MK Village Hc]IILL Milton Keynes and Broughton Village Hall Trustees, Annual Report and Accounts l January to 31 December 2023 Section A: Reference and Administration Details Charlty Name Milton Keynes and Broughton Village Hall Registèrèd Charity Number 1159174 Charity's principal addre$5 Willen Road Milton Keynes Village Milton Keynes MK109AF Section B: Structure, Governance and Mana ement Type of governing document Milton Keyne5 and Broughton Village Hall 15 constituted a5 a charitable incorporated organisation registered with the Charity Commission for England and Wales in April 2014. It is governed by a Charity Constitution last updated on 10 April 2014. How the charity is constituted The Charitv 15 a charitable incorporated organisation ICIOI. Trustees Trustee's Name Office lif anvl Dates Acted lif not for whole yearl Malcolm Briehton Amanda Butler Lorraine Conner Alison Corlett Brenda Eastaff Robert Peter Mathison David William Monk Kay Munro Gerard William Powis Clare May Rishi The existing trustees are responsible for the recruitment of new trustees. In selecting new trustees, we seek to identify people who are willing to volunteer at our events and help in maintaining the building. Potential trustees are invited to attend trustees, meetings as observers and are given rnore detai15 of the charity's airns and activities and, if all agree, they are then proposed as new trustees at the nexl subsequent trustees, meeting. This process allows due consideration of the person's skills, any specialist knowledge and fit within the group. Secretary Treasurer Chair Trustee selection methods Milton Keynes and Broughton Village Hall AnnuÈl Report d Accounts 2023 P￿pared 22102124 Trustees, induction to the Charlty and Tralnlng for Exlstlng Trustees Following appointment, new trustees are given copies of the Charity Constitution and the latest Annual Accounts, along with the policies and procedures adopted by our charity lincluding Health and Safety Policy and Risk A55e55ment, Hall Hire Rate Policy and Safeguarding Policy). Once new trustees are registered on the Charity Commission's website, they receive publications covering guidance on charities and public benefit. This ensures that new trustees are aware of the scope of their responsibilities under the Charities Act. A number of trustees attended a webinar from Sayer Vincent on Trustees Responsibilities in October 2023. In addition, during late 2023 the trustees prepared and adopted a Safeguarding Policy. A number of trustees attended either a webinar from Sayer Vincent or a seminar by Community Action.. MK Support on Safeguarding.. the remaining trustees were provided with materia15 to a55lSt with their training on this Subject. Relationship with any related parties The Charity works with and receive support from Broughton and Milton Keynes Parish Council (Parish Council), All Saints Church, Milton Keynes and other community Eroupslcharities. Trustee< consideration of major risks and procedures for mana8in8 them The Trustees have assessed the risk5 to Users of the h311 and have drawn up a risk a55e55ment, which is reviewed annually lor whenever the Need arises). A copy of the document is available for all hirer5 in the Hirers Manual. which is kept at the hall and on the Charity's website. In addition. specific assessments are carried out by external contractors such as fire safety, legionella, water testing, gas safety and fixed wire Organlsatlonal structure The Trustees are responsible for the general control and management of the charity. They give their time freely and receive no remuneration or other benefit5. The Trustees meet together monthly and are responsible for all decisions taken in relation to running the Village Hall, its facilities and the activities provided by the Charity. There are 10 Trustees land four vacanciesl who are drawn from Broughton Village. Milton Keynes Village and Middleton. To assist in the smooth running of the Charity, individual trustees take o specific responsibilities including but not limited to Estates Management and Health and Safety. In addition, a Hall Co-ordinator Iwho is not a trustee) provides services including co-ordinating hall bookings, responding to the larEe volume of inquiries and small elements of maintenance. Section C: Ob"ectives and Activities Summary of the objects of the charlty set out In Its governlng document The object of the Charity is the provision, maintenance and improvement of a village hall for use by the inhabitants of the area of benefit las defined below) without distinction of political. religious or other opinions, including Use foi.. al Meetings, lectures and classes, and bl Other forms of recreation and leisure-time occupation, With the object of improving the condition of life for the inhabitants. Milton Keynes and Broughton Village Hall AnnuÈl Report d Accounts 2023 P￿pared 22102124 Retaining the village hall and its small parcel of land is also covered by the Charity's Constitution. Summary of the main activities undertaken for the public benefit in relation to these objects. Runs a Village Hall We wish to mak8 our Village Hall an accessible and welcoming venue wh8re rnembers of the community can use the facilities through attending one of the regular activities (the weekday nursery, pilates, karate, children's club, table tennis, etcl, hiring the hall for a private event, attending a Trustee organised event or community event. In the autumn of 2022, the Tru5tee5 hel(4 a Strategic Review Meeting and determined their efforts should be focussed on maintaining and improving the fabric of the hall for community use and to encourage greater use of the hall for community activities. Thus, the Trustees would be minimising their own organised events and seeking partnership opportunities with other community organisations and charities. This change in emphasis allowed the Charity to offer the hall free of charge for the followinE events.. Tuesday Afternoon Tea (sponsored by the Parish Council and supported by volunteers from the community) Fete and Sports Day, MK and Middleton Community Group Afternoon Cream Tea. Bridgebuilder Trust (see photOEraph below) Christmas Fayre, All Saints Church Meeting of the Abrahamic Women.. Milton Keyne5 Christmas Decorations, MK and Middleton Comrnunity Group Lantern Eveni, MK and Middleton Community Group Contribution made by volunteers Volunteers are an important resource in helping with hall activities. Volunteers are involved at all our Trustee oreanised events and we have over 20 who have regularly given their time. During 2023 we ran two Trustee or8ani5ed events.. Quiz Night and Wine Tasting, plus a weekly Tuesday Afternoon Tea session with support from volunteers of All Saints Church, Milton Keynes. Milton Keynes and Broughton Village Hall AnnuÈl Report d Accounts 2023 P￿pared 22102124 A couple of volunteers provided invaluable assistance with our website and social media. One individual updated the website with a new 'Policies" page, which now hosts a number of policies and documents relating to hall hires,. and researched 50ftware which allow5 all our hire agreements to be sent out and signed electronically. This will significantly reduce the amount of paperwork the hall needs to manage. The second volunteer has kept the events section of the website up-to-date and has regularly communicated Hall and community events by Facebook and email to the community. Policy on grant-making The Charity doe5 not have a specific policy on grant-making. Section D: Achievements and Performance Summary of the main achievements of the char5ty durlng the year Re8ular Hirers The weekday nursery continued throughout 2023, along with two of our regular hirers IPilates and Karate plus a new regular hirer (children's Group). We were also delighted that our other regular hirers continued during the yeai, including Table Tennis and the MK Advanced Motorists. Private Hirers It was wonderful for us to host 50 private hires (down from 73 private hirers in 2022 but significantly up from hires in 2021 and 2020.. The Hall Coordinator was busy With a considerable volum8 of inquiries for hires during 2023 and 2024. Trustee Organlsed Events (Fundralslngl As previously mentioned, we held two main events in 2023- Quiz Night, and wine tasting. We wish to record our grateful thanks to the many volunteers who generously gave significant time to organising and executing our events and the community-wide activities held at the hall. Section E: Financial Review Account methodology The Charity use5 the Simple accountanty methodology of Receipts and Payments and these are outlined in Section H. Charity's policy on reserves The Trustees have reviewed the reserves of the charity. Their policy is to hold sufficient funds to meet six months, operating costs of the Village Hall. approximately £20,000. Any further 5urplu5es made are retained to enable future maintenance and improvements to the fabric of the building to be adequately funded without seeking loans. Thus, ensuring the Village Hall (which was built around 18601 is appropriately maintained for on-going community usage. Bank Arrangements The Charity has two bank accounts with Metro Bank plc. Restricted funds There is £276 in restricted funds held against any repair5 and or Maintenance required to the Bell Tower. This amount is held in the Business Savings Account. Milton Keynes and Broughton Village Hall AnnuÈl Report d Accounts 2023 P￿pared 22102124 Unrestricted funds Overview of 2023 The Trustees are pleased to confirm that with prudent financial controls in 2023, the Charity has recorded a surplus of £6,970.23, however, it must be borne in rnind that we are carrying £9,633.45 in liabilities into 2024. We Iso have financial assets of £346.62 being carried forward. Main sources of income Hiring of Hall and Fundraisin8 The charity's main source of income is the hiring out of the hall and fundraising events. It was pleasing to note private hires for 2023 raised £8,771.661£2,086.79 down on 20221. And the accounts already include £728.40 of deposit5 and hire fees for 2024 private hires (shown in Grants and Donatlons Donations of £165.31 were received from Amazon, Donr lan online donations site) and a donation toward5 Item5 for the cake stall at the fete. Overvlew of Income Overall income decreased slightly from £50.934.88 to £49,376.25. However, we remain significantly down from 2019's high of £60,748. Main Sources of expenditure Utilities Igas, water, electricity and waste collectionl Utilities costs increased markedly in the last 12 months owing to huge increases to the unit costs of waterlsewage and electricity. Our four year fixed price electricity tariff ended in October and we opted to renew with .On Next after reviewing the market. Our total utilities increased by 24.25Yo from £6,556.11 in 2022 to £8,146.72. And owing to direct debitlbilling timings we have liabilities of £755.67 for gas, water and waste from 2023 which will be paid in the first quarter of 2024. Following the installation of the electric srnart meter on 11 April 2023, we were offered a reward from E.ON. We selected to have a tree planted in the England Community Forests project with Onetreeplanted.org. General Running Costs, Upkeep and Maintenance Trustees were mindful of exercising prudence in the hall's maintenance programme and again were able to adjust what needed to be completed. Our general upkeep costs were £3,245.75 including £1,111.07 spent on purchasing an additional 12 banqueting chairs. An additional £1,560.28 was 5P&lIt on health and safety inspections and assessments. Major Estates Projects The quinquennial report was received in early 2023. following the survey of the building undertaken in October 2022. This report provides a list of rnaintenance activities (with priorities) to be undertaken over the next five years12023-20271. During August we had a soakaway installed to the north corner of the main hall, which captures rainwater from two downpipes,. and the wooden floors were sanded and resealed. Replacement Velux roof lights were installed lin the meeting room. ladies toilet, store rooms and kitchen) in late November. The surrounding plasterwork will be tornpleted in early 2024. And during the Christmas shutdown a number of smaller tasks were completed, including installation of ventilation fans in the ladies, and gentlemen's toilets,. improving the safety of the loft area; replacing three of the door finger guards. Milton Keynes and Broughton Village Hall AnnuÈl Report d Accounts 2023 P￿pared 22102124 A total of £9.680.40 was spenl on these major tworks inckndine the quinquennial suryry. A fvrther £3,140 is induded as liabilities for works completed tr#Jt yet to be in¥oKed. A sub aroup of Tw5tees are due to mttt in ear￿ Jarwary 2024 to a8re• priorft￿s for 2024 maintenance artivities. Imiestment poll The charity has no hi￿.terM investments. Our cash reserves are held in eithef o busin*M current •c￿nI or business savings account. The interest earned by the bJsiTress savi￿5 actount in 2023 was £532.73. vp from £51.76 In 2022- this was alain owine to a Si￿1r￿c3nI rise in inflation and subsequent Interest r•te increases. Section F: Other Optional Information Plans for 2024 The Trustees wlll b• or8ah1￿n4 Iwo rnaln e¥•nts In 2024.. Quiz Nqht Wine Ta5tl 9 March 24 Nov*mb•f In •ddltlDn, the followi￿ partnershlp events ar* •ntldp•ted.. Fet• and Sports Oay. MK and Mbddleton CommuTrity GTOUP Christmas Fayrt. Sabnts Churth Activity Day. Br￿$¢bU11def Chrtstm•s De￿rath￿s. MK and Middleton Community Group Lantern Event. MK and Mkldleton Communlty Group The Hall continues to host a Thvam Sp•ce' each Tuesd•y afternoon called ruesdayAfternoon Teo. whkh st•rted on 3 Jonu•ry 2023. Th15 aCtIv￿ Is a jolnt venture betrfftn the Parish Countil, All S•ints Churth •nd the Truslees •Trd PiOVKbes Iree beverages. toast. Cfump¢ts and homemade (akes and a chance for people to chat. read the paper. play board games etc. As prev*yJsty mentloned. Trustees will contlnue to ie141ew what rnainten•nce is required to keep the hall in iood condff(￿n Iboth Intern•lty and ¢xternaltyl and ￿11 us¢ the bulldlne sup4ty reF￿ lo prktrltlse its foojs. Section G: Declaration The trustees dedare th•t thry hm •PPfwed thetruAee< rewl abm. $18nod on behall of the tharlrfs trustees Slinatures: LJ. OAVIO WILUAAI MONK Ch1Sr CC*LETr Tre¥surer Date: Mllton Keyne5 and Browan Wla¢e Hall RepLVt and AcCo￿ts 2023 Pr•pared 22102124 Section H: Recei ts and Pa ments Accounts MK Village Hall￿ Milton Keynes and Broughton Village Hall Nuntsr 1159174 Receipts and Pajwents Accounts For the Period.. 1 J￿uarY to 31 De￿mber 2023 Section 1 Receipts and payments Unrestricted funds Restricte funds Total funds Last year. 2022 tothe ￿arest£ tolhe nRarost£ tothe nearest£ to the nEarestE 1 Receipts Fundraising IComrnitté8 E￿nt￿l HirÈ olHall and EquipmèntlPrrrti• HI￿r$I Hire otHall and EquipmenllRegular Hiietsl Depo5115 for FuiuTe Privsip BoDkin95 mis¢trI￿ne¢uS Interest on Sairyn9¥ l&count Lg9scigE ￿rnd Gr&n 2,Q18 9,318 35.149 806 2.019 9,31 3B,149 806 1.474 12,394 57.895 952 ssa Is£ 52 72 18S Sub total(Grosts inGome forARJ 48,378 4*￿78 50,955 2 P6set and Invest￿￿1 sales Sub totsi 49,376.25 49,376.25 50,935 nts 8,147 1249 7,3SO 8,147 1.245 7,350 6,556 1250 10,353 C051ofFundrsising EvonL8 (Committee Evgntsl General Runnin9 Cost8 G￿.n￿r￿1 UpkAgD % hthink•ThAnc Major Estates ProjeGt5 Administration 9.£80 8,fjS9 1,106 1212 9.680 8,859 1.10£ 1,212 1,000 7,023 993 793 Licenc8s Donations Paid Sub total 42AO$ 4280$ 30,715 Sub total Tolalpayments 42,404 30,715 Net of receipts/(payments) 5 Transfers be￿een funds 6 Cash funds last bEar end Cash funds this year end 6,97 6.970 20,22 76.015 82, 276 27 7&291 83,261 58.07 76,290.1 Milton Keynes and Broughton Village Hall AnnuÈl Report d Accounts 2023 P￿pared 22102124 Section 2 Statement of assets and liabilities at the end of the period Unrestricted fLbnds to nèarèste Restricted funds Categories Details Businèss eurtsntl£couni tonèarè$t£ 1 Cash funds 23M34 8u51ness Sawngs P£counl 59,951 275.84 Total ¢a$h fun(ts 82,985 275.84 Unrestrlcted funds to nparest£ Restrlcted funds tonearpst£ Details 2 Other monetary assets JndtowNch ssèt bel DetaTIs Costloptlona 3 Invastmont assets rKltowtr¥¢h asset bel D&tails Land and buildings owed bylhe Charity- 'Nilton Kewes Ihllage Hall" Furniture, fixtures ffiibngs Costloptiona 4 Assets retained for the charity's own use Laptop computer IDbile telephoDe EIeCfft￿fy-crediI 35 OulstaDding Hire fees for2023 312 ndtowNch rèlat•s ount due k)nall 3.140 Details jorwoths 5 Liabiliiies Ublilies Iga5.wasle andwate 756 R￿ul¥r HirerFe*$ I￿¢81￿￿ in ad*n¢*l 2.597 2,222 Gpneral Running Costs 190 Deposits for FU￿re Hires Recei%ed 728 Signed ty trustees on behaf of all tru51*s ison C(Mlett Dale Da￿d W Mt Dale Milton Keynes and Broughton Village Hall AnnuÈl Report d Accounts 2023 P￿pared 22102124 ## **Section I: Independent Examiner’s Report** |**Section I: Independent**|**Examiner’s Report**| |---|---| |**Responsibilities and basis of**
**report**|I report to the trustees on my examination of the accounts of the above
charity, Milton Keynes and Broughton Village Hall, for the year ended
31 December 2022.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Charity’s accounts carried
out under section 145 of the 2011 Act and in carrying out my
examination, I have followed all the applicable Directions given by the
Charity Commission under section 145(5)(b) of the Act.| |**Independent examiner's**
**statement**|The charity’s gross income did not exceed £250,000. I am qualified to
undertake the examination by being a qualified member of the
Institute of Chartered Accountants in England and Wales.
I have completed my examination. I confirm that no material matters
have come to my attention in connection with the examination which
gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with
section 130 of the Charities Act; or

the accounts did not accord with the accounting records; or

the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the
Charities (Accounts and Reports) Regulations 2008 other than
any requirement that the accounts give a ‘true and fair’ view
which is not a matter considered as part of an independent
examination.
I have no concerns and have come across no other matters in
connection with the examination to which attention should be
drawn in this report in order to enable a proper understanding of
the accounts to be reached.| Prepared 22/02/24 Milton Keynes and Broughton Village Hall Annual Report and Accounts 2023 9