## **Trustees' Annual Report for the period**
Period start date Period end date 1 April 2021 31 March 2022
**From**
**To**
## Section A Reference and administration details
THE RIFLE HALL TRUST (HALESWORTH)
**Charity name Other names charity is known by Registered charity number (if any)** 1159044
**Charity's principal address** The Rifle Hall Trust London Road Halesworth **Postcode IP19 8LH**
**Names of the charity trustees who manage the charity**
**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Tony Goldson Chair 2 Simon Weeks V Chair 3 Kevin Vail Treasurer 4 Barbara Warren Secretary 5 6 7 8 9 10 11 12 13 14 15 16 17 18
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constituted under a scheme of charity commission dated 25 April 1958 as Type of governing document amended 26 January 1968 and 19 January 2011. (eg. trust deed, constitution) CIO - Foundation Registered 03 Nov 2014 How the charity is constituted
- (eg. trust, association, company)
Interview Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
The trustees are responsible for the recruitment and induction training of You **may choose** to include new trustees. additional information, where relevant, about:
- The charity trustees are responsible for the general control and
- • policies and procedures management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits.
- adopted for the induction and training of trustees;
- The trustees have examined the major strategic business and operational
- • the charity’s organisational risks which the charity faces and confirm that systems have been structure and any wider established to enable regular reports to be produced so that the necessary network with which the charity steps can be taken to lessen the risks. works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
THE OBJECTS OF THE CHARITY SHALL BE THE PROVISION AND MAINTENANCE OF A COMMUNITY HALL FOR THE USE OF THE INHABITANTS OF HALESWORTH AND SURROUNDING AREAS **Summary of the objects of the** WITHOUT DISTINCTION OF AGE, GENDER, SEXUAL ORIENTATION, **charity set out in its** RACE OR OF POLITICAL, RELIGIOUS OR OTHER OPINIONS **governing document** INCLUDING USE FOR MEETINGS, LECTURES, CLASSES AND OTHER FORMS OF RECREATION AND LEISURE-TIME OCCUPATION, WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR THE INHABITANTS.
March **2012**
**TAR**
2
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
In planning our activities for the year we kept in mind the Charity Commissions guidance on public benefit at our Trustee meetings. Run a village Hall and maintaining the building which is used by: Keep fit class Ballroom dancing for beginners Ballroom dance evening and afternoon tea dances Slimming world Tap dancing lessons Table tennis WI Curling activity General public meeting Garden association meeting and sales Local produce markets run each month.
Private functions for local residents
## **Additional details of objectives and activities (Optional information)**
No contribution have been made by volunteers this year.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The trustees have welcomed the return of our regular users this year. Local authority grants totalling £12818 have been received this period. The grant money has been used to purchase PPE for our user groups, providing them with masks, hand sanitiser. Our caretaker regularly cleans all surfaces as do our event users after they finish.
The Hall has installed an electric air extractor in the kitchen area in an attempt to keep condensation down.
The electric heating and the £1 coin meter is working well, we have not received high electric bills this period.
Our bookings continue to rise.
We have applied to the National Lotto fund for a grant to replace the WCs which will include and accessible WC with baby changing facilities.
March **2012**
**TAR**
4
## **Section E Financial review**
It is the charity policy to maintain reserves at a level it considers **Brief statement of the** necessary to meet cash flow requirements for a period of 6 months. **charity’s policy on reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
Our principle sources of funding are hire fees, donations and grants. You **may choose** to include additional information, where We have no long-term investments. relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
Financial report for period ended 31[st] March 2022 (attached)
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** KEVIN VAIL **Position (eg Secretary, Chair,** TREASURER **etc)**
**Date** 17th October 2022
March **2012**
**TAR**
5
**The Rifle Hall Trust Halesworth 1159044 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1042021 31032022
## **Section A Receipts and payments**
|**from**
**Section A Receipts and payments**|**from**
**Section A Receipts and payments**|1042021|
**To**|31032022||
|---|---|---|---|---|---|
|**Unrestricted**
**funds**
**to the nearest**
**£**
**A1 Receipts**||**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|DONATIONS|**-**|**-**|**-**|**-**||
|GRANTS SCC|**12818-**||**-**|**12818**|**25768**|
|HIRE OF HALL|**8292**|**-**|**-**|**8292**|**4723**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**21110**||**-**|**21110**|**30491**|
|||||||
|**A2 Asset and investment sales,**
**(see table). **||||||
||**-**|**-**|**-**|**-**||
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**|
**-**|**-**|**-**|**-**|**-**|
|**_Total receipts_**
**A3 Payments**|||||**304911**|
||**21110**||**-**|**21110**||
|||||**759**
**1599**
**42**
**632**
**0**
**1944**
**981**
**100**||
|REPAIRS|**759**||**-**||**10748**
**495**
**42**
**377**
**49**
**1550**
**438**
**25**
**396**|
|LIGHT & HEATING|**1599**
**42**
**632**
**0**
**1944**
**981**
**100**
|**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|||
|it||||||
|INSURANCE||||||
|WASTE||||||
|CLEANING||||||
|SUPPLIES||||||
|REFUND OF DEPOSIT
||||||
|MARKETING
||||||
|**_Sub total_**|
**6057**||**-**|**6057**|**14120**|
|||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||
||**-**|**-**|**-**|**-**
**-**||
||**-**|**-**|**-**|||
|**_Sub total_**|
**-**|**-**|**-**|**-**|**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||**14120**|
||**6057**||**-**|**6057**||
|||||||
||
**15053**||**-**|**15053**|**16371**|
||**-**|**-**|**-**|**-**
**-**|**-**
**-**|
||**-**|**-**|**-**|||
||
**15053**||**-**|**15053**|**16371**|
CCXX R1 accounts (SS)
18/01/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|**Details**|**Details**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|---|---|
||CURRENT ACCOUNDT||**23811**|**9028**||**-**|
||||**-**|**-**||**-**|
||||**-**|**-**||**-**|
||||**23811**|**9028**||**-**|
||||Agreement Error|OK||OK|
||||**Unrestricted**
**funds**
**to nearest £**
**-**
**-**|**Restricted**
**funds**
**to nearest £**
**-**
**-**||**Endowment**
**funds**
**to nearest £**|
|||||**-**
**-**||**-**|
|||||||**-**|
||||**-**|**-**||**-**|
||||**-**|**-**||**-**|
||||**-**|**-**||**-**|
||||**-**|**-**||**-**|
||**Details**
**Details**
**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**|
|||||**-**||**-**|
|||||**-**||**-**|
|||||**-**||**-**|
|||||**-**||**-**|
||||**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**-**||**-**|
|||||||**Current value**
**(optional)**|
|||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||**-**||**-**|
|||||**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**||**When due**
**(optional)**|
|||||**-**|||
|||||**-**|||
|||||**-**|||
|||||**-**|||
|||||**-**|||
Signed by one or two trustees on behalf of all the trustees
|Signature
Kevin Vail|Print Name
KEVIN VAIL|Date of
approval
17102022|
|---|---|---|
||KEVIN VAIL||
||||
CCXX R2 accounts (SS)
18/01/2022
2
In connection with my examination, no material matters have come to my attention gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
- the accounts do not accord with such records; or
• the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
- the accounts have not been prepared in accordance with the Charities SORP (FRS102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Phil Starling