Milton Keynes and Broughton Village Hall
Trustees’ Annual Report and Accounts 1 January to 31 December 2024
~~ee~~ Section A: Reference and Administration Details
| Section A: Reference and Administration Details ~~ee~~ |
Section A: Reference and Administration Details ~~ee~~ |
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| Charity Name Milton Keynes and Broughton Village Hall |
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| Registered Charity Number 1159174 |
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| Charity's principal address | Willen Road Milton Keynes Village Milton Keynes MK10 9AF |
| Section B: Structure, Governance and Management ~~ee~~ |
Section B: Structure, Governance and Management ~~ee~~ |
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| Type of governing document Milton Keynes and Broughton Village Hall is constituted as a charitable incorporated organisation registered with the Charity Commission for England and Wales in April 2014. It is governed by a Charity Constitution last updated on 10 April 2014. |
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| How the charity is constituted The Charity is a charitable incorporated organisation (CIO). |
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| Trustees Trustee’s Name Office (if any) Dates Acted (if not for wholeyear) Malcolm Brighton Amanda Butler Lorraine Conner Secretary Alison Corlett Treasurer Brenda Eastaff Robert Peter Mathison David William Monk Chair KayMunro Gerard William Powis Clare MayRishi |
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| Trustee selection methods | The existing trustees are responsible for the recruitment of new trustees. In selecting new trustees, we seek to identify people who are willing to volunteer at our events and help in maintaining the building. Potential trustees are invited to attend trustees’ meetings as observers and are given more details of the charity’s aims and activities and, if all agree, they are then proposed as new trustees at the next subsequent trustees’ meeting. This process allows due consideration of the person's skills, any specialist knowledge and fit within the group. |
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| Trustees’ induction to the Charity and Training for Existing Trustees |
Following appointment, new trustees are given copies of the Charity Constitution and the latest Annual Accounts, along with the policies and procedures adopted by our charity (including Health and Safety Policy and Risk Assessment, Hall Hire Rate Policy and Safeguarding Policy). Once new trustees are registered on the Charity Commission’s website, they receive publications covering guidance on charities and public benefit. This ensures that new trustees are aware of the scope of their responsibilities under the Charities Act. |
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| Relationship with any related parties |
The Charity works with and receive support from Broughton and Milton Keynes Parish Council (Parish Council), All Saints Church, Milton Keynes and other community groups/charities. |
| Trustees’ consideration of major risks and procedures for managing them |
The Trustees have assessed the risks to users of the hall and have drawn up a risk assessment, which is reviewed annually (or whenever the need arises). A copy of the document is available for all hirers in the Hirers Manual, which is kept at the hall and on the Charity’s website. In addition, specific assessments are carried out by external contractors such as fire safety, legionella, water testing, gas safety and fixed electrical installation. |
| Organisational structure | The Trustees are responsible for the general control and management of the charity. They give their time freely and receive no remuneration or other benefits. The Trustees meet together bimonthly and are responsible for all decisions taken in relation to running the Village Hall, its facilities and the activities provided by the Charity. There are 10 Trustees (and four vacancies) who are drawn from Broughton Village, Milton Keynes Village and Middleton. To assist in the smooth running of the Charity, individual trustees take on specific responsibilities including but not limited to Estates Management and Health and Safety. In addition, a Hall Co-ordinator (who is not a trustee) provides services including co-ordinating hall bookings, responding to the large volume of inquiries, and organising annual/bi-annual health and safety inspections. |
Section C: Objectives and Activities
| Summary of the objects of the charity set out in its governing document |
The object of the Charity is the provision, maintenance and improvement of a village hall for use by the inhabitants of the area of benefit (as defined below) without distinction of political, religious or other opinions, including use for: a) Meetings, lectures and classes, and b) Other forms of recreation and leisure-time occupation, With the object of improving the condition of life for the inhabitants. Retaining the village hall and its small parcel of land is also covered by the Charity’s Constitution. |
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Summary of the main Runs a Village Hall
activities undertaken for the We wish to make our Village Hall an accessible and welcoming venue where
public benefit in relation to members of the community can use the facilities through attending one of
these objects. the regular activities (the weekday nursery, pilates, afternoon tea, karate,
children’s club, table tennis, ballroom dance classes etc), hiring the hall for a
private event, attending a Trustee organised event or community event.
In the autumn of 2022, the Trustees held a Strategic Review Meeting and
determined their efforts should be focussed on maintaining and improving
the fabric of the hall for community use and to encourage greater use of the
hall for community activities. In 2024 the following events were held in
partnership with other community organisations and charities:
Tuesday Afternoon Tea (sponsored by the Parish Council and
supported by volunteers from the community)
Race Night, organised by two local people raising funds for the
Community Group and the Village Hall
Fete and Sports Day, MK and Middleton Community Group
Afternoon Cream Tea, Bridgebuilder Trust
Quiz Night, Medical Detection Dogs
Christmas Fayre, All Saints Church
Christmas Decorations, MK and Middleton Community Group
Sadly Storm Darragh resulted in the Lantern Parade, organised by the
Community Group, being cancelled. We are keeping our fingers crossed for
better weather in 2025.
Contribution made by Volunteers are an important resource in helping with hall activities.
volunteers Volunteers are involved at all our Trustee organised events and we have
over 20 who have regularly given their time.
During 2024 we ran two Trustee organised events: Quiz Night and Wine
Tasting, plus a weekly Tuesday Afternoon Tea session with support from
volunteers of All Saints Church, Milton Keynes.
A couple of volunteers provided invaluable assistance with our website and
social media. The second volunteer has kept the events section of the
website up-to-date and has regularly communicated Hall and community
events by Facebook and email to the community.
Policy on grant-making The Charity does not have a specific policy on grant-making.
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| Section D: Achievements and Performance | Section D: Achievements and Performance | Section D: Achievements and Performance |
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| Regular Hirers The weekday nursery continued throughout 2024, and other regular groups filling our weekdays events: Pilates, Kid’s Club, Karate and Ballroom Dance. We were also delighted that our other regular hirers continued during the year, including Table Tennis and the MK Advanced Motorists. Private Hirers It was wonderful for us to host 51 private hires (one more than last year). The Hall Coordinator remained busy with a constant stream of inquiries regardinghall hire. We would like to record our thanks to Laura Plumb who |
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| Summary of the main achievements of the charity during the year |
Regular Hirers The weekday nursery continued throughout 2024, and other regular groups filling our weekdays events: Pilates, Kid’s Club, Karate and Ballroom Dance. We were also delighted that our other regular hirers continued during the year, including Table Tennis and the MK Advanced Motorists. Private Hirers It was wonderful for us to host 51 private hires (one more than last year). The Hall Coordinator remained busy with a constant stream of inquiries regardinghall hire. We would like to record our thanks to Laura Plumb who |
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was our Coordinator until November, when she was succeeded by Jules Barnard. Trustee Organised Events (Fundraising) As previously mentioned, we held two main events in 2024 – quiz night, and wine tasting. We wish to record our grateful thanks to the many volunteers who generously gave significant time to organising and executing our events and the community-wide activities held at the hall.
Section E: Financial Review
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Account The Charity uses the simple accountancy methodology of Receipts and Payments
methodology and these are outlined in Section H.
Charity’s policy on The Trustees have reviewed the reserves of the charity. Their policy is to hold
reserves sufficient funds to meet six months’ operating costs of the Village Hall,
approximately £20,000.
Any further surpluses made are retained to enable future maintenance and
improvements to the fabric of the building to be adequately funded without
seeking loans. Thus, ensuring the Village Hall (which was built around 1860) is
appropriately maintained for on-going community usage.
Bank Arrangements The Charity has two bank accounts with Metro Bank plc.
Restricted funds There is £276 in restricted funds held against any repairs and or maintenance
required to the Bell Tower. This amount is held in the Business Savings Account.
Unrestricted funds Overview of 2024
The Trustees confirm that with prudent financial controls in 2024, the Charity
recorded a deficit of £16,439.36. This was close to the budget the Trustees agreed
at the beginning of the financial year but included a much higher spend on major
works. We are carrying £3,809.55 in liabilities into 2025. We also have financial
assets of £1,055.99 being carried forward.
Main sources of Hiring of Hall and Fundraising
income The charity’s main source of income is the hiring out of the hall and fundraising
events. It was pleasing to note private hires for 2024 raised £8,243.15 (although
this was slightly down on 2023’s figure of £8,771.66). And the accounts already
include £893.61 of deposits and hire fees for 2025 private hires (shown in
liabilities).
Grants and Donations
Donations of £400.00 were received from Geoff Wheeler and Dan Gray’s Race
Night proceeds.
Overview of Income
Overall income increased slightly from £49,376.25 to £50,627.96. However, we
remain significantly down from 2019’s high of £60,748.
Main sources of Utilities (gas, water, electricity and waste collection)
expenditure Our total utilities increased by 3.7 per cent from £8,146.72 in 2023 to £8,448.55 in
2024. And owing to direct debit/billing timings we have liabilities of £801.96 for
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gas and water from 2024 which will be paid in the first quarter of 2025, against credits of £279.96 for waste collection and electricity forward payments. Opus Energy sold some of its gas contracts to EDF, which resulted in a change of provider in September 2024 for us. We have agreed a more competitive 3-year deal with British Gas Lite from April 2025. We renewed our electricity arrangement with E.On Next for another three year period, commencing October 2024. General Running Costs, Upkeep and Maintenance Trustees were ever mindful of exercising prudence in the hall’s maintenance programme and again were able to adjust what needed to be completed. Our general upkeep costs were £2,659.23 including roof repairs and electrical inspections/making good following water ingress. An additional £2,353.61 was spent on health and safety inspections and assessments including the five yearly Electrical Installation Condition Inspection (EICI). Major Estates Projects Progress on actions as outlined in the quinquennial (QQ) report of October 2022 included: reducing the height and span of a horse chestnut tree nearest the kitchen; replacing the floor capping in the toilets, completing the plaster surrounds on the Velux windows (which were fitted in autumn 2023). The QQ report provides a list of activities (with priorities) to be undertaken over the five years (2023-2027). Our outstanding actions relate to panels in the main toilet areas, the ladies toilet flooring and replacing old light fittings for LEDs.
Our current progress is shown in the chart below.
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Quinquennial Actions - Progress to 31
December 2024
30
25
20
15
10
5
0
Urgent Priority 1 Priority 2 Priority 3 Priority 4
Outstanding Completed
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In addition, we had some improvements made to the lobby/bar area, which commenced with removing the Spirit of Milton Keynes sculpture to provide much needed space in the entrance lobby. The sculpture is now at the Milton Keynes Museum and will become a focal exhibit in its new exhibition hall. The lobby/bar area now benefits from a new ceiling and LED lighting; the main hall and small hall had live plasterwork removed and replaced and were redecorated. We also completed the remedial actions following the (EICI).
A total of £30,324.37 was spent on these major works.
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A sub group of Trustees meet regularly during the year to agree priorities for the next few years and to organise activities to be completed in the shutdown periods and plan for future works. Investment policy The charity has no long-term investments. Our cash reserves are held in either a business current account or business savings account. The interest earned by the business savings account in 2024 was £659.79 up from £532.73 in 2023.
Section F: Other Optional Information
Plans for 2025 The Trustees will be organising one main event in 2025:
Wine Tasting 25 October
In addition, the following partnership events are anticipated:
Quiz Night, Willen Hospice/London Marathon Fete and Sports Day, MK and Middleton Community Group Cream Tea and Activity Day, Bridgebuilder Christmas Fayre, All Saints Church Christmas Decorations, MK and Middleton Community Group Lantern Event, MK and Middleton Community Group
The Hall continues to host a “Warm Space” each Tuesday afternoon called Tuesday Afternoon Tea , which started on 3 January 2023 . This activity is a joint venture between the Parish Council, All Saints Church and the Trustees and provides free beverages, toast, crumpets and homemade cakes and a chance for people to chat, read the paper, play board games etc.
This photograph shows the bring and share spread from the 23 July 2024 “end of term” Tuesday Afternoon Tea at the hall.
Trustees have already organised for the exterior woodwork to be revarnished in 2025 and will continue to review what maintenance is required to keep the hall in good condition (both internally and externally) and will use the building survey report to prioritise its focus.
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Section G: Declaration
The trustees declare that they have approved the trustees’ report above.
| Signed on behalf of the charity’s trustees | Signed on behalf of the charity’s trustees | on behalf of the charity’s trustees | |
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| Signatures: | \ e* |
. > \ 4 |
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| DAVID WILLIAM MONK Chair |
ALISON CORLETT Treasurer |
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| Date: | 22 April 2025 | ril 2025 | 22 April 2025 |
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Section H: Receipts and Payments Accounts
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Section I: Independent Examiner’s Report
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|Responsibilities and basis of|I report to the trustees on my examination of the accounts of the above|
|report|charity, Milton Keynes and Broughton Village Hall, for the year ended|
|31 December 2024.|
|As the charity's trustees, you are responsible for the preparation of the|
|accounts in accordance with the requirements of the Charities Act 2011|
|(“the Act”).|
|I report in respect of my examination of the Charity’s accounts carried|
|out under section 145 of the 2011 Act and in carrying out my|
|examination, I have followed all the applicable Directions given by the|
|Charity Commission under section 145(5)(b) of the Act.|
|Independent examiner's|The charity’s gross income did not exceed £250,000. I am qualified to|
|statement|undertake the examination by being a qualified member of the|
|Institute of Chartered Accountants in England and Wales.|
|I have completed my examination. I confirm that no material matters|
|have come to my attention in connection with the examination which|
|gives me cause to believe that in, any material respect:|
||the accounting records were not kept in accordance with|
|section 130 of the Charities Act; or|
||the accounts did not accord with the accounting records; or|
||the accounts did not comply with the applicable requirements|
|concerning the form and content of accounts set out in the|
|Charities (Accounts and Reports) Regulations 2008 other than|
|any requirement that the accounts give a ‘true and fair’ view|
|which is not a matter considered as part of an independent|
|examination.|
|I have no concerns and have come across no other matters in|
|connection with the examination to which attention should be|
|drawn in this report in order to enable a proper understanding of|
|the accounts to be reached.|
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22 April 2025
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