Trustees Stephen John Doughty MP James Whiteside Gray MP (Chairman) Jeremy Justin Greaves Lt Gen Sir Andrew Gregory KBE CB DL Baroness Hodgson of Abinger CBE Thomas McKane Baroness Smith of Newnham The Right Honourable Colonel Robert Alexander Stewart DSO MP William Thomas Tew Address House of Commons London SW1A 0AA Registered charity number 1159312 Independent examiner Jonathan Wilkes FCA Bankers Barclays Bank Leicester LE87 2BB

3

ARMED FORCES PARLIAMENTARY TRUST

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 NOVEMBER 2023

The Trustees present their report with the financial statements of the charity for the year ended 30 November 2023. The Trustees have adopted the provisions of Financial Reporting Standard 102 Statement of Reporting Practice (FRS 102 SORP) and the Charities Act 2011 in preparing the annual report and financial statements of the charity.

OBJECTIVES & ACTIVITIES

Objects

The advancement of education for the public benefit in the operation and work of His Majesty's Armed Forces, principally through the medium of the Armed Forces Parliamentary Scheme.

Summary of main activities

The Armed Forces Parliamentary Trust runs the Armed Forces Parliamentary Scheme which offers educational visits to bases and units of all three Armed Services - Royal Navy, Army and Royal Air Force and additionally for the first time, an intermediate Strategic Command course - the purpose of which is to inform participants about the operation and work of, and life in, His Majesty's Armed Forces.

We confirm the trustees have had regard to the Charity Commission's guidance on public benefit.

Achievements and performance

35 students graduated from the Armed Forces Parliamentary Scheme 2022-23 and 4 from the Royal College of Defence Studies 2022-23.

FINANCIAL REVIEW

Financial position

Sponsorship income in the year ended 30 November 2023 was £120,000 (2022: £120,000) and our total expenditure was £114,146 (2022: £110,959), resulting in a net surplus of £5,854 for the year (2022: £9,041).

Reserves policy

The Reserves Policy is to hold a sum equivalent to twelve months' average overheads. At 30 November 2023, reserves were £137,676 against overheads for the preceding 12 months of £75,837.

Principal risks and uncertainties

The trustees have considered the effect of the current economic environment, in particular inflation, rising energy prices and the cost-of-living crisis, on the operation of the charity. Whilst there will be some upward pressure on the expenses of the charity, exposure to energy costs is not significant. There is sufficient flexibility in the cost base, in particular in relation to discretionary spend within events, which when combined with the surplus reserve position, ensures that the charity can continue its activities at the present level.

4

ARMED FORCES PARLIAMENTARY TRUST

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 NOVEMBER 2023

SPONSORSHIP INCOME

The activities of the Trust are funded principally by sponsorship from industry. The trustees are very grateful to the sponsors of the 2022-23 scheme: Airbus Operations UK, Babcock International, BAE Systems, Boeing Defence UK, DXC Technology, Elbit Systems, General Dynamics UK, Leonardo UK, Lockheed Martin UK, QinetiQ, Raytheon UK and Rolls-Royce.

Sponsors enter into a rolling annual Sponsorship Agreement, which has the nature of a corporate social responsibility donation, with the aim being better education of parliamentarians about defence matters, and expressly excludes any lobbying activities.

The trustees have adopted the policy of recognising sponsorship in the scheme year to which it relates. If sponsorship has been pledged but not yet remitted at the balance sheet date, and where the sponsor has indicated its intention to remit the funds, the amount is recognised as a receivable, though the trustees acknowledge that due to the voluntary nature of the sponsorship such a debtor is not legally enforceable.

…............................................................... James Gray Chairman

Date: 20 September 2024

5

ARMED FORCES PARLIAMENTARY TRUST

REPORT OF THE INDEPENDENT EXAMINER FOR THE YEAR ENDED 30 NOVEMBER 2023

I report to the trustees on my examination of the accounts of the Armed Forces Parliamentary Trust for the year ended 30 November 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

…............................................................... Jonathan Wilkes FCA Independent Examiner

Date: 20 September 2024

6

ARMED FORCES PARLIAMENTARY TRUST

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2023

Notes
Income and endowments from:
Donations and legacies
3
Other trading activities
4
Total
Expenditure on:
Other
5
Total
Net gains on investments
Net income
Net income before other
gains / (losses)
Other gains and losses:
Net movement in funds
Reconcilliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2023
£
120,000
(38,309)
81,691
75,837
75,837
-
5,854
5,854
-
5,854
131,822
137,676		 Total funds
2023
£
120,000
(38,309)
81,691
75,837
75,837
-
5,854
5,854
-
5,854
131,822
137,676		 Total funds
2022
£
120,000
(40,228)
79,772
70,731
70,731
-
9,041
9,041
-
9,041
122,781
131,822

7

ARMED FORCES PARLIAMENTARY TRUST

BALANCE SHEET

FOR THE YEAR ENDED 30 NOVEMBER 2023

Fixed assets
Tangible assets
Current assets
Debtors (Sponsorship receivable)
7
Other debtors
Cash at bank and in hand
Liabilities
Creditors falling due within one year
8
Net current assets
Net assets
The funds of the charity
Restricted funds
Unrestricted funds		 2023
£
1,557
40,000
146
98,588
138,734
(2,615)
136,119
137,676
-
137,676
137,676		 2022
£
654
30,000
146
104,977
135,123
(3,955)
131,168
131,822
-
131,822
131,822

The financial statements on pages 6 - 13 were approved by the Trustees and signed on their behalf by:

…............................................................... James Gray Chairman

Date: 20 September 2024

8

ARMED FORCES PARLIAMENTARY TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 30 NOVEMBER 2023

1 Accounting policies

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP FRS 102), The Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Fund accounting
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the
general objects of the charity.
Restricted funds These are available for use subject to restrictions imposed by the donor or through
terms of an appeal.

Income

Income
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the
income charity becomes entitled to, and virtually certain to receive, the income and the
amount of the income can be measured with sufficient reliability.
Income with related Where income has related expenditure the income and related expenditure is
expenditure reported gross in the SoFA.
Donations and Voluntary income received by way of grants, donations and gifts is included in the
legacies the SoFA when receivable and only when the Charity has unconditional
entitlement to the income.
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the
donations and gifts gift/donation to which it relates.
Donated services These are only included in income (with an equivalent amount in expenditure)
and facilities where the benefit to the Charity is reasonably quantifiable, measurable and
material.
Volunteer help The value of any volunteer help received is not included in the accounts.
Investment income This is included in the accounts when receivable.
Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market
revaluation of fixed value at the end of the year.
assets
Gains/(losses) on This includes any gain or loss on the sale of investments.
investment assets

9

ARMED FORCES PARLIAMENTARY TRUST

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 NOVEMBER 2023

Expenditure

Recognition of Expenditure is recognised on a cash basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities charitable activities and services in the furtherance of its objects, including the making of grants and governance costs. Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular activity.

Taxation

The charity is exempt from tax on its charitable activities.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Sponsorship amounts receivable are recognised at the amount pledged but not yet remitted. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other shortterm highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.

10

ARMED FORCES PARLIAMENTARY TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 30 NOVEMBER 2023

2
Statement of Financial Activities - prior year
Income and endowments from:
Donations and legacies
Total
Expenditure on:
Cost of charitable activities
Other
Total
Net income
Net income before other
gains / (losses)
Other gains and losses:
Net movement in funds
Reconcilliation of funds:
Total funds brought forward
Total funds carried forward
3
Income from donations and legacies
4
Income from other trading activities
Cost of charitable activities
Events		 Unrestricted
2023
£
120,000
120,000
Unrestricted
2023
£
(38,309)
(38,309)		 Unrestricted
funds
2022
£
120,000
120,000
40,228
70,731
110,959
9,041
9,041
-
9,041
122,781
131,822
Total
2023
£
120,000
120,000
Total
2023
£
(38,309)
(38,309)		 Total funds
2022
£
120,000
120,000
40,228
70,731
110,959
9,041
9,041
-
9,041
122,781
131,822
Total
2022
£
120,000
120,000
Total
2022
£
(40,228)
(40,228)

11

ARMED FORCES PARLIAMENTARY TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 30 NOVEMBER 2023

5 Other expenditure

5
Other expenditure
Employee costs
Travelling expenses
General administrative costs
6
Staff costs
Salaries and wages
7
Debtors
Sponsorship receivable
8
Creditors: Amounts falling due within one year
Trade creditors
Accruals and other creditors
9
Movement in funds
At 21
November
Incoming
resources
(including
other
gains/losses)
2022
£
£
Restricted funds:
-
-
Unrestricted funds:
General funds
131,822
120,000
Total funds
131,822
120,000		 Unrestricted
2023
£
67,424
704
7,709
75,837
67,424
67,424
Resources
expended
£
-
(114,146)
(114,146)		 Total
2023
£
67,424
704
7,709
75,837
67,424
67,424
2023
£
40,000
40,000
2023
£
400
2,215
2,615
Gross
transfers
£
-
-
-		 Total
2022
£
62,485
942
7,304
70,731
62,485
62,485
2022
£
30,000
30,000
2022
£
2,100
1,855
3,955
At 20
November
2023
£
-
137,676
137,676

12

ARMED FORCES PARLIAMENTARY TRUST

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 NOVEMBER 2023

10
Analysis of net assets between funds
Net current assets		 Unrestricted
funds
£
137,676
137,676		 Total
£
137,676
137,676

13

ARMED FORCES PARLIAMENTARY TRUST

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2023

Income and endowments from:
Donations and legacies
Other trading activities
Cost of charitable activities
Total income and endowments
Expenditure on:
Employee costs
Salaries and wages
Staff welfare
Travelling
General administrative costs,
including depreciation and amortisation
Stationery and printing
Professional fees
Sundry expenses
Depreciation of tangible assets
Total expenditure of other costs
Total expenditure
Net gains on investments
Net income
Net income before other
gains / (losses)
Other gains
Net movement in funds		 Unrestricted
funds
2023
£
120,000
120,000
(38,309)
(38,309)
81,691
67,187
237
67,424
704
704
1,050
4,670
1,120
869
7,709
75,837
75,837
-
5,854
5,854
-
5,854		 Total funds
2023
£
120,000
120,000
(38,309)
(38,309)
81,691
67,187
237
67,424
704
704
1,050
4,670
1,120
869
7,709
75,837
75,837
-
5,854
5,854
-
5,854		 Total funds
2022
£
120,000
120,000
(40,228)
(40,228)
79,772
62,485
-
62,485
942
942
835
4,737
281
1,451
7,304
70,731
70,731
-
9,041
9,041
-
9,041

14