ST MARY’S AND ST FRANCIS PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR 2021 ## 2021 ANNUAL REPORT AND ACCOUNTS ## for the Parochial Church Council of ## St Mary and St Francis, Barcombe ## **Page** ## **1 to 7 Annual Report** ## **Report of the** - **8 Independent Examiner** ## **Statement of Financial 9 Activities** - **10 Balance Sheet** ## **11 to 17 Notes to the accounts** Website: www.barcombe.net/church/ ## Incumbent:[The Rev’d Sam Carter ] The Rectory, 1 The Grange, Barcombe, Lewes, BN8 5AT Mr Paul Robinson MAAT FCIE, Independent Examiners Ltd, Independent examiner: Unit 2, The Broadbridge Business Centre, Delling Lane, Bosham, PO18 8NF Principal Bankers: CAF Bank Ltd, Kings Hill, West Malling ME19 4TA Registered Charity no: 1159084 ST MARY’S AND ST FRANCIS PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR 2021 ## Welcome In a context that is increasingly uncertain – internationally, domestically, and in the broader Church – Barcombe church stands at an exciting point. We are in transition, emerging from Covid-19 and an interregnum. These have brought strains, but also encouragements. There is a sense of optimism, alongside realism about the challenges we face. And of course, there are things we would like to have done better. This report sets out our activities over the past year. In it we share some of these encouragements and excitements, the challenges and strains, and assess them alongside our charitable aims. We warmly encourage anyone who wishes to find out more about what we do to get in touch. The PCC of St Mary’s and St Francis Barcombe ## Our aims and purposes as a charity The PCC has the responsibility of co-operating with the incumbent, the Rev’d Samuel Carter, in: - the promotion of the gospel of the Lord Jesus Christ according to the doctrines and practices of the Church of England; - knowing Jesus better and making him better known; - promoting the whole mission of the church – evangelistic, pastoral, social and ecumenical; - providing practical support and care for people in the parish, from the youngest to the eldest, irrespective of level of need or ability to pay; and - providing financial support to those in need and to other organisations with similar objectives. ## What we planned to do to achieve our charitable objectives The incumbent and PCC aimed to meet their aims through the following activities: - welcoming as many people as possible to worship at our church; - teaching, baptising and nurturing new and existing believers; - provision of pastoral care and other assistance to people living in the parish; - building links with the wider community; - supporting the staff and governors in promoting the Christian distinctiveness of Barcombe school; - giving grants to organisations with similar aims; and - maintaining church property. These activities take into account the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on ‘charities for the advancement of religion’. The PCC has complied with the requirements of section 5 of the _Safeguarding and Clergy Discipline Measure 2016_ .[1] > 1 This duty requires the incumbent and PCC (among other relevant persons) to have due regard to the House of Bishops guidance on safeguarding children and vulnerable adults. Page 1 ST MARY’S AND ST FRANCIS PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR 2021 ## How did we do? ## Overview Our activities during the first part of the year took place against a familiar backdrop: a renewed lockdown and an ongoing interregnum. Happily, there was positive news on both fronts as the year progressed, with the resumption of in-building public worship and the appointment of a new rector, Rev’d Samuel Carter (licensed 3 August). Ably led by our churchwardens, Heather Shepheard and Ian Pounce, the PCC is pleased to report that the worship and ministry of the church continued in creative and exciting ways, online and in person. Thanks go to our readers, retired clergy, visiting ministers and members of the congregation for stepping in to lead worship and continue the work of ministry in the parish. ## Welcoming people to worship _“the Nativity Trail was one of the best of such events I have ever been to…it was a privilege.” Mr E_ The church welcomes a wide range of people (parishioners and those from further afield) to its services. Voluntary attendance to worship Jesus Christ in this way is a major demonstration of the public benefit of our activities. Services are held at St Mary’s and at St Francis, giving the church a presence in the heart of the village. Next year we will need to consider how to broaden our service offering. More broadly we welcomed a variety of groups and organisations for special services this year – including the school, local Scout group, retained firefighters and the Royal British Legion. We have continued to reach out to the local community creatively. Christmas Eve saw nearly 200 people welcomed to St Mary’s churchyard for a warmly received interactive walkthrough nativity. ## Teaching, baptising and nurturing new believers Our primary expression of this objective has been in Sunday services. In September we began a sermon series on Mark’s gospel which will tie in with a course being run in early 2022. The new rector has introduced a children’s slot to help our growing number of young people engage with the Bible. This has been warmly received by young and old alike. _we loved the service – thank you – it was great – strong gospel message – superb Mr & Mrs S_ Barcombe has a history of midweek bible study groups and while one group has met throughout pandemic and interregnum, it is a source of regret that a wider relaunch of these groups will have to wait until 2022. There was 1 baptism in 2021. We are pleased to report that the number of regular worshippers aged under 16 has increased from 2 to 11. Page 2 ST MARY’S AND ST FRANCIS PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR 2021 ## Pastoral care and other assistance We conducted 5 weddings and 14 funerals this year. Our churches and churchyards continue to be appreciated by many as a place where life events are celebrated with joy and thanksgiving. We prioritise keeping St Mary’s open during the day and involve a regular team from the local community in opening and locking it. A steady stream of entries in the visitor book testifies to the appreciation many visitors have of the building. Our pastoral team has been engaged in pastoral visits to the housebound, lonely and those needing pastoral support in the community. And we continue to administer a relief fund for parishioners in crisis. ## Building links with the wider community Ali Brown, our Inter-Parish families’ worker, continued to support a broad range of local families in the _As usual, the children’s part was_ Barcombe Bunnies playgroup and monthly Palm club. _relevant for the whole congregation!_ At the other end of the age range, our monthly St _Mrs B_ Francis community lunches restarted after lockdown – a lifeline for many elderly people. An important challenge for us in the coming year will be to grasp the strategic opportunity for St Mary’s in the Communiheat Project to move Barcombe off heating oil. ## Supporting the Christian distinctiveness of Barcombe School We have been delighted to welcome Barcombe CE school back to St Mary’s for leavers’ and harvest festival services. The rector serves as a foundation governor and takes weekly assemblies and a termly RE lesson for each class, while Ali Brown runs a popular lunchtime Bible club. ## Grant giving Our mission giving of £6,000 supports twelve charities. Full details can be found in the accompanying reports. ## Maintaining church property Our heating systems have undergone significant maintenance this year, overseen by Andrew Lamont. The Conker Room and St Francis continue to be valuable community assets for the wider village. Page 3 ST MARY’S AND ST FRANCIS PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR 2021 ## Financial Review The **positive result** for 2021 was unexpected, bearing in mind the continuing of the Covid 19 pandemic from 2020. There was an increase in net income across all funds of £8,326 from £4,301 in 2020 to £12,627 in 2021. Most of the increase in incoming resources was accounted for by non-recurring receipts:- - A direct debit indemnity of £12,297 received from Santander Bank to compensate for incorrect direct debits taken from the bank current account over several years. - A non-recurring grant of £5,500 specifically to fund work with children and young people. - The final instalment (£5,000) of a mission grant from the Diocese of Chichester to fund some of the costs of the Interparish Worker employed by Barcombe and shared with two other parishes. The outlook for **2022 is not so encouraging** as the prospect of some substantial increases in costs loom on the horizon. The General Fund budget for 2022, prepared before the advent of the Omicron variant of the Covid 19 virus, already predicts an operating deficit of about £12,000. The PCC will be relying on past surpluses to fund some of the 2022 expenditure. ## Incoming and outgoing resources - Donations and legacy income. Although collections at services have dropped by nearly 80% since 2019, this was compensated by some large one-off donations. - Other income. Income from weddings and funerals was about 65% higher than in 2020. Income from the hire of the two church halls was only £435, compared to £4,529 in 2019. Income from fundraising was negligible; it has now been 2 years since the church ran its successful Christmas Fayre. - Expenditure down slightly. Despite the annual increase in Parish Share paid to the Diocese, there was a small reduction of about £1,000 in total in unrestricted expenditure in 2021. It is important to note that once again, Barcombe paid the full amount of Parish Share that was requested by the Deanery. - Tower Fund. The PCC received a substantial donation in 2021 that enabled the bells at St. Mary’s church to be restored and brought back into good working order. - Mission support maintained. The PCC distributed a proportion of unrestricted regular voluntary income through the PCC’s Missionary Action Committee. Page 4 ST MARY’S AND ST FRANCIS PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR 2021 ## Reserves Policy It is PCC policy to seek to maintain a balance of liquid assets on unrestricted funds calculated in two parts as follows: 1. Approximately six months’ worth of unrestricted general fund payments as a contingency against unforeseen situations (£56,000 in 2021) and 2. A provision for the maintenance of the fabric of the church to meet costs arising every five years following the Church Architect’s Quinquennial inspection of the building (estimated at £5,000 per annum). At the end of 2021 this figure should amount to £25,000. The total amount of reserves required by the policy is £81,000. The actual total of unrestricted liquid assets held at the year-end was approximately £95,000. This included an amount of £2,000 to support the Mission Action Plan. The remaining amount is about £12,000 more than the required amount under the PCC policy. This sum is likely to be used to part-fund the budgeted deficit for 2022. It is PCC policy to invest funds balances with the CBF Church of England Investment Fund, the CBF Church of England Fixed Interest Securities Fund and the CBF Church of England Deposit Fund. ## Administrative information ## • General In all we do, we take account of the Charity Commission’s guidance on public benefit and the specific guidance on charities for the advancement of religion. The parish of St Mary and St Francis, Barcombe has two church buildings: St Mary’s, Church Road and St Francis in the High Street as well as the church yard at St Bartholomew’s, Spithurst. We are in the Diocese of Chichester within the Church of England. ## • Structure, governance and management **Parochial Church Council.** Church Members are encouraged to stand for election to the Parochial Church Council (PCC) and we look for a balance of skills and experience. The PCC is registered with the Charity Commission (No. 1159084) under the Charities Act 2011. Its governing document is the Parochial Church Councils (Powers) Measure 1956. Membership is determined under the Church Representation Rules. Membership consists of ex-officio members - the rector, the churchwardens, the members of the Deanery Synod, and up to nine members of the church who are elected at the Annual Parochial Church Meeting (APCM) or later co-opted. The PCC is responsible for the overall wellbeing, practical as well as spiritual, of the church, the church members, and the church buildings. The PCC also has a duty to promote the mission of the church within the wider community. Page 5 ST MARY’S AND ST FRANCIS PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR 2021 **Membership.** During the year, the following served as members of the Parochial Church Council: _**Ex officio members**_ Incumbent: The Rev’d Sam Carter, Chair (from August 2021) The Rev’d James Hollingsworth, Chair (until September 2020) Warden: Mr Ian Pounce Member of Diocesan Synod: Ms Janice Bartholomew Deanery Synod representatives: Mr Chris Lear Mrs Fiona Pearl (also Licensed lay reader) _**Elected and co-opted members**_ Mr Jon Addyman (retired Jun 2021) Mrs Miriam Austin, Hon Secretary (retired Jun 2021) Mr Alan Cannings (retired Jun 2021) Mr Ebenezer Cottingham (due to retire 2023) Mrs Bridget Cross (due to retire 2024) Mrs Amanda Hill, Safeguarding officer (retired Jun 2021) Mrs Anna Hardy (due to retire 2024) Mr Andrew Lamont, Hon Treasurer (elected by PCC Nov 2021) Mr Christopher Lear (due to retire 2023) Mr Nick Lear (due to retire 2022), Vice-chair Mrs Rosemary Milmine (due to retire 2023) Mrs Charlotte Mitchell (due to retire 2023) Mr Stephen Piggott (co-opted Jun 2021) Mrs Heather Shepheard (elected by PCC Nov 2021) Mrs Kate Tiffin (retired Jun 2021) Mr Graham Tomsett (due to retire 2024) Mrs Wendy Vaughan (resigned March 2021) **What is it for?** The PCC is responsible for a wide range of matters affecting the Parish Church, including compliance with health and safety and disability legislation and child protection. In our capacity as trustees, members of the PCC are responsible for the stewardship of funds and for the appropriate accounting and reporting of the parish finances. The PCC works to ensure that each member is equipped to fulfil the role. **New members.** New members of the PCC are quickly included and fully involved with their roles and responsibilities at the first PCC meeting after their election or co-option. The PCC secretary and Honorary Treasurer are elected at the first meeting after the Annual Parochial Church Meeting. Page 6 ST MARY'S AND ST FRANCIS PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR 20?1 Educatlon for members. The PCC secretary. the Treasurer and the Churchwardens all attend courses run bv the diocese on their particular work and couises are 4150 available to mernber5 generally. ReBular maslings from the diocese keep the officers up to date with changes in church regulations and flnanclal procedures and these are reported to the whole PCC as appropnate. Safeguardlng. Mrs Amanda Hill Served a5 Safeguarding Officer during the year. She was responstblè for en5urin8 that Oi5c105ure and Barrin8 Servlce IDBSI che¢k5 were Carried out on all those who work with children and vulnerable adtJlt5 in the church. The PCC has adopted the Diocesan Policry which is available from the church website, or a hard copy can be found in both St Francis and St Mary's. rhe Paflsh Protectlng Policy staternent is pinned ¢Jp in both ¢hur¢hes. Members of the PCC have done online training ICO or abovel. We have been certified as having mei the requirements. Accountant. The PCC has appointed Mr Stephen Brentnall as its accountant. The PCC thanks the honorary treasurer Andrew Lamont for his endless a￿lstance with the church finantes throughout 2021 and Ben Williams-Thomas for hls assistance wlth 81ft aid. Commltttes. Ctsmmittees report to the PCC and 3re responsible for speclfic areas of the church's aalvltles.. * The Standlni Commlttee has the power to transact the buslness of the PCC between Its meeiin8S, subject io any dirertion given by the full PCC. + rhe Bulldlnps Commlttee deals with the fabric of St Marfs and St Francis,. • The M155lonary Actlon Commlttee oversees the glvlng of a ilthe of the income to varlous ¢harltles and keeps the congre8atlon informed of the aaivlties of these Charltles throu8h 8uest Speakers, prayer5 and Informatlon. * The Youth Commlttee oversees the youth work of the Church + The St 8ortholomews commlttee looks after the churchyard at Spithurst Rlsk Assessment The malor rlsks to whlch the councll has been exposed have been identified by a risk analysis exercise ¢arried out by PCC members. The risks have been ieviewed and systems and procedures have been established to manage the rlsks. 518ned on behalf of the Parochial Church Council by Rwd Sam Carter. Chalrman Date.. Page 7 BARCOMBE PAROCHIAL CHURCH COUNCIL INDEPENDENT EXAMtNER'S REPORT ON THE ACCOUNTS This rcport on the financial statements of thc Barcombe Parochial Church Council for the N'ear ended 31 st DLCimber 2021, Ii'hich are set out on the folloii'ing pag¥S: is in respect of an examination carried out in accord￿]ce with the Q;hiwch Accounting Regulations 2006 ('thc regulations,) and s.145 of the Charitics Act 2011 ('The Act,). Respective Responsibilities of the PCC and the Examiner As the members of the PCC you are responsible for the preparation of the financial statements; you consider that the audit requirement of Regulations and section 144(2) ot. the Charities Act ?0 I l (the Act) does not appl>'. It is my re%ponsibilitN' to issue this report on those tinancial statements accounts in a￿ordanCe w'ith the term,$ of the Regulations. Basis of Independent Examiner's Report M), ex2( mination w'as ￿￿rrIed OLIt in 2( ccol'dance with the General Direction% given b>. the Charits, Coinrnis8ion under eLtion 145 (5)(b) of'tFie Act and to be found in the Chiirch CJiiidance, 2006 edition issued from the Finance Dii:ision nt" the Ai'chbi.shops' Council. That eiamination include8 a rei,'iew of the accounting records kept b)1 the PC.C and a c()mpcirison ol. the ac(A)Iint.s with Iho%>e recLirds. It also include8 considering anN' unusiial item8 or disclo8ure8 in the accoiints and sceking eiplanations trom }:ou as trusteLs concernin2 any such matters. Thc procedures Iindertakcii do not proNidL all thc cvidLncc that i¥"ould bL reqiiired in an aiidit, and consequentlN' no opinion is giNien as to whether the aLLounts presLnt d 'true and fair view, and the report is limited to tliose Inatteri Sct out in the statement beloNI'. Independent Examiner's Statement Iii ¢onn¢clion wilh m). examination. no niatler has come to m). attention: l ) w hich giN'es me reic %onable Lau%e to believe Ihal in anN' materi¢il respect the requirements to kLYP accoiinting records in accordance Iiiith scction 130 ot tlie Act: and to pi'epare aLcounts i¥,hiLh accord with Ihe accounting records and lo comply Fs'ith the requirements of thc Act, and thc Rcgulations havc not been Tnct. or 2) lo 1s,hicli: in In) opinion. atlention shoLild be drawn in order to enable a proper understimding of the ac￿unIS tc) be rcaclied. Ir P(iuI Robinson MAA"I" I.'C-.IE Independenl Eiaminei's Ltd Unit 2, 'fhe Llro Page 8 ## **BARCOMBE PAROCHIAL CHURCH COUNCIL (PCC)** ## **STATEMENT OF FINANCIAL ACTIVITIES For the Year ended 31st December 2021** |Note
**Income and endowments from:**
Donations and legacies
2(a)
Charitable activities
2(b)
Other trading activities
2(c)
Investments
2(d)
Other income
2(e)
**TOTAL INCOME**
**Expenditure on:**
Raising funds
3(a)
Charitable activities
3(b)
**TOTAL EXPENDITURE**
Net gains/(losses) on investments
5
**NET INCOME/(EXPENDITURE)**
Transfers between funds
**NET MOVEMENT IN FUNDS**
**Reconciliation of Funds**
Fund Balances brought forward
at 1st January 2021
**BALANCES CARRIED FORWARD**
**AT 31st DECEMBER 2021**|£
£
£
92,725
18,115
0
6,263
0
0
6,110
6,072
0
1,281
0
316
12,297
0
0
Unrestricted
Funds
Restricted
Funds
Endowment
Funds|**TOTAL**
**FUNDS**| |---|---|---| |||2021
2020
£
£
110,840 117,650
6,263
3,809
12,182
14,678
1,597
1,772
12,297
0| ||118,676
24,187
316|143,179 137,909| ||53
0
0
115,581
18,626
316|53
0
134,523 136,610| ||115,634
18,626
316|134,576 136,610| ||2,934
0
1,090|4,024
3,002| ||5,976
5,561
1,090
0
0
0|12,627
4,301
0
0| ||5,976
5,561
1,090
89,039
7,968
11,131|12,627
4,301
108,138 103,837| ||95,015
13,529
12,221|120,765 108,138| Page 9 BARCOMBE PAROCHtAL CHifRCH COUNCIL (PCQ BALANCE SHEET AS AT 31st DECEMBER 2021 2020 No FIXED ASSETS Investment &5sets 59,453 56.430 CIIRREiYT ASSETS DtbiL)Tb Shurl Lem deposi CBth at bank ottd in hond 4,081 34.586 I S.965 57.632 48,863 12.776 (A,555 LIABII.ITIF.S .. AMOIINTS FALLIPIG DIIEWII'HIN ONfr.YEAR 3243 5.924 NTr:T CURRENT ASSETS 61J12 51.708 TOTAI. ASSF.TS LESS CURRENT LIABILITIF 120.765 108.1.38 NF.T ASSETS 120,765 108,1.18 FUNDS Unir5trictcd RestriLtcd Endi)WTncnl 9S.015 13J29 89.039 7,96¥ 10 120.765 108.138 AppTov¢d by the Parochial chU￿b CoyrKil on 9th ￿lar¢h 2022 and si8neJ on its behaifby :_ (C￿7rn¥￿l 11'reasLty¢rl -rhe noie5 on PUBes I 110 17 forn) part or￿KsC accounts. Page 10 ## **BARCOMBE PAROCHIAL CHURCH COUNCIL (PCC)** ## **NOTES TO THE FINANCIAL STATEMENTS For the Year ended 31st December 2021** ## **1 ACCOUNTING POLICIES** ## 1(a) ## **Basis of Preparation** The PCC is a public benefit entity within the meaning of FRS102. The financial statements have been prepared under the Charities Act 2011 and the Church Accounting Regulations 2006, in accordance with applicable accounting standards and the current (2015) Statement of Recommended Practice, Accounting and Reporting by Charities, (SORP (FRS 102)). The financial statements have been prepared under the historical cost convention as modified by the inclusion of investments at market value. The financial statements include all the transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their affiliation to another body, nor those which are informal gatherings of church members. ## 1(b) **Funds** Funds held by the PCC are :- - _Unrestricted funds -_ general funds that can be used for PCC ordinary purposes. - _Designated funds -_ monies set aside by the PCC out of unrestricted funds for specific future purposes or projects. _Restricted funds -_ (a) income from trusts or endowments that may be expended only on those restricted objects provided in the terms of the trust or bequest, and (b) donations or grants received for a specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. The PCC does not usually invest separately for each fund. - _Endowment funds -_ funds the capital of which must be maintained; only income arising from investment of the endowment may be used either as restricted or unrestricted funds depending upon the purpose for which the endowment was established. The PCC may have the power to convert certain endowment funds into expendable income; such funds are known as expendable endowments. ## 1(c) **Income and Endowments** All income and endowments, accounted for without deduction for any costs of receivability, are recognised when there is evidence of entitlement, receipt is probable, and the amount can be measured reliably. ## 1(d) **Donations and Legacies** _Collections_ are recognised when received. _Planned giving receivable_ is recognised when there is evidence of entitlement, receipt is probable, and the amount accords with the Gift Aid declaration or other record of intention to donate. _Gift aid recovered_ is recognised when the income to which it is attached is recognised. _Grants and legacies_ are recognised when the formal offer in writing of the funding, is received by the PCC. ## 1(e) **Charitable Activities, Trading Activities and all Other Income** _Statutory fees_ for weddings and funerals are recognised when the office occurs. _Trading activities_ are where income is receivable in return for selling goods or providing services and is recognised when received. ## 1(f) **Investment Income** Dividends are accounted for when due and payable. Interest entitlements are accounted for as they accrue. ## 1(g) **Gains and Losses on Investments** Realised gains are recognised when the investments are sold. Unrealised gains and losses are accounted for on revaluation at 31st December. Page 11 ## **BARCOMBE PAROCHIAL CHURCH COUNCIL (PCC)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year ended 31st December 2021** ## 1(h) ## **Expenditure** Expenditure is recognised when there is evidence of entitlement, payment is probable, and the amount can be measured reliably. ## 1(i) ## **Grants** Grants and donations are accounted for when paid over, or when awarded where the award creates a binding obligation on the PCC. ## 1(j) ## **Charitable Activities** The diocesan parish contribution is accounted for on an annual basis, reflecting the allocation set by our Deanery. Any parish contribution unpaid at 31st December is provided for in these accounts as an operational (though not a legal) liability and is shown as a creditor in the balance sheet. ## 1(k) ## **Fixed Assets** ## _Tangible fixed assets._ Consecrated and beneficed property of any kind is excluded from the accounts by s.10(2) of the Charities Act 2011. Movable church furnishings held by the Rector and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted for as inalienable property unless consecrated. They are listed in the church's inventory which can be inspected but are not included in the financial statements. For inalienable property acquired prior to 2000, there is insufficient cost information available and therefore such assets are not valued in the financial statements. Individual items acquired since 1st January 2000 have been capitalised in the financial statements and depreciated over their useful economic life. All expenditure incurred in the year on consecrated or beneficed buildings, individual items costing under £5,000 or on the repair of movable church furnishings acquired before 1st January 2000 is written off. ## _Investments :_ Investments are valued at market value at 31st December. ## **2 INCOME AND ENDOWMENTS** |2(a)
Donations and legacies
Planned giving
Collections (open plate)
Donations
Gift aid tax claimed
Grants received
(see Note 11)
Bequests and legacies
2(b)
Charitable activities
Parochial Fees income
2(c)
Other trading activities
Fundraising income
Hall income
Parish magazine
Sundry income|Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£
63,648
0
0
1,169
320
0
12,849
4,716
0
15,059
0
0
0
13,079
0
0
0
0|**TOTAL**
2021
**FUNDS**
2020
£
£
63,648
66,411
1,489
943
17,565
22,310
15,059
17,486
13,079
10,000
0
500| |---|---|---| ||92,725
18,115
0|110,840
117,650| ||6,263
0
0|6,263
3,809| ||6,263
0
0|6,263
3,809| ||247
0
0
435
0
0
5,353
0
0
75
6,072
0|247
0
435
1,030
5,353
5,378
6,147
8,270| ||6,110
6,072
0|12,182
14,678| Page 12 ## **BARCOMBE PAROCHIAL CHURCH COUNCIL (PCC)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year ended 31st December 2021** ## **2 INCOME AND ENDOWMENTS (continued)** |2(d)
Investments
Dividends and interest received
2(e)
Other income
Direct debit indemnity receipt
**TOTAL INCOMING RESOURCES**
**3**
**EXPENDITURE**
3(a)
Raising funds
Fundraising costs
3(b)
Charitable activities
Missionary and charitable giving
Ministry costs :
Diocesan Parish Share
Other ministry costs (see notes 4 and 11)
Church running expenses
Church - Major repairs & fabric costs
Upkeep of services
Youth work, training and mission
Parish magazine
Support costs
Independent Examiner's fees
Administrative costs
**TOTAL**|Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£
1,281
0
316||**TOTAL**
**FUNDS**| |---|---|---|---| ||||2021
2020
£
£
1,597
1,772| ||1,281
0
316||1,597
1,772| ||12,297
0
0||12,297
0| ||12,297
0
0||12,297
0| ||||| ||118,676
24,187
316||143,179
137,909| ||Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£
53
0
0||**TOTAL**
2021
**FUNDS**
2020
£
£
53
0| ||||| ||53
0
0||53
0| ||7,066
320
0
74,304
0
0
6,016
10,972
0
13,749
0
316
3,786
6,558
0
1,399
0
0
160
776
0
3,528
0
0
1,344
0
0
770
0
0
3,459
0
0||7,386
7,298
74,304
74,040
16,988
28,315
14,065
17,727
10,344
0
1,399
1,312
936
585
3,528
3,286
1,344
506
770
755
3,459
2,786| ||115,581
18,626
316||134,523
136,610| ||||| ||115,634
18,626
316||134,576
136,610| ## **4 STAFF COSTS** The PCC employed an Interparish Worker (IPW) on 2nd January 2019. The IPW is shared with two other neighbouring parishes that contribute towards the overall employment costs and working expenses. The total costs of the IPW are included within the expenditure on 'Other ministry costs' shown in note 3(b) above. The PCC employed a part-time cleaner from April 2021. The cleaner's salary is included in 'Church running expenses' in note 3(b) above. |Wages and salaries
Social security costs
Employer's contribution to defined pension scheme
Average number of employees during the year
No employee received employee benefits of more than £60,000.|2021
2020
£
£
13,855
20,601
0
0
186
432| |---|---| ||14,041
21,033| ||2
1| Page 13 ## **BARCOMBE PAROCHIAL CHURCH COUNCIL (PCC)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year ended 31st December 2021** ## **5 INVESTMENT ASSETS** |Quoted Investments
Market value at 1st January 2021
Disposals during the year
Revaluation gain/(loss)
Market value at 31st December 2021|£
55,429
0
4,024| |---|---| ||59,453| At 31st December 2021, the market values of individual holdings were as follows :- |CBF Investment Fund
1,796 units
CBF Fixed Interest Securities Fund
10,990 units
Unquoted Investment
Barcombe Village Shop Limited
Balances at 1st January 2021
Ordinary one pound shares
Unsecured long-term loan (repayable 2117)
Balances charged to Missionary and Charitable Giving
Balances at 31st December 2021|£
42,050
17,403| |---|---| ||59,453| ||£
1
1,000| ||1,001
1,001| ||0| When the local post office and village shop in Barcombe closed in 2016, the community came together to acquire the premises and run the operation themselves. A private limited company was formed and villagers were invited to take up a £1 nominal share in the company. As well as the £1 share, investors also agreed to make a minimum loan of £500 to the company. In May 2017, Barcombe PCC agreed to purchase a £1 share and make a loan of £1,000. The intention of the PCC was for the money to be a grant as part of the church's mission giving. Unfortunately, this intention was not recognised in the PCC's accounts at the time and the expenditure was treated as an investment instead of a grant. During the interregnum in 2021, it transpired that the £1 share had been cancelled and that the company was treating the £1,000 as a grant and not a repayable loan. ## **6 DEBTORS** |Recoverable Gift Aid
Other sundry debtors
**7**
**LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Creditors for goods and services
Accruals of utility and other costs
Deferred income|2021
2020
£
£
1,677
3,937
1,239
144| |---|---| ||2,916
4,081| ||2021
2020
£
£
1,309
2,939
790
800
1,144
2,185| ||3,243
5,924| Page 14 ## **BARCOMBE PAROCHIAL CHURCH COUNCIL (PCC)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year ended 31st December 2021** ## **8 UNRESTRICTED FUNDS** |**UNRESTRICTED FUNDS**|| |---|---| |General Fund
Designated Fabric Fund (i)
Designated IPW Fund (see Note 11)
Mission Action Plan Fund (ii)|Balance at
1st.
January
2021
Incoming
Outgoing
Transfers
Gains /
(Losses)
Balance at
31st
December
2021
£
£
£
£
£
£
65,538
118,676
108,293
(3,105)
2,934
75,750
21,501
0
4,236
0
0
17,265
0
0
3,105
3,105
0
2,000
0
0
0
0
2,000
Movements in
Resources| ||89,039
118,676
115,634
0
2,934
95,015| (i) The fund has been designated by the PCC to finance the cost of maintenance to the fabric of the church. (ii) The fund has been designated by the PCC to finance expenditure in connection with the PCC's MAP. ## **9 RESTRICTED FUNDS** |**RESTRICTED FUNDS**|
| |---|---| |Youth Work Fund
Charity Fund
Restricted IPW Fund (see Note 11)
Restricted Gift Fund
Organ Fund
Tower Fund (iii)|Balance at
1st.
January
2021
Incoming
Outgoing
Transfers
Gains
Balance at
31st
December
2021
£
£
£
£
£
£
384
6,000
776
0
0
5,608
0
320
320
0
0
0
7
11,207
10,972
242
6,145
0
0
0
0
6,145
0
1,800
0
0
0
1,800
1,432
4,860
6,558
0
0
(266)
Movements in
Resources| ||7,968
24,187
18,626
0
0
13,529| (iii) The deficit at 31st December 2021 of £266 on the Tower Fund will be recovered in 2022 once a grant has been applied for and received from the Listed Places of Worship Grant Scheme. ## **10 ENDOWMENT FUNDS** |**ENDOWMENT FUNDS**|| |---|---| |Churchyard Trusts (5 in total)|Balance at
1st.
January
2021
Incoming
Outgoing
Transfers
Gains/
(Losses)
Balance at
31st
December
2021
£
£
£
£
£
£
11,131
316
316
0
1,090
12,221
Movements in
Resources| ||11,131
316
316
0
1,090
12,221| There are 5 permanent endowments that provide income towards the upkeep of graves and the churchyards. Page 15 ## **BARCOMBE PAROCHIAL CHURCH COUNCIL (PCC)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year ended 31st December 2021** ## **11 THE INTERPARISH WORKER (IPW)** The PCC received a grant of £5,000 from the Chichester Diocesan Board of Finance (CDBF) in May 2021. The Grant was specifically to support the employment of an IPW who works across three parishes. Initially, this was the parishes of Barcombe, Newick and Fletching. In the Autumn of 2021, work ceased in the parish of Fletching and the IPW's work was transferred to the parish of Chailey. The parish of Barcombe administers the grant and is the IPW's employer. The employment costs and working expenses of the IPW are paid in full by the PCC; one third of those costs is then recovered from each of the other two parishes once the CDBF grant is spent. In order to account for these transactions, the PCC has set up two funds as follows:- ## Restricted IPW Fund The income of this fund is restricted and consists of the grant from the CDBF, the contributions from the two other parishes and specific donations towards the work of the IPW. This fund is expended on two thirds of the employment costs and working expenses of the IPW plus expenditure to match any specific donations towards the work of the IPW. ## Designated IPW Fund This fund is expended on the one third of the employment costs and working expenses of the IPW that are not absorbed by the grant from CDBF. A corresponding amount is transferred to this fund from the PCC's general fund. ## **12 ANALYSIS OF NET ASSETS BY FUND** |Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£
Fixed assets
47,246
0
12,207
Current assets
50,941
13,600
14
Current liabilities
(3,172)
(71)
0
Fund Balances
95,015
13,529
12,221
**MENTS TO PCC MEMBERS**
2021
£
The PCC supported the clergy by paying:-
The cost of vicarage utilities
1,386
Clergy working expenses
489
1,875
2021
£
Verger's fees were paid to two PCC members
213
Wedding AV fees were paid to one PCC member
115
Travel expenses were reimbursed to one PCC member
70|Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£
47,246
0
12,207
50,941
13,600
14
(3,172)
(71)
0|Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£
47,246
0
12,207
50,941
13,600
14
(3,172)
(71)
0|**TOTAL**
£
59,453
64,555
(3,243)| |---|---|---|---| ||95,015
13,529|
12,221|120,765| |||2021
£
1,386
489|2020
£
2,859
3,022| |||1,875|5,881| |||2021
£
213
115
70|2020
£
0
0
0| ## **13 PAYMENTS TO PCC MEMBERS** There were no payments to other trustees or persons related to or connected to them other than the normal reimbursements of payments made to third parties on behalf of the church and payments described in Note 14 below. Page 16 ## **BARCOMBE PAROCHIAL CHURCH COUNCIL (PCC)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year ended 31st December 2021** ## **14 RELATED PARTY TRANSACTIONS** During the year, the following charitable grants were made that require disclosure as related party transactions:- £500 to The Vaughan Family (2020 = £500) (Matt Vaughan is working in a self-supporting role for Interserve and the Diocese of Birmingham). Mrs H Shepheard, a trustee, is the aunt of Matt Vaughan. £500 to The Mission House (2020 = £0) (charity registration number 1107874) Mr I Pounce, a trustee, is also a trustee of The Mission House. The total amount of donations funded by PCC members and related parties was £21,700 (2020 = £34,700). Page 17