## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From 02 May 2022 To 01 May 2023** ## **Section A Reference and administration** details **Charity name** Berks County Football Club **Other names charity is known by** Berks County FC **Registered charity number (if any)** 1159139 **Charity's principal address** 2 Truss Hill Road Sunninghill Ascot SL5 9AL ## **Names of the charity trustees who manage the charity** |**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**
1 Ellis Woods
Trustee
Whole Year
Members
2 Trevor Offord
Trustee
Whole Year
Members
3 Darren Littleboy
Trustee
Whole Year
Members
4 Johanna McCloskey
Trustee
Whole Year
Members
5
6
7
**Names and addresses of advisers(Optional information)**|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Ellis Woods|Trustee|Whole Year|Members| ||Trevor Offord|Trustee|Whole Year|Members| ||Darren Littleboy|Trustee|Whole Year|Members| ||Johanna McCloskey|Trustee|Whole Year|Members| |||||| |||||| |||||| |**Type of adviser**||**Name**|**Address**|| |Examiner of Accounts||Steve Lowe|27 Elizabeth Gardens, Ascot SL5 9BJ|| **Section B Structure, governance and management** ## **Description of the charity’s trusts** CIO Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed by other Trustees – confirmed at AGM by members Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - Football Club Committee formed by the Trustees to manage football related matters. - policies and procedures adopted for the induction and training of trustees; - policies and procedures ● Club Rules cover football related matters. adopted for the induction and training of trustees; ● Elite Performance Centre (EPC) continue to run Club pre-team - ● the charity’s organisational sessions or U6 players plus midweek training for most teams. All structure and any wider payments for these sessions are direct from parents to EPC. network with which the charity works; ● As well as to referees, basic payments were made to some coaches or assistants who were not parents/guardians to members. - ● relationship with any related parties; ● We have engaged a consultant assistant club secretary (Ricky - ● trustees’ consideration of Simons) on a daily rate of £80 for senior football. - major risks and the system and procedures to manage ● Revised key fundraising event, Annual Fun Day, after missing in - them. 2021 due to COVID ## **Section C Objectives and activities** |**Section C**|**Objectives and activities**| |---|---| |**Summary of the objects of**
**the charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for**
**the public benefit in**
**relation to these objects**
**(include within this**
**section the statutory**
**declaration that trustees**
**have had regard to the**
**guidance issued by the**
**Charity Commission on**
**public benefit)**|The promotion of community participation in healthy recreation in particular
by the provision of facilities for the playing of association football| ||● Having had due regard to the Commission's public benefit guidance,
the Charity has continued to promote community participation by the
provision of facilities for the playing of football.
● In this year, the charity has added two new U7 teams for boys/mixed
and two new girl teams at U11 and U9.
● Two U18 teams finished at the end of this season (April 2023) at
Junior level football with a few players looking to move to adult football
at the Club.
● No changes to facilities hired for the season. Primary location
Charters School for training and matches. In addition, Hurst Lodge
School for matches, Royal Holloway for limited training and matches
● Men’s First Team continues ground-sharing (season 2022-23) at
Binfield FC.
● We are named by Berks and Bucks FA/Wokingham Council as a
potential tenant at a new sports hub facility at Grays Farm,
Wokingham. Development date still not announced.| ## **Additional details of objectives and activities (Optional information)** |You**may choose**to include
further statements, where
relevant, about:
● policy programme related
investment;
● contribution made by
volunteers.|● The Club is run by volunteers plus the paid consultant (Assistant
Team Secretary) as above
● The majority of volunteers are parents of children playing at the
Club, but we have several youth and adult volunteers without this link,
who coach at both junior and senior level.
● Sponsorship and support is given by local businesses through team
sponsorship agreements or the donation of prizes/services for annual
raffle/auction| |---|---| ## **Section D Achievements and performance** **Summary of the main achievements of the charity during the year** - Participation of 400 children and 120 adults. Junior players across 62 schools and 3 counties. - Usage of a diverse range of facilities across several locations. ● We continue to train and develop referees – young and old - Player Fees at £190 basic and £150 volunteers/siblings ● 4 male adult teams (including veterans). 31 junior teams. ● Increase in social media presence: Twitter 2060 followers Facebook – 613 Instagram – 1534 Linkedin - 79 ## **Section E Financial review** We aim to maintain a reserve of c.£30K for: ## **Brief statement of the** **charity’s policy on reserves** ● hiring or contributing to the development of new or existing facilities while schools and local authorities continue to invest less in facilities and their maintenance. - supporting the senior teams to grow beyond Step 6. - contingency for unforeseen events eg. Pandemic. **Details of any funds** Not applicable **materially in deficit** ## **Further financial review details (Optional information)** ● Reserve currently c.£20K due to increase in costs of facilities and advance payment to gain long term discount You **may choose** to include additional information, where relevant about: - The Club pays for coaching courses/accreditations and 50% of - ● the charity’s principal referee courses. sources of funds (including any fundraising); ● Membership fees accounted for c.53% of the £143k income. - ● how expenditure has supported the key ● Gift aid is significant contributor as two claims in this year for objectives of the charity; previous years - ● investment policy and objectives including any ● 175 junior team players at 2013-14; ethical investment policy ● 215 registered in 2014-15; adopted. ● 245 registered in 2015-16; ● 290 registered in 2016-17; ● 360 registered in 2017-18; ● 424 registered in 2018-19; ● 414 registered in 2019-20; ● 435 registered in 2020-21 ● 435 registered in 2021-22 ● 444 registered in 2022-23 ## **Section F Other optional information** ● Continue to grow female football with a new team each year, focus on new Womens 1[st] team in 2023/24 ● Introduce 2-4 new U7 boys/mixed teams each year. ● Continue to pursue new affordable facilities for 5v5 and 7v7 due to risk around Hurst Lodge grounds sale. - Maintain existing facilities in a decent state. - Work to find permanent home for Senior First Teams (Men and Women). - Support the ambitions of the First Teams where possible. - Continue to train and develop our own Club referees where possible. ## **Section G Declaration** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Stephen Kay Trevor Offord **Position:** Club/Charity Secretary & Treasurer Trustee **Date:** 18[th] October 2023 18[th] October 2023 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sèction A Indopèndènt Examinees Report Rep*)rt lo the trusleesl members of Berks cO￿ty On accounts for the year ended 11l May 2023 Charity no (If any) 1159139 Set out on pag•s 3&4 1rvirlw￿￿ lohirthmkt ￿1&1￿1￿14 rjl u*>lwybJl. I￿.. I report lo the trustees on my examlnallon of the 8co)unts of Ihe above ¢harity1lhe Tru81"1 for the year endftd 0110512023. R•spon8ibiliti88 and As the tharity truslts88 of the Trust, you are responsiblo for the preparation basis of report of the 8ccounls In accordè￿ with Ihe requiremenis of the Chafilies Ad 2011 <"iho Aci"). I rew)rt in rftsp8¢t of my examination of the Trust's accounts ￿Me￿ oul under seclion 145 of the 2011 Acl and in c2rying out my examination. I havts followed the appliuabkn Direclions given by th8 Chanty Commission urKler secllon 14515)(b} of Ihe Ad. I have completed my examinalbon. l ennftrm Ihal no m818n81 mailers have coma to rny attentlan (other than that disclosod below ') in connection wlh the examinatiDn which giv85 m8 r2u&è to b&li8ve that in. any malarial respect: accounilng record8 w6r8 nol kept in accord8n￿ secik)n 130 of the Act or the accounts do nat acojrd wilh the accounting records Independent axamlnerfs statement I have no concems and have come across no Other matters in Ix)nnecllon lith the exEminalion lo whic* atl8nlion sh¢)ukl be druwn in order lo enable proper underslanding of the accounts lo be reached. ' Please de￿te the WDrds in Ihe brackets il theyth not apply. Slgned: Date; Name: stev8 Lowe Relevant profes51onal quaiificatlonls) or body {If any): ACMA Address: 27 Eli£8beth Gardens. Ascol. Berkshlre, SL5 SBJ Section B Disclosure Onty complete if thé éxaminer ne6ds lo hIgh1￿h1 mètlers of co¥)cevn {see CC32. Inéependenl examination ol chadty ac￿nts.. dfeclions and guidance for examin￿8). Glv8 h•r• brief delails of any Item$ that the examlner wl8ho9 to dlsclose. BÈrtsC•Jnty Foolball Club 1159139 Recel ts and Pa ments Accounts CC16a Foy the peilod from To Sèction A Receipts and ments Unrestridod fulbds Reslricted lunda Endov•YnBnt fun418 Total funds Last s*ar IOlh• Th)w••t£ 10 th• n•arwtt A1 Recel tqJA•7 £4zio 525 ii,o•a 12JO 025 11,W8 f.230 J.000 ID,JfiI .knrdsd . 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