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← Kidderminster Foodbank

2024-04-30-accounts

Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod
From Period start date To Period end date
Day
15		 Month
05		 Year
2023		 Day
14		 Month
05		 Year
2024

Section A

Reference and administration details

Charity name Kidderminster Foodbank Other names charity is known by

Registered charity number (if any) 1159223 ~~!~~

Charity's principal address Unit E 8/9 Swan Shopping Centre Blackwell Street Kidderminster Postcode DY10 2DP

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body) entitled
to appoint trustee (ifany)
Peter Holden Chair
Maureen Lewis Secretary
Abigail Holland Treasurer
Graeme Anderson Trustee
David Hildred Trustee
Melanie Bailey Trustee
Tim Williams Trustee 15.5.23 – 14.9.23
Denise Carson Trustee 15.5.23 – 5.2.24

Names of the trustees for the charity, if any, (for example, any custodian trustees)

~~—<$—$~~ Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Nina Price, Foodbank Manager Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution
(eg. trust deed, constitution)
How the charity is constituted Trust
(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)		 Initial trustees appointed by Steering Committee ‘Churches
Together in Kidderminster’.
New trustees replaced by: advertisingfollowingskills audit.
Additional governance issues (Optional information)
Youmay chooseto include
additional information, where
relevant, about:		 Originally Foodbank number 188 under the umbrella of the wider Trussell
Trust Charity, and registered under ‘Churches together in Kidderminster’
in May 2013.
policies and procedures Became independently registered as a CIO charity [no: 1159223] in
adopted for the induction and November 2014 as ‘Kidderminster Foodbank’.
training of trustees;
the charity’s organisational
structure and any wider		 Remains a franchisee of Trussell Trust and within the organisational
structure of it’s policies and procedures.
network with which the charity
works;		 Engages 47 volunteer workers; 1 salaried, two-year fixed-term Foodbank
Manager; and 1 sessional Duty Manager.
relationship with any related
parties; Trustees are particularly alert to their responsibilities as employers and
trustees’ consideration of the processes required legallly.
major risks and the system
and procedures to manage
them.		 Foodbank Manager and Chair of Trustees liaise online and face-to-face
with main/key referral agency leads.
Foodbank Manager attends local ‘Foodbank Forum’
Foodbank Manager and Chair have initiated local network with other food-
providers.

Section C

Objectives and activities

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The object of the CIO is to relieve persons in the district of the Wyre Forest and the surrounding areas who are in financial hardship in such ways as the Trustees from time to time think fit, in particular, but not Summary of the objects of the exclusively: charity set out in its by providing emergency food, essential toiletries and household items to governing document individuals and families in need, or for distribution by charities or other organisations working in Britain to prevent or relieve poverty; and by such other means, including (but not limited by) the provision of access to or signposting to relevant information and other advisory services.

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In setting objectives and planning activities, Trustees have given careful consideration to the Charity Commission public benefits guidance. The Foodbank is required to operate within the legal constraints commonly associated with a small business, plus those required by the Charity Commission. These include the Health & Safety at Work Act 1974, the storage of food as laid down by the Environmental Health and Food Standards Agency, full insurance to cover the activities of the charity.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Kidderminster Foodbank employs a paid Foodbank Manager (from November 2023) and engages a paid ‘Session Duty Manager’ (from March 2024). It is, otherwise, a volunteer-staffed, Christian-based charity, open to all who need food and in crisis. It is open 3 days a week: Monday, Wednesday and Friday, and serves towns throughout the Wyre Forest and adjoining areas, including within Worcestershire, Shropshire and South Staffordshire.

On average approx. 75% of the food received is donated by the public either directly to us via churches, schools, local businesses, voluntary organisations and individuals, or from other outlets such as donation boxes at supermarkets. The food is collected, dated and stored rotationally. In addition on average approx. 25% of food given out is acquired by buying-in as necessary, using the foodbank’s finances: grants obtained, along with money donated by the public, businesses, etc.

Three days’ food supply is provided for each person/family, using a referrer Voucher Scheme patented by the Trussell Trust. All beneficiaries must be referred by a frontline care professional/agency so as to establish genuine need.

The food provided aims to ensure a well-balanced variety of ambient food is offered to help clients through an immediate crisis. The foodbank also provides fresh fruit and vegetables; this being stored in accord with Food Standards. The foodbank offered meat vouchers (redeemable at a nearby butchers) to clients until mid-May 2024, but has halted this scheme.

The Trussell Trust provide a data system, which facilitates printed foodbank vouchers and enables trustees to keep a safe record of figures and clients details, and ensures as far as possible that the methods used are safe and efficient according to Data Protection legal requirements. The foodbank routinely use e-referrals with passwords, to improve Data Protection, and is registered with the ICO.

Additional details of objectives and activities (Optional information)

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There are currently 47 listed and approved volunteers undertaking a variety of roles, including: collecting donations from local supermarkets, sorting food, face-to-face contacts, administrative duties, social media management, etc.

You may choose to include further statements, where relevant, about:

w Section D Achievements and performance

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Section D Achievements and performance In the year to 15.5.24 the foodbank fed 8,139 people – 5,077 adults and Summary of the main 3,062 children in the Wyre Forest area. achievements of the charity This figure is higher than last year and represents a high-water mark in during the year local demand on the service.

Food donations weighed in at 63,540 kgs (of which 16,600 kgs was purchased) with 67,544 kgs given out to clients. The foodbank remains extremely grateful for the generosity of local people and organisations who donate food and money.

Clients continue to be referred by Trussell Trust-registered Referral Agents In Wyre Forest our referrers include: Citizens Advice, Wyre Forest DC, Probation Service, Cranstoun [drug project], health centres & Social Prescribers, schools, churches, Nightstop.

In February 2024 central government prevented Jobcentre Plus staff issuing foodbank vouchers. Their proposed alternative did not include any assessment of need, merely signposting. While Jobcentre Plus referrals amounted to approx one-third of the yearly total, the foodbank confirmed with Jobcentre Plus management it would no longer accept referrals from Marc 2024. This does not appear to have had a significant impact upon numbers of vouchers presented at the foodbank; clients are likely to have sought help via other referral agencies.

At the end of this reporting year, the foodbank remains settled in the towncentre premises within the terms of a 5-year lease (commenced September 2022; break-clause at Sept 2025). This enables the foodbank to continue to meet our charity’s aims and objectives.

The present, enduring financial ‘cost-of-living’ crises and very high levels of continuing demand indicate the foodbank will need to continue in business for the next few years.

Future plans

The trustees decided in June 2023 to create a paid Foodbank Manager post with the explicit aim to develop and enhance the foodbank’s service and its ‘more than food’ offer.

The previous volunteer Project Managers (three people sharing the task) stepped-down respectively in July 2023 and late September 2023. The latter at short notice.

The recruitment process for the paid post during the early summer of 2023 had not, at that time, secured a paid Manager. The trustees agreed a temporary arrangement whereby the Chair of Trustees along with a past volunteer manager managed the day-to-day running of the foodbank until the current Foodbank Manager was appointed in November 2023.

The trustees remain committed to their aim of developing the services the foodbank offers – beyond immediate food provision - and, as a first step, are in the latter stages of concluding a contract and service level agreement with Wyre Forest Citizens Advice [CAB] to provide a dedicated post offering advice and debt/money management counselling within a two-year contract.

Trustees are also committed to keeping in view the possibility that developing services will entail a requirement for different premises.

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TAR March 2012

Section E

Financial review

Brief statement of the charity’s policy on reserves

Looking ahead, we anticipate requiring approx £7,500 per month to cover regular outgoings. A reserves policy – to cover rent, service charges and salaries - is in place to ensure the foodbank can meet these costs to the end of the lease. Despite a general expenditure increase, with our current balance of £115,603 we believe we are able to sustain operations at the current level for the 18 months to the lease break-point. This takes into account the level of financial donations (many by standing orders and gift aid) and greater reliance on external fundraising and grants, which will enable Foodbank to ring-fence rent and salary costs.

The trustees are working with Trussell Trust to obtain access to other sources of grant funding. The planned CAB post is funded within the Trust’s ‘Financial Inclusion’ scheme.

.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The charity’s principal sources of funds are from grants: via WFDC - incl. Household Support Fund - and Trussell Trust; churches and societies; businesses; organisations; trusts and individuals. We have a website and we use social media to update potential donors about our shortages and immediate needs.

In order to support the key objectives of our charity, our major expenditure is on: salaries, renting the premises for the foodbank and buying-in food supplies routinely as required. Other administrative costs are insurance, office equipment and transport expenses (we cover the mileage costs for volunteers routinely picking up the food from donors).

Section F

Other optional information

Section G Declaration The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)

Full name(s) Peter Holden Position (eg Secretary, Chair, Chair etc)

Date 8[th] November 2024

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Kidderminster Foodbank Kidderminster Foodbank Kidderminster Foodbank 1159223 1159223
Receipts andpayments accounts CC16a
For the period
from
~~ee ~~		 01/05/2023
~~ee~~		 To
~~ee~~		 30/04/2024
~~ee~~
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Anon CAF 50 - 50 50 11,000
Personal / Anon 31,597 - 31 31,597 29,974
Just Giving 6,978 - 6 6,978 21,223
Community/ Other 4,496 - 4 4,496 8,428
Council 1,397 - 1 1,397 450
Businesses 10,443 - 10 10,443 6,334
Grants Trussell/memorial 8,411 - 8 8,411 19,890
Churches 1,154 - 1 1,154 1,127
Gift Aid 3,286 - 3 3,286 -
National LotteryCommunityFund - 45,956 - 45 45,956 -
Sub total(Gross income for AR) (Gross income for AR)67,813 45,956 - 113,769 113,769 98,426
A2 Asset and investment sales, (see
table).
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts 67,813
45,956
-
113,769
98,426
~~——————~~
A3 Payments
Food / Supplies 67,355 24,766 - 92 92,121 32,504
Taxis 749 - 749 749 2,248
Mileage 403 130 534 534 1,242
Utilities 2,443 879 3 3,322 1,092
Legal & Professional 132 693 825 825 2,756
Insurance 272 - 272 272 249
Rent & Service Charges 28,492 8,755 37 37,247 17,444
Premises Maintenance 965 2,253 3 3,219 1,527
Bank Charges 139 - 139 139 187
Training - - - - 720
Clothing - 979 979 979 371
Office Supplies 222 558 780 780 537
Employment Costs 1,402 6,943 8 8,345 -
- - - - - -
**Sub total ** 102,574 45,956 - 148,530 148,530 60,878
A4 Asset and investment purchases,
(see table)
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments
102,574
45,956
-
148,530
60,878
~~——=———~~
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end		 - 34,761
- 0
- - 34,761
37,548
-
- -
-
-
150,364
- -
150,364
112,816
115,603
- 0
- 115,603
150,364
~~SSSS~~

CCXX R1 accounts (SS)

17/11/2024

1

0

Section B Statement of assets and liabilities at the Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on behalf of
all the trustees
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
charity’s own use
B5 Liabilities		 (agree balances with receipts and payments
account(s))
Details
HSBC Account
Soldo
Cash
Total cash funds
Details
Details
Details
Details
PAYE/NIC/Pension Payable
Accounts Payable
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
112,549
-
3,044
-
10
-
115,603
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted
332
Unrestricted
1,801
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
May 2024
May 2024
Date of
approval

CCXX R2 accounts (SS)

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2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Kidderminster Foodbank
On accounts for the year April 30th2024 Charity no 1159223
ended (if any)
Set out on pages 1&2
(remember to include the page numbers of additional sheets) (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/04/2023.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:[T. Herriott ] Name: Mr Tim Herriott Relevant professional ACA qualification(s) or body (if any): Address: 15 Briarsleigh, Wildwood Stafford ST17 4QP

Date: 8 October 2024

Oct 2018

1

IER