REGISTERED COMPANY NUMBER: 09069349 {England and Wales) REGISTERED CHARITY NUMBER: 1159058 Report of the Trustees and Unaudlted Flnancial Statements for the Year Ended 31st March 2025 for Gilbert White & The Oates Collections Sheen Stickland Chartered Accountants 2 Oriel Court Omega Park Alton Hampshire GU34 2YT
Gilbert White & The Oates Collections Contents of the Financial Statements for the Year Ended 31st March 2025 Page Report of the Trustees I to 16 Independent Examiner's Report 17 Statement of Financial Activities 18 Balance Sheet 19 Cash Flow Statement 20 Notes to the Cash Flow Statement 21 Notes to the Flnanclal Statements 22 to 32 Detalled Statement of Financial Activities 33 to 34
Gilbert White & The Oates Collections Report of the Trustees for the Year Ended 31st March 2025 The trustee5 who are also directors of the charity for the purp05e5 of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities- Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191. Page I
Gilbert White & The Oates Collections Report of the Trustees for the Year Ended 31st March 2025 OBJECTIVES AND ACTIVITIE5 Our Vislon To inspire journeys of discovery in the natural world to make better lives for people and the planet. Mlsslon To create a place where everyone can connect with nature and learn from explorers of the natural world, showing the way to a sustainable future, collaborating widely and, following in the footsteps of Gilbert White, sharing our passion to observe and record nature. Purpose In furtherance of our mission, our purpose is to create a stimulating environment where people can discover and learn about the natural world. We do this by offering a wide range of activities that appeal to all kinds of visitors from exhibitions, our historic house, gardens and estate, to Inspirational museum displays, rare artefacts and books, and learning experiences for students of all ages. We aim to inspire people to become explorers of the natural environment and, through thls, to lead better lives. We deliver this public benefit by.. Opening the house and garden to the public and providing an outstanding vi51tor experience Caring for the land, buildings and collections in accordance with proper professional standards Providing educational courses for schools, colleges and the general public Delivering a programme of events and activities Facilitating courses for special interest groups Working with like-minded organisations to emphasise the importance of the study of the natural world, both in terms of heritage and the present day Admission and activlty fees are benchmarked to remain accessible and compare favourably with other re8ional museums. The trustees have paid due regard to Charity Commission guidance on public benefit and charitable purpose when determining the scope and direction of our work. Ourvalues Our work is underpinned by a clear set of values that shape our practice, guide our decisions, and define our contribution as a heritage and nature-based learning charity. These values reflect both our historic legacy and future ambitions. Our Values that lead our practice are.. Inclusive - Being inclusive and welcoming to all. We believe nature and herita£e are for everyone. We are committed to creating welcoming, accessible experiences that reflect the diversity of our visitors, volunteers, and communities. We seek to remove barriers to engagement and reach groups underrepresented in the heritage and environmental sectors. Connected - Connecting with those that joumey in the natural world. We foster deep connections between people and place, history and ecology. science and imagination. Our approach is rooted in the idea of "Nature Connectedness": using senses, emotion, beauty, meaning and compassion to build lasting bonds with the natural world. Page 2
Gilbert White & The Oates Collections Report of the Trustees for the Year Ended 31st March 2025 Educational - Educaticinal in what we share with tsthers. We are a learning charity. Whether through a school visit, a volunteer opportunity, a public lecture, or a museum exhibition, we aim to spark curiosity and share knowledge. Inspired by the example of Gilbert White a pioneer of observational science - we champion exploration, interdisciplinary thinking, and citizen engagement in learning. sustainable - Seeking a sustainable way of doing our work. We aim to lead by example in managing our site, collections a nd programmes in ways that are environmentally and financially 5USt2 inable. From nature-friendly gardening to climate-conscious events, we are embedding sustainability in all that we do. These values are not simply statements they inform our education programmes, collections care, garden management, governance, and vi51tor experience. They define how we act, what we prioritise, and the kind of organisation we aspire to be. Looking Forward I"Growing Stronger") In July 2025, trustees and staff adopted a new forward strategy titled Growing Stronger, developed through a cross-organisational strategic process and supported by specialist consultants Charity Spark. This work was made p055ible through a development grant from the National Lottery Heritage Fund, forming the foundation of a comprehensive organisational review, engagement exercise, and implementation plan for 2025- 2027. The Growing Stronger Strategy sets a clear path to resilience and renewal, enabling Gilbert White & The Oates Collections to grow its income, reach and impact, while remaining grounded in our values, collections, and place. It establishes five strategic pillars which now underpin all charitable and trading activity.. Place and Purpose We will care for and 'bring to life, our historic house, collections, and landscape to preserve and share the stories of Gilbert White and the Oates family for current and future generations. VlsStor Engagement We will deepen and diversify our relationship with visitors through more compel ling storytelling, clearer wayfinding, and an improved welcome. Our aim is to create a more inclusive and accessible experience, with repeat visitation and participation at it5 core. Education ond the Natural World We will expand our educational reach across all age groups, focusing on the urgent relevance of natural science, climate awareness, nature as a part of well ness, and citizen exploration. Our commitment to 'Nature Connectedness" and the 'Be More Gilbert" philosophy will guide how we equip future generations with curiosity, empathy, and insight. Revenue to Achieve Our Aims We will strengthen financial sustainability by developing commercial and philanthropic income streams that Support our mission. This includes enhancing membership, building strategic partnerships, and diversifying trading activities while remaining mission led. Page 3
Gilbert White & The Oates Collections Report of the Trustees for the Year Ended 31st March 2025 Working Sustainably We will lead by exarnple in sustainable operations and behaviou rs in how we manage our site, curate our collections, through our trading and events to the best of our ability as a Grade I heritage slte in a National Park. Public benefit In setting its plans and priorities for areas of work, the Trustees of Gilbert White & The Oates Collections have had regard to the guidance of the Charity Commission on public benefit and confirm they have complied with section 17 of the Charities Act 2011. A principle of equity of access to the charity's services is upheld to any member of the pu blic who needs them irrespective of cap2Clty, ethnicity, faith or social economic activity. Volunteers Our volunteers continued to play an essential role in the life of the charity during 2024-25. We had around 90 volunteers this year many of whom contribute regular weekly hour5 to their area of support in the garden and the house in particular. Their contribution plays a role in almost every aspect of our work, from welcoming visitors at reception and supporting daily operations in the house, gardens and galleries, to as515ting with the delivery of major events such as the Book Festival, and the Eco Light Festival IELFI. Their dedication, skills and generosity of time Sl8nificantly enhance the quality of the visitor experience, extend our capacity, and help ensure that the organisation remains an inspiring and accessible place for all. We are deeply grateful to our volunteer community for their ongoing commitment and enthusiasm. Case Study 'I've been volunteerin8 at Gilbert White's House since September last year. I live in Selborne and volunteer every Monday and Friday morning. I work in the Garden Team and look after the bird feeders and the bird hide. I do lots of different things depending on the season.. hedging, weedin8, clearing leaves, moving snowdrops and even building a path in the Naturalist Garden. l enjoy looking at the birds and our 11 o'clock break with the Garden Team where we have hot chocolate and biscuits. Volunteering here makes me feel useful and happy. I'd tell 50rneone who is thinking about volunteerin8 to come and try it, it's great fun I" Federica- Gardenlng Volunteer Page 4
Gilbert White & The Oates Collections Report of the Trustees for the Year Ended 31st March 2025 STRATEGIC REPORT Achievement5 and performance Charitable activities Operational Review 2024 - 25 marked a critical year in the charity's strategic renewal. Against a backdrop of ongoing economic volatility and sector-wide pressure, Gilbert White & The Oates Collections successfully delivered core charitable activities whilst establishing a new strategic plan, Growing Stronger. This work sets out the foundations for long-term resilience, supported by greater operational discipline and a clearer articulation of purpose. Operationally, the charity went through a period of change, with the co-directors departing and the role being re- provisioned with a General Manager (via an internal appointment). This change then informed aspects of the strategic direction for the 'Growing Stronger project including winning funding to support change from the National Lottery Heritage Fund. To strengthen the day-to-day operations of the organisation, the charity also began a recruitment process for a Visitor Engagement and Operations Manager. This new role will play a pivotal part in shaping the visitor journey from the quality of welcome and interpretation to on-site service standards and volunteer support. The role has been designed to ensure operational consistency, improve responsiveness to visitor needs, and ernbed a culture of 'walking the visitor journey" to continually refine and elevate the experience. We are pleased to say that we welcomed over 21,866 visitors to site this year, we also supported a further 6,061 children through our education department including on-site school workshops, home education events, holiday activities and outreach. As such the charity supported 27,947 people to engage with heritage, nature and exploration. Heritage Heritage sits at the heart of our charitable purpose. As stewards of The Wakes the Grade I listed former home of Reverend Gilbert White - we are responsible for preserving and interpretin8 one of Britain's most Sl8nificant sites of natural history and environmental thought. This is the place where White wrote The Natural History and Antiquities of Selborne, a foundational text in the development of ecology, observation science, and nature writing. It is also home to the nationally important Oate5 Collections, which explore the lives and legacies of Frank and Lawrence Oates, kev figures in British exploration and natural science. The house, gardens, and collections offer a unique platform for public engagement with the natural world, combining literary, scientific, and expeditionary heritage in a single immersive experience. This layered significance gives u5 dual responsibility.. to conserve the physical fabric of the site to high standards, and to interpret it in ways that connect past to present - particularly aroLJnd the themes of nature connection, climate, and sustainability. In 2024-25, we focused on improving the visitor journey, refreshing interpretation, and investing in essential infrastructure. This included both visible enhancements to the visitor experience and behind-the-scenes work to protect the collections and landscape for future generations. Through events, partnerships, and reimagined storytelling, we continued to make heritage an 2Ctive tool for education, wellbeing and engagement. Page 5
Gilbert White & The Oates Collections Report of the Trustees for the Year Ended 31st March 2025 The Wake5 The Wakes, the Grade I listed home of Gilbert White, remained a central focus of our heritage stewardship during 2024-25. As both a historic building of national si8nific2nce and the heart of our visitor experience, its care and long- term resilience are essential to the charity's mission. ajor milestone this year was the completion of the quinquennial review, providing a comprehensive 355essment of the building's condition and identifying maintenance and conservation priorities across short, medium and long-term horizons. This review has given the charity a clear roadmap for safeguarding the fabric of the house, addre55ing structural needs, and planning for future investment. It will form the ba515 of fundraising, maintenance scheduling and strategic planning over the next five years. In support of environmental sustainability, a full energy audit of the house and wider site was conducted, funded bv the South Downs National Park Authority. This audit provides an evidence-based assessment of current energy use and identifies opportunities for cost reduction, decarbonisation and improved energy independence. It also establishes a baseline dataset to inform future f unding applications and track progress over time. The findings will help guide decisions on heating, insulation, renewable technologies and resource rnanagement, as part of the charity's commitment to working sustainably. Collectively, these activities have strengthened stewardship of The Wakes, setting a clear direction for preserving its heritage val ue while improving environmental performance a nd enhancing the quality of the visitor experience. Collections Our collections are central of the charity's mission and day-to-day activity.. safeguarding both physic31 artefacts and stories, while making them accessible through interpretation, galleries and public engagement. In 2024-25, the Collections team concentrated on two interlinked objectives.. care and conservation, and dynamic, inclusive presentation through exhibitions and outreach. We delivered MigrontJourney5, a Royal Society Places of Science- funded project exploring the movement of insects, birds and people. Working with The Rural Refugee Network, we welcomed a group of young migrants frorn Sudan, Eritrea and Vietnam for a day connecting their personal journeys with those found in the natural world. The kites reflect journeys. Participants examined moths from an on-site Moth Night, learned about butterfly and insect migration in the meadow, explored global specimens in the museum, and took part in a creative workshop decorating kites inspired by long-distance insect travellers. The programme was designed to support wellbeing, foster a 5en5e of belonging, and offer a welcoming introduction to the English countryside. The project also highlighted the often-overlooked phenornenon of insect migration, marking 250 years since Gilbert White's 1774 paper on bird migration to the Royal Society. Throu8h ongoing moth and butterfly recording and public Moth Nights, we continued White's tradition of citizen science and encouraged visitors to engage directly with ecological change. This year we won grant funding to acquire the 'Loveday Letter" historically signif icant item which returned to Gilbert White's home to go on public display at the site,. obtained with the support of Friends of the Nations, Libraries. Page 6
Gilbert White & The Oates Collections Report of the Trustees for the Year Ended 31st March 2025 Throughout 2024 we h05ted a number of temporary exhibitlOn5. Biophilia which followed local artist Jackie Aimes in her studies of the nature in and around Selborne. The installation included an intricate display of small items which V151tors were encouraged to focus on and observe closely. Presented in old technology boxes there was an interesting juxtaposition on natural objects Inuts, berries, feathers) with litter picked up by the artist on her walks (hair ties, bottle caps, etc.). We also hosted print rnaker Kate Dicker, who ran print making workshops as part of her exhibition. And we marked the 150th anniversary of Frank Oates, reaching Victoria Falls and his death shortly after, with an exhibition, which coincided with the publication of The Ndebele, Frank Oates, ond Knowledge Production in the 1870s.' Encounters ot the Edge of Empire by Professor Christopher Prior and Dr Joseph Higgins whose primary research was conducted using our archives. During the year, the Collections team continued to uphold professional standa rds in conservation and docLJmentation. Preventive conservation remained a priority, supported by environmental monitoring and improved storage protocols. Work continued on our ongoing project to accurately catalogue, archive and digitise our collection, so it is easily managed and accessible to all. In summary, 2024-25 was a year in which our collections were not only preserved but activated. Through targeted exhibition5, renewed curation and a commitment to conservation, the charity reaffirmed its role as a living heritage organisation.. one that honours the past while engaging deeply with present-day issues of environment, identity and comrnunity. Garden We are proud that 2024 was our first year as an RHS Partner garden, We organised monthly garden themed events to demonstrate seasonal gardening activities. Held on weekday5 when RHS visltors were entitled to free admission they included Rose Pruning Day, Meadow Day and Heritage Gardening Day, and included tours, talks and demonstrations. A key part of our work is of course to maintain and manage our grounds with regard to best practice and heritage techniques. Two projects that evidence that this year were: The implementation of the Selborne Small Meadows and Grassland Network Project supported the South Downs National Park Trust ISDN PTI. This summer was the first year that we were able to use our mini baler funded by South Downs National Park through the FIPL (Farming in Protected Landscapes) fund and our hay mower funded by South Downs National Park Trust. Meaning that we are able to time cutting and baling hay from our traditional meadow to produce good quality hay while aiming for optimum wildflower growth. The hay is used by two local horse riding charities and individual local horse owners, and the equipment is also Used to produce hay in other local small meadows as per the conditions of the grants. A highlight from our Garden team this year includes the continued contribution of our 45 volunteers who make what we do possi ble. In particular they contributed to work on making the garden more accessible supported by a generous donation by a local building firm Coomers. We laid a permanent brick path through the Six Quarters and a gravel path through the Naturalist's Garden giving a solid path surface for the inaugural Eco Light Festival in autumn 2024 and providing greater accessibility for these parts of the garden more generally. The garden has also continued to offer work experience placements in coordination with Sparsholt College. Twice a year we welcome a group of Level 2 Horticultural students for the week who contribute to work across the site, including this year the work on the paths. Page 7
Gilbert White & The Oates Collection5 Report of the Trustee5 for the Year Ended 31st March 2025 Events Events continued to play a central role in activating the 51te, attracting diverse audiences, and reinforcing the charity's mission to inspire connections with the natural world. In 2024-25, the programme continued to evolve to focus on seasonal resilience, thematic coherence, and high-quality experience5. Key examples are.. The Eco Llght Festival IELFI was piloted during the 2024 winter season a5 a new creative engagement initiative. Designed to counteract off-peak visitor drop-off, it used low-impact lighting and storytelling to bring the garden and heritage spaces to life after dark. Most importantly it is designed to have a minimal impact on the natural world, using renewable energy, solar power, UV (among others) to power its lights. The trail takes light pollution into account and does not up-light trees and keeps tight hours to ensure our wildlife is as undisturbed a5 possible. Where possible reusable or natural materials are used. ELF attracted over 1,500 attendees over 15 evenings, Eenerated positive press coverage, and helped broaden the charity's demographic reach. The event will continue in winter 2025, and will be reviewed for future expansion, supported by feedback from audiences and partners. A major milestone in 2024-25 was the launch of Watchlng Narrowly., A Natural History Book Day in Selborne, also described internally as the 8ook Fair, in March 2025. This inaugural one-day event brought together leading voices in nature writing, including Richard Mabey and Chloe Dalton IRaising Harel, and attracted widespread attention from visitors, cultural peer5, and the press, Framed around themes of observation, nature, and narrative, the event reflected the intellectual legacy of Gilbert White while offering a platform for contemporary environmental voices. Attendance exceeded expectations at around 100, which matched the capacity for the venue, and plans are now in place to develop the format into an annual highlight. The Plant Fair continued as a signature calendar fixture timed around the summer solstice in June. A celebration of horticultural diversity, it provided visitors with the opportunity to purchase unusual specimen plant5 from curated growers. In addition to supporting earned income and footfall, the Plant Fair reinforced the charity's commitment to biodiversity, sustainable gardening, and public engagement with botany & horticulture. Circa 20 stallholder5 and over I,SOO visitors attended over the two-day event, with strong return custom noted. Alongside regular exhibitions, Nature Day, Christmas Fair, music events etc collectively, these events strengthened the charity's ability to engage the public in dynamic and mission-aligned ways, while contributing to financial sustainability and long-term vi5ibilitv. Education Education remained at the heart of our charitable activity throughout 2024-25. The Field Studies Centre IFSCI continued to deliver a distinctive, nature-based learni ng offer, bui It around the principles of 'Be More Gilbert and 'Nature Connectedness" Our programme spanned Schools, families, community groups, home-educated learners and adult audiences, and was explicitly aligned to curriculum priorities, wellbeing outcomes, and environmental awareness. Across the year, the FSC welcomed approximately 4800 school pupils from roughly 100 schools, covering Key Stages l- 4 and a growing number of home educated, and post-16 learners. Session5 were designed to link classroom science and humanities to the lived experience of nature and heritage, using the museum, gardens and surrounding landscape as an outdoor classroom. Page 8
Gilbert White & The Oates Collections Report of the Trustees for the Year Ended 31st March 2025 Our Home Education offer expanded Significantly, with regular sessions now fully embedded and attracting a committed group of families. Outreach sessions and loan boxes have been developed to bring Opportunities out into the community for those unable to come to our site. We have a range of educational opportunities acros5 the site.. Informal and family learning also featured strongly in our programme. Seasonal trails, activity days, and co-produced events drew in intergenerational audiences, helping embed our role as a community resource. The Legacy Room and Gardens offered additional platforms for storytelling and reflective learning, linking historical narratives to contemporary ecological themes. Looking ahead, we aim to scale impact through new partnerships & targeted funding bid5. In 2024-25, education remained not just a delivery strand, but a strategic driver positioning Gilbert White & The Oates Collections as a voice in heritage-linked environmental learning. GWOC Trading We have a separate trading activity which continues to play an essential role in diversifying the charity's income base during 2024-25. Through GWOC Trading Ltd, the charity operated retail, hospitality, venue hire and a programme of commercial events, all of which contributed directly to the sustainability of the organi5ation and supported reinvestment in our charitable aims. Trading activities generated a positive contribution of £96,000 by way of a gift to the Charity. While still sensitive to economic conditions and seascinal volatility, trading activitie5 provided a critical cornplement to admissions income, grant funding, and donations, helping to reduce reliance on any single income stream. Thus, trading activity made a meaningful contribution to organisational sustainability in 2024-25. Challenges remain in off-peak & winter trading- it will be critical that we continue to build resilience over the coming years through a diversity of trading and non-trading activities. Page 9
Gilbert White & The Oates Collections Report of the Trustees for the Year Ended 31st March 2025 Stableyard Cottage The self-contained holiday let I'stableyard Cottage") has provided a steady income through wedding attendees, visitors, and corporate contracts. Through 74 bookings across 325 nights, It hosted 295 people. Cottage Hospitality & Retail Hospitality & Retail performa nce remained steady across the year. with footfall driven by strong summer visitation and the continued popularity of the Café & jubilee Tap Room. The Tap Room contributed both financial return 2nd a stronger sense of place linking in with Gilbert White's brewing h istory enhancing year-round appeal. The brewery and bottled ranges continued to perform well, with increased interest from returning visitors and local customers. Operational improvements included.. Café.. Reduced opening hours and improved rota management to control cost5. Maintained simplified menu, to reduce labour and material cost5. Gift Shop.. Streamlined product lines, focusing on higher margin goods and favourable supplier terms. Optimised, and regularly refreshed, merchandising, aligning to seasonal trends and footfall patterns. Events Alongside core charitable events, the charity delivered a range of commercial and partnership events that generated additional income and broadened engagement. These incl uded a corporate family fun day, live music performances, and outdoor theatre. Such events provided a flexible mean5 of activating the site during quieter periods, supporting both financial return and local community use. Venue Hire & Weddings Venue hire and weddings continued to diversify income and attract new audiences to the site. The house, grounds and hospitality spaces hosted 14 private events across the year, includi ng weddings, celebrations and corporate f unctions. Weddings remained a reliable contributor to income despite sector-wide c05t pressures. Positive feedback highlighted the uniqueness of the heritage setting, the quality of guest experience, and the personal service provided by the team. The site also provided space for a number of regular community and wellbeing activitie5', including yoga, a craft club, and a friendship cafe. During 2024-25, work began to refine packages, strengthen marketing rnaterials and improve operational processes to increase conversion rates and enhance profitability. The Board recognises the importance of this income stream for long-term resilience and will continue to develop it in line with staffing capacity and infrastructure constraints. Page 10
Gilbert White & The Oates Collections Report of the Trustees for the Year Ended 31st March 2025 Supporters We are very grateful to all of our supporters, both individual giver5, our members and our grant funders all of whom allow us to maintain, curate, educate and provide a visitor attraction of unique importance. This financial year we have benefited from the support of.. The Linbury Trust National Lottery Heritage Fund Arts Council England East Hampshire District Council Friends of the Nation's Libraries Museum Development South West Adrian Swire Charit2ble Trust The Worshipful Company of Gardeners Hampshire Country Council Reaching Out Goldman Sachs Coomers Ltd We would particularly like to thank The Linbury Trust for their support in providin8 a core 8rant towards our campaign 'Building a Resilient Future,. This follows on from their generous support for our 2017 capital building project. We were also able to welcome visits from both The Linbury Trust and their sister Aurora Trust through 2025 taking the opportunity to discuss shared values for the future. The end of this financial year we were able to secure grant Support from National Lottery Heritage Fund for 2025-26 which shows an ongoing commitment to Growin8 Stronger. We also had the opportunity to take part in the Big Give Green Match Fund in Aprll 2024 whlch raised nearly £10,500. Our Fund for the Future campaign continues with £27,836 raised at the end of the financial year to ensure that our valuable work can continue for the future. Page 11
Gilbert White & The Oates Collections Report of the Trustees for the Year Ended 31st March 2025 STRATEGIC REPORT Factor5 Affecting Performance The financial performance of the charity in 2024-25 reflected a combination of external economic pressures and internal restructuring activity. Visitor numbers remained broadly in line with expectations during the peak season, but discretionary spend in retail, hospitality and events continued to be affected by the national cost-of-living environment. Inflation in energy, food, and staffing costs also contributed to higher expenditure across the charity and trading subsidiary. This year saw a surplus of £28,78812024'. £143,668 deficit). Total Income this year was £551,015 12024.. £546,064) holding steady, whilst our total expenditure was £522,22812024.. £689,731) a decrease of 24% through bold action bv trustees and management. These result5 allow us to look forward, but the charity remains in a challenging Inancial position. The mid-year restructure, which reduced payroll expenditure and refocused le3dership capacity, resulted in one-off transition costs which were offset in part by increased efficiency in service delivery and improved coordination between charitable and commercial functions later in the year. Fundraising and grant income remained strong in targeted areas. Support from the Linbury Trust, South Downs National Park Authority, Arts Council England and other partners allowed us to progress key education, heritage and environmental projects. However, reliance on restricted project funding continues to constrain the flexibility of the charity's financial position. The 8oard remains alert to the wider challenges facing the non-profit sector nationally, including rising labour costs, macro-economic pressures and legacy building maintenance costs. Page 12
Gilbert White & The Oates Collections Report of the Trustees for the Year Ended 31st March 2025 Reserves policy It is our policy to endeavour to maintain Unrestricted General Funds at a level which represents at least three months. operational expenditure. Reflecting on the experience of expenditure in recent years and future budgets. this equates to approximately £135,000. During the thinner winter months, this target was not maintained. In deciding on holding three months, Unrestricted General Fund Re5erve5, we have regard to the costs that would be involved in closing the Museum and Field Studies Centre, should the financial position become untenable. Total reserves held are £1,904,794 of which £82,313 are restricted whilst £1,837,413 are designated as tangible assets and heritage assets, resulting in a unrestricted reserves deficit totalling £14,932. The board recognises that unrestricted funds have fallen below the reserves policy as a result of weaker trading and higher costs over a sustained period. However, we have over a number of years implemented strategies to build financial sustainability for example= 2017 Towards Sustainability support financi31 resilience, a capital project aimed at developing the trading elements of the charity to 2024 Building a Resilient Future a core grant to support the charity through the lean period of the winter months following the impact of the pandemic and cost-of-living crisis, 2025 Growin8 Stronger a grant to provide key roles and systems for a year to support the organisation grow stronger for the future. These initiatives are showing positive returns, but the current economic climate still remains a challenge, as does the cost of maintaining a historic building and its upkeep. We are currently implementin8 the following mea5ure5 to rebuild our reserves: A 8overnance and operational structural review of the charity to ensure effective and efficient management, Appointment of external Financial accountants and upgrading of financial system5 from Sage to Xero. Appointment of new trustees including finance and a review of banking and financial processes, A detailed review of our operations to ensure that the correct skills to support future development are in place within a sustainable staffing scenario with regards to our current income, A renewed effort to identify ways in which to create income from our site so that we can maintain our heritage and collections for the long term, A substantial National Lottery Heritage grant was secured to support us grow stronger in fundraising, marketing, volunteering for the financial year 2025-26. A renewed effort to work with grant funders to plan ahead proactively so moving from a period of 'survival' to 'development for the future,. Investment Policy The current investment policy is to hold all funds on bank deposit $0 as to be available to meet needs as they arise. Page 13
Gilbert White & The Oates Collections Report of the Trustees for the Year Ended 31st March 2025 Going concern The trustees have assessed the charitws ability to continue as a going concern for a period of at least twelve month5 from the date of approving the financial statements. This assessment takes into account current cashflow forecasts, the level of unrestricted reserve5, expected trading performance, committed grant income, and the wider economic environment. While, at 31" March 2025 year end, unrestricted reserves were well below the desired level of £135,000, trustees consider that the organisation has sufficient liquid resources, Confirmed funding commitments for 2025-26, and a realistic financial plan under the Growing Stronger strategy to support its operations. Key assumptions underpinning the going concern assessment include.. Projected visitor income of £151,000 based on 2024-25 trends and planned programme enhancements Secured grant from the National Lottery Heritage Fund to support key staff roles and systems development over 2025-26 to support the charity to Grow Stronger Delivery of planned cost controls and efficiency measures Continued trading performance across hospitality, retail, venue hire and events No material adverse events affecting the site, collections or operations The trustees reco8nise the ongoing pressures facing the heritage and envlronmental education sector but are sat15fied that, with the measures in place, the charity has adequate financial resources to continue its activities for the foreseeable future. Accordingly, the financial statements have been prepared on a going concern basis. Princlpal rlsk5 and uncertainties The trustees have assessed the major risks to which the charitable company is exposed, and are satisfied that systems are in place to mitigate exposure to those major risks. Risks are reviewed quarterly by the Finance Committee and reported to the board which assesses the implications at board meetings. The principal risks and uncertainties facing the trust are.. Financial resilience ongoing pressure on unrestricted reseNes, volatility in visitor and trading income, and inflationary cost increases affecting utilities, Staffing and maintenance. Mitigations included tighter budget management, revised pricing strategies, and the prioritisation of higher-mar8in activities. Workforce capacity - the need to maintain adequate staffing and volunteer levels, particularly in education, visitor services and trading. Actions included a restructure earlier in the year, targeted recruitment, and improved coordination of volunteer deployment. Operational continuity - primarily, ageing infrastructure. Preventive conservation, environmental monitoring, and planned maintenance programmes were used to manage these risks. Governance and compliance - the organisation's growth and diver5ification has created new requirements for robust oversight. Trustees are responding by undertaking a governance review and strengthening reporting procedures. Reputatlonal risk- the importance of maintaining high standards of interpretation, safeguarding, visitor care and financial stewardship. These are addressed through staff training, poliry updates, and quality assurance measures. The trustees consider that appropriate controls and mitigations are in place, and that ongoing monitoring will remain essential given the external environment and the charity's current stage of development. STRUCTURE. GOVERNANCE AND MANAGEMENT Governing document The charity is contrtslled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Page 14
Gilbert White & The Oates Collections Report of the Trustees for the Year Ended 31st March 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT Recruitment and appointment of new trustees The charity has a policy to replace trustees who are recruited generally through existing Trustee and organisational professional contact5. New Trustee5 are invited to meet with current members of the Board to explore skill areas and are then invited to attend a meeting before making a firm decision. An initial inductlon 15 given to new Trustees and further training is given if required. None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £10 in the event of a winding up. Organisational structure The Trustees of Gilbert White & The Oates Collections (Trustees) are responsible for agreeing the policies and strategic direction of the organisation. Trustees delegate, the day-to-day management to the Senior Management Team under the immediate oversight of the Board. An Income Generatlon and Fundraising Group14 Trustees and staffl meets to guide development and fundraising,. A Finance sub-committee13 Trustees and staff) meets to oversee financial reporting and governance monthly. From time to time, task and finish sub-groups are convened to deal with specific matters. No trustees joined in this financial year,. Co-Directors left the organisation (Judith Ann Bowles, Stephen Atwood Greenl. The total number of trustees is now 12. Judith Ann Bowles resigned as Company Secretary. Three Trustees make up the board of GWOC ITradin81 Limited. Governance Review At the time of writing this Annual Report we are undertaking an internal review of our trustee board size and skills, governance processes and delegated operational structure to ensure that we meet best practice and increase effective and efficient work across the charity. Thanks The Trustees are grateful to everyone who has sUPPOrted our work during the year, the staff, volunteers and members, whose commitment, enthusiasrn and many skills have been indispensable. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 09069349 (England and Walesl Reglstered Charity number 1159058 Registered office Gilbert Whites House High Street Selborne Hampshire GU34 3JH Page 15
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Independent Examiner's Report to the Trustees of Gilbert White & The Oates Collections Independent examiner's report to the trustees of Gilbert White & The Oates Collections {'the Company'l report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2025. Responsibilities and basis of report As the charity's trustees of the Company land a150 It5 directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Art 20061'the 2006 Act'l. Having satisfied myself th2t the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 I'the 2011 Act'l. In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145151 Ibl of the 2011 Act. Independent examlner's statement Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that l am qualified to undertake the examination because l am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe.. accounting records were not kept In respect of the Company a5 required by Section 386 of the 2006 Act,. or the accounts do not accord with those records,. or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than anv requirement that the accounts give 3 true and fair view which is not a matter considered as part of an independent examination,. or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 10211. I have no concerns and have come across no other matter5 in connection with the examination to which attention should be drawn in thi5 report in order to enable a proper understanding of the accounts to be reached. D A Sanders FCA Sheen Stickland Chartered Accountants 2 Oriel Court Omega Park Alton Hampshire GU34 2YT Date: Page 17
Gilbert White & The Oates Collections Statement of Financial Activities for the Year Ended 31st March 2025 2025 Total funds 2024 Total fund5 Unrestricted Restricted fund funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 132,856 158,904 291,760 272.465 Other trading activities Investment income 259,030 225 259,030 225 273,599 Total 392,111 158,904 551,015 546,064 EXPENDITURE ON Charitable actlvltSes Charitable Activities 424,094 98,133 522,227 689,732 NET INCOME/IEXPENDITUREI 131,9831 60,771 28,788 1143,6681 Net movement In funds 131,9831 60,771 28,788 1143,6681 RECONCILIATION OF FUNDS Total funds brought forward 1,854,464 21,542 1,876,006 2,019,674 TOTAL FUNDS CARRIED FORWARD 1,822,481 82,313 1,904,794 1,876,006 Page 18
31KI Nl,11-I1) 2l)?.r IXID A55ETS CURRENT ASSI.TS 1.3 13 68,6ild AA.311 CREDITORS IX3,58Ql NET CURRENT ASSETS 114,932.1 82,313 61,381 TOT AL ASSETS LES5 CURRENT LIABILITIES 1,822,481 82,313 1,9U-q, 19.4 NET ASSETS 1,822.481 82,313 1.904,71J4 1,87v.110 FUNDS 17 1,822.Ll,¥l 82.313 TOTAL FUNDS 1.90-1,794 1,87b.OG Icr Il.,e yLJar endt d 3151 NlJrch 2025 111 41:iurdance with Section il IT) ol t4a C.tslTipaiiiATri fvlct 20at". Co)mi)aiiie5 Kic.. ?.VOo oncl
Gilbert White & The Oates Collettions Cash Flow Statement for the Year Ended 31st March 2025 2025 2024 Notes Cash flows from operating activlties Cash generated from operations 90,081 34,267 Net cash provided by operating activities 90,081 34,267 Cash flows from investing octivitie5 Purchase of tangible fixed assets Interest received 15591 225 18,8981 Net cash used in investing activities 13341 18,8981 Change In cash and cash equlvalents In the reporting period Cash and cash equivalents at the beginning of the reportln8 perlod 89,747 25,369 25,369 Cash and cash equivalents at the end of the reporting period 115,116 25,369 The notes form part of these financial statements Page 20
Gilbert White & The Oates Collections Notes to the Cash Flow Statement for the Year Ended 31st March 2025 RECONCILIATION OF NET INCOMEIIEXPENDITUREI TO NET CASH FLOW FROM OPERATING ACTIVITIES 2025 2024 Net income/lexpendlture} for the reporting period las per the Statement of Flnanclal ActivStle5} Adjustments for: Depreciation charges Interest received Increase in debtors IDecreasel/increase in creditors 28,787 1143,6681 62,676 12251 18,714 119,8711 64,219 115,1041 128,820 Net cash provlded by operation5 90,081 34,267 ANALYSIS OF CHANGES IN NET {DEBT)IFUNDS At 1.4.24 Cash flow At 31.3.25 Net cash Cash at bank 25,369 89,747 115,116 25,369 89,747 115,116 Debt Debts falling due within l year 151,8011 15,223 136,5781 151,8011 15,223 136,5781 Total 126,4321 104,970 78,538 The notes form part of these financial statements Page 21
Gilbert White & The Oates Collections Notes to the Financial Statements for the Year Ended 31st March 2025 ATEMENT OF COMPLIANCE Gilbert White & The Oates Collection 15 an incorporated charity registered in England, charity number 1159058 and company number 09069349. The registered office is Gilbert White's House, High Street, Selborne, GU34 3JH. The financial statements are presented in Sterling which is the functional currency of the charity and rounded to the nearest pound. The financial statements have been prepared in compliance with FRS 102 as it applied to the financial statements for the year ended 31st March 2025. The significant accounting policies applied in the preparation of these financial statements are Set out below. These polices have been consistently applied to all years presented unless otherwise stated. ACCOUNTING POLICIES Basis of preparlng the flnanclal statements The f inancial statements of the charity, which is a public benefit entity under FRS 102, have been prepared In accordance with the Charities SORP IFRS 1021 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191,, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. At the time of approving the financial statements, the trustees have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the 80ing concern basis of accounting in preparin8 the financial statements. Further details can be found in the Trustees Report under the Reserves Policy heading. Critlcal accountlng judgements and key sources of estlmatlon uncertalnty The following judgements (apart from those involving e5timatesl have been made in the process of applying the above accounting policies that have had the most significant effect on amounts recognised in the financial statements: Useful life of fixed assets TarTrgible a55ets are depreciated over their useful live5 taking into account residual values, where appropriate. The useful lives of these assets are estimated based on historic experience and future considerations and these are re-assessed annually. Incorne All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Page 22 continued...
Gilbert White & The Oates Collections Notes to the Financial Statements - continued for the Year Ended 31st March 2025 ACCOUNTING POLICIES- continued Expendlture Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it 15 probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activitie5 on a basis consistent with the Use of resource5. Charitable artivities Charitable expenditure comprises those cost5 incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature nece55ary to 5UPPOrt them. Support costs Support Costs are those functions that assist th e work of the charity but do not directly undertake charitable activities. Support costs include back office costs, finance, payroll and governance costs which support the Trust's artistic programmes and activities. These costs have been allocated a5 charitable activities. The breakdown of support costs are set out in note 7. Allocatlon and apportSonment of Costs The majority of costs are directly attributable to specific activities and are allocated on this basls. Overheads are apportioned to direct and other expenditure on a basis aimed to reflect use. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over it5 estimated useful Freehold property Plant and machinery Fixtures and fittings 2% on cost or revalued amount 20% on cost 20% on cost Tangible fixed assets are stated at cost less depreciation, which is provided in equal annual instalments over the estimated useful lives of the assets, and any provision for impairment. Individual assets over a cost of £1,000 are capitalised. Any gain or loss on disposal of an item of fixtures and fittings are determined by comparing the proceeds from disposal with the carrying amount of fixtures and fittings, and are recognised within other income/expense5 in profit or loss. Heritage assets All Heritage asset5 acquired prior to 1st April 2016, (which were purchased in the Oates Memorial Library and Gilbert White Museum prior to 1st January 20131, are excluded from the balance sheet on the basls that significant costs would be incurred in obtaining a valuation of the items acquired in previous periods as a collection, compared with the benefit that would be derived from including them. This cost would also have to be incurred following a subsequent addition to the collection on the b351S that each addition becomes part of the whole collection and cannot be seen as a standalone item. With effect from the 1st April 2016, Heritage assets acquired are included in the balance sheet where the cost or valuation of the assets are readily available. Page 23 continued...
Gilbert White & The Oates Collections Notes to the Financial Statements - continued for the Year Ended 31st March 2025 ACCOUNTING POLICIES- contlnued Taxatlon The charity is exempt from corporation tax on its charitable activities. Fund accountlng Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes Wlthin the objects of the charity. Restrictions arise when Specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statement5. Pension costs and other post-retirement beneflts The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Flnanclal Instruments Cash and cash equivalents Cash and cash equivalents include cash in hand and cash at bank. Debtors Short term debtor5 are stated at the settlement amount due after any trade discount offered. Appropriate allowances for estimated irrecoverable amounts are recogni5ed in the Statement of Financial Activities when there is objective evidence that the asset is impaired. Creditors Creditors and provisions are measured at their settlement value. Page 24 continued..-
Gilbert White & The Oates Collections Notes to the Financial Statements - continued for the Year Ended 31st March 2025 DONATIONS AND LEGACIES 2025 2024 Donations Gift aid Grants (see note 171 127,442 6,128 158,190 190,140 13,394 68,930 291,760 272,464 OTHER TRADING ACTIVITIES 2025 2024 Memberships Admissions Field Study Centre Exhibitions and events Rental income 3,743 144,627 58,943 51,225 492 5,815 144,489 64,160 58,260 875 259,030 273,599 INVESTMENT INCOME 2025 2024 Deposit account interest 225 CHARITABLE ACTIVITIES COSTS Support costs (see note 7) Direct Costs Totals Charitable Activities 498,840 23,388 522,228 Page 25 continued...
Gilbert White & The Oates Collections Notes to the Financial Statements - continued for the Year Ended 31st March 2025 SUPPORT COSTS Governance costs Independent Examinations Fee Accountancy & Legal Fees Consultancy Fees 3,860 18,580 948 23,388 TRUSTEES. REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31st March 2025 nor for the year ended 31st March 2024. Trustees, expenses There were no trustees, expenses paid for the year ended 31st March 2025 nor for the year ended 31st March 2024. STAFF COSTS 2025 2024 Wages and salaries Social security costs Other pension cost5 202,285 13,112 3,706 335,646 21,235 6,794 219,103 363,675 The average monthly number of employees during the year was as follows.. 2025 18 2024 33 Staff No employees received emoluments in excess of £60,000. Page 26 continued...
Gilbert White & The Oates Collections Notes to the Financial Statements - continued for the Year Ended 31st March 2025 io. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund funds Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 272,465 272,465 Other trading activities 273,599 273,599 Total 546,064 546,064 EXPENDITURE ON Charitable activitie5 Charitable Activities 634,971 54,761 689,732 NET INCOMEIIEXPENDITURE) 188,9071 154,7611 1143,6681 RECONCILIATION OF FUNDS Total funds brought forward 1,943,371 76,303 2,019,674 TOTAL FUNDS CARRIED FORWARD 1,854,464 21,542 1,876,006 Page 27 ontinued...
Gilbert White & The Oates Collections Notes to the Financial Statements - continued for the Year Ended 31st March 2025 ii. TANGIBLE FIXED ASSETS Fixtures and fittings Freehold property Plant and machinery Totals COST At 1st April 2024 Additions Disposals 2,081,749 49,865 167.764 559 133,6751 2,299,378 559 140,6001 16,9251 At 31st March 2025 2,081,749 42,940 134,648 2,259,337 DEPRECIATION At 1st April 2024 Charge for year Eliminated on disposal 235,189 41,678 36,990 4,363 16,9251 136,590 16,635 133,6751 408,769 62,676 140,6001 At 31st March 2025 276,867 34,428 119,550 430,845 NEf BOOK VALUE At 31st March 2025 1,804,882 8,512 15,098 1,828,492 At 31st March 2024 1,846,560 12,875 31,174 1,890,609 12. HERITAGE ASSETS Total MARKET VALUE At 1st April 2024 and 31st March 2025 8,921 NET BOOK VALUE At 31st March 2025 8,921 At 31st March 2024 8,921 13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Trade debtors Other debtors VAT Prepayments 9,225 3,668 20,840 2,112 16,058 18,594 19,787 120 35,845 54,559 Page 28 continued.
Gilbert White & The Oates Collections Notes to the Financial Statements - continued for the Year Ended 31st March 2025 14. CREDITORS: AMOUNT5 FALLING DUE WITHIN ONE YEAR 2025 2024 Other loans (see note 161 Trade creditors Social security and other taxes Other creditors Accrued expenses 36,578 32,450 6,606 354 7,592 51,801 24,969 11,291 495 14,896 83,580 103,452 15. LOANS An analysis of the maturity of loans is given below.. 2025 2024 Amounts falling due within one year on demand: Related party loans (see note 191 36,578 51,801 16. LEASING AGREEMENTS Minimum lease payments under non-cancellable operating leases fall due as follows.. 2025 2024 Within oneyear Between one and five year 1, 145 1,145 1,145 2,569 2,290 3,714 17. MOVEMENT IN FUNDS Net movement in f unds Transfers between funds At 31.3.25 At 1.4.24 Unrestricted fund5 General fund 1,854,464 131,9831 1.822,481 Restricted funds Adrian Swire Charitable Trust National Lottery Heritage Fund Fund for the Future Hampshire County Council Reaching out Grant 14,000 38,161 6,294 14,000 38.161 27,836 21,542 2,316 2,316 21.542 60,771 82,313 TOTAL FUNDS 1,876,006 28,788 1,904,794 Page 29 continued...
Gilbert White & The Oates Collections Notes to the Financial Statements - continued for the Year Ended 31st March 2025 17. MOVEMENT IN FUNDS- continued Net movement in funds, included in the above are as follows- Incoming resources Resources expended Movement in funds Unrestricted funds General fund 392,111 1424,0941 131,9831 Restricted funds The Linbury Trust Small grants Adrian Swire Charitable Trust Friends of the Nation's Libraries The James Tuttiett Charitable Trust The Worshipful Company of Gardeners Arts Council England National Lottery Heritage Fund Fund for the Future Hampshire County Council - Reaching out Grant 75,000 1,399 14,000 3,1 1,450 2,500 7,000 38,161 6,294 175,0001 11,3991 14,000 13,1001 11,4501 12,5001 17,0001 38,161 6,294 10,000 17,6841 2,316 158,904 198,1331 60,771 TOTAL FUND5 551,015 1522,2281 28,788 Comparatlves for movement In funds Net movement in funds At 31.3.24 At 1.4.23 Unrestricted funds General fund 1,943,371 188,9071 1,854,464 Restritted funds Restricted Fund for the Future 54,761 21,542 154,7611 21,542 76,303 154,7611 21,542 TOTAL FUNDS 2,019,674 1143,6681 1,876,006 Page 30 continued..-
Gilbert White & The Oates Collections Notes to the Financial Statements - continued for the Year Ended 31st March 2025 17. MOVEMENT IN FUNDS- continued Comparative net movement in funds. included in the above are as follows= Incoming resources Resources expended Movement in funds Unre5trirted funds General fund 546,064 1634,9711 188,9071 Restrlrted funds Restricted 154,7611 154,7611 TOTAL FUNDS 546 064 689 7321 1143,6681 A current year 12 months and prior year 12 months combined position is as follows.. Net movement in funds Transfers between funds At 31.3.25 At 1.4.23 Unrestricted funds General fund 1,943,371 1120,890 1,822,481 Restricted funds Restricted Adrian Swire Charitable Trust National Lottery Heritage Fund Fund for the Future Hampshire County Council Reaching out Grant 54,761 154,7611 14,IXIO 38,161 6,294 14,000 38,161 27,836 21,542 2,316 2,316 76,303 6,010 82,313 TOTAL FUNDS 2,019,674 1114,8801 1,904,794 Page 31 continued...
Gilbert White & The Oates Collections Notes to the Financial Statements - continued for the Year Ended 31st March 2025 17. MOVEMENT IN FUNDS- continued A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows.. Incoming resources Resources expended Movement in funds Unrestrlcted funds General fund 938,175 11,059,0651 1120,8901 Restrlcted funds Restricted The Linbury Trust Small grants Adrian Swire Charitable Trust Friends of the Nation's Libraries The James Tuttiett Charitable Trust The Worshipful Company of Gardeners Arts Council England National Lottery Heritage Fund Fund for the Future Hampshire County Council - Reaching out Grant 154,7611 175,0001 11,3991 154,7611 75,000 1,399 14,000 3,100 1,450 2,500 7,000 38,161 6,294 14,000 13,1001 11,4501 12,5001 17,0001 38,161 6,294 10,000 17,6841 2,316 158,904 1152,8941 6,010 TOTAL FUNDS 1097 079 112119591 1114,8801 18. RELATED PARTY DISCLOSURES GWOC {Tradingl Ltd (Related by common control.) During the year the charity recharged costs totalling £138,29212024: £66,000) to GWOC ITradingl Ltd, and GWOC (Trading) Ltd made a donation of £96,00012024.. £166,243) to the charity. At the balance sheet date, within other loans the amount due from GWOC (Trading) Ltd was £7,52912024..1£47,69411. Oates Memorial Library and The Gilbert Whlte Museum IA charity related by common control.) At the balance sheet date, within other loans the amount due to the Oates Memorial Library and The Gilbert White Museum was £44,10712024..1£4,10711 Page 32
Gilbert White & The Oates Collections
Detailed Statement of Financial Activities for the Year Ended 31st March 2025
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 127,442 | 190,140 |
| Gift aid | 6,128 | 13,394 |
| Grants | 158,190 | 68,930 |
| 291,760 | 272,465 | |
| Other trading activities | ||
| Memberships | 3,743 | 5,815 |
| Admissions | 144,627 | 144,489 |
| Field Study Centre | 58,943 | 64,160 |
| Exhibitions and events | 51,225 | 58,260 |
| Rental income | 492 | 875 |
| 259,030 | 273,599 | |
| Investment income | ||
| Deposit account interest | 225 | |
| Total incoming resources | 551,015 | 546,063 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 202,285 | 335,646 |
| Social security | 13,112 | 21,235 |
| Pensions | 3,706 | 6,794 |
| Rates and water | 6,535 | 6,822 |
| Insurance | 28,544 | 27,128 |
| Light and heat | 30,446 | 18,357 |
| Telephone | 9,622 | 9,418 |
| Postage and stationery | 1,981 | 2,875 |
| Advertising | 18,515 | 23,676 |
| Sundries | 14,653 | 14,507 |
| Repairs & Maintenance | 54,882 | 75,599 |
| Computer & IT | 1,068 | 1,858 |
| Staff Training | 1,686 | 83 |
| Travel & Subsistence | 483 | 365 |
| Professional Fees | 1,035 | 218 |
| Subscriptions | 7,567 | 3,425 |
| Carried forward | 396,120 | 548,006 |
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Gilbert White & The Oates Collections
Detailed Statement of Financial Activities for the Year Ended 31st March 2025
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Charitable activities | ||
| Brought forward | 396,120 | 548,006 |
| Bank Charges | 1,079 | 1,339 |
| Fundraising Costs | 40,917 | 53,120 |
| Plant and machinery | 60,724 | 64,219 |
| 498,840 | 666,684 | |
| Governance costs | ||
| Accountancy and legal fees | 19,440 | 18,212 |
| Consultancy | 3,948 | 4,088 |
| 23,388 | 22,300 | |
| Total resources expended | 522,228 | 689,731 |
| Net income/(expenditure} | 28,787 | (143,668) |
This page does not form part of the statutory financial statements
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