Charity number: 1159209
SHERINGHAM AND DISTRICT SPORTS ASSOCIATION FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
SHERINGHAM AND DISTRICT SPORTS ASSOCIATION
| CONTENTS | |
|---|---|
| Page | |
| Reference and administrative details of the charity, its trustees and advisers | 1 |
| Trustees' report | 2 - 4 |
| Independent examiner's report | 5 - 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the financial statements | 9 - 16 |
SHERINGHAM AND DISTRICT SPORTS ASSOCIATION
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2023
Trustees
Mr Timothy Richard Groves (resigned 12 January 2023) Mr Charles Sanders, Chairman Mrs Trish McLaren, Treasurer Mr Paul Brian Middleton Mr Christopher James Moy (appointed 25 June 2023)
Charity registered number
1159209
Principal office
Weybourne Road, Sheringham, Norfolk, NR26 8WD
Accountants
Larking Gowen LLP, 80 Grove Lane, Holt, Norfolk, NR25 6ED
Page 1
SHERINGHAM AND DISTRICT SPORTS ASSOCIATION
TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
The Trustees present their annual report together with the financial statements for the year ended 31 December 2023.
The Trustees confirm that the Annual Report and financial statements of the charity comply with the current statutory requirements, the requirement of the chartiy's govering document and the provisions of the Statement of Recommended Pratice (SORP) FRS102.
Structure, governance and management
a. CONSTITUTION
The Sheringham and District Sports Association became a registered charity on 14 November 2014. Prior to this date a seperate not for profit organisation carried out the same activities. On 14 November 2014 all assets, liabilities and operations were transfered to the charity for £nil consideration and from there on the actitivites have been undertaken by the charity.
The registered charity number is 1159209.
b. METHOD OF APPOINTMENT OR ELECTION OF TRUSTEES
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.
c. ORGANISATIONAL STRUCTURE AND DECISION MAKING
The Trustees regularly review the risks to which the company may be exposed and can confirm that systems are in place to mitigate those risks. The principal risk is financial although there is a further risk associated with the reputation of Sheringham & District Sports Association. It is essential to maintain the latter if fundraising is to be successful.
Objectives and Activities
a. POLICIES, OBJECTIVES AND PUBLIC BENEFIT
Sheringham & District Sports Association has the following objectives:
To promote for the benefit of the inhabitants of Sheringham and District the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the objective of improving the conditions of life of the said inhabitants.
Achievements and performance
a. GOING CONCERN
After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies.
Page 2
SHERINGHAM AND DISTRICT SPORTS ASSOCIATION
TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2023
b. REVIEW OF ACTIVITIES
Sheringham & District Sports Association is solely involved in the provision of sports facilities for the community of Sheringham and district. The charity is non profit making and every penny earned is reinvested into either the upkeep of both the grass areas for primarily football and cricket, or for the creating of a sinking fund for replacement of the Multi use games area when the time comes. The facility is also the recreation ground for the town and surrounding area. The clubhouse and changing rooms also have to be maintained and cleaned etc to provide users with changing facilities and toilets and a social area to entertain opponents etc.
In prior years, the association has successfully raised sufficient funds to provide a new £150,000 multi use games area and new disabled access ramps and railings costing over £70,000 to the clubhouse to make it fully inclusive as well as providing 2 open fully accessible verandas for viewing matches. Currently we have over 200 young people over 100 adults regularly playing sport on our site and hope to continually improve the facilities to attract even greater use.
The association also provides additional facilities for the local community and activities such as dance fitness and community groups.
Financial review
a. RESERVES POLICY
The Trustees continue to monitor the level of reserves on a regular basis. At the period end the reserves totalled £139,148 (2022: £162,140) which is made up of unrestricted funds of £18,357 (2022: £32,720), and restricted funds of £120,791 (2022: £129,420). Free reserves, being unrestricted funds not represented by fixed assets, amount to £11,072 (2022 £24,153). There is no target level of reserves.
Plans for future periods
a. FUTURE DEVELOPMENTS
In the next year we will be concentrating on maintaining all the facilities and continuing to build a sinking fund for the eventual replacement of the multi use games area carpet when it is time expired. We will also be continuing the ongoing general maintenance of clubhouse and grounds to ensure long life and good playing surfaces for the future. With over 200 young people and 100 plus adults regularly playing sport on the site we hope to be able to continually improve the facilities to attract even greater use and additional sports. We are also pleased to have attracted a new running group to the facility and will look to encourage even greater use of the facilities going forward.
The association has ambitions to improve the clubhouse to enable a more diverse and inclusive range of activities, as well as making the premises more energy efficient and environmentally sustainable.
DISTRIBUTION OF INCOME AND ASSETS
The income and property of Sheringham & District Sports Association shall be applied solely towards the promotion of its objects. None of the income and property of Sheringham & District Sports Association may be distributed to its members.
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SHERINGHAM AND DISTRICT SPORTS ASSOCIATION TRUSTEES, REPORT (contlnued) FOR THE YEAR ENDED 31 DECEMBER 2023 TRUSTEES, RESPONSIBILITIES STATEMENT The Truslees are responsible for preparing the Trustees, reporl and the financial statemen15 in accordanc8 with aFplicable law and United Kingdom Accounting Standards (United KIngdC Generally Actsptèd AccountirrfJ Practice). Th• law applicable lo charities in England & Wales requires the Trustees to prepare finanaal statamènls for 8ach finanaal year which give a truè and fair view of the state of affairs of the charity a1 of the irKrJmir¥J resources and application of resources of the chanly for that nC¥. In prep¥ing these financkgl statements, the Trustees are required to.. select suitablg accounting polici8s then apply ihem consistanlly, observa th8 methods and prinuples in the Charities SORP; make judgments and accounting estimates that are reason8bl& and prudent.. prepare the financial statements on thè going ccfrAm basis unless il is inappropriate to presumg that the charity will CA)nlinue in operaticrn The Trustees are responsible for keeping proper accountiro record8 that are sufficient lo show and explain the chariVs transactions arKI disclose with reasonable acw at any time the financial position of the charity and enable them to erk8ure that the financial st81ement8 comply with the Charities Act 2011, the Charity (Accounts and Repth1$1 Regulations 2C(8 and the provisions of the Irust deed. They are also responsible for safeguarding the assets of the charity and hence fcf ta(ing r9asrJnable steps for the prevention and detection of fraud and other irregu*itl88. This report was approved b tees. on 23 Sopt 20248TrJ Sign on their behalf by.. ndors, Tru8t•6 Page 4
SHERINGHAM AND DISTRICT SPORTS ASSOCIATION
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SHERINGHAM AND DISTRICT SPORTS ASSOCIATION (the 'charity')
I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 December 2023.
This report is made solely to the charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's Trustees as a body, for my work or for this report.
RESPONSIBILITIES AND BASIS OF REPORT
As the Trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
INDEPENDENT EXAMINER'S STATEMENT
Your attention is drawn to the fact that the charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I can confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
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SHERINGHAM AND DISTRICT SPORTS ASSOCIATION
INDEPENDENT EXAMINER'S REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2023
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Dated: 24.09.2024
Christopher Yeates FCA DChA
Larking Gowen LLP, 80 Grove Lane, Holt, Norfolk, NR25 6ED
Page 6
SHERINGHAM AND DISTRICT SPORTS ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023
| Unrestricted funds Note 2023 £ INCOME FROM: Charitable activities 2 30,777 TOTAL INCOME 30,777 EXPENDITURE ON: Charitable activities 3 45,138 TOTAL EXPENDITURE 45,138 NET INCOME / (EXPENDITURE) BEFORE TRANSFERS (14,361) NET MOVEMENT IN FUNDS (14,361) RECONCILIATION OF FUNDS: Total funds brought forward 32,718 TOTAL FUNDS CARRIED FORWARD 18,357 |
Restricted funds 2023 £ 44,000 44,000 52,629 52,629 (8,629) (8,629) 129,420 120,791 |
Total funds 2023 £ 74,777 74,777 97,767 97,767 (22,990) (22,990) 162,138 139,148 |
Total funds 2022 £ 42,376 42,376 47,469 47,469 (5,093) (5,093) 167,231 162,138 |
|---|---|---|---|
The notes on pages 9 to 16 form part of these financial statements.
Page 7
SHERINGHAM AND DISTRICT SPORTS ASSOCIATION BALANCE SHEET AS AT 31 DECEMBER 2023 2023 2022 FIXED ASSETS Tangible assets Inveslmenls 125,057 137,644 125,059 137,644 CURRENT ASSETS Debtors Cash at b8nk and in hand 1,784 23,383 11598 14468 25,167 CREDITORS: amounts falling thja within ong year (379 (673) NET CURRENT ASSETS 14089 24.494 NET ASSETS 139,148 162, 138 CHARITY FUNDS Reslrictod funds Unr88tri(8d funds 12Q791 14357 129.420 32,718 TOTAL FUNDS 14148 162, 138 Th? financial stalemerrts were approved by the Trusteos on 23 Sept 2024 and sigrd on their behalf, by.. Tr The notes on p&J8s 9 to 16 fonn part i)f these financial statements. Pag8 8
SHERINGHAM AND DISTRICT SPORTS ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. ACCOUNTING POLICIES
1.1 Basis of preparation of financial statements
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and Charities Act 2011.
Sheringham and District Sports Association constitutes a public benefit entity as defined by FRS 102.
1.2 Income
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
1.3 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Charitable activities and Governance costs are costs incurred on the charity's educational operations, including support costs and costs relating to the governance of the charity apportioned to charitable activities.
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SHERINGHAM AND DISTRICT SPORTS ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. ACCOUNTING POLICIES (CONTINUED)
1.4 Tangible fixed assets and depreciation
All assets costing more than £100 are capitalised.
A review for impairment of a fixed asset is carried out if events or changes in circumstances indicate that the carrying value of any fixed asset may not be recoverable. Shortfalls between the carrying value of fixed assets and their recoverable amounts are recognised as impairments. Impairment losses are recognised in the Statement of financial activities.
Tangible fixed assets are carried at cost, net of depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
- L/Term Leasehold Property 15 years Straight line - Fixtures & fittings 15% Reducing balance
1.5 Investments
Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance sheet date, unless fair value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and shown in the heading ‘Gains/(losses) on investments’ in the Statement of financial activities.
This fixed asset investment figure is made up of the share capital that the charity has as the main subscriber to the associated company, Sheringham Sports and Social Club Ltd.
1.6 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
1.7 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
1.8 Cash at Bank and in hand
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
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SHERINGHAM AND DISTRICT SPORTS ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. ACCOUNTING POLICIES (CONTINUED)
1.9 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges.
1.10 Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
1.11 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
2. INCOME
| Unrestricted funds 2023 £ Ground rent from user groups 7,870 Ground hire to external parties 4,830 Donations and grants received 3,286 Bank interest 197 Insurance claim 14,594 30,777 Total 2022 12,376 |
Restricted funds 2023 £ - - 44,000 - - 44,000 30,000 |
Total funds 2023 £ 7,870 4,830 47,286 197 14,594 74,777 42,376 |
Total funds 2022 £ 5,560 4,390 32,397 29 - 42,376 |
|---|---|---|---|
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SHERINGHAM AND DISTRICT SPORTS ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
3. CHARITABLE ACTIVITIES
| Ground maintenance Insurance Rent and rates Light and heat Cleaning Repairs and maintenance Sundry expenses Donations Depreciation Legal and professional fees Loss on disposal Total 2022 |
Total 2023 £ 12,403 3,398 1,458 6,487 1,741 17,575 709 32,000 21,914 82 - 97,767 47,469 |
Total 2022 £ 12,048 3,108 3,278 4,430 1,653 893 513 - 21,410 83 53 47,469 |
|---|---|---|
The above expenditure is split £78,539 unrestricted funds and £19,230 restricted funds. In 2022 the split was £27,572 unrestricted funds and £19,897 restricted funds.
4. NET INCOME/(EXPENDITURE)
This is stated after charging:
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Depreciation of tangible fixed assets: | ||
| - owned by the charity | 21,914 | 21,410 |
During the year, no Trustees received any remuneration (2022 - £NIL). During the year, no Trustees received any benefits in kind (2022 - £NIL). During the year, no Trustees received any reimbursement of expenses (2022 - £NIL). Key management personnel remuneration for the year was £NIL ( 2022 - £NIL ).
There were no related party transactions in either current or prior period.
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SHERINGHAM AND DISTRICT SPORTS ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
5. TANGIBLE FIXED ASSETS
| Cost At 1 January 2023 Additions At 31 December 2023 Depreciation At 1 January 2023 Charge for the year At 31 December 2023 Net book value At 31 December 2023 At 31 December 2022 6. FIXED ASSET INVESTMENTS Cost At 1 January 2023 Additions At 31 December 2023 |
L/Term Leasehold Property £ 231,730 - 231,730 127,862 15,449 143,311 88,419 103,868 |
Fixtures & fittings Total £ £ 98,531 330,261 9,328 9,328 107,859 339,589 64,755 192,617 6,466 21,915 71,221 214,532 36,638 125,057 33,776 137,644 Shares in group undertakings £ - 2 2 |
Total £ 330,261 9,328 |
Total £ 330,261 9,328 |
|---|---|---|---|---|
| 339,589 | ||||
| 192,617 21,915 |
||||
| 214,532 | ||||
| 125,057 | ||||
| 137,644 | ||||
| 2 |
The charity has always held the investment in Sheringham Sports and Social Club Ltd, but this is the first year of recognising the investment within the financial statements.
Subsidiary undertakings
The following were subsidiary undertakings of the company:
| 2023 | ||||
|---|---|---|---|---|
| Profit/(loss) | 2023 | Net assets | ||
| Name | Holding | £ | £ | |
| Sheringham Sports and Social Club Ltd | 100% | 2,661 | 2,565 |
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SHERINGHAM AND DISTRICT SPORTS ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
6. FIXED ASSET INVESTMENTS (continued)
Name
Business
Sheringham Sports and Social Club Ltd Operating a bar
Registered office
80 Grove Lane, Holt, Norfolk, United Kingdom, NR25 6ED
7. DEBTORS
| Trade debtors Prepayments and accrued income CREDITORS: Amounts falling due within one year Trade creditors Accruals and deferred income |
2023 £ - 870 870 2023 £ - 379 379 |
2022 £ 994 790 |
|---|---|---|
| 1,784 | ||
| 2022 £ 440 233 |
||
| 673 |
8. CREDITORS: Amounts falling due within one year
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SHERINGHAM AND DISTRICT SPORTS ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
9. STATEMENT OF FUNDS
STATEMENT OF FUNDS - CURRENT YEAR
| Unrestricted funds General Funds Restricted funds Restricted Funds Total of funds |
Balance at 1 January 2023 £ 32,718 129,420 162,138 |
Income Expenditure £ £ 30,777 (45,138) 44,000 (52,629) 74,777 (97,767) |
Balance at 31 December 2023 £ 18,357 120,791 139,148 |
|---|---|---|---|
The restricted fund represents the net book value of the charity's property of £88,419 floodlights purchased with restricted funds of £29,356 and an amount left over from donations for floodlights amounting to £3,016.
STATEMENT OF FUNDS - PRIOR YEAR
| General Funds Restricted funds Restricted Funds Total of funds |
Balance at 1 January 2022 £ 47,914 119,317 167,231 |
Income £ 12,376 30,000 42,376 |
Expenditure £ (27,570) (19,897) (47,467) |
Balance at 31 December 2022 £ 32,720 129,420 162,140 |
|---|---|---|---|---|
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SHERINGHAM AND DISTRICT SPORTS ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
10. ANALYSIS OF NET ASSETS BETWEEN FUNDS
ANALYSIS OF NET ASSETS BETWEEN FUNDS - CURRENT YEAR
| Unrestricted funds 2023 £ Tangible fixed assets 7,283 Fixed asset investments 2 Current assets 11,451 Creditors due within one year (379) 18,357 |
Restricted funds 2023 £ 117,775 - 3,016 - 120,791 |
Total funds 2023 £ 125,058 2 14,467 (379) 139,148 |
|---|---|---|
ANALYSIS OF NET ASSETS BETWEEN FUNDS - PRIOR YEAR
| Unrestricted funds 2022 £ Tangible fixed assets 8,565 Current assets 24,826 Creditors due within one year (673) 32,718 |
Restricted funds 2022 £ 129,079 341 - 129,420 |
Total funds 2022 £ 137,644 25,167 (673) 162,138 |
|---|---|---|
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