Trustees' Annual Report for the period
| From | Period start date Day 02 Month May |
Year 2024 |
To | Period end date Day 01 Month May |
Year 2025 |
|---|---|---|---|---|---|
Section A Reference and administration details
Charity name
Berks County Football Club
Other names charity is known by
Berks County FC
Registered charity number (if any) 1159139 Charity's principal address
2 Truss Hill Road Sunninghill Ascot SL5 9AL
Names of the charity trustees who manage the charity
| Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1Ellis Woods Trustee From 02/05/2024 to 08/02/2025 Members 2Trevor Offord Trustee From 02/05/2024 to 08/02/2025 Members 3Darren Littleboy Trustee From 02/05/2024 to 08/02/2025 Members 4Johanna McCloskey Trustee From 02/05/2024 to 08/02/2025 Members 5 Stuart Miller Trustee Whole Year Members 6Stephen Kay Trustee From 01/04/2025 Members 7Adrian Mather Trustee From 08/02/2025 Members 8Clare O’Donnell Trustee From 08/02/2025 Members 9Matthew Newman Trustee From 08/02/2025 Members Names and addresses of advisers(Optional information) |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Ellis Woods | Trustee | From 02/05/2024 to 08/02/2025 |
Members | |
| Trevor Offord | Trustee | From 02/05/2024 to 08/02/2025 |
Members | |
| Darren Littleboy | Trustee | From 02/05/2024 to 08/02/2025 |
Members | |
| Johanna McCloskey | Trustee | From 02/05/2024 to 08/02/2025 |
Members | |
| 5 Stuart Miller | Trustee | Whole Year | Members | |
| Stephen Kay | Trustee | From 01/04/2025 | Members | |
| Adrian Mather | Trustee | From 08/02/2025 | Members | |
| Clare O’Donnell | Trustee | From 08/02/2025 | Members | |
| Matthew Newman | Trustee | From 08/02/2025 | Members | |
| Type of adviser | Name | Address | ||
| Examiner of Accounts | Steve Lowe | 27 Elizabeth Gardens, Ascot SL5 9BJ |
Names and addresses of advisers (Optional information)
| Type of adviser | Name | Address |
|---|---|---|
| Examiner of Accounts | Steve Lowe | 27 Elizabeth Gardens, Ascot SL5 9BJ |
Section B Structure, governance and management
Description of the charity’s trusts
CIO Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted
(eg. trust, association, company) Appointed by other Trustees – confirmed at AGM by members Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
Football related matters primarily managed by Club Chairman, General Manager and Club Secretary.
-
policies and procedures adopted for the induction and training of trustees;
-
policies and procedures ● Club Rules cover football related matters. adopted for the induction and training of trustees; ● Elite Performance Centre (EPC) continued to run Club pre-team
-
● the charity’s organisational sessions for U6 players plus midweek training for some teams. All structure and any wider payments for sessions were direct from parents to EPC. network with which the charity works; ● Some teams used paid coaches other than EPC. Again, parents paid coaches direct.
-
● relationship with any related parties; ● As well as to referees, basic payments were made to some
-
● trustees’ consideration of coaches or assistants who were not parents/guardians to members.
-
major risks and the system and procedures to manage ● Key fund-raising events – Annual Awards Day and Christmas
-
them. Raffle
Section C Objectives and activities
Summary of the objects of The promotion of community participation in healthy recreation in particular the charity set out in its by the provision of facilities for the playing of association football governing document
-
Having had due regard to the Commission's public benefit guidance, the Charity has continued to promote community participation by the provision of facilities for the playing of football.
-
In this year, the charity operated with 3 fewer girls teams – 2 x U7 team were added and 1x U18 finished at junior level (some players moved to adult teams). There was one new Sunday adult mens team.
-
Summary of the main activities undertaken for ● Our primary locations are in East Berkshire but we had a U10 team
-
the public benefit in and U14 team playing in West Berkshire (Newbury)
-
relation to these objects (include within this ● Charters School (Sunningdale) is the main focus for juniors training
-
section the statutory declaration that trustees and matches. Bracknell Leisure Centre, Ryeish Green (Shinfield) and Royal Holloway University were also used for some training and
-
have had regard to the matches.
-
guidance issued by the Charity Commission on ● The Men’s First Team continued to ground share at Ascot United.
-
public benefit)
-
The Men’s First Team continued to ground share at Ascot United. This gives us better proximity to the junior teams along with improved facilities for First Team players
-
We are named by Berks and Bucks FA/Wokingham Council as a potential tenant at a new sports hub facility at Grays Farm, Wokingham. Development date still not announced.
Additional details of objectives and activities (Optional information)
- The Club is run by volunteers as above
You may choose to include further statements, where relevant, about:
-
policy programme related investment;
-
contribution made by volunteers.
● The majority of volunteers are parents of children playing at the Club, but we have several youth and adult volunteers without this link, who coach at both junior and senior level.
- Sponsorship and support is given by local businesses through team sponsorship agreements or the donation of prizes/services for annual raffle/auction
Section D Achievements and performance
Summary of the main ● Participation of 415 children and 180 adults. Junior players across 3 achievements of the counties. charity during the year ● Usage of a diverse range of facilities across several locations. ● We continue to train and develop referees – young and old ● Player Fees held at £279 basic and £149/£199 volunteers/siblings ● 6 male adult teams (including veterans). 30 junior teams. 1 adult female team. ● Men’s First Team played at Step 5 of the National League System but were relegated back to Step 6 ● Increase in social media presence: Twitter 2400 followers Facebook – 720 Instagram – 1736 Linkedin – 90 Website – 46000 page views
Section E Financial review
We aim to maintain a reserve of c.£30K for:
Brief statement of the charity’s policy on reserves ● hiring or contributing to the development of new or existing facilities while schools and local authorities continue to invest less in facilities and their maintenance. ● supporting the senior men’s team to grow beyond Step 6 of NLS. ● supporting the senior women’s team to grow beyond development level. ● contingency for unforeseen events eg. Pandemic. Details of any funds Not applicable materially in deficit
- supporting the senior men’s team to grow beyond Step 6 of NLS. ● supporting the senior women’s team to grow beyond development level.
Further financial review details (Optional information)
-
Reserve currently c.£30K
-
You may choose to include additional information, where ● The Club pays for coaching courses/accreditations and 50% of
-
relevant about: referee courses.
-
● the charity’s principal sources of funds (including ● Membership fees accounted for c.55% of the £188k income.
-
any fundraising);
-
● how expenditure has ● Gift aid is significant contributor for non-personal use part of supported the key membership fee objectives of the charity;
-
● investment policy and ● 175 junior team players at 2013-14; objectives including any ● 215 registered in 2014-15; ethical investment policy ● 245 registered in 2015-16; adopted. ● 290 registered in 2016-17; ● 360 registered in 2017-18; ● 424 registered in 2018-19; ● 414 registered in 2019-20; ● 435 registered in 2020-21 ● 435 registered in 2021-22 ● 444 registered in 2022-23 ● 453 registered in 2023-24 ● 415 juniors registered in 2024-25 (including U6 soccer school)
~~ee~~ Section F Other optional information
Future Objectives:
-
Continue to grow female football
-
Introduce 2 new U7 boys/mixed teams each year.
-
Maintain existing facilities in a decent state.
-
Work to find permanent home for Senior First Teams (Men and Women).
-
Support the ambitions of the First Teams where possible.
-
Continue to train and develop our own Club referees where possible.
Section G Declaration ~~eee~~
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Stephen Kay Matthew Newman Trustee and Club Chairman Trustee Position: ~~pO~~ Date: 25[th] February 2026 25th February 2026 ~~Pp~~
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A I_ThPF Independent Examiner's Report Report to the trusteesl members of Berks County On accounts for the year onded 111 May 2025 Charity no (if any) 1159139 Set out on pages 3&4 I report lo the Irustees on my examination of the accounts of the above charity ("the Trust") for the year ended 0110512025. Responsibllities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in Tespect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confiim that rK) material matters have come to my attention (other than that disclosed below "} in connection with the examination which gives me cause to believe that in, any material respecl." accounting records were not kept in accordance wilh seclion 130 of the Act or the accounts do not accord with the accounling records Independent examinerfs statement I have no conceins and have come across no other matters in connection with the examination to whkh attention should be drawn in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rfthey do not 8ppIy. Slgned: Date: FE6 LOLÉ Nam•: Steve Lowe Relevant professional qualification(s) or body {If any): ACMA Address: 27 Elizabeth Gardens, Ascot. Berkshire, SL5 98J IER May 2025
Berks County Football Club 1159139 Receipts and Payments Accounts CC16a For the period fr<xn To 11515 Section A Recei ts and ments Unrestricted funds ReStrted nds Endowment funds to the nèarest£ to the Marnst£ Pfev•)us year Total funds lo n•Ar•$t tothe nèar05t£ to th• near•st A1 Recei eeip Subs c¢fln88 Busts Ch)nal) 104234 8.790 04234 790 00.045 £2JJJ1 2.926 10.915 4.749 6.5B5 19.191 f2.Vd6 £10.91S £4.749 £6.585 £19.191 £1A61 Fund raksing- Aards day Fth raislro- Olher Per80[ Oonatrons ftpkj Bank hterest GY4nts ClubTM) V8rious RefwA15 Purchase 7.917 27.917 1.265 150 6.573 7,997 £1265 150 £yn £7.197 £137 t ind. ra costrecoe Course Payrhm Pitch Hwe 8.433 22 231 £7J14 U1 Irthd É231 Sub total (Gross Income ftirAR) 187.978 87.978 £182.992 A2 Asset and investfflenl sales. (see table NIA Sub total 187 978 £187 978 £18 A3Pa cthi Equip11 Pitth hire Pilch minknarte Leauup feeslaffdlatsmlflnès ents 10.755 10,620 98,407 12,666 10,215 12.457 11,428 1,715 4,129 2.528 0.755 £10.620 SA07 £12.666 £10.215 £12A57 £11A28 £1.715 .129 e7.180 £11. £17.375 e10.IMI eio.101 FAp 5plTrt Gos15 .210 £3.341 t2.18 Fund RISI co*s 870 15 £1 Othar costs Charity t)onathJ Makhday F(d £15 1.069 215 £iT2 2.259 Q259 Subs Refvmls Balan¢kng acrc65 •ctwt 7.975 188.563 fl.975 88,583 Sub total 71.844 A4 Asset and imiesbnent puhaSe$. (see table) Sub total £18 N•t ofreceiDts/IDavmonts) AS Translers between funds A6 Cash funds last year •nd £31 IER Cash funds thls vear end £31
Section B Statement of assets and liabilities at the end of the period Categories Details un&trICtsd funds to no86t£ RestriGted funds to neare8t£ Endowmnt funds to neaYe81£ Bl Cash funds £30,667 Total cash funds owl(sll Unrestricted funds Restrictsd funds to neare•t £ Endowment funds to npare¥t£ Details to nparost£ B2 Other monetsry assets Details Fund to whlch a¥¥et belon cntVaIue onall Cost loptlonal) B3 Inveslrnent assets Details Fund to whlch a55et belon Cuyrentvalue lonal Cost loptionall B4 Assets retained for the charity's own use Detsils Fund to which liability relatss Amountdue lopttonall When due loptionall B5 Uabllltles sh3d by or tntstees on behalf of all I IrLLStees Signature Print Name Date of approval 3.KJ ¥rtY IER May 2025
3.621 2.IIKI 1,053 100 7ts 35,465 10298 7548 8,1 6.781 e.210 8.550 l532 12.31 50 104.234 8.790 611 150 9,755 285 925 725 2.928 10.91S 4,749 6,585 19.191 10 828 10 11S 3,OD) 19,191 135 7.917 1,265 150 8,573 7.997 70 131 1,148 81 375 676 i.¢Joo 410 122 1,074 6.433 22 15 211 S28 12A29 6.163 46.OJT 11616 13744 1<718 30,616 9.182 19 67$ 15 637 187.578 TL 10,755 10,620 98.407 12.666 10,215 12.457 11,428 1,715 4.12g 2.528 800 114 2,297 4,418 1.824 4.878 412 1.401 1.259 7, 878 213 5.371 7Y2 1,303 1,4INJ 617 1551 107 14.Z43 29,7X1 2.851 4.FJ7 Im 20.699 1.250 3.252 4411 5,154 198 815 217 '.Ir'.l¢..> I 1.ffl6 1, 1.214 1.W2D 1.837 1,370 1,8fj4 819 ify) 1.235 336 16 16 715 120 120 224 513 105 210 65 870 14 1CQ 31 655 15 400 2.259 Bala111 375 1.( 1.6 6.225 33 465 7.97 188.561 k603 6.$71 12.817 16256 21.393 12.210 25,990 34.SB7 T.064 YLfflmqry .ItyN _.lv LF_L JAN 12.429 1.683 5.153 4&037 12.S16 13.744 14.778 30.818 4.errts 6,572 12.817 21.393 11210 25.990 34.587 7,054 1.B26 S.837 111.134 11.103 24.544 308 112.216 119.8091 23.562 FEE APR 9.182 19.676 15.637 7,388 6.225 33.485 l.Y94 13,451 17.8201 YTE, 187.978 18B.561 5831 IER May 2025