KYDS YOUTH DRAMA SOCIETY Charity number 1159305 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 COMMUNITY Community Accounts Service
KYDS YOUTH DRAMA SOCIETY CONTENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Page Reference and administration Trustees, report Independent examination report Reip1S and payments account Statement of assets and liabilities Notes to the accounts
KYDS YOUTH DRAMA SOCIETY REFERENCE AND ADMINISTRATION FOR THE YEAR ENDED 31 DECEMBER 2023 Registsrgd Name KYDS Youth Drama Society Registered Charity Number 1159305 Principal Address 7 Blenheim Way Tiptree Colchester C05 OJX Charity Trustees The Charity Trustees as at 31st December 2023 are Mr Marcus Churchill Mrs Alexandra Bilsland Mrs Ann Morton (Chair of Trustees) Bankers Lloyds Bank 27 High Street Colchester C05 OHB Independènt Examiner Community360 Winsley's House Colchester C01 1UG
KYDS YOUTH DRAMA SOCIETY REFERENCE AND ADMINISTRATION FOR THE YEAR ENDED 31 DECEMBER 2023 The Trustees are pleased to present their annual report and financial statements for the period 1 st January 2023 to 31st Dember 2023. Structure, Governance and Managèment The Charity is a Charitable Incorporated Organisation {CIO} governed by a constitution registered with the Charrty Commission on the 21st November 2014. The Charity 15 governed by a Board of Trustees. Trustees are appointed by a resolution passed at a properly convened meeting of the Trustees. When appointing trustees the Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. The maximum number of trustees permitted is four. The Trustees delegate thé majority of their operational powers to officers, properly appointed by the Board of Trustees. The Charity's artistic work is managed and supported by the Artistic Director. The Trustees formulate policy, set the strategic direction of the Society and scrutinise the day-to-day work of its officers. The Board of Trustees remains ultimalely responsible for all actions tak8n by its officers and may char)ge or revoke delegated powers at any time. The Charity is a member of the National Operatic and Dramatic Association (NODAI, the Essex Council for Voluntary Youth Services {ECVYS) and is affiliated to the North Essex Theatre Guild (NETG} and Community360 and seeks the advice of these bodies from time to time. Risk Management The Trustees regulady assess the major risks to which the Charity is exposed and are satisfied that the appropriate policies and procedures have been put in place to mitigate these risks, includin9 comprehensive insurance cover where appropriate. Objects The objects of the Charity, as set out in the Constitution, are.. 11) to advance the education of young people up to the age of 18 in the dramatic and operatic arts., (2> to help young people up to the age of 18, especially but not exclusively through leisure time adivities, so as to develop their capabilities that they may grow to full maturity as individuals and members of society; 13} to advance public appreciation of the dramatic and operatic arts for the public benefit, in particular but not exclusively, through public performance. Prlncipal Activities The Charity's principal activities, in furtherance of its objectives. include the provision of workshops and other educational activities for young people and the production of at least public performances per year. We soft-launched KYDS Creatives in early 2022 to offerlraining to young adults who are interested in backstage & technical skills involved in Theatre production, we have one young adu who has benefitted through 2023 by learning lighting, sound, and backstage management skills and we hope to increase this in 2024. In 2023 we mentored our young volunteers and allowed them as a team to direct two shows, in which they leamed many skills useful to the Charily but also life skills. We hope in 2024 to invest in more official training for our volunteers. The Trustees have regard to the guidance issued by the Charity Commission on public benefit when planning activities.
KYDS YOUTH DRAMA SOCIETY REFERENCE AND ADMINISTRATION FOR THE YEAR ENDED 31 DECEMBER 2023 Volunteers The Charity remains entirely volunteer-run and therefore is reliant upon the many volunteers who generously give their lime and energies to the Chartty's activities in furtherance of its objectives. The Trustees recognise the importanl role that volunteers play in the running of the Charity and work to ensure that Iheir efforts are recognised and valued. The Trustees are pleased to note that several former KYDS members have returned as volunteers and have taken on role5 such as directing, technical support and adult rehearsal assistants. the trustees continue to mentor and train the volunteers to increase their skill base. Achievements and perfomiance Productions performed to the Public The Magical Tale of Snow White was due to be perfonned in November 22 but was put back lo January 2023 to give the new Directors more time, this was reflected in the accounts as most expenses were covered in 2022 but the income was received in 2023. The Summer show was Matilda Jr which had sell-out audiences for all three performances and OLtr Autumn show was Jack & the Beanstalk, again this was received very well by the public and helped reestablish us fimily in the local community. We received numerous nominations for the productions including, NODA Best Panto for Snow White with our lead winning Best Youth Performer for Snow White and Jack in the Beanslalk. With NETG we had nominations for Tech in Matilda Jr, 2 members nominated for Best Supporting Performance, Best Young Actor, 2 x Best Young Actress, Best Dame. MusiG and Choreography. We and our members are very proud of this recognition. Educational Workshops and Activities During 2023 we have run several educational workshops for our youth members and our adult volunteers. The Members opened the Little Scarlet Festival in September and we held a very successful Christmas Craft Fair in November which raised very valuable funds. Financlal Review Reserves Policy The Charity's policy on reserves is lo hold sufficient resources in order lo be able to meet the charitable objects of the Charity should income and fundraising activities fall short. The Trustees regularly review the Charity's Reserves Policy. Principal Sources of Funds The Charity's Pfincipal sources of funds include.. ticket sales from the public performances. production fees, and donations. We received two large donations this year from Tiptree Parish Council £2.000 and Maldon Rotary Club £1,000. The Rotary Club funds were used to support our Autumn show and the TPC funds will be used to support our Summer 24 production. Declaration The Trustees declare that they have approved the report above. Signed on behalf of the Trustees.. Ann Morton
KYDS YOUTH DRAMA SOCIETY INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 I report on the accounts of Kyds Youth Drama Society for the year ended 31 December 2023 which are set out on pages five to seven. Respective responsibilities of trustees and examiner The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year (under section 144 {2) of the Charities Act 2011 (The Act) but that an independent examination is needed. It is my responsibility to.. Examine the accounts under section 145 of the Charities Act., To follow the procedures laid down in the General Directions given by the Charty Commissioners (under section 145(5)(b) of the Charaties Act)., and To state whether particular matters have come to my attention. Basis of independent examiner's Statement My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees Conrning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records,. or I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Courtier FMAAT AATQB for and on behalf of: Community360, Winsley's House High Street, Colchester, Essex Date i o /u5/£
KYDS YOUTH DRAMA SOCIETY RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestricted Designated Restrlcted 2023 2022 Income Memberships Ticket sales Donations Grants Fundraising Social events Prop hire Production income Total income 4,607 9,464 540 1,000 1,220 2,109 4,607 9,464 540 3,900 1,269 2,109 260 4,146 26,295 2.699 1,889 118 900 654 260 2,000 49 900 260 4,146 23,086 683 7,203 2.309 900 Expenditure Front of house Fundraising costs Equipment Hire of equipment Hall hire Insuran Premises expenses Production costs Travel Trips Training Professional fees Workshops Subscription & CRB Miscellaneous Total expenditure 1,201 53 172 3,485 10,027 1,201 53 172 3,485 10,151 1,340 199 4,732 51 2,217 277 224 2,190 285 30 26,607 307 20 258 795 4,989 1,284 1,742 2,469 124 1,340 199 4,732 20 31 160 2,057 399 265 204 452 228 108 13,520 277 224 1,082 17 30 22,856 1,108 268 2,328 1,423 Net Income before transfers 230 (19) {523) (3121 16,3171 Transfer between projects Net in¢om8 after transfers 230 (19) 1523) {312} (6,317} Total funds brought fojward 6.374 8.287 15,510 21,827 Total funds carried forward 6,604 8,268 326 15,198 15,510 The notes on page 7 fomi part of these financial statements.
KYDS YOUTH DRAMA SOCIETY STATEMENT OF ASSETS AND LIABILITIES AS AT 31 DECEMBER 2023 2023 2022 Monets assets Cash at bank and in hand Total Monetary Assets 15,198 15,198 15,510 15,510 Unrestricted funds Designated funds Restricted fund Total funds 6,604 8,268 326 15,198 6,374 8,287 849 15,510 Non monets assets and liabilities 2023 2022 Accruals Accountancy fee 224 224 224 204 Signed on beh If the Trustees: Date.. 1010512024
KYDS YOUTH DRAMA SOCIETY NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2023 1. Accounting policies These accounts are prepared on a receipts and payments basis, following best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities (SORP 2019) issued in 2019, with all revenue and expenses shown on a cash basis. Non-monetary Assets and Liabilities are shown as actual values at the end of the year. Accounts prepared on a cash basis. Going concern These accounts have been prepared on a going concern basis. Relatsd Parties There were no related parties during the year. 2. Resources expended These have been analysed using a natural classification. 3. No remuneration was paid to any Trustee or to any person or persons known to be connected with any of them. 4. Restricted income funds Balance at 3111212022 Income resources Outgoing resources Transfer Balance at 3111212023 Jack Petchey Award 849 849 900 900 (1,423) 1.423) 326 326