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Trustees' Annual Report for the period
Period start date Period end date
01 08 2020 31 07 2021
From To
Section A Reference and administration details
Charity name Project Equinox
Other names charity is known by
Registered charity number (if any) 1159116
Charity's principal address Project Equinox, c/o External Relations, University of
Plymouth,
102 Hepworth House, Drake Circus
PLYMOUTH
Postcode PL4 8AA
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted Name of person (or body)
Trustee name Office (if any) if not for entitled to appoint trustee
whole year (if any)
Terence Lewis Chairman, Equinox
MBE FRCS
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **----- Start of picture text -----**
Name Dates acted if not for whole year
Cdr (retd) Charles Crichton, OBE RN
Maj Gen (retd) Nicholas Vaux, CB DSO RM
Stephen Tillman BEng, MSc, CEng, MIStructE, MICE
Denis Wilkins, MD FRCS
Names and addresses of advisers (Optional information)
Type of adviser Name Address
nil
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## **Name of chief executive or names of senior staff members (Optional information)** John Pentreath, Project Coordinator ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is[Charitable Incorporated Organisation (CIO)] March **2012** **TAR** 1 constituted (eg. trust, association, company) Trustee selection methods Appointed by Trustees - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; The charity remains linked to the University of Plymouth, but has been financially independent of it since Nov 2016. We continue to work in close cooperation with the Peninsula Medical School. We have a continuing potential partnership with a major Housing Association. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** - **To promote social inclusion** amongst people at risk of social exclusion by reason of their age, disability, ill health or financial hardship, in particular, amongst veterans of the Armed Forces (or of the Merchant Navy who have served in British Military operations), by the provision of long term housing for such persons and opportunities for activities and interaction with persons of a different demographic, in particular, students from Plymouth University; and……. - **To advance education** , in particular, but without prejudice to the generality of the foregoing:- - by enabling students to develop skills and experience relevant to their studies; and…… - by publishing the results of research with a view to informing and enhancing good practice in meeting the needs of persons in charitable need. March **2012** **TAR** 2 **Summary of the main** During this period the charity’s Pre-Application to the Local **activities undertaken for** Planning Authority has been well received, albeit with several **the public benefit in** points raised that will now be reflected in subsequent Full **relation to these objects** Planning. As at the end of this period we are nearly ready to **(include within this** hand over responsibility for the Full Planning Application to our **section the statutory** partner Housing Association. However, due to previously **declaration that trustees** unknown constraints of site non-availability until mid 2023, this **have had regard to the** process is unlikely to be activated until 2022. **guidance issued by the Charity Commission on** Mindful of the Trustees’ duty to protect the charity’s obligation **public benefit)** towards public benefit, we can report that this obligation remains irrelevant. **Additional details of objectives and activities (Optional information)** You **may choose** to include The Board of Trustees remain unpaid volunteers. further statements, where relevant, about:  policy on grantmaking;  policy programme related investment;  contribution made by volunteers. Section D Achievements and performance The nature of the proposed site necessitated a more complex **Summary of the main achievements of the** Pre Application than normal, leading in some cases with detail **charity during the year** verging upon Full Planning levels. Not helped by COVID 19 this process took longer than anticipated. **Section E Financial review** n/a **Brief statement of the charity’s policy on reserves Details of any funds** n/a **materially in deficit** ## **Further financial review details (Optional information)** March **2012** **TAR** 3 You **may choose** to include additional information, where relevant about: Our progress through Pre Planning, involving architects and two consultants, has only been possible due to the continued generous financial support of The Kirby Laing Foundation. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** _Original signed_ **Full name(s)** Christopher Terence Lewis MBE FRCS **Position (eg Secretary,** Chairman, Project Equinox **Chair, etc) Date** 22 Oct 2021 March **2012** **TAR** 4 CHARITY COMMISSION FOR ENGiAND AND WALES Project Equlnox Receipts and payments accounts CC16a For the perfod from 0110812020 31h)7r2021 Section A Receipts and payments Unrestricted funds Rostrict8d funds EiidowiM•nt funds Total funds 1st year to tho ngaro•t£ Al Roc•1 ts Kitby Laing Found* ross incom8 AR) 45,000 tan 1800 table). 46,(*)O A3P# •nt• 8ank chargès Consultant f8e tr Cerxdinator hiiect lee Traffi¢ wsult8nl fee Tru8ieè Inttemi 88vill$ ￿)n￿￿ntfee W&bSlte Izoom IIT 61 61 2,1fy) 1100 1,565 385 Sub total 15 15.501 A4 Asset and Investmont Sub total 15.SOI 15,501 Net of reCeIpt￿(paYMents) AS Transfers between funds A6 Ca¥h fund¥ Sa¥t year end Cash fundi this ygar end 29.499 29,499 £££z 29,499 CW Rl aceounts Issi 15110r2021 Section B Statement of assets and liabilities at the end of the period UnreBtrlcted funds to n￿leStE R•strletsd funds to neargst£ Endowment fvjnds to nèawst£ Categories Detalls B1 Cash funds Total cash funds sl) Unr•8trlct8d lundB to nMr•st£ Re8tr1ct•d fund# Endowrngnt nds to thoaro&t£ Detsll• to noar•8tE 82 Oth•r monfrtsry aufrts to *h6ch D&to11• Costloptlmall Current v•lug onal Fund io whlth CurY•nt v•lu• Oetsll• Ct*t l0Olon•ll B4 AJ80ts Tots5nod for th• chartty'• own u•& Futyjtowhith mout)tth* Detslls Vdl*n duo tlona BS Liabilitigs Sonwj by on& or Ivust8es Èehalf of all the InJ$tees Date of roval Svjnatu Prwrt Name al TERENCE LEWIS MBE 15-Oct-21 /£AEIvc Jis CCXX P2 accoun15 ISSI 1511012021 ## Abbotswood Trevear House Old County Court Alverton Terrace Penzance Cornwall TR18 4GH Mr J Pentreath Project Coordinator Project Equinox Plymouth University 102, Hepworth House Drake Circus PLYMOUTH PL4 8AA 25[th] October 2021 ## Dear Mr Pentreath ## **Re: Project Equinox – Independent Examination of Accounts 1/8/2020 – 31/7/2021** We have examined the financial records including bank statements invoices, expense vouchers and banking costs and can confirm that the accounting records reflect a true and accurate record of all the financial transactions in the period. We also believe the financial controls in place meet the reporting demands of the project in its current level of activity and allow for proper informed management and administration going forward. ## Yours faithfully ## Abbotswood Abbotswood Taxation & Accountancy Services Limited Abbotswood is the trading name of Abbotswood Taxation & Accountancy Services Limited Registered in England: 08425589 TEL: 01736 363202