DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Charity Registration No: 1159103
Dolafon Gospel Hall Trust
Report of the trustees and unaudited financial statements Year ended 5 April 2021
T B Tax Services Bridge House Pattenden Lane Marden Kent TN12 9QJ
DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Dolafon Gospel Hall Trust
Contents
| Pages | |
|---|---|
| Reference and administrative details | 3 |
| Report of the trustees | 4-7 |
| Independent examiner’s report | 8 |
| Statement of financial activities | 9 |
| Balance sheet | 10 |
| Notes to the financial statements | 11-16 |
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DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Dolafon Gospel Hall Trust
Reference and Administrative Details For the year ended 5 April 2021
| Charity name | Dolafon Gospel Hall Trust |
|---|---|
| Registered charity number | 1159103 |
| Trustees | Mr Michael Wallis (Chair) |
| Mr Craig Hawgood | |
| Mr Mervyn Edmondson | |
| Treasurer | Mr Craig Hawgood |
| Principal address | Meeting Room |
| Cambrian Gardens | |
| Newtown | |
| Powys | |
| SY16 2AW | |
| Independent examiner | Simon Bell |
| T B Tax Services | |
| Bridge House | |
| Pattenden Lane | |
| Marden | |
| Kent | |
| TN12 9QJ | |
| Accountant | T B Tax Services |
| Accountants | |
| Bridge House | |
| Pattenden Lane | |
| Marden | |
| Kent | |
| TN12 9QJ | |
| Bank | HSBC |
| The Cross | |
| 1 Broad Street | |
| Newtown | |
| Powys | |
| SY16 2LX |
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DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Dolafon Gospel Hall Trust
Report of the Trustees For the year ended 5 April 2021
The Trustees present their report along with the financial statements of the Charity for the year ended 5 April 2021. The financial statements have been prepared in accordance with the accounting policies set out on page 11 and comply with the Trust Deed and applicable law.
Structure, governance and management
Governing document
The charity is controlled by a deed of trust and constitutes an unincorporated charity.
The Charity is an unincorporated trust constituted by a Deed of Trust dated 6 May 1991, most recently amended by Deed of Variation dated 19 August 2014. The Trust was registered with the Charity Commission for England and Wales on 6 November 2014 under Charity Registration Number: 1159103.
Recruitment and appointment of new trustees
The names of the Trustees who served during the year and since the year end are set out on page 3. None of the Trustees, nor any person connected with them, received any remuneration or expenses from the Charity in the year ended 5 April 2021 (2020: £nil).
The Trust operates two Gospel Halls and Trustees are chosen from among the regular congregation of the halls. New Trustees are nominated by the existing Trustees or by the congregation and must be appointed by unanimous resolution of the congregation. They are selected according to their skills and experience and are expected to use both in furthering the objects of the Charity. Checks are made to ensure the Trustees’ eligibility to act and incoming Trustees are made aware of their responsibilities by the existing Trustees, who ensure that new Trustees read the Trust Deed and relevant Charity Commission guidance.
Wider network
The Trustees maintain informal links with similar charities with a view to pooling experience considered useful in pursuing the objects of the Charity. The Charity also maintains particular links with other Gospel Hall Trusts.
Risk management
The Trustees have identified and reviewed the major risks to which the Charity is exposed and confirm that they have established systems or procedures to manage and mitigate those risks.
Objectives and activities
Objectives and aims
The charitable purposes of the Charity are the advancement of the Christian religion for the public benefit, including by the carrying on of the service of God in accordance with the Old and New Testaments of the Holy Bible as followed by those Christians forming part of the world-wide fellowship known as the Plymouth Brethren Christian Church (the “Brethren”) and any other charitable purposes connected with Brethren. The core doctrine of the Brethren and proper practices in furtherance of certain aspects of doctrine are summarised in two schedules to the Trust Deed.
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DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Dolafon Gospel Hall Trust
Report of the Trustees (Cont’d) For the year ended 5 April 2021
Public benefit
The Trustees confirm that they have complied with their duty under section 4 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance to charities on public benefit.
Main activities and achievements
The Trust provides and maintains Gospel Halls where religious meetings are held by the local Brethren community. Details of the origins, teachings and way of life of the Brethren can be found on the website - www.plymouthbrethrenchristianchurch.org and in the schedules to the Trust Deed.
The Trust has continued to engage with the congregation and encouraging good works by them which benefit the wider community.
The Trustees have also established an Emergency Needs Fund (ENF) for the duration of the current pandemic and any resultant economic downturn. This is providing limited financial assistance by the way of grocery vouchers to households, who have experienced a recent and significant decrease in income due to the pandemic, such that it is likely to impact on the health and/or welfare of members of the household. The Trust has appointed a Local Welfare Panel to manage the application process and to administer the vouchers to qualifying applicants.
Members of the congregation also helped a separate charity, the Rapid Relief Team, with organized events and providing free lunches, helping with the organization of local events.
Plans for future periods
From 18[th] March 2020, the Trust ceased using the gospel halls which it operates. This was a result of the global COVID-19 pandemic and the general lockdown imposed by the government on 23[rd] March 2020. Whilst meetings of the congregation have continued to take place via online conferencing facilities, the Trust aims to use these Gospel Halls again once the general lockdown is lifted and it is deemed safe to do so. The Trustees do not consider that the Covid-19 pandemic will have any effect on the ability of the Trust to continue as a going concern.
Meetings
Meetings held at the Gospel halls include the Lord's Supper (Communion), Gospel preachings, Bible readings and Bible addresses. There is a structured weekly schedule of meetings and, depending on the particular meeting, between 30 and 300 people normally attend these occasions.
The meetings are attended by the regular congregation and most are open to other properly disposed visitors. The notice board outside the Hall welcomes visitors and displays the times of Gospel preachings, along with a telephone number for those seeking further information or help. Gospel tracts, which are distributed by street preachers, also display this information.
Bibles and an extensive range of other Christian reading material are on display at the hall and visitors are free to help themselves.
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DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Dolafon Gospel Hall Trust
Report of the Trustees (Cont’d) For the year ended 5 April 2021
Spreading the Gospel message and the life of a Christian
The Gospel Halls are a base from which the regular congregation and others who attend the meetings are encouraged to spread the Christian Gospel, in word and deed.
Members of the congregation participate in a programme of street preaching and Gospel tracts are provided free of charge by the Charity to such preachers to be handed out to interested members of the public.
In carrying out this work, the congregation considers itself to be living out its faith in practice, as particularly exemplified in the following extract from the schedule to the Trust Deed on living a Christian life:
-
We seek and are encouraged to live exemplary lives in all our relationships with others in the wider community (including former Brethren), in accordance with the teachings of Holy Scripture (1 Tim 2:2).
-
We regularly go out from our homes to preach on the streets, to distribute Christian literature and engage with the wider community (including former Brethren) in order to present eternal salvation, available to all men by faith in Jesus Christ. (2 Tim 4:2).
-
We seek as members of the public to lead Christian lives as husbands and wives, parents, children, employers, employees and neighbours. (Col 3:22-25, Col 4:1).
-
The preservation and protection of the family unit is fundamental and children are prized as a blessing from God. (Psalm 127:3-5). The elderly are valued members of the community, for whom both their family and the wider community are expected to care.
-
Holy Scripture commands us to be good neighbours to others, and deal with all other people (including former Brethren) openly, honestly and fairly and consistent with these principles, we should give our time, talents and money to assist those in need in the wider community, in so far as reasonable given our abilities and our available resources. (Matt 7:12, Matt 22:39, Eph 4:28).
Funding
Funding is sought through gifts from the congregation and Gift Aid is claimed on eligible donations. Funding is sometimes received from other charitable trusts with complementary objectives.
Financial review
Financial position
In the year ended 5 April 2021 the Trust had a surplus of incoming resources over resources expended. During the year a legacy was received by the Trust of £79410.
Total voluntary income received this year was £129732 compared to £322643 in the previous year. £13710 of voluntary income were from specific collections for the new Halls project (2020: £293995)
The Trust holds a restricted fund for monies collected for the new Gospel Hall project and at the year end this was £627142 (2020: £821992)
All other funds were unrestricted.
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DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Dolafon Gospel Hall Trust
Report of the Trustees (Cont’d) For the year ended 5 April 2021
Reserves policy
The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs, based on its size and the level of its financial commitments. The Trust has no employees and its regular outgoings are minimal. The Trust aims to hold sufficient funds in a current account to cover day to day expenditure, plus an allowance for any urgent repairs and capital expenses that may arise.
The congregation is kept regularly informed as to particular needs for funds, and other relevant matters and the Trustees aim to ensure that the Charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure, by raising a funds appeal to the congregation.
Free reserves at the year-end were £786128 (2020: £683349).
Statement of Trustees’ responsibilities
The Trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations and the provisions of the Trust Deed require the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, including the income and expenditure, of the Charity for that period. In preparing those financial statements, the Trustees are required to
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charity SORP;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. All transactions have been reviewed and approved by two Trustees.
On behalf of the Board:
Craig Hawgood Trustee
1/9/2022 Date: ...........................................
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DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Dolafon Gospel Hall Trust
Independent Examiner’s report to the Trustees For the year ended 5 April 2021
I report to the trustees on my examination of the accounts of Dolafon Gospel Hall Trust for the year ending 5 April 2021.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
BASIS OF THE INDEPENDENT EXAMINERS REPORT
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER’S STATEMENT
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
Accounting records were not kept in respect of the Trust as required by section 130 of the Act; Or
-
The accounts do not accord with those records; or
-
The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bell 1/10/2022
T B Tax Services Bridge House Pattenden Lane Marden Kent TN12 9QJ
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DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Dolafon Gospel Hall Trust
Statement of Financial Activities For the year ended 5 April 2021
Notes Income and endowments from: Donations and legacies: Collections Contributions from the congregation Gift Aid donations Income tax refunds Rent received Payroll giving Legacies Investments Bank interest Other Total Expenditure on: Charitable activities Running meeting rooms Other charitable activities Cost of donated services 4 Total 5 Net income/(expenditure) Transfer between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds Designated funds Restricted funds Total funds 2021 Total funds 2020 £ £ £ £ £ 28332 0 0 28332 2450 25 7200 9500 16725 293656 0 0 4210 4210 21230 1055 0 0 1055 5307 0 0 0 0 0 0 0 0 0 0 79410 0 0 79410 0 588 0 0 588 1964 |
|---|---|
| 109410 7200 13710 130320 324607 |
|
| 8863 0 0 8863 11170 1380 5350 0 6730 1380 0 0 0 0 0 |
|
| 10243 5350 0 15593 12550 |
|
| 99167 1850 13710 114727 312057 208560 0 (208560) 0 0 307727 1850 (194850) 114727 312057 1380685 0 821992 2202677 1890620 |
|
| 1688412 1850 627142 2317404 2202677 |
The notes on pages 11 to 16 form part of these financial statements. All of the above activities are classed as continuing and there are no gains and losses other than those included above.
9
DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Dolafon Gospel Hall Trust
Balance Sheet
For the year ended 5 April 2021
| Notes Fixed assets Intangible assets Tangible fixed assets 6 Current assets Debtors: Loans Prepayments and accrued income Cash at bank and in hand Current liabilities Creditors: amounts falling due within one year: Other creditors Accruals and deferred income Loans Net current assets Total assets less current liabilities 7 Creditors: amounts falling due after more than one year: Loans Net assets Funds Unrestricted income fund Designated funds Restricted funds Total charity funds 9 |
503123 401011 |
2021 £ 904134 1413270 |
294563 402773 |
2020 £ 697336 1505341 |
|---|---|---|---|---|
| 0 752 1413898 |
0 3686 1503035 |
|||
| 1414650 0 1380 0 |
1506721 0 1380 0 |
|||
| 2317404 0 |
2202677 0 |
|||
| 2317404 | 2202677 | |||
| 1688412 1850 627142 |
1380685 0 821992 |
|||
| 2317404 | 2202677 |
The unaudited financial statements were approved and authorised for issue by the Trustees of Dolafon Gospel Hall Trust on and signed on their behalf by 1/9/2022
Craig Hawgood Trustee
The notes on pages 11 to 16 form part of these financial statements
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DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Dolafon Gospel Hall Trust
Notes to the Financial Statements For the year ended 5 April 2021
1. Accounting policies
1.1 Basis of financial statements
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, and incorporating update bulletins 1 and 2, and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and UK Generally Accepted Accounting Practice.
The functional currency of the charity is sterling (£).
The Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
1.2 Income
Donations are recognised in the year in which there is entitlement and probability of receipt and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future year. Gift aid is added to the value of the donation to which it relates.
Donated services are recognised as income and expenditure in the financial statements when organisations or individuals offer their services and support pro bono. The value of these donated services to Dolafon Gospel Hall Trust is considered to be equal to market value which would be paid were the service formally procured. This includes services paid for by other trusts.
Investment income is accounted for on a receivable basis.
1.3 Expenditure
Expenditure is included on an accruals basis. Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Charitable activities comprise those costs directly attributable to the fulfilment of the charitable objects.
1.4 Governance and support costs
Support costs have been allocated between governance costs and other support costs. Governance costs comprise all costs involving the public accountability of the charity and costs related to statutory requirements. Governance and support costs are allocated to charitable activities on the basis of capacity used.
1.5 Tangible fixed assets and depreciation
Tangible fixed assets (costing more than £500) are stated at cost less depreciation. Freehold land is not depreciated. Depreciation is provided at rates calculated to write off the cost, less estimated residual value, of each asset over its expected useful life as follows:
25% straight line
Fixtures and Fittings
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DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Dolafon Gospel Hall Trust
Notes to the Financial Statements For the year ended 5 April 2021
1.6 Taxation
The Trust is a registered charity and is not liable to United Kingdom income or corporation tax on charitable activities, provided income falls within the charitable exemptions and is spent on charitable purposes.
1.7 Funds
The general unrestricted fund is free for the Trustees to use for any purposes in furtherance of the trust’s charitable objects.
Restricted funds arise from donations to the trust, which are made for a specific purpose. Restricted funds can only be used for the purpose for which funds were given.
1.8 Preparation of consolidated financial statements
The Charity does not have a trading subsidiary and there is no requirement to prepare consolidated accounts
1.9 Going concern
The Trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern. The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.
From 18[th] March 2020, the Trust ceased using the gospel halls which it operates, due to the global COVID-19 pandemic and the general lockdown imposed by the government. The trustees do not consider that the Covid-19 pandemic will have any effect on the ability of the trust to continue as a going concern.
2. Trustees’ remuneration and expenses
No Trustees received any remuneration or other benefits from an employment with the charity and no Trustees were reimbursed for expenses (2020: None).
3. Wages and salaries
There are no employees (2020: none).
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DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Dolafon Gospel Hall Trust
Notes to the Financial Statements For the year ended 5 April 2021
4. Donated services
| 2021 £ 0 0 |
2020 £ 0 |
|---|---|
| 0 |
5. Resources expended
| Current Year Direct costs: Insurance Repairs & Maintenance Bank charges Utilities Donations Activity costs Legal fees Depreciation Governance costs Prior Year Direct costs: Insurance Repairs & Maintenance IT costs Utilities Activity costs Legal fees Depreciation Governance costs |
Meeting rooms £ 978 2228 20 1940 0 0 1935 1762 0 8863 Meeting rooms £ 625 2183 0 3496 0 3104 1762 0 11170 |
Other charitable activities £ 0 0 0 0 5350 0 0 0 1380 6730 Other charitable activities £ 0 0 0 0 0 0 0 1380 1380 |
2021 £ 978 2228 20 1940 5350 0 1935 1762 1380 |
|---|---|---|---|
| 15593 | |||
| 2020 £ 625 2183 0 3496 0 3104 1762 1380 |
|||
| 12550 |
Governance costs include £1380 (2020: £1380) in respect of Independent Examination fees.
13
DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Dolafon Gospel Hall Trust
Notes to the Financial Statements For the year ended 5 April 2021
6. Fixed assets
| Cost B/f at 06/04/20 Additions Transfers Disposals At 5 April 2021 Depreciation B/f at 06/04/20 Charge for the year Impairment Disposals At 5 April 2021 Net book value At 5 April 2021 At 5 April 2020 Property Details: Crescent Street Cambrian Gardens Land at Abermule |
Development costs 294563 208560 0 0 503123 0 0 0 0 0 503123 294563 Title No WA460982 CYM316868 CYM404983 |
Land See below 149170 0 0 0 149170 0 0 0 0 0 149170 149170 Cost 110000 124340 149170 |
Freehold Property See below 234340 0 0 0 234340 0 0 0 0 0 234340 234340 |
Eqpt 35238 0 0 0 35238 15975 1762 0 0 17737 17501 19263 |
Total 713311 208560 0 0 |
|---|---|---|---|---|---|
| 921871 | |||||
| 15975 1762 0 0 |
|||||
| 17737 | |||||
| 904134 | |||||
| 697336 | |||||
Development costs relate to costs incurred in connection with the planning applications on sites acquired.
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DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Dolafon Gospel Hall Trust
Notes to the Financial Statements For the year ended 5 April 2021
7. Analysis of net assets between funds
| 7.1 Current year Fixed assets Current assets Current liabilities Long term liabilities Total funds 7.2 Prior year Fixed assets Current assets Current liabilities Long term liabilities Total funds 8. Movement in funds 8.1 Current year Restricted funds Designated funds Unrestricted funds Total funds |
Balance at 6 April 2020 £ 821992 0 1380685 |
Unrestricted funds £ 904134 785658 (1380) 0 1688412 Unrestricted funds £ 697336 684729 (1380) 0 1380685 Incoming resources £ 13710 7200 109410 130320 |
Unrestricted funds £ 904134 785658 (1380) 0 1688412 Unrestricted funds £ 697336 684729 (1380) 0 1380685 Incoming resources £ 13710 7200 109410 130320 |
Designated funds £ 0 1850 0 0 1850 Designated funds £ 0 0 0 0 0 Resources expended £ 0 (5350) (10243) (15593) |
Restricted funds £ 0 627142 0 0 627142 Restricted funds £ 0 821992 0 0 821992 Transfers £ (208560) 0 208560 0 |
Total £ 904134 1414650 (1380) 0 2317404 Total £ 697336 1506721 (1380) 0 2202677 Balance at 5 April 2021 £ 627142 1850 1688412 2317404 |
|
|---|---|---|---|---|---|---|---|
| 2202677 | 130320 |
The transfer of £208560 relates to expenditure in the year on development costs, which is shown in note 6.
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DocuSign Envelope ID: 57DCD314-2366-4422-921F-CB753DEA5AAC
Dolafon Gospel Hall Trust
Notes to the Financial Statements For the year ended 5 April 2021
| 8.2 Prior year Restricted funds Designated funds Unrestricted funds Total funds |
Balance at 6 April 2019 £ 619618 0 1271002 1890620 |
Incoming resources £ 293995 0 30612 324607 |
Resources expended £ 0 0 (12550) (12550) |
Realised/ unrealised gains and losses £ (91621) 0 91621 0 |
Balance at 5 April 2020 £ 821992 1380685 |
|---|---|---|---|---|---|
| 2202677 |
The transfer of £91621 relates to expenditure in the year on development costs, which is shown in note 6.
9. Transactions with related parties
During the year there were donations totalling £600 from Trustees, related parties, and businesses controlled by Trustees.
10. Volunteers
Dolafon Gospel Hall Trust relies entirely on volunteers to carry out the management, administration and general maintenance work. The Trust has no paid staff or paid Trustees.
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