To
Trustees' Annual Report for the period
Period start date 1[st] Septembe 2019 r
Period end date 31[st] August 2020
From
Section A Reference and administration details
Charity name Woodford Community Pre-School
Other names charity is known by Registered charity number (if any) 11059106
Charity's principal address Greenway Avenue, Woodford, Plympton Plymouth Postcode PL7 4RR
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Katie Smith | Chairperson | |||
| Joanne Mallard | ||||
| Rebecca Haynes | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution for Incorporated Organisations. CIO - Foundation Registered Type of governing document 06 Nov 2014. (eg. trust deed, constitution) We are led by Management Trustees who adhere to the Constitution and How the charity is constituted our Policies and Procedures (eg. trust, association, company) New members are elected at the AGM but are also welcome to volunteer Trustee selection methods to join our Trustees at any time throughout the year. (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
Before the AGM, anyone who expresses an interest in joining the Trustees are free to ask any questions to staff or existing Trustee Members. The Chairperson and Staff will explain in depth about their roles and responsibilities should they wish to become involved. We have access to Committee/Trustee training through our Early Years Department for Trustee’s to attend. This is provided at no cost to them. We have insurance to protect the Trustees against Financial Risk. We have a named Child Protection Officer and all staff have completed Child Protection training and attend regular updates. We have strict policies and procedures regarding Early Years and receive weekly updates on new legislation and have regular meetings with our Early Years Advisory Teacher. Our Trustees volunteer their time and receive no remuneration or benefits
- trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Woodford Community Pre-School aims to enhance the development and education of children under statutory school age and encourage parents to understand and provide for the needs of their children with support Summary of the objects of the from ourselves and other agencies charity set out in its governing document
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We offer appropriate play, education and care facilities and ensure the group offers opportunities for all children, whatever their race, culture, religion, means or ability. The staff attend regular training to update their skills and knowledge and we regularly review our policies to ensure they are up to date with current legislation. We meet with parents regularly to inform them of their child’s progress and encourage parent participation. The Trustees work closely with staff in order to continually develop and enhance the pre-school. We have close links with the local primary school and liaise with them at the end of every school year to ensure a smooth transition for children leaving pre-school in the summer term.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
Our Trustees are very pro-active in our setting and contribute immensely to the Management duties. They meet regularly as a committee and also with staff to ensure effective communication. They give up a lot of their time to help with fun days and fundraising activities.
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Due to the pandemic, this year has been really different financially to other years. We had to close for a term in March 2020 following Government advice and re opened two days a week in June 2020 until the end of summer term in July. We were unable to open fully until September 2020. We were unable to hold our usual fundraising days due to social distancing and so this has been a very unusual year. We have been very lucky that we managed to stay sustainable as we are aware of many childcare settings having to close due to finances during the pandemic. Staff undertook various training to keep their skills and knowledge up to date whilst their hours were reduced during the summer term. We have very supportive trustees and the staff have once again worked really hard to make our Pre-School a happy experience for children.
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Section E Financial review
Brief statement of the
charity’s policy on reserves
We have built our contingency money over the last few years so that should we have to make redundancies, we have enough money to make this payment. At the end of the financial year, any surplus funds are used to help with our Autumn term when our numbers are usually lower. This helps towards our rent and classroom consumables. This was very much needed this year as parents were unsure about sending their children to pre-school during the pandemic.
Details of any funds materially in deficit
Further financial review details (Optional information)
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Our principle source of income is generated from the Early Years
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You may choose to include Funding which all children receive from the term after their 3rd Birthday.
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additional information, where We also have children who receive Me2 Funding for 2 year old children
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relevant about: who meet the criteria. This is also funded through the Early Years team.
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• the charity’s principal We invoice fee’s for extra session and also for children who do not sources of funds (including receive funding. During the year we fundraise to purchase new any fundraising); equipment and resources for the children. Our largest area of
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• how expenditure has expenditure is staff wages, however due to adult-child ratio’s this not something that we can change. Rent is also high but there are no other
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supported the key objectives available buildings in the local area that we could use. Our rental
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of the charity; agreement is reviewed annually and when the Church decide to make an
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• investment policy and increase we do not have much control over this. We do however have a objectives including any good relationship with the Church members and they do take into ethical investment policy consideration our high costs when considering increasing our rent. adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Katie Smith | Joanne Mallard |
|---|---|---|
| Katie Smith | Joanne Mallard | |
Chairperson |
Secretary | |
| 21stMay 2021 | ||
| 21stMay 2021 |
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| ~~B~~ | Woodford Community Pre-school | Woodford Community Pre-school | Woodford Community Pre-school | Woodford Community Pre-school | Woodford Community Pre-school | Woodford Community Pre-school | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Receipts and Payment Account-Monthly Summary 2019-2020 | ||||||||||||||||
| September | October | November | December | January | February | March | April | May | June | July | August | Total for Year | ||||
| Payments | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | ||||
| Bank charges | 6.50 -£ |
6.50 -£ |
||||||||||||||
| CharityDonation | - £ |
|||||||||||||||
| Classroom Consumables | 11.96 £ |
400.10 £ |
8.98 £ |
9.97 £ |
233.63 £ |
128.25 £ |
136.70 £ |
76.00 £ |
1,005.59 £ |
|||||||
| Clinical Waste Charges | 34.28 £ |
17.14 £ |
45.18 £ |
12.64 £ |
12.64 £ |
39.94 £ |
161.82 £ |
|||||||||
| Committee Expenses | - £ |
|||||||||||||||
| Employers NI | 650.23 £ |
22.97 £ |
195.81 £ |
420.69 £ |
513.58 £ |
27.35 £ |
1,830.63 £ |
|||||||||
| FundraisingActivities | 56.99 £ |
56.99 £ |
||||||||||||||
| General Equipment | 185.41 £ |
114.97 £ |
105.83 £ |
64.00 £ |
337.03 £ |
286.12 £ |
190.63 £ |
182.66 £ |
199.46 £ |
124.96 £ |
1,791.07 £ |
|||||
| General insurance | - £ |
|||||||||||||||
| Gifts | 10.85 £ |
48.95 £ |
49.35 £ |
25.00 £ |
134.15 £ |
|||||||||||
| Groceries | 120.91 £ |
57.40 £ |
82.96 £ |
120.93 £ |
113.26 £ |
78.31 £ |
107.58 £ |
37.30 £ |
718.65 £ |
|||||||
| Health and Safety | - £ |
|||||||||||||||
| Insurance | - £ |
|||||||||||||||
| MarketingMaterial | - £ |
|||||||||||||||
| Milk | 137.28 £ |
102.96 £ |
171.60 £ |
68.64 £ |
124.80 £ |
131.04 £ |
102.96 £ |
12.48 £ |
43.68 £ |
895.44 £ |
||||||
| Repairs/Renewals | - £ |
|||||||||||||||
| PCC Bin Collection | 151.68 £ |
151.68 £ |
151.68 £ |
151.68 £ |
606.72 £ |
|||||||||||
| Pension | 445.41 £ |
250.73 £ |
291.87 £ |
233.78 £ |
391.94 £ |
308.33 £ |
190.96 £ |
383.76 £ |
239.42 £ |
231.24 £ |
317.24 £ |
327.24 £ |
3,611.92 £ |
|||
| Postage/Stamps | 12.20 £ |
16.92 £ |
29.12 £ |
|||||||||||||
| Pre-School Entertainer | 100.00 £ |
100.00 £ |
||||||||||||||
| Pre-School Trip | - £ |
|||||||||||||||
| Printing/Ink/Photocopying | 15.98 £ |
7.99 £ |
44.49 £ |
23.57 £ |
7.99 £ |
7.99 £ |
15.98 £ |
15.98 £ |
80.50 £ |
220.47 £ |
||||||
| Professional Fees | 151.20 £ |
26.00 £ |
239.99 £ |
163.00 £ |
580.19 £ |
|||||||||||
| Rent | 2,270.88 £ |
1,254.96 £ |
836.64 £ |
1,195.20 £ |
823.06 £ |
881.85 £ |
400.00 £ |
400.00 £ |
800.00 £ |
8,862.59 £ |
||||||
| Sage | 19.20 £ |
19.20 £ |
19.20 £ |
19.20 £ |
19.20 £ |
19.20 £ |
20.40 £ |
20.40 £ |
20.40 £ |
20.40 £ |
20.40 £ |
20.40 £ |
237.60 £ |
|||
| Staff Training | 50.00 £ |
182.99 £ |
232.99 £ |
|||||||||||||
| Stationary | - £ |
|||||||||||||||
| Transfer Funding | 397.44 £ |
1,480.05 £ |
1,877.49 £ |
|||||||||||||
| Telephone | 48.48 £ |
48.48 £ |
48.48 £ |
49.08 £ |
48.48 £ |
96.96 £ |
51.72 £ |
51.72 £ |
51.72 £ |
51.72 £ |
546.84 £ |
|||||
| Uniform Staff/Childrens | 71.58 £ |
67.90 £ |
30.24 £ |
77.86 £ |
247.58 £ |
|||||||||||
| Wages & Salaries | 6,578.92 £ |
8,700.62 £ |
8,162.08 £ |
10,321.30 £ |
6,380.47 £ |
7,190.74 £ |
8,715.92 £ |
8,987.39 £ |
8,690.68 £ |
7,126.96 £ |
11,089.90 £ |
4,932.94 £ |
96,877.92 £ |
|||
| Total Payments | 8,060.66 £ |
10,428.57 £ |
11,702.59 £ |
12,186.35 £ |
8,507.31 £ |
9,536.72 £ |
10,781.37 £ |
10,545.84 £ |
10,078.45 £ |
8,980.65 £ |
14,205.04 £ |
5,605.72 £ |
120,619.27 £ |
|||
| Net Receipts/(Payments) for theyea | r | 67,712.23 £ |
59,450.56 £ |
66,504.82 £ |
87,309.20 £ |
80,577.39 £ |
72,346.12 £ |
69,342.57 £ |
104,894.01 £ |
94,957.46 £ |
95,897.33 £ |
81,884.42 £ |
76,300.54 £ |
|||
| Opening Balance |
47,762.83 £ |
|||||||||||||||
| Income for Year |
149,156.98 £ |
|||||||||||||||
| Expenditure for Year |
120,619.27 £ |
|||||||||||||||
| Balance at Year End |
76,300.54 £ |
|||||||||||||||
| Woodford Community Pre-school | Woodford Community Pre-school | Woodford Community Pre-school | Woodford Community Pre-school | Woodford Community Pre-school | Woodford Community Pre-school | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Receipts and Payment Account-Monthly Summary 2019-2020 | |||||||||||||||
| September | October | November | December | January | February | March | April | May | June | July | August | Carried Forwar | |||
| £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | ||||
| OpeningBalance | |||||||||||||||
| Cash on Hand | 512.66 £ |
432.75 £ |
421.75 £ |
475.40 £ |
464.41 £ |
865.91 £ |
845.56 £ |
826.83 £ |
826.83 £ |
326.83 £ |
326.83 £ |
326.83 £ |
326.83 £ |
||
| Santander Bank Account | 47,282.67 £ |
67,279.48 £ |
59,028.81 £ |
66,029.42 £ |
86,844.79 £ |
79,711.48 £ |
71,500.56 £ |
68,515.74 £ |
104,067.18 £ |
94,630.63 £ |
95,570.50 £ |
81,557.59 £ |
75,973.71 £ |
||
| Bank Account one | 32.50 -£ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
||
| Bank Account two | - £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
- £ |
||
| Receipts | 47,762.83 £ |
67,712.23 £ |
59,450.56 £ |
66,504.82 £ |
87,309.20 £ |
80,577.39 £ |
72,346.12 £ |
69,342.57 £ |
104,894.01 £ |
94,957.46 £ |
95,897.33 £ |
81,884.42 £ |
76,300.54 £ |
||
| Voluntary Income | - £ |
||||||||||||||
| Income Fees | 1,847.70 £ |
2,166.90 £ |
1,768.80 £ |
1,116.80 £ |
1,366.00 £ |
1,218.00 £ |
1,869.60 £ |
904.00 £ |
52.80 £ |
52.80 £ |
12,363.40 £ |
||||
| Early years Funding | 26,162.36 £ |
16,454.48 £ |
31,781.72 £ |
87.45 £ |
5,865.45 £ |
44,632.20 £ |
9,861.48 £ |
133.09 £ |
134,978.23 £ |
||||||
| Support Grants | - £ |
||||||||||||||
| FundraisingActivities | 56.99 £ |
409.50 £ |
466.49 £ |
||||||||||||
| Committee Donations | - £ |
||||||||||||||
| Other | 476.58 £ |
92.21 | 42.77 | 561.08 £ |
141.90 £ |
6.24 £ |
6.24 £ |
21.84 £ |
1,348.86 £ |
||||||
| 28,010.06 £ |
2,166.90 £ |
18,756.85 £ |
32,990.73 £ |
1,775.50 £ |
1,305.45 £ |
7,777.82 £ |
46,097.28 £ |
141.90 £ |
9,920.52 £ |
192.13 £ |
21.84 £ |
149,156.98 £ |
|||
| Investment income | |||||||||||||||
| Bank Interest receivable | - £ |
||||||||||||||
| 28,010.06 £ |
2,166.90 £ |
18,756.85 £ |
32,990.73 £ |
1,775.50 £ |
1,305.45 £ |
7,777.82 £ |
46,097.28 £ |
141.90 £ |
9,920.52 £ |
192.13 £ |
21.84 £ |
149,156.98 £ |
|||
| Total Receipts | 75,772.89 £ |
69,879.13 £ |
78,207.41 £ |
99,495.55 £ |
89,084.70 £ |
81,882.84 £ |
80,123.94 £ |
115,439.85 £ |
105,035.91 £ |
104,877.98 £ |
96,089.46 £ |
81,906.26 £ |
149,156.98 £ |
||