Trustees. Annual Report for the period
Period start date
Period end date
01
Jan
2025
31
Dec
2025
From
Section A
Referen￿ and administration details
Charity name TAVY DISTRICT U3A
Other names charity is known by
Registered charity number (if any)
1159196
Charity's principal address Venton
Down Road
Tavistock, Devon
Postcode
PL19 9AG
Names of the charity trustees who manage the charity
Dates acted if not for
whole year
Trustee nan
oirKe (if any)
Name of peTson lor l>)dy) entitled
to appoint trustee lif any>
TheAGM of Members
1 Paul Ward
Chair
2 Randall Wlliams Secretary
1 January to 5 March TheAGM of Members
3 Hannah Miatt
Secretsry
5 March to 31
TheAGM of Members
4 Angela Pitt
Treasurer
The AGM of Mernbers
5 Tony Rose
Membership
1 January to 5 March The AGM of Members
Secretsry
Speaker Secretary 1 January to 5 March The AGM of Members
Speaker Secretsry 5 March to 31
Trustee
6 Jane IAÈrd
7 Isobel Davies
TheAGM of Members
All year
9 Sonja Armstrong Group Liaison
1 January to 5 March The AGM of Members
10 Linda Diggle
Group Liais(x)
5 March to 31
TheAGM of Members
11
Trustee
All year
12 Caroline Lorenzi Newsletter
distrlt¥Jt￿Th
TheAGM of Members
TAR
March 2012

13 Chris Webb
Events Committee
TheAGM of Members
14 Susie Pitt
Beacon Administrator 5 March to 31
Docemb
5 March to 31
The AGM of Members
15 Andy Hutton
Vice Chair
TheAGM of Members
16
17
18
19
Names of the trustees for the Charity, if any. (for example, any custodian trustees)
Name
Dates acted if not for whole year
Names and addresses of advisers (Optional infonnation)
Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional inforniation)
Section B
Structure, governance and management
Description of the charity's trusts
Type of goveming document Constitution: Adopted 5th March 2014 and amended most recendy on 2nd
March 2022
How the charity is constituted Unincorporated Organisation
Trustee selection methods
Appointed by members at the Annual General Meeting held in March.
Additional governance issues (Optional infomation)
TAR
March 2012

You may choose to indude
additional infomiat'on, where
relevant, about:
policies and procedures
adopted for the induction and
training of trustees-,
the charity's organisational
structure and any wider
nebNork with which the charity
Trustees. attention is drawn to the Charity Commission Guidance Notes
and the support documentation available from the Third Age Trust.
The charity has an Executive Committee of trustees and others which is
responsible for the management of the charity and meets every
months or more frequentty if required. It is a member of the Third Age
Trust This provides general and legal guidance and insuran￿.
relationship v4ith any related
parties.
trustees, consideration of
major risks and the system
and procedures to manage
them.
It is a member of a local area network of other nearby u3as ffwo Moors
Network).
Major risks have been identified and control measures to manage those
risks set out in the Risk Management Policy.
Section C
Objectives and activities
The adVan￿rnent of education and, in particular, the education of older
people and those who are retired from full time work by all means,
induding associated activities conducive to teaming and personal
development.
Summary of the objects of the
charity set out in its governing
document
The only restriction on membership is that members are not in full time
gainful employment.
TAR
March 2012

Trustees have reviewed the Charity Commission guidance on public
benefit and have had due regard to this in managing the charity. The
guidance states that, where a purpose is dearfy beneficial, there is no
need to provide evidence to prove this. It is our trustees, belief that the
advancement of education as defined in our objects is intrinsically
beneficial. We consider that the charity benefits a sufficient section of
the public, defined by those people who are no longer in fulltime
employment, mostly in the postcode areas PL19 and PL20. Our ￿port
is therefore limited to demonstration of hcw our actsvib.es achieve the
objects ofthe charity.
Summary of the main activities
undertaken for the public
benefit in relation to these
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefrt)
The charity achieves its objects through three primary areas of
operation:
monthly meetings open to all members at which invited speakers
deliver lectures on a wide variety of subjects ranging across the
cuthral, historical, artistic, scienb'fic and environmental spheres.
small interest groups under leaderslfacilitators drawn from the
membership to study various subjects and to pursue common
interests and activits'es - there are 63 different groups who meet
regularly.
events open to all members which indude quizzes, theatre visits
and visits to places of interest locally and further afield.
The charity promotes the principle of continual leaming through later life.
The wde variety of activities available provide a stimulus to physical and
mental activity. well-being and social interaction. It operates on a self-
help basis without the use of paid facilitators" instead, members offer
their expertise and knowledge free of charge to contribute to the
leaming of other members. This approach ensures that the charity's
educational and developmentsl objects are achieved while the quality of
life of members is enriched. In the words of the strapline of the Third
Age Trus( we help members to leam, laugh, live.
Additional details of objectives and activities (Optional infonnation)
You may choose to include
further statements, where
relevant. about:
policy on grantmaking.
policy programme related
invesknen(
contribution made by
volunteers.
The contribution of volUnt￿rS is ￿ntral to the success of the charity. As
well as the trustees and other volunteers who manage the charity, each
of the interest groups is led by members on a voluntsry basis. We are
very grateful to all Ihose people for their contribution.
TAR
March 2012

Section D
Achievements and performan
Summary of the main
achievements of the charity
during the year
It is good to report that the charity is thriving. we have 541 members
registered on the Beacon database. This is more than we had at this time
last year. but numbers go up and
down as new members sign up and others leave. H¢yNever, the direction
of travel remains that of continuing growth.
Our monthly speaker meetings have been well attended with
between 100 and 150 members at each one. Three talks related directly
to Tavistock induding "Picturing the Pasf by TDu3a member Kevin
Dickens, "The River Tavy and eady Tavistock. by Dr Sharon Gedde. and I
avistock versus the Taj Mahal. the town's Significan￿ as a Worfd
Heritage Site" by local historian and archaeologist Andrew Thompson.
The Christmas meeting comprised musical entertainment followed by
seasonal light refreshments. Our August meeting took the fonn of our fifth
"Party in the Park", which was well attended and received.
Our Groups Coordinator reports that there are currently 63 active
groups. Since the lastAGM, a new birdwatching group has b*n
established and several other groups that were in their infancy this time
last year are now thriving. Special interest groups fom the core of many
members, involvement with the u3a. All are led on a voluntary basis by
our members.
Theatre visits have remained popular, with a good mix of plays, musicals
and ballets. The Events Committ& have organised numerous well
attended local events such as a quiz, visits to local towns. coach trips and
river cruises. water treatment works, l KEA and Christmas markets. The
2025 u3a Holiday was a very successful visit to Liverpool & Cheshire,
with the opportunity to explore a number of places of interest in the
Liverpool and surrounding area.
Stx editions of a very professionally produced newsletter have been
published during the year. All the activits'es of the charity are also
publicised on our very comprehensive website.
The Executive Committee have continued to work effectively behind the
scenes to ensure Complian￿ with legal requirements and expectations
and to steer the overall direction of the u3a. We have represented Tavy
District u3a at rn￿tingS of the Two Moors Network. and have regularly
liaised with our regional representatives on u3a Council.
In addition to the °office° functions. members of the committee have
organised and delivered specific events induding ¢￿ff* momings for
new members, a group leaders. lunch in the Parish Rooms. the Picnic in
the Park in August, and the catering for the Christmas meeting.
Trustees would like to express their very grateful thanks to the many
members who have contributed on a voluntary basis to the success of the
charity.
TAR
March 2012

Section E
Financial review
Brief statement of the
charity's policy on reserves
Cash reserves are held at the bank in accounts that are protected by the
Financial Services Compensation Scheme. The level of reserves is
sufficient to meet unantictpated expenditure but the Trustees policy is not I
to hold a higher level of reserves than is necessary. They consider it is
suffiaent to hold reserves of a minimum of £2,500 at the lowest point of
, the cashflow cyde.
Details of any funds materially None
In deficit
Further financial review details (Optional inforniation)
You may choose to include
The primary source of funds is from the annual membership fees. As
additional information, where
reported above, membership reached a record level of 541 members at
relevant about..
the end of the year and this has contributed to a healthy financial
the charity's principal
outcome. The accounts show a surplus of £3,684. There was a healthy
sources of funds (induding
balance at the end of the year of £8,940. ofwhich £2,141 is held on
any fundraising),.
behalf of groups and is therefore not available for general expenditure.
how expenditure has
supported the key objectives
of the charity.
investment policy and
objectives including any
ethical investment policy
adopted.
Another contributory factor to the relatively large surplus was a
restructuring of the membership fees that took place shortly before the
start of the year, in which payment for the national magazine became an
optional extra element ft>r those members who wished to receive it. This
enabled us to hold the basic membership subscription at a unchanged
level but the extra income has contribLrted to a level of reserves that is
more than strictly ne￿ssary. However. those reserves should enable us
to maintain the membership subscriplion constant for some time in the
future during which it is an*'cipated that the level of reserves wtll slowly
fall.
Expenditure is used to pay for venue hire and speakers, expenses,
support services from the Third Age Trust. communications including
. distribLrtion of the Third Age Trust magazine and the charity's own
newsletter and for the administration of the charity. There are no
investsnents other than cash held at banks.
TAR
Ma￿h 2012

Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustee5' report above.
Signed on behalf of the charity's t
Signature(s)
Full name{s) Paul Ward
. Hannah Miatt
Position (eg Secretary, ' Chair
Chair. etc) ,
Secretary
4 Marth 2026
4 March 2026
TAR
March 2012

Tavy District u3a
Accounts for the period ended 31 December 2025
These accounts are drawn up on a receipts and paynEnts basis rather than an accruals basis, reflecting
transactions that tCK)k place during the year, witFM)Ut apwrtioning income or exFEnditure to prior or
subsequent years. In ter￿6 of the Charity Commission categories, all funds are unrestricted.
Income and Expenditure
Receipts
Receipts from groups
Subscriptions (Membership)
Events
Theatre visits
Gift Aid reclaim
Miscellaneous
Sawngs account Interest
Total receipts
2025
2024
£6,275
£7,868
£6,470
£7,116
£1,280
£379
£61
£29,449
£4,740
£7,213
£8,768
£3,956
£1,158
£120
£109
£26,064
Payments
Payments on behalf of groups
Events
Events cards (Sumup) expenses
Theatre visits
Town Hall and other venue hire
Catering
Printing and stationery
Membership fee paid to the national office (Third Age subs)
u3a Matters
Speakers. expenses
Fee for access to the Beacon data management system
Postage and telephone
Equipment purchases
Miscellaneous Expenditure
PayPal commission
£5,215
£5,669
£68
£6,549
£2,461
£1,285
£568
£1,788
£102
£665
£485
£166
£204
£484
£56
£4, 567
£7,248
£38
£5,007
£2,388
£1,050
£642
£1,736
£1,041
£574
£467
£284
£1,256
£217
£52
Total payments
£25,765
£26,567
Surplus/Deficit for the year
Cash float held by Events Committee
Balances
Bank balance for accounts at the end of the year
2019 1 Add back cancelled cheque 50
£3,684
£50
-£503
£50
£8,940
£5,257
The draft accounts were approved by the Executive Committee on 7 January 2026 and by
Robin Burdfield, Independent Examiner on 23 January 2026

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
Tavy District u3a
On accounts for the year
ended
31.12.2025
Charity no
(if any)
1159196
Set out on pages
I report to the tntstees on my examination of the accounts of the above
charrty (Ihe Trusf) for the year ended 31112 12025.
Responsibilitles and
basis of report
As the chanty's trustees. you are responsible for the preparation of the
accounts in accordan￿ with the requirements of the Charities Act 2011
(Ihe Acr).
I report in respect of my examinatson of the Trusvs accounts camed out
under se(*on 145 of the 2011 Act and in carryiThJ out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent tThe charity's gross income ex
O,IX)O and l a
qualif￿￿ to
examinerfs statement undertake the éxamination
ing a qualified m
r of [insert name of
applicable listed bodyifDdete [ ] rfnot appli
I have completed my examination. I confimi that no material matters have
come to my attention in connection wrth the examination (ot130￿￿t
di￿10￿) which gNes me cause to believe that in. any material
the accounting records ￿ere not kem in accordance with section 130
of Ihe Charities Act: or
the accounts did not accord with the accounting records; or
the accounts did not comply wrth the applicable requirements
con￿mIng the form and content of accounts set out in the Charities
{Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Irue and fairf view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
- Please delete the in the brnckets rfthey do not 8ppty.
Signed:
Name:
(ibl NJ
i4 ￿1)FI CLI.
Relevant professional
qualification(s) or body
6 q Ac£ LLInTE1￿LY
IER
Oct 2018

Address..
Section B
Disclosure
Only complete rf the examiner needs to highlight material matters of con￿rn
(see CC32, Independent examination of chanty accounts= d1￿ctionS and
guidance for examiners).
Give here brief detslls of
any items that the
examiner wishes to
disclose.
IER
Oct 2018