||||||||||| |---|---|---|---|---|---|---|---|---|---| ||**Trustees' Annual Report**|||||**for theperiod**|||| ||**From**|Period start date||||Period end date|||| |||Day
**02**|Month
**May**|Year
**2020**||Day
**01**|Month|Year|| ||||||**To**||**May**|**2021**|| ## **Section A Reference and administration** details **Charity name** Berks County Football Club **Other names charity is known by** Berks County FC **Registered charity number (if any)** 1159139 **Charity's principal address** 2 Truss Hill Road Sunninghill Ascot SL5 9AL ## **Names of the charity trustees who manage the charity** |**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**
1 Ellis Woods
Trustee
Part
Members
2 Trevor Offord
Trustee
Part
Members
3 Darren Littleboy
Trustee
Part
Members
4 Johanna McCloskey
Trustee
Part
Members
5 Richard Goodley
Trustee
Part
Members
6
7
**Names and addresses of advisers(Optional information)**|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Ellis Woods|Trustee|Part|Members| ||Trevor Offord|Trustee|Part|Members| ||Darren Littleboy|Trustee|Part|Members| ||Johanna McCloskey|Trustee|Part|Members| ||Richard Goodley|Trustee|Part|Members| |||||| |||||| |**Type of adviser**||**Name**|**Address**|| |Examiner of Accounts||Steve Lowe|27 Elizabeth Gardens, Ascot SL5 9BJ|| 1 **BCFC Trustees Annual Report 2020-21** **March 2022** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** CIO Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed by other Trustees – confirmed at AGM by members Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include ● Football Club Committee formed by the Trustees to manage additional information, where football related matters. relevant, about: - policies and procedures ● Club Rules cover football related matters. adopted for the induction and training of trustees; ● Elite Performance Centre (EPC) continue to run Club pre-team - ● the charity’s organisational sessions i.e. U6 and junior waiting list players plus midweek training structure and any wider for teams on request. All payments are direct from parents to EPC. network with which the The Club receive approx. 20% cashback from EPC. charity works; ● As well as to referees, basic payments were made to some - ● relationship with any related coaches or assistants who were not parents/guardians to members - parties; nor in full employment e.g. students. - ● trustees’ consideration of major risks and the system ● We have engaged a consultant assistant club secretary (Ricky - and procedures to manage Simons) on a daily rate of £80 - them. ● Charity/Club activities restricted due to Covid controls but teams have continued to operate separately without large Club gatherings eg. Awards day, Club/Charity meetings ● Decrease in fundraising revenue since Awards/Family Day cancelled due to covid. 2 **BCFC Trustees Annual Report 2020-21** **March 2022** **Section C Objectives and activities** |**Summary of the objects of**
**the charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for**
**the public benefit in**
**relation to these objects**
**(include within this**
**section the statutory**
**declaration that trustees**
**have had regard to the**
**guidance issued by the**
**Charity Commission on**
**public benefit)**|The promotion of community participation in healthy recreation in particular
by the provision of facilities for the playing of association football| |---|---| ||● Having had due regard to the Commission's public benefit guidance,
the Charity has continued to promote community participation by the
provision of facilities for the playing of football.
● In this year, the charity has added four new U7 teams for
boys/mixed and one new U11 boys team.
● Two U18 teams will finish at the end of the extended season (June
2021) at Junior level football with at least 5 players looking to move to
adult football at the Club.
● Charters School (Ascot) grass pitches acquired for hire (11v11 and
9v9) - Hurst Lodge remains for sale via the landowner.
● Men’s First Team is now ground-sharing (seasons 2020-21 and
2021-22) at Binfield FC to enable promotion to Step 6. This is an initial
2 year agreement.
● We are named by Berks and Bucks FA/Wokingham Council as a
potential tenant at a new sports hub facility at Grays Farm,
Wokingham. Development date not announced.
Note: Covid lockdowns saw the season extended beyond end of the
Club’s Financial year end (1 May).| 3 **BCFC Trustees Annual Report 2020-21** **March 2022** ## **Additional details of objectives and activities (Optional information)** |You**may choose**to include
further statements, where
relevant, about:
● policy programme related
investment;
● contribution made by
volunteers.|● The Club is run by volunteers plus the paid consultant (Assistant
Team Secretary) as above
● The majority of volunteers are parents of children playing at the Club
but we have several youth and adult volunteers without this link, who
coach at both junior and senior level.
● As reported on 2018-19 Annual Report, we were contacted by Sport
England in 2017-18 regarding a previous grant application (in 2014)
where the ground works did not go ahead due to ground conditions.
● This grant has now expired and a new application would be
required.| |---|---| ## **Section D Achievements and performance** **Summary of the main** ● Participation of 400 children and 120 adults. Junior players across **achievements of the** 62 schools and 3 counties. **charity during the year** ● Usage of a diverse range of facilities across several locations. ● FA Wildcats Girls Centre continued at Coworth Flexlands School and a new centre opened in April 2021 at Garth College 3G, Bracknell ● We continue to train and develop referees – young and old ● Player Fees held at £160 basic and £90 volunteers/siblings due to effects of pandemic (use of contingency funds) ● Held at 5 male adult teams (including veterans). 31 junior teams. ● Partnership formed with S4K Ladies FC to form S4K Berks County Ladies FC as a pathway to womens’s football for players. ● Increase in social media presence: Twitter 1500 followers Facebook – 450 Instagram – 1100 Linkedin - 50 4 **BCFC Trustees Annual Report 2020-21** **March 2022** ## **Section E Financial review** We aim to maintain a maximum reserve of £30K for: **Brief statement of the charity’s policy on reserves** ● hiring or contributing to the development of new or existing facilities while schools and local authorities continue to invest less in facilities and their maintenance. ● supporting the senior teams to grow beyond Step 6. ● contingency for unforeseen events eg. Pandemic. **Details of any funds** Not applicable **materially in deficit** ## **Further financial review details (Optional information)** - Reserve currently c.£53K due to lower spend on facilities during - You **may choose** to include lockdowns. This will significantly reduce in 2021-22 due to increased - additional information, where facility spend (season extension into 2021-22 FY and freeze on - relevant about: membership fees for 2 seasons) - ● the charity’s principal sources of funds (including ● Due to pandemic membership fees frozen at £160 with discounts - any fundraising); for siblings and volunteers to £90. The Club pays for coaching - ● how expenditure has courses and 50% of referee courses. supported the key objectives of the charity; ● Membership fees accounted for c.59% of the £102k income. - ● investment policy and objectives including any ● Gift aid is significant contributor as two claims in this year for ethical investment policy previous years adopted. ● 175 junior team players at 2013-14; ● 215 registered in 2014-15; ● 245 registered in 2015-16; ● 290 registered in 2016-17; ● 360 registered in 2017-18; ● 424 registered in 2018-19; ● 414 registered in 2019-20; ● 435 registered in 2020-21 A 5% increase in junior participants year on year. 5 **BCFC Trustees Annual Report 2020-21** **March 2022** ## **Section F Other optional information** ● Continue to grow girl football with a new team each year if poss. - Introduce 2-4 new U7 boys/mixed teams each year. - Continue to pursue new affordable facilities for 5v5 and 7v7 due to risk around Hurst Lodge grounds sale. - Maintain existing facilities in a decent state. - Work to find permanent home for Senior First Teams (Men and Women) and Reserves. - Support the ambitions of the First Teams where possible. - Continue to train and develop our own Club referees where possible. ## **Section G Declaration** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Stephen Kay Trevor Offord Club/Charity Secretary & Treasurer Trustee **Position: Date:** 31/03/2022 31/3/2022 6 **BCFC Trustees Annual Report 2020-21** **March 2022** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Berks County On accounts for the year ended 1st May 2021 Charity no {if any) 1159139 Set out on pages 3&4 Ireniember lo incliide the p3g& iiumbèis of ad(lilioiial sheelb, I report lo the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended 0110512021. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under seclion 145{5)(b} of the Act. I have completed my examination. I confirm that no material matters have come to my attention {other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not aGcord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the br8ckets if they do not 8ppIy. Signed: Date: Name: steve Lowe Relevant professional qualificationlsl or body {if any): ACMA Address: 27 Elizabeth Gardens, Ascot, Berkshire, SL5 9BJ IER March 2022 Section B Disclosure Only complete If the examiner needs to highlight matters of concern (see CC32, Independent examination of charily accounts directions and guidance for examiners) Give here brief details of any items that the examiner wishes to disclose The final accounts for the 2020121 season saw a significant Increase In cash reserves due to Ihe timing of venue costs for the season The season was roughly £20k lower than the previous year Next years accounts will be adversely Impacted by both the delayed pitch hire costs from 20121 as well as Inflalionary pressures IER March 2022 Berk5 CountyFo¢Jtball Club 1169139 Recei and Pa ments Accounts CC16a For the pertod from w￿2￿20 To 11512021 Section A Recei ts and ments Unrestslcted funds Restrlcted nds End0￿￿nent funds L85t Jwr Totsl fvnds tolh•nw•8t tolhenEar•At£ tolhE nEare*t£ tr*the n&vetst£ tolh•new•g1£ A1 Recel ts blombgTshl suts orffms Kns n50rshl OthBr Small DD￿dI￿n5 <£10 Fund raLs1 -AwaYds d Fund raKI - OlhBr OlhBr DonatKns Gm Ald Banklnkn81 Granls val￿￿S Refund5 Ktt PurcFA5e Gjte and ¢ales 18¢tl Msc costrocov0r￿5 Pltch HiFe Clothl relu r•fur B360 £6,670 £323 £Fo £9,962 82 202OS Ion 072 1.099 ¢ard £6.ON1 170 170 £191 Sub total (Grossln¢ome forARJ 102.292 102292 0,9S5 A2Asset and lThveslmentsales. 1$8• table). WA tr¥A Sub fotal A3P C￿thI Equ￿M￿l Pttch hirs Pttch molntsnaDQ ug fees 1affil&?I￿n1Tll95 Ments 14827 13.083 31,241 S.802 2229 4188 425 £10,367 £4,771 É50,962 £6,631 £5.190 £4266 31A41 4188 Vduniegrgxpèn$o9 Tourn2rnents PlJyeraward$ fLhid rÈisi eosls Coa¢hln9¢osis In8urance Co¥¢h 8 r*fèr48 a¢cradKallon othor MSG C0515 Char Donallons Bink CFATg95 Market Sub¥ Refund$ onts r•finthd E38 £2.2E6 £1,617 £663 4714 3.714 420 1,177 £1.ieo £165 1A10 IN10 1,630 £914 £72 Sub total A4A5set and Imyeslment pur¢hases, (see lablel Sub total Net of reCe1D¢￿IDaVTrKnts) A5 Yran5fer5 between fuThd5 A6 Cash lund5 last year end Cash funts th1$ vear end IER March 2022 Section B Statement of assets and liabilities at the end of the period Unre$t¥ictÈd funds Rèstricted fund8 10 no8rs¥t£ Endowfft6nt funds to nearest£ Categories Details 81 Cash funds SwnngkMI Sarts Bank￿￿￿j￿1 (Glosedl BCFC Bsnk ￿e￿￿t £53,3 Total cash funds £53.390 Iggr8o b818rKtt paymerts ac￿nI(SI) Unrestrlct8d fund5 R85trict8d funds to nèar&st£ Endowment funds Detalls io nèar8st£ to nearest£ B2 Other monetary assets Detalls Fundto ￿thIeh asget belon Currentvalue C081loptlonall B3 Investment assets Detalls Fund to %thi¢h a$8¥t bèlon CurrontvAIu8 Cost loptlonall B4 Assets retained for the charlty's own use Details Fun(1 lo*thlch K>unt due trona Yvhen dug B5 Llabllltles Signed by one 01 tru5ts85 on beha of all Ihe trustees Da18 of approval SKJnature Print Name IER March 2022 Aufj J￿￿1 343.W 43,$49.97 3.)74.tyJ 3.I7S.SZ i.n7.24 79). O.W 2.51Y).QO APR 1,47B.23 2,362 ￿ 2,7¢D 21 131. I￿.￿0 o.oD 59.261.56 8.260 Kil ¥￿￿1$l￿p w￿￿O￿a￿￿<£I0 A¥￿￿5￿￿ FIJ￿r&I￿￿- O O.W 5,IW.QD o.oo 17. o.ffj 20.205.01 8228 20,205.01 r￿lIp￿d nklfiwe 0.00 om om 0.￿ 2.W.th) 2,160.00 th). 570.00 2.142.￿) 8,072 1,(E9.40 VarfoL4SRqtur￿s Il O.In 796. o.oo 0.00 0.00 40.00 om om 3539 s¢¢ostie¢(w*s 0.9 0.00 110.00 0.00 0.00 521.% 8632.68 I7￿.24 1487.68 3259.81 23972.17 Pilchmr 22150 615.(*) 257. 3.4￿. 170.35 1.SW.37 102 29&03 11.20 159.15 o.oo 221EO 3 349.1*) 193.35 1.34S.09 e0195 3 305.58 4508Y.09 162.82 Dyrnent5 Llo¥H t4Y JULY ALQ SIPT Nov DIC JAN 1.033.ES 3.556.Q5 4.1gS.10 1.97 11&.56 I,W.81 0.00 O.LV 3.5￿.￿ 3.3)7.02 4.636.51 617.79 1.Q01.fj3 0.00 *22￿) 70.00 6.102.82 lo.298.￿ 1.1fj3.W 1.292 57 2.128.77 om 0.00 255.1*) 489.20 4.4￿.56 105. O.UD 699.( 214.￿) Z7B. 287.QY) o.uD ￿. 576. 247.LYJ APTr 1.389.89 20.07 O.OD 4,7%.84 5.116.17 75.th) 169. 242 66 444 OD g.OD zsD.uD YTD 15.t2&$5 13.OM07 31.340.73 5.W2.38 2.229.fy) 4.187. 4Z5.(Y) 24B.50 Pl1th￿￿re lewfee$idffii#ioniffnes Refe[eef￿ lUI.(W) 249.50 *l.(YJ 210.tyj 10.0) 1L¥). 25. l(iurn•Mn Id3yW o.oD O.OD 3.1￿ o.uD o.oo 20QU o.oo 10.00 Coactrdw c