## # ## |||||procedures
adopted
by our charity.
Once new trustees are registered
on|| |---|---|---|---|---|---| |||||the Charity Commission's
website, they receive publications
covering|| |||||guidance
on charities and public benefit.
This ensures that new trustees|| |||||are aware ofthe scope oftheir responsibilities
under the Charities Act.|| |Relationship
udth any
related parties||||The Charity works with groughton
and Milton Keynes Parish Council (Parish
Council) and continues to receive support.|| |Trustees' consideration
of
major risks and procedures
for managing
them||||The Trustees have assessed the risks to users ofthe hail and have drawn
a risk assessment,
which
is reviewed
annually
(orwhenever
the need
arises).
A copy ofthe document
is available for all hirers in the Hirers|up| |||||Manual,
which
is kept atthe hall.|| |||||In addition,
specific assessments
are cerned out by external
contractors|| |||||such as fire safety, legionella,
water testing, gas safety and fixed wire|| |||||installation.|| |Organisational|structure|||The Trustees are responsible
for the general control and management
of|| |||||the charity.
They give their time freely and receive no remuneration
or|| |||||other benefits.
The Trustees meet together monthly
and are responsible|| |||||for all decisions taken in relation to running
the Village Hall, its facilities and|| |||||the activities provided
by the Charity.
There are 10Trustees (and four|| |||||vacancies) who are drawn from Broughton
Village, Milton Keynes Village|| |||||and Middleton.|| |||||Toassist in the smooth running ofthe Charity,
individual
trustees take on|| |||||specific responsibilities
including
but not limited to Estates Management.|In| |||||addition, a Hall Cowrdinator
(who is not a trustee) provides services|| |||||including
co-ordinating
hall bookings,
responding
tothe large volume of|| |||||inquiries
and small elements ofmaintenance.|| ||~ ~|||s|| |Summary ofthe objects|||of|The object ofthe Charity isthe provision,
maintenance
and improvement|of| |the charity set out in||its||a village hall for use by the inhabitants
ofthe area ofbenefit (as defined|| |governing
document||||below) without
distinction
ofpolitical, religious orother opinions,
including|| |||||use for:|| |||||a)
Meetings, lectures and classes, and|| |||||b)
Other forms ofrecreation
and leisure-time
occupation,|| |||||With the object ofimproving
the condition of life for the inhabitants.|| |||||Retaining the village hall and its small parcel ofland is also covered
by the|| |||||Charity's Constitution.|| |Summary ofthe main||||Runs aVillage Hall|| |activities undertaken||for|the|We wish to make our Village Hall an accessible and welcoming
venue where|| |public benefit|In relation||to|members ofthe community
can use the facilities through
attending
one of|| |these objects.||||the regular activities (the weekday
nursery,
Pilates, karate, table tennis,|| |||||etc), hiring the hall for a private event, attending
aTrustee organised
event|| |||||or community
event.|| |||||In the autumn of2022, the Trustees held a Strategic Review Meeting and|| |||||determined
their efforts should be focussed on maintaining
and improving|| ||||the fabric ofthe hall for community
use and to encourage greater use ofthe|the fabric ofthe hall for community
use and to encourage greater use ofthe| |---|---|---|---|---| ||||hall for community
activities.|| ||||Thus, the Trustees would be minimising
their own organised
events and|| ||||seeking partnership
opportunities
with other community
organisations|and| ||||charities.
This change
in emphasis
allowed the Charity to offer the hall free|| ||||ofcharge forthe following events:|| ||||Fireworks
Display, Parish Council|| ||||Christmas
Fayre, All Saints Church|| ||||Christmas
Decorations,
MK and Middleton
Community
Group|| ||||Lantern Event, MK and Middleton
Community
Group|| ||||Trustees also engaged
Stimpson Walton Bond Chartered
Architects to|| ||||undertake
a quinquennial
survey ofthe hall building
in October 2022to|| ||||provide guidance on maintaining
the building.|| |Contribution
volunteers||made by|Volunteers
are an important
resource
in helping
with hall activities.
Volunteers are involved at all our Trustee organised events and we have|| ||||over 30who have regularly
given their time.|| ||||During 2022 we ran three Trustee organised events: Quiz Night; Fete and|| ||||Sports Day; and Wine Tasting.|| ||||Support and guidance
was provided to the Padsh Council who took over|| ||||responsibility
forthe organisation
and running ofthe
Fireworks
Evening.|| ||||The hall and some ofits equipment
was made available for this event.|| |Policy on grant-making|||The Charity does not have a specific policy on grant-making.|| |~|~|||| ||||~
~|| |Summary ofthe main|||Regular Hirers|| |achievements
ofthe charity
during the year|||2022 saw the ending ofthe government's
Covid-19 restrictions,
allowing
free movement
and usage ofthe hall. The weekday
nursery continued|| ||||throughout
2022, along with two ofour regular hirers (Pilates and karate).|| ||||Regrettably
the Monday and Tuesday dance classes stopped asthe|| ||||organise r was able to return to its original premises following
Covid-19|| ||||restrictions
being lifted. We were also delighted
that our other regular|| ||||hirers continued
during the year, including Table Tennis, Tango Boulevard|| ||||and the MK Advanced
Motorists.|| ||||Private Hirers|| ||||Itwas wonderful
for us to host 73private hirers (up from 35in 2020 and 28
in 2021). The Hall Coordinator
was kept busy with a considerable
uplift in|| ||||inquiries for hires in 2022 and beyond.|| ||||Trustee Organlsed
Events (Fundraising)|| ||||As previously
mentioned,
we held three events
in 2022 —Quiz Night, Fete|| ||||and Sports Day and wine tasting.
The raffle monies at the Quiz Night,|| ||||E90.00, was donated to British Red Cross Society for aid to Ukraine,|| ||||following the invasion
by Russia.|| ||||Being our first Fete and Sports Day for three years, our focus was on a more|| ||||traditional
style fete with greater emphasis
on the children's
races. Even|| ||||though the weather was inclement, the turnout
and response from the||| |---|---|---|---|---|---| ||||community
was positive.||| ||||We wish to record our grateful thanks tothe many volunteers
who||| ||||generously
gave significant time to organising
and executing our events.||| |Account|methodology||The Charity uses the simple accountancy
methodology
ofReceipts and||| ||||Payments
and these are outlined
in Section H.||| |Charity's|policy on reserves||The Trustees have reviewed the reserves ofthe charity. Their policy isto||| ||||hold sufficient funds to meet six months'
operating costs ofthe Village Hall,||| ||||approximately
E20,000.||| ||||Any further surpluses
made are retained to enable future maintenance|and|| ||||improvements
tothe fabric ofthe building to be adequately
funded without||| ||||seeking loans. Thus, ensuring the Village
Hall (which was built around 1860)||| ||||is appropriately
maintained
for on-going community
usage.||| |Bank Arrangements|||The Charity has two bank accounts with Metro Bank pic.||| |Restricted funds|||There is E276in restricted funds held against any repairs and or||| ||||maintenance
required to the Bell Tower. This amount
is held in the||| ||||Business Savings Account.||| |Unrestricted||funds|Overview of2022||| ||||The Trustees are pleased toconfirm that with prudent
financial controls||in| ||||2022,the Charity has recorded a surplus ofE20,220.25, however,
it must||be| ||||borne in mind that we are carrying E5,458.58 in liabilities into 2023. We||| ||||also have financial assets ofE330.20 being carried forward.||| |Main sources||ofIncome|Hiring ofHall and Fundralsing||| ||||The charity's
main source ofincome isthe hiring out ofthe hall and||| ||||fundraising
events.
Itwas pleasing to note private hires for 2022 raised||| ||||E10,858.45, which
is nearly as much as 2020 and 2021combined
(E6,543.08||| ||||and E5,587.00respectively).
And the accounts already include E1,484.80of||| ||||deposits for 2023 private hires (shown
in liabilities).||| ||||Grants and Donations||| ||||Adonation ofE90was made to British Red Cross Society for aid to Ukraine||| ||||directly from the Quiz Night Raffle. Also, E36644 was paid to Willen||| ||||Hospice following donations
received via online giving atthe Fireworks||| ||||Event in 2021. Donations
were received from Amazon,
Donr (an online||| ||||donations
site) and a donation towards the cake stall at the fete.||| ||||Overview ofIncome||| ||||Overall income increased to E50,934.88. However, we remain significantly||| ||||down from 2019's high ofF60,748.||| |Main sources||ofexpenditure|Utilities (gas, water, electricity and waste collection)||| ||||Utilities costs increased
markedly
in the last 12months owing to an||| ||||increase in hall usage and global gas price increases.
Our fixed price British||| ||||Gas contract expired
in April, which resulted
in changing
provider to obtain||| ||||a competitive
price. Opus Energy's standing
cha
e is30pence
er day||| |||||compared to 8rltish Gas' new offer of50pence per day, but the kilowatt| |---|---|---|---|---| |||||per hour has increased from 3.4 pence under the old contract to8.8pence.| |||||Trustees determined
that it was unnecessary
to reinstate the second waste
bin, which saved approximately f1,200per year.| |||||Our total utilities were E6,556.11vs E5,309.69in 2021. And owing todirect| |||||debit/billing
timings we have liabilities off835.56forgas, electricity, water| |||||and waste from 2022 which will be paid in the first quarter of2023.| |||||General Running
Costs, Upkeep and Maintenance| |||||Trustees were mindful ofexercising prudence
in the hall's maintenance| |||||programme
and again were able to adjust what needed to be completed.| |||||Our general upkeep costs were f1,684.34and an additional
E1,062.95was| |||||spent on health and safety inspections
and assessments.| |||||Major Estates Projects| |||||Trustees spent f1,000on major works in 2022 on maintaining
the roofs and| |||||improving
the guttering
linked with the soakaway
installed
in 2021. Some| |||||ofthis activity was completed
in 2020 and 2021but invoiced to us in 2022.| |||||A quinquennial
survey ofthe building
in October 2022 will provide Trustees| |||||with a report ofworks that should be undertaken
in the next five years| |||||(2023-2027). The report is due to be received
in early 2023.| |||||Capital Purchases| |||||No capital purchases
were made
in 2021.| |Investment|policy|||The charity has no long-term
investments.
Our cash reserves are held in| |||||either a business current account or business
savings account. The interest| |||||earned
by the business
savings account in 2022 was E51.76up from f5.54| |||||in 2021;this was mainly owing to a significant
rise in inflation
and| |||||subsequent
interest rate increases.| ||~|-|~|| |||||~ .
~
.
~| |Plans for2023||||The Trustees
will be organising
two evens
in 2023:| |||||Quiz Night
4 March| |||||Wine Tasting
25 November| |||||In addition, the following partnership
events are anticipated:| |||||Fireworks
Display, Parish Council| |||||Christmas
Fayre, All Saints Church| |||||Christmas
Decorations,
MK and Middleton
Community
Group| |||||Lantern
Event, MK and Middleton
Community
Group| |||||In addition, the Hall is hosting a "Warm Space" each Tuesday afternoon| |||||called TuesdayAfternoon
Teo (running
from 3January to 28 March). This| |||||activity is ajoint venture
between the Parish Council,
All Saints Church and| |||||the Trustees and provides free beverages, toast, crumpets
and homemade| |||||cakes and a chance for people to chat, read the paper, play board garnes| |||||etc.| ## ## ||||Unrestricted
funds|Restricted
funds|Total funds|Last year - 2021| |---|---|---|---|---|---|---| ||||tothe nearest E|tothe nearest 8|toeenearest E|m the nearest E| |1Recei ts||||||| |Fundraising
(Commiese
Events)|||1,474||1474|| |Hire ofHall and Equipment(Pm»la
Hire ofHall and Equipment(Regular
Deposits for Future Private Bookings||Himm)
Himm)|12384
37506||12404|20504
1280| |Miscellaneous||||||| |krtsrest on Savings Account|||62|||| |Donssons, Legacies snd Grants|||72||72|4218| |Monies hekl on behalf ofanolher organisallon||||||380| |Sub Ibtsl(Gfossincome||forAR)||||43,178| |2Asset and investnwnt
sales||||||| |r I|Sub toad
I
rps||~»»I~~9»~r|||| |3Pa
nts||||||| |Ulililies
CostofFundraising
Ewnh (Commiese Ewnls)
Gene ra I Running Costs|||1ert52||6 65
1480
10 52|6210
4280
6253| |General Upkeep &Maintenance
Major Estates Projecls
Caprlal Purchases|||2,747
1,000||2,747
1,000|1272
884| |Adminrstracon
Insursnr»
Ucences
Donseons Paid|||7,023
$$3
703||7,023
703|3P02
336
1202| ||Sub total||30,716||30.716|28535| |4Asset and investnwnt
urchases||||||| |Sub tot0I||||||| |Totalpayments|||30,715||30.716|| |Het ofreceiptsf(paymentsf||||||14.341| |5Transfers between funds||||||| |6Cash funds last year end|||65,704||66,070|41,72$| |Cash funds this year end|||70,01||76,200|| ||||||~ ~|| |---|---|---|---|---|---|---| ||||Vmsstricted||Restricted|| |Categories||Details|funds
Ionearest|6|funds
to nearest|E| |1 Cash funds||Business curnsaaccmaa||||| |||Bussloss Bslelgs Aomunt|~s,dts|||| ||||earnest|||| ||||Unrestricted||Restrlcaod|| ||||funds||funds|| |||Details|Io|6|to nearest|6| |2Other monetary assets||||||| |||Details||||| |3Investment|assets|||||| ||||Faml to anlch|asset||| |||Details||||| |4Assets retained for the charity's
own use||Lrmdrmdbutdngscwsdbyfimchsmy-
'falmn Keynas VNage Hdr||||| |||Furniture,
fixtures snd lfifings||||| |||Laptop compuler||||| |||Mcblc telephone||||| |||Prinfing||||26| ||||||Amount due|| |||Details||||| |5 Liabilities||Kcy Depmms||||| |||Ufilacs (gss, olsclnc, wsstc mid water)||||| |||Alchilcct fess for buildng survey||||1,020| |||Admaislraacn||||1,664| |||General
Running Costs||||41| |||General Upkeep||||| |||Depoeils fcr Future Hres Received||||| |Sgned by two trustees on behalf cfafi the||||||| |Sustees||||||| |||Alson Corlelt|David W Monk|||| |Responsibilities|Responsibilities|and bash of|I report tothe trustees on my examlnaIon ofthe accounts ofthe|I report tothe trustees on my examlnaIon ofthe accounts ofthe|above| |---|---|---|---|---|---| |report|||charity, Miltongeynesandhwghton
Village Mall, for the yearended||| ||||31December 2OEL||| ||||As the charity's trustees, y)sitamsespggbgrle
forthe pmperation||ofthe| ||||accounts in aceonlance with the seqtgrements
ofthe Chases Act 2011||| ||||("the Act").||| ||||I report in respect ofmy etqtndfiation
ofthe Charity's
accounts|carried|| ||||out under section 145ofthe 2011Act and in carrying out my||| ||||examination,
I have followed
all the applicable
Directions given|by the|| ||||Charity Commission
under section 145(5)(b)ofthe Act.||| |Independent|examiner's||The charity's gross income did not exceed E250000.
I am qualified to||| |statement|||undertake
the examination
by being a qualified
member ofthe||| ||||Institute ofChartered
Accountants
in England and Wales.||| ||||I have completed
my examination.
I confirm that no material
matters||| ||||have come to my attention
in connection
with the examination|which|| ||||gives me cause to believe that in, any material respect:||| ||||~
the accounting
records were not kept in accordance with||| ||||section 130ofthe Charities Act; or||| ||||~
the accounts did not accord with the accounting
records;||or| ||||~
the accounts did not comply with the applicable
requirements||| ||||concerning
the form and content ofaccounts set out in|the|| ||||Cha4es
(Aideunts
and Reports) Regulations
2008other||than| ||||any requirement
that the accounts give a 'true and fainv|view|| ||||'slhkh ISnot a mbtter considered as part ofan independent||| ||||examination.||| ||||I have no concerns
and have come across no other matters|in|| ||||connection
with the examination
to which attention
should|be|| ||||drawn
in this report in order to enable a proper understanding||of| ||||the accounts to be reached.||| |Signed:|||||| ||||MANISH PATEL||| ||||FCA||| ||||52Thorburn
Road||| ||||Weston Favell||| ||||Northampton||| ||||NN3 3DA||| |Date:|||i/s/2|||