||||||||||| |---|---|---|---|---|---|---|---|---|---| ||**Trustees' Annual Report**|||||**for theperiod**|||| ||**From**|Period start date||||Period end date|||| |||Day
**02**|Month
**May**|Year
**2021**||Day
**01**|Month|Year|| ||||||**To**||**May**|**2022**|| ## **Section A Reference and administration** details **Charity name** Berks County Football Club **Other names charity is known by** Berks County FC **Registered charity number (if any)** 1159139 **Charity's principal address** 2 Truss Hill Road Sunninghill Ascot SL5 9AL ## **Names of the charity trustees who manage the charity** |**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**
1 Ellis Woods
Trustee
Whole Year
Members
2 Trevor Offord
Trustee
Whole Year
Members
3 Darren Littleboy
Trustee
Whole Year
Members
4 Johanna McCloskey
Trustee
Whole Year
Members
5
6
7
**Names and addresses of advisers(Optional information)**|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Ellis Woods|Trustee|Whole Year|Members| ||Trevor Offord|Trustee|Whole Year|Members| ||Darren Littleboy|Trustee|Whole Year|Members| ||Johanna McCloskey|Trustee|Whole Year|Members| |||||| |||||| |||||| |**Type of adviser**||**Name**|**Address**|| |Examiner of Accounts||Steve Lowe|27 Elizabeth Gardens, Ascot SL5 9BJ|| 1 **BCFC Trustees Annual Report 2021-22** **May 2022** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document CIO Constitution (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation - (eg. trust, association, company) Trustee selection methods Appointed by other Trustees – confirmed at AGM by members (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. - Football Club Committee formed by the Trustees to manage football related matters. - Club Rules cover football related matters. - Elite Performance Centre (EPC) continue to run Club pre-team sessions or U6 players plus midweek training for most teams. All payments for these sessions are direct from parents to EPC. The Club receive approx. 20% cashback from EPC. - As well as to referees, basic payments were made to some coaches or assistants who were not parents/guardians to members. ● We have engaged a consultant assistant club secretary (Ricky Simons) on a daily rate of £80 for senior football. - Charity/Club activities extended into spring/summer 2021 after Covid lockdowns resulting in increased facility costs. - Decrease in fundraising revenue since Awards/Family Day cancelled due to covid. - Player fees frozen for second season due to pandemic and potential hardship. 2 **BCFC Trustees Annual Report 2021-22** **May 2022** **Section C Objectives and activities** |**Section C**|**Objectives and activities**| |---|---| |**Summary of the objects of**
**the charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for**
**the public benefit in**
**relation to these objects**
**(include within this**
**section the statutory**
**declaration that trustees**
**have had regard to the**
**guidance issued by the**
**Charity Commission on**
**public benefit)**|The promotion of community participation in healthy recreation in particular
by the provision of facilities for the playing of association football| ||● Having had due regard to the Commission's public benefit guidance,
the Charity has continued to promote community participation by the
provision of facilities for the playing of football.
● In this year, the charity has added three new U7 teams for
boys/mixed and two new girl teams at u11 and u9.
● Two U18 teams finished at the end of this season (April 2022) at
Junior level football with a few players looking to move to adult football
at the Club.
● No changes to facilities hired for the season.
● Men’s First Team continues ground-sharing (season 2021-22) at
Binfield FC. Extension agreed for 2022-23 season.
● We are named by Berks and Bucks FA/Wokingham Council as a
potential tenant at a new sports hub facility at Grays Farm,
Wokingham. Development date still not announced.| ## **Additional details of objectives and activities (Optional information)** ● The Club is run by volunteers plus the paid consultant (Assistant Team Secretary) as above You **may choose** to include ● The majority of volunteers are parents of children playing at the Club further statements, where but we have several youth and adult volunteers without this link, who relevant, about: coach at both junior and senior level. - policy programme related investment; - contribution made by volunteers. 3 **BCFC Trustees Annual Report 2021-22** **May 2022** ## **Section D Achievements and performance** **Summary of the main** ● Participation of 400 children and 120 adults. Junior players across **achievements of the** 62 schools and 3 counties. **charity during the year** ● Usage of a diverse range of facilities across several locations. ● FA Wildcats Girls Centre continued at Coworth Flexlands School and a new centre opened in April 2021 at Garth College 3G, Bracknell ● We continue to train and develop referees – young and old ● Player Fees held at £160 basic and £90 volunteers/siblings due to effects of pandemic (use of contingency funds) ● 4 male adult teams (including veterans). 31 junior teams. ● Partnership formed with S4K Ladies FC to form S4K Berks County Ladies FC as a pathway to women’s football for players. ● Increase in social media presence: Twitter 1500 followers Facebook – 450 Instagram – 1100 Linkedin - 50 4 **BCFC Trustees Annual Report 2021-22** **May 2022** ## **Section E Financial review** |**Section E**|**Financial review**| |---|---| |**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds**
**materially in deficit**|We aim to maintain a reserve of c.£30K for:
● hiring or contributing to the development of new or existing
facilities while schools and local authorities continue to invest
less in facilities and their maintenance.
● supporting the senior teams to grow beyond Step 6.
● contingency for unforeseen events eg. Pandemic.
● LoveAdmin now pay out in full but then claim via London and
Zurich as ‘bank charges’ in accounts| ||Not applicable| ## **Further financial review details (Optional information)** |You**may choose**to include
additional information, where
relevant about:
● the charity’s principal
sources of funds (including
any fundraising);
● how expenditure has
supported the key
objectives of the charity;
● investment policy and
objectives including any
ethical investment policy
adopted.|● Reserve currently c.£29K due to higer spend on facilities during
extended 2020-21 season into this FY and 2 year freeze on fees
costing c.£15K.
● Due to pandemic, membership fees frozen again at £160 with
discounts for siblings and volunteers to £90.
● The Club pays for coaching courses/accreditations and 50% of
referee courses.
● Membership fees accounted for c.61% of the £104k income.
● Gift aid is significant contributor as two claims in this year for
previous years
● 175 junior team players at 2013-14;
● 215 registered in 2014-15;
● 245 registered in 2015-16;
● 290 registered in 2016-17;
● 360 registered in 2017-18;
● 424 registered in 2018-19;
● 414 registered in 2019-20;
● 435 registered in 2020-21
● 435 registered in 2021-22
A 5% increase in junior participants year on year.| |---|---| 5 **BCFC Trustees Annual Report 2021-22** **May 2022** ## **Section F Other optional information** ● Continue to grow female football with a new team each year if poss. - Introduce 2-4 new U7 boys/mixed teams each year. - Continue to pursue new affordable facilities for 5v5 and 7v7 due to risk around Hurst Lodge grounds sale. - Maintain existing facilities in a decent state. - Work to find permanent home for Senior First Teams (Men and Women). - Support the ambitions of the First Teams where possible. - Continue to train and develop our own Club referees where possible. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** **Position:** **Date:** Stephen Kay Trevor Offord Club/Charity Secretary & Treasurer Trustee 19/05/2022 19/5/2022 6 **BCFC Trustees Annual Report 2021-22** **May 2022** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Berks County On accounts lor the year ended 1st May 2022 Charity no (if any) 1159139 Set out on pagos 3&4 I report to the trustees on my examinaiion ol the accounts of the abov6 Charity {kne Trusf) for the year ended 01105r2021. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requiremenls ot the Cha¥ities Act 2011 ￿he ACY). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my exaM￿allOn, I have tollowed the applicable Directions given by the Charity Commission under settion 145(5}Ibl ol the Act. I have c¢Jmpleted my examination. I conllm thai no material matters have me to my attenlion (otheT than that disclosed below "l in conne￿10n with thè examinal¢on which gives me cause to believe that in, any material respect-. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounts'ng reo)rds I have m concerns and have come across no other matters in connection with the examinati1￿ to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. ' Please delete the words in Ihe brackets if they do notapply. Indepondent examiner's statement Slgned: Date: Name: Steve Lowe Relevant professlonal qualif ication(s) or body (if any)- ACMA Address: 27 Elizabeth Gardens, Ascot. Berk8hire, SL5 9 IER May 2022 Section B Disclosure Only complete il the examiner needs to highlight matters ol concefn (see CC32, Independenl examination ol charity accounts.. directions and guidan￿ for examiners). Give h•re brief details ol any items that the examiner wishes to disclose. IER May 2022 Berks ¢oun¢y Football Ck 1159139 Receipts and Pa ments Accounts CC16a For the perlod from 21512021 To 11512022 Section A Receipts and payments Unrestrict•d lunds Restricted funds Endowmgnt tunds Totsi funds La* yw tothB no￿881 toth• new8#£ toth* new68t £ nowest£ to Mare*£ A1 Reeoi KÈmberskn subs strsFu 282 8250 Jkne rn Fund rai51 17 150 17 150 Gran Var￿5 Refrk- lat Purchase G*e and S* r 514 514 176 176 9.784 pitch tr4re 70 £1,580 Sub total (Gmss Income for AR) A2 Asset and Investment sales. Is99 table). WA WA 104028 10(028 £1 Sub total A3Pa Cthi Equyyn Pitch hKe Pttch mainlenwKe Lea&MJ61èè8 iafthat(n1th8S Refere818es Wotktorce expe￿ LrtJrrAments Player awaids cc6ts ments 15264 7254 £13.11I3 £31,341 9,213 7,049 9.213 É4,18B 714 k6wance oxh & relereg acciedkith ¢)th9r MSG GOS15 harity Donadrns CILb Trp Bor& C Pkntkeb 1,07T 1.141 136 £1,177 136 £1A10 t1.630 1,953 Sub total 127A27 127A27 A4 Asset and investment purchases. 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