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Trustees’ Annual Report for the period Period start date Period end date 01 van 2024 1 31 Dec 2024
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section A
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Reference and administration details
peeeictiicecoes Charity name| TAVY DISTRICT U3A
Other names charity is known by’
Registered charity number (if any) | 1159196
7 -
Charity's principal address | Venton
Down Road
Tavistock, Devon
Names of the charity trustees who manage the charity
. Dates acted if not for whole Name of person (or body) entitled 8 | Chris Webb Events Committee Po The AGM of Members 9 | Isobel Davies 6 March to 31 December | The AGM of Members 10 | Linda Diggle | 6 March to 31 December | The AGM of Members af Peee a Pr SO C(O 16 te ee re 9 cf re) ee er Te ae ee EO APC eh se Aa aeSe ee Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole.:
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March 2012
| Names and addresses ofadvisers (Optional information) | Names and addresses ofadvisers (Optional information) | |
|---|---|---|
| Type ofadviser Name |
Address | |
| Name of chiefexecutive or names ofsenior staffmembers (Optional information) | ||
| Section B Structure, governance and management |
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| Description ofthe charity’s trusts | ||
| Typeofgoverning document | Constitution: Adopted5"March 2014andamendedmostrecentlyon2 March 2022 |
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| Howthe charity is constituted | Unincorporated Organisation | |
| Trustee selection methods | : Appointed by members attheAnnual General Meeting held in March. |
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| Leer greece sapeeeameme pec gaat encima ce |
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| Additional governance issues (Optional information) | ||
| You may choose io include | ||
| additional information, where | ||
| relevant, about: | ||
| e policies and procedures . i. : adoptedforthe inductionand |
Trustees’ attention isdrawn to the CharityCommission Guidance Notes training of trustees: and the supportdocumentation available from the ThirdAge Trust. |
|
| ° the charity's organisational structure and anywider =—_— |
networkwith which the charity works; |
The charity has an Executive Committee oftrustees and otherswhich is responsible forthemanagement ofthe charityand meets every two |
| e relationship with any related parties: |
. It is amember ofa local area networkofothernearbyu3as (Two Moors Network). |
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| e trustees’ consideration of |
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| major risks and the system | Major risks have been identified and control measures to manage those | |
| and procedures to manage | _ | risks set out in the Risk Management Policy. |
| them. | ||
| Section C Objectives and activities |
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| The advancement ofeducation and, in particular, the education of older | ||
| people and thosewho are retired from full time work by all means, | ||
| Summaryofthe objects ofthe charity setout in its |
monsassociated activitiesconducive tolearningandpersonal SOPIIGR. |
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| governingdocument | Theonly restriction onmembership isthatmembers are not in fulltime | |
| gainfulemployment. |
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Trustees have reviewed the Charity Commission guidance on public benefit and have had due regard to this in managing the charity. The guidance states that, where a purpose is clearly beneficial, there is no need to provide evidence to prove this. It is our trustees’ belief that the advancement of education as defined in our objects is intrinsically beneficial. We consider that the charity benefits a sufficient section of the public, defined by those people who are no longer in fulltime employment, mostly in the postcode areas PL19 and PL20. Our report is therefore limited to demonstration of how our activities achieve the objects of the charity.
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Sate ide taken for the The charity achieves its objects through three primary areas of operation: public benefit mn relation to. — monthly meetings open to all members at which invited speakers these objects (include within deliver ack id ‘ety of eubiaet . th this section the statutory eliver lectures on a wide variety of subjects ranging across the declaration. that trustees have cultural,: historical, artistic, scientific and-environmental spheres, had regard to the guidance — small interest groups under leaders/facilitators drawn from the issued by the Charity membership to study various subjects and to pursue common Commission on public interests and activities — there are well over 50 different groups benefit) who meet regularly, a 7 — events open to all members which include quizzes, theatre visits and visits to places of interest locally and further afield.
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The charity promotes the principle of continual learning through later life. The wide variety of activities available provide a stimulus to physical and mental activity, well-being and social interaction. It operates on a selfhelp basis without the use of paid facilitators; instead, members offer their expertise and knowledge free of charge to contribute to the learning of other members. This approach ensures that the charity's educational and developmental objects are achieved while the quality of life of members is enriched. In the words of the strapline of the Third Age Trust, we help members to learn, laugh, live.
Additional details of objectives and activities (Optional information)
jects: Seieanerdipeennas The contribution of volunteers is central to the success of the charity. As , well as the trustees and other volunteers who manage the charity, each relevant. about: , , of the interest groups is led by members on a voluntary basis. We are e policy on grantmaking; very grateful to all those people for their contribution.
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e policy programme related investment;
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e contribution made by volunteers.
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Section D
Achievements and performance
Summary of the main ; a: . P ? It is good to report that the charity is thriving. Steady growth in achievements of the charity : ; : membership has continued and there were a record 523 members at the during the year end of the year. Monthly speaker meetings have proved more popular than ever, attracting up to 160 members. There was a fascinating range of topics during the year, ranging from artificial intelligence to the world of Punch and Judy.
Projector technology has progressed in recent years so, to improve the experience for members, we have replaced our ten year old projector with a new model that has significantly improved image quality.
Special interest groups form the core of many members’ involvement with the u3a. A number of new groups have either recently formed or are in the process of formation and there are now 59 active groups. All are led on a voluntary basis by our members.
Theatre visits have remained popular, with a good mix of plays, musicals and ballets. The Events Committee have organised numerous well attended local events such as a quiz, visits to local towns and to the “Energy from Waste’ facility in Plymouth.
This year’s holiday was a very successful visit to the North West, with the opportunity to explore a number of places of interest in the Manchester area.
Six editions of a very professionally produced newsletter have been published during the year. All the activities of the charity are also publicised on our very comprehensive website.
The Executive Committee have continued to work effectively behind the scenes to ensure compliance with legal requirements and expectations and to steer the overall direction of the u3a. A survey carried out during the year showeda very satisfactory degree of member satisfaction.
A re-structuring of our membership categories has taken place during the year, which has enabled us to keep the basic level of subscription unchanged from the 2013 level.
Trustees would like to express their very grateful thanks to the many members who have contributed on a voluntary basis to the success of the charity.
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March 2012
Section E Financial review
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Brief Cash reserves are held at the bank in accounts that are protected by the statement of the Financial Services Compensation Scheme. The level of reserves is charity’s policy on reserves _ sufficient to meet unanticipated expenditure but the Trustees policy is not to hold a higher level of reserves than is necessary. They consider it is sufficient to hold reserves of a minimum of £2,500 at the lowest point of the cashflow cycle. Details of any funds materially in deficit ines
Further financial review details (Optional information)
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You may choose to include . . :
ws : . The primary source of funds is from the annual membership fees. As
additional information, where :
ealeuant aout: reported above, membership reached a record level of 523 members at
e on cs the end of the year and this has contributed to a healthy financial
the charity's principal | outcome. The accounts show a small deficit of £503. However, there
sources of funds (including | was a surplus before inclusion of a large non-recurrent item of
any fundraising); expenditure — the £872 cost of the replacement projector mentioned in
e how expenditure has section D. The restructuring of membership categories during the year
supported the key objectives should help to maintain the financial viability of the charity. There was a
of the charity: healthy balance at the end of the year of £5,307, of which £1,396 is held
on behalf of groups and is therefore not available for general expenditure.
e investment policy and
objectives including any Expenditure is used to pay for venue hire and speakers’ expenses,
ethical investment policy support services from the Third Age Trust, communications including
adopted. distribution of the Third Age Trust magazine and the charity's own
newsletter and for the administration of the charity. There are no
investments other than cash held at banks.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Full name(s) | Paul Ward Hannah Miatt
Position (eg Secretary, Chair, Chair Snemeiiay
etc) my
Date|s March 2025 5 March 2025
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March 2012
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Tavy District u3a
Accounts for the period ended 31 December 2024
These accounts are drawn up on a receipts and payments basis rather than an accruals basis, reflecting transactions that took place during the year, without apportioning income or expenditure to prior or subsequent years. In terms of the Charity Commission categories, all funds are unrestricted.
| categories, all funds are unrestricted. | |||
|---|---|---|---|
| Income and Expenditure | |||
| Receipts | se | ||
| Receiptsfrom groups | |||
| Subscriptions (Membership) | |||
| Events | |||
| Theatre visits | |||
| Gift Aid reclaim | |||
| Miscellaneous | |||
| Savingsaccount interest | ttog] | ||
| Payments | a ee ee |
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| Payments on behalf ofgroups | |||
| Events | |||
| Events cards(SumUp) expenses | a | i | |
| Theatre visits | |||
| Town Hall and othervenue hire | |||
| Catering | |||
| Printing and stationery | |||
| Membership fee paid to the national office (Third Age subs) | |||
| u3a Matters | |||
| Speakers’ expenses | |||
| Fee for access tothe Beacon data management system | |||
| Postage and telephone Equipment purchases |
£256} | ||
| Miscellaneous Expenditure | |||
| PayPal commission | |||
| re | |||
| a | |||
| Balances |
The draft accounts were approved by the Executive Committee on 8 January 2025 by Robin Burdfield, Independent Examiner, on 29 January 2025 and by members at the AGM on 5 March 2025
vN ) . CHARITY COMMISSION Independent examiner's FOR ENGLAND AND WALES report on the accounts
Section A Independent Examiner’s Report Report to the trustees/ fity Name . ; members of TAVY DISTRICT UZBA On accounts for the year Charity no - ended (ifany) | 113 146
- | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended ;
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Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).
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| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (ethertharnthat disctosed-beltow *) in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or
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e the accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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- Please delete the words in the brackets if they do not apply.
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DST
signed: [|QL]: [2 [SN]
Name: | Ze 61 AED AbueF(EcD
Relevant professional P ;
qualification(s) or body bA Atco St,ANce
(if any):
Address: | west Brack De DN CotTtaG&
Noktrh BReSroR , TAVvESTUCK
bevoNd PLLA oNB
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IER
1
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose.
IER
2
October 2018