# **Milton Keynes and Broughton Village Hall**
**Trustees’ Annual Report and Accounts 1 January to 31 December 2025**
## ~~ee~~ **Section A: Reference and Administration Details**
|**Section A: Reference and Administration Details**
~~ee~~|**Section A: Reference and Administration Details**
~~ee~~|
|---|---|
|**Charity Name**
Milton Keynes and Broughton Village Hall||
|**Registered Charity Number**
1159174||
|**Charity's principal address**|Willen Road
Milton Keynes Village
Milton Keynes
MK10 9AF|
~~ee~~ **Section B: Structure, Governance and Management**
|**Section B: Structure, Governance and Management**
~~ee~~|**Section B: Structure, Governance and Management**
~~ee~~|
|---|---|
|**Type of governing document**
Milton Keynes and Broughton Village Hall is constituted as a charitable
incorporated organisation registered with the Charity Commission for
England and Wales in April 2014. It is governed by a Charity Constitution
last updated on 10 April 2014.||
|**How the charity is**
**constituted**
The Charity is a charitable incorporated organisation (CIO).||
|**Trustees**
**Trustee’s Name**
**Office (if any)**
**Dates Acted (if not**
**for wholeyear)**
Malcolm Brighton
1 January 2025 – 26
July2025
Amanda Butler
Lorraine Conner
Secretary
Alison Corlett
Treasurer
Brenda Eastaff
1 January – 2 April
2025
LucyForbes
3 March 2025
Robert Peter Mathison
David William Monk
Chair
Kay Munro
1 January-2 April
2025
Gerard William Powis
Clare MayRishi||
|**Trustee selection methods**|The existing trustees are responsible for the recruitment of new trustees.
In selecting new trustees, we seek to identify people who are willing to
volunteer at our events and help in maintaining the building. Potential
trustees are invited to attend trustees’ meetings as observers and are given
more details of the charity’s aims and activities and, if all agree, they are
thenproposed as new trustees at the next subsequent trustees’ meeting.|
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||This process allows due consideration of the person's skills, any specialist
knowledge and fit within the group.|
|---|---|
|**Trustees’ induction to the**
**Charity and Training for**
**Existing Trustees**|Following appointment, new trustees are given copies of the Charity
Constitution and the latest Annual Accounts, along with the policies and
procedures adopted by our charity (including Health and Safety Policy and
Risk Assessment, Hall Hire Rate Policy and Safeguarding Policy). Once new
trustees are registered on the Charity Commission’s website, they receive
publications covering guidance on charities and public benefit. This
ensures that new trustees are aware of the scope of their responsibilities
under the Charities Act.|
|**Relationship with any**
**related parties**|The Charity works with and receive support from Broughton and Milton
Keynes Parish Council (Parish Council), All Saints Church, Milton Keynes and
other community groups/charities.|
|**Trustees’ consideration of**
**major risks and procedures**
**for managing them**|The Trustees have assessed the risks to users of the hall and have drawn up
a risk assessment, which is reviewed annually (or whenever the need
arises). A copy of the document is available for all hirers in the Hirers
Manual, which is kept at the hall and on the Charity’s website.
In addition, specific assessments are carried out by external contractors
such as fire safety, legionella, water testing, gas safety and fixed electrical
installation.|
|**Organisational structure**|The Trustees are responsible for the general control and management of
the charity. They give their time freely and receive no remuneration or
other benefits. The Trustees meet together bimonthly and are responsible
for all decisions taken in relation to running the Village Hall, its facilities and
the activities provided by the Charity. There are eight Trustees (and five
vacancies) who are drawn from Broughton Village, Milton Keynes Village
and Middleton.
To assist in the smooth running of the Charity, individual trustees take on
specific responsibilities including but not limited to Estates Management
and Health and Safety. In addition, a Hall Co-ordinator (who is not a
trustee) provides services including co-ordinating hall bookings, responding
to the large volume of inquiries, and organising annual/bi-annual health and
safety inspections.|
**Section C: Objectives and Activities**
|**Summary of the objects of**
**the charity set out in its**
**governing document**|The object of the Charity is the provision, maintenance and improvement of
a village hall for use by the inhabitants of the area of benefit (as defined
below) without distinction of political, religious or other opinions, including
use for:
a) Meetings, lectures and classes, and
b) Other forms of recreation and leisure-time occupation,
With the object of improving the condition of life for the inhabitants.
Retaining the village hall and its small parcel of land is also covered by the
Charity’s Constitution.|
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Summary of the main Runs a Village Hall
activities undertaken for the We wish to make our Village Hall an accessible and welcoming venue where
public benefit in relation to members of the community can use the facilities through attending one of
these objects. the regular activities (the weekday nursery, pilates, afternoon tea, karate,
children’s club, table tennis, etc), hiring the hall for a private event,
attending a Trustee organised event or community event.
In 2025 the following events were held in partnership with other
community organisations and charities:
Tuesday Afternoon Tea (sponsored by the Parish Council and
supported by volunteers from the community)
Quiz Night, Willen Hospice
Music Night, organised by two local people raising funds for the
Alzheimer’s Society
Fete and Sports Day, MK and Middleton Community Group
Christmas Fayre, All Saints Church
Lantern Workshop, MK and Middleton Community Group
Lantern Parade, MK and Middleton Community Group
Contribution made by Volunteers are an important resource in helping with hall activities.
volunteers Volunteers are involved at all our Trustee organised events and we have
over 10 who have regularly given their time.
During 2025 we ran two Trustee organised events: Quiz Night and mini
Wine Tasting (trial), plus a weekly Tuesday Afternoon Tea session with
support from volunteers of All Saints Church, Milton Keynes.
A couple of volunteers provided invaluable assistance with our website and
social media. The second volunteer has kept the events section of the
website up-to-date and has regularly communicated Hall and community
events via Facebook and email to the community.
Policy on grant-making The Charity does not have a specific policy on grant-making and it has not
made any grants.
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## **Section D: Achievements and Performance**
|**Summary of the main**
**achievements of the charity**
**during the year**|**Regular Hirers**
The weekday nursery continued throughout 2025, and other regular groups
fill our weekdays events: Pilates, Kid’s Club and Karate. We were also
delighted that our other regular hirers continued during the year, including
Table Tennis and the MK Advanced Motorists.
**Private Hirers**
It was wonderful for us to host 63 private hires (12 more than last year).
The Hall Coordinator remained busy with a constant stream of inquiries
regarding hall hire. We would like to record our thanks to Jules Barnard for
her work during 2025.
**Trustee Organised Events (Fundraising)**
As previously mentioned, we held two main events in 2025 – quiz night, and
a mini wine tasting (trial).|
|---|---|
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We wish to record our grateful thanks to the many volunteers who generously gave significant time to organising and executing our events and the community-wide activities held at the hall.
## **Section E: Financial Review**
|**Section E: Financial**|**Review**|
|---|---|
|**Account methodology**|The Charity uses the simple accountancy methodology of Receipts and
Payments and these are outlined in Section H.|
|**Charity’s policy on reserves**|The Trustees have reviewed the reserves of the charity in November 2025.
It is their policy to hold sufficient funds to meet six months’ operating costs
of the Village Hall, which has been revised to approximately £10,000.
Any further surpluses made are retained to enable future maintenance and
improvements to the fabric of the building to be adequately funded without
seeking loans. Thus, ensuring the Village Hall (which was built around 1860)
is appropriately maintained for on-going community usage.|
|**Bank Arrangements**|The Charity has two bank accounts with Metro Bank plc.|
|**Restricted funds**|There is £276 in restricted funds held against any repairs and or
maintenance required to the Bell Tower. This amount is held in the
Business Savings Account.|
|**Unrestricted funds**|**Overview of 2025**
The Trustees confirm that with prudent financial controls in 2025, the
Charity recorded a deficit of £24,140, which appears a huge amount.
However, the original budget elements (agreed at the beginning of the
year) came in significantly under budget owing to a large uplift in income
and reduced spending. The budget was revised part way through to enable
the summer works (lobby/bar area refurbishment to a new open reception
room) to be undertaken.
We are carrying £2,857.10 in liabilities into 2026. We also have financial
assets of £443.21 being carried forward.|
|**Main sources of income**|**Hiring of Hall and Fundraising**
The charity’s main source of income is the hiring out of the hall and
fundraising events. It was pleasing to note private hires for 2025 raised
£9,748.04 (an 18 per cent increase on 2024’s figure of £8,243.15). And the
accounts already include £1,896.50 of deposits and hire fees for 2026
private hires (shown in liabilities). This represents an increase from 10
advanced bookings taken in 2024 for 2025 versus 17 advanced bookings
taken in 2025 for 2026.
**Grants and Donations**
We received a grant from National Grid via Community Matters Fund for
£1,105. And a further two donations of £100.00 and £15.00 respectively for
the redundant Numatic floor buffer and bar stools.
**Overview of Income**
Overall income increased slightly from £50,627.96 to £51,746.73.|
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Main sources of expenditure Utilities (gas, water, electricity and waste collection)
Our total utilities reduced by 5.75 per cent from £8,448.55 in 2024 to
£8,000.42. And owing to direct debit/billing timings we have liabilities of
£224.00 for gas and water from 2025 which will be paid in the first quarter
of 2026, against credits of £256.00 for waste collection and electricity
forward payments.
We have three year fixed term contracts with British Gas Lite (April 2025 to
April 2028) for gas and E.On Next for electricity (October 2024 to October
2027).
General Running Costs, Upkeep and Maintenance
Trustees were ever mindful of exercising prudence in the hall’s
maintenance programme and again were able to adjust what needed to be
completed. However, our general upkeep costs were £8,230, which was
significantly higher (£3,217 more) than last year. This included our
legionella risk assessment (every two years), a new carpet in the meeting
room following the removal of asbestos tiles, a bookcase in the entrance
lobby (for the book swap), dishwasher servicing, a filing cabinet for the
nursery (as part of the refurbishment), and replacing the freezer.
The National Grid grant was used to replace old lighting with new LEDs,
installing timer switches in three store rooms and two HIVE thermostats
allowing changes to be made via the HIVE app. The latter gives us much
more control over our heating.
Major Estates Projects
The internal asbestos floor tiles were removed from the two small store
rooms and the meeting room in April 2025, which leaves no internal
materials containing asbestos. Asbestos fibres form part of the roofing tiles
on the extension (over the kitchen, toilets, stores and meeting room).
The exterior woodwork (doors, window frames and soffits) was re-
varnished/painted during August 2025.
The lobby/bar area was gutted over the summer shutdown. The hall now
has a lighter, open Reception room with new flooring and an additional
radiator.
Our outstanding quinquennial actions relate to panels in the main toilet
areas, the ladies toilet flooring and replacing old light fittings for LEDs in the
small hall.
A total of £40,017.06 was spent on these major works.
A sub group of Trustees meet regularly during the year to agree priorities
for the next few years and to organise activities to be completed in the
shutdown periods and plan for future works.
Investment policy The charity has no long-term investments. Our cash reserves are held in
either a business current account or business savings account.
The interest earned by the business savings account in 2025 was £420.26
down from £659.79 in 2024. The reduction is partly due to interest rates
coming down but also used £25,000 from the savings account for the
summer works.
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## **Section F: Other Optional Information**
**Plans for 2026** The Trustees are looking to organise one event in 2026: Wine Tasting 3 March In addition, the following partnership events are anticipated: Quiz Night, Willen Hospice Fete and Sports Day, MK and Middleton Community Group Christmas Fayre, All Saints Church Lantern Workshop, MK and Middleton Community Group Lantern Event, MK and Middleton Community Group The Hall continues to host a “Warm Space” each Tuesday afternoon called _Tuesday Afternoon Tea_ , which started on 3 January 2023 _._ This activity is a joint venture between the Parish Council, All Saints Church and the Trustees and provides free beverages, toast, crumpets and homemade cakes and a chance for people to chat, read the paper, play board games etc. Trustees are continuing to review what maintenance is required to keep the hall in good condition (both internally and externally) and will use the building survey report to prioritise its focus.
## **Section G: Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signatures:** . ee ‘e > ; \ # t ' > rt ey Be \ ae | Ww e **DAVID WILLIAM MONK ALISON CORLETT Chair Treasurer Date: 01 March 2026 01 March 2026**
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## **Section H: Receipts and Payments Accounts**
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## **Section I: Independent Examiner’s Report**
|**Section I: Independent Examiner’s Report**|**Section I: Independent Examiner’s Report**|
|---|---|
|**Responsibilities and basis of**
**report**|I report to the trustees on my examination of the accounts of the
above charity, Milton Keynes and Broughton Village Hall, for the year
ended 31 December 2025.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act
2011 (“the Act”).
I report in respect of my examination of the Charity’s accounts carried
out under section 145 of the 2011 Act and in carrying out my
examination, I have followed all the applicable Directions given by the
Charity Commission under section 145(5)(b) of the Act.|
|**Independent examiner's**
**statement**|The charity’s gross income did not exceed £250,000. I am qualified to
undertake the examination by being a qualified member of the
Institute of Chartered Accountants in England and Wales.
I have completed my examination. I confirm that no material matters
have come to my attention in connection with the examination which
gives me cause to believe that in, any material respect:
the accounting records were not kept in accordance with
section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the
Charities (Accounts and Reports) Regulations 2008 other than
any requirement that the accounts give a ‘true and fair’ view
which is not a matter considered as part of an independent
examination.
I have no concerns and have come across no other matters in
connection with the examination to which attention should be
drawn in this report in order to enable a proper understanding of
the accounts to be reached.|
|**Signed:**||
||**Christopher Davies**
Member of the Institute of Chartered Internal Auditors
2 Parrock Lane
Milton Keynes Village
MK10 9AZ|
|**Date:**||
||**31 March 2026**|
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