**Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 11 2023 **To** 31 10 2024 Section A Reference and administration details **Charity name** Bottisham Airfield Museum **Other names charity is known by** ~~— Pt~~ **Registered charity number (if any)** 1159036 ~~|~~ **Charity's principal address** Wilbraham Road Bottisham Cambridge **Postcode CB25 9BU** ~~—=~~
**Names of the charity trustees who manage the charity**
**Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee (if whole year any)** 1 Jason Webb Chair of Trustees Whole Year 2 Ollie Camp Whole Year 3 Jenny Hirst Appointed July 2024 Chair of Trustees 4 Steve Gotts Until March 2024 (Deceased)
**Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** ~~————~~
**TAR**
**2024**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Appointed by the Chair of the Trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
**2024**
2
**Section C Objectives and activities**
To establish and maintain a museum and archive for the benefit of the public to be known as the Bottisham Airfield Museum and in furtherance of this the trustees shall have power:
a) collect, restore, conserve and display items relevant to the history of Bottisham airfield, including material relating to home front in the local communities.
**Summary of the objects of the charity set out in its governing document**
b} to establish and maintain a reference archive facility and to acquire materials for this purpose, c) to educate the public in 'the role of the airfield, the units that served there and the role the local villages played in the war effort,
d) to record the history of the Royal Air Force (RAF) and the United States Army Air Force (USAAF) with particular reference to their connection to Bottisham airfield, and e) to promote and encourage research into Bottisham Airfield for the benefit of the public.
- The Museum enjoyed a successful 2024 season - opening every Sunday and Wednesday from 10.30am to 4.00 pm from March to November and attracting a record number of visitors.
- • We expanded our outreach activities by having a stall at shows such as the Victory Shows, the Americans Air Day at Duxford and attending D-Day events in Newmarket and Bottisham.
- • We acquired a significant collection of papers and photographs from the estate of Steve Gotts pertaining to the history of the RAF and USAAF at Bottisham.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- We acquired a significant collection of papers, letters, uniform and photographs from Matt Mathis whose grandfather had served at Bottisham in 1943/44.
- We acquired the fuselage of an Auster Mk 1 aircraft that served at Bottisham in 1941/42.
- • We significantly upgraded many of our displays, creating a new communications/operations room which helps tell the story of D- Day at Bottisham.
- Museum volunteers restored the Memorial to Bottisham’s Group Commander, Colonel Thomas Christian and held a service to re-dedicate the memorial, raising awareness of the role of the airfield and the units that served there.
- We visited local clubs and societies to give talks on the role of the airfield and the units that served at Bottisham in WW2.
In setting the above objectives and planning the activities of the charity, the Trustees have given careful consideration to the Charity Commission’s public benefit guidance.
**TAR**
**2024**
3
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and erformance p
- **Summary of the main** • We attracted more visitors to the museum than ever before, with a
- **achievements of the charity** 20% increase on the previous year, at a time many similar
- **during the year** organisations were seeing a downturn.
- We attracted more young volunteers than ever before and increased the size of our volunteer team as a whole.
- We have reached an agreement to add another room to our display space which will give us a record amount of display space for the 2025 season.
- We undertook more outreach events than ever before – taking the museum to new audiences both through having stalls at events and by giving talks at local clubs and societies.
- We attracted more organised tour groups to the museum than ever before.
- We significantly increased the size and scope of our historical archive through the acquisition of additional paperwork, letters and photographs.
- We won a third consecutive Travelers Choice Award from TripAdvisor.
- We significantly increased total revenues and the Charity’s year end cash position was also significantly improved.
**TAR**
**2024**
4
## **Section E Financial review**
Cash reserves will be maintained to cover the Charity’s current **Brief statement of the charity’s** obligations and provide a contingency to meet the base fixed costs of the **policy on reserves** Charity and the museum buildings for a minimum period of six months in the event of unforeseen events (Base fixed costs estimate £8,000 for six months based on historic run-rate).
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
## **Financial Review:**
You **may choose** to include additional information, where Total revenues for the museum were £134.7k in the year 2023/24, relevant about: compared to £124.9k in 2022/23, an increase of 8%.
- the charity’s principal sources of funds (including any Key sources of funding in the year were donations, contributing 27% of
- fundraising); the total (last year 39%), café and shop 32% (lyr 27%), and public
- • how expenditure has admissions to the museum and events 26% (lyr 22%). Other income supported the key objectives derived from rental, facilities hire (e.g. for helicopter pleasure flights) and of the charity; other activities contributed 15% of total income in 2023/24 compared to
- • investment policy and 12% in the previous year. objectives including any
**TAR**
**2024**
5
|||
|---|---|
|ethical investment policy
adopted.|Regular Museum opening hours in 2023/24 were unchanged from the
previous year (Wednesdays and Sundays from March to November) and
admission prices were kept at prior year levels. During regular opening
hours the Museum attracted 2,770 visitors, an increase of 20% over last
year (2022/23: 2,300 visitors). This increased footfall has contributed to
an increase in café sales of 37%, and gift shop sales of 7%, over the prior
year.
The annual Bottisham at War 1940s event in July attracted 878 paying
visitors across the weekend. This was less than last year (2022/23: 1,020
visitors) due to very wet weather. However, the Museum staged three
successful one-day classic car shows during the year in May, August and
September (one more than last year) attracting 1,623 people plus many
exhibitors. Overall, event revenues of £21.4k were 17% up on the
previous year.
Total operational expenditure in 2023/24 (excluding purchases of items
for resale in the shop and café) was £68.3k, an increase of £11.0k or 19%
on the previous year.
At the end of the reporting period the Charity’s cash position was much
improved, with a bank balance of £97.7k compared to £64.5k at the end
of October 2023.
**Related Party Transactions:**
Payments made during the year to Trustees for reimbursement of
expenses incurred totaled £1,491:
•
Jason Webb £681; for fuel & mileage expenses, furniture and
exhibits purchased for museum.
•
Jennifer Hirst £69; for sundry café supplies.
•
Ollie Camp £741; for fixtures, fittings and security cameras
purchased for the museum
These payments were made in accordance with the terms of the charity’s
trust deed, and with regard to the applicable sections of the Charities Act
2011.|
## **Section F Other optional information**
**TAR**
**2024**
6
## **Section G Declaration** ~~ee~~
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Jason Webb (Tue, 18th Mar 2025 20:34:40 GMT) **Full name(s)**[Jason Webb ] ~~a~~ **Position (eg Secretary,** Chair of Trustees **Chair, etc)** ~~es |~~ **Date** 18 Mar 2025 ~~|~~
**TAR**
**2024**
7
**CC16a**
## **Charity Name Bottisham Airfield Museum**
**No (if any) 1159036**
## **Receipts and payments accounts**
**For the period** Period start date Period end date **To from 01/11/2023 31/10/2024**
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**||
||**to the nearest**
**£**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**|||||||||||
|**1,864**
**-**
**36,364**
**48,508**
**-**
**-**
**31,022**
**22,623**
**-**
**-**
**21,411**
**18,263**
**-**
**-**
**12,019**
**11,276**
**-**
**-**
**13,162**
**9,737**
**-**
**-**
**8,460**
**7,755**
**-**
**-**
**3,600**
**1,405**
**-**
**-**
**8,176**
**5,362**
**1,864**
**-**
**134,214**
**124,929**
Donations
**34,500**
Café Sales
**31,022**
Events
**21,411**
Gift ShopSales
**12,019**
Museum Admissions
**13,162**
Rental Income
**8,460**
Facilities Hire
**3,600**
Other Income
**8,176**
**_Sub total_**_(Gross income for AR)_**132,350**
~~=—===>=~~|||||||||||
|**_Total receipts_**
**1,864**
**-**
**134,714**
**124,929**
**132,850**
**-**
**-**
**500**
**-**
**-**
**500**
**-**
**A2 Asset and investment sales, (see**
**table).**
Replica Merlin Engine (Deposit - sale agreed)
**500**
**_Sub total_ 500**
~~—————~~|||||||||||
|**A3 Payments**|||||||||||
|Renovations|**15,300**||**1,864**||**-**||**17,164**||**13,598**||
|Café Purchases|**13,175**||**-**||**-**||**13,175**||**8,392**||
|Materials & Tools|**9,350**||**-**||**-**||**9,350**||**7,906**||
|Gift ShopPurchases|**8,941**||**-**||**-**||**8,941**||**5,111**||
|Exhibits|**7,367**||**-**||**-**||**7,367**||**4,898**||
|Event Expenses|**5,859**||**-**||**-**||**5,859**||**3,627**||
|Security|**5,178**||**-**||**-**||**5,178**||**6,018**||
|Electricity|**3,361**||**-**||**-**||**3,361**||**4,343**||
|Rental Expense|**2,500**||**-**||**-**||**2,500**||**2,500**||
|Gardening|**2,459**||**-**||**-**||**2,459**||**1,297**||
|Outside Catering|**1,924**||**-**||**-**||**1,924**||**1,065**||
|Insurance|**1,885**||**-**||**-**||**1,885**||**2,114**||
|Waste|**1,573**||**-**||**-**||**1,573**||**697**||
|Toilet & Welfare|**1,549**||**-**||**-**||**1,549**||**674**||
|Consultancyand Advice|**1,500**||**-**||**-**||**1,500**||**2,265**||
|Internet and IT|**1,043**||**-**||**-**||**1,043**||**989**||
|Printing|**977**||**-**||**-**||**977**||**726**||
|Marketing|**785**||**-**||**-**||**785**||**437**||
|Post Office & Stationery|**177**||**-**||**-**||**177**||**174**||
|Water|**144**||**-**||**-**||**144**||**178**||
|Permits & Licenses|**62**||**-**||**-**||**62**||**1,692**||
|Other Expenses|**3,415**||**-**||**-**||**3,415**||**2,080**||
||||**-**||**-**||**-**||||
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**
**-**
**-**
**33,274**
**52,683**
**-**
**-**
**-**
**-**
**-**
**-**
**64,499**
**11,816**
**-**
**-**
**97,773**
**64,499**
**33,274**
**-**
**64,499**
**97,773**
**1,864**
**-**
**101,440**
**72,246**
**99,576**
**-**
**-**
**7,867**
**-**
**-**
**-**
**1,305**
**467**
**-**
**-**
**844**
**-**
**-**
**-**
**774**
**8,543**
**-**
**-**
**263**
**514**
**-**
**-**
**-**
**- 8,059**
**-**
**-**
**11,052**
**1,465**
**A4 Asset and investment purchases,**
**(see table)**
Exhibits
**7,867**
Cafe Appliances
**1,305**
Plant & Machinery
**844**
Aircraft hanger
**774**
IT Equipment
**263**
Power SupplyUpgrade(Refund)
**_Sub total_ 11,052**
**1,864**
**-**
**90,388**
**70,780**
**_Sub total_ 88,523**
~~=~~
~~———~~||||||||||**52,683**
**-**
**11,816**
**64,499**|
CCXX R1 accounts (SS)
8
## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**||**Endowment**|**Endowment**|
|---|---|---|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|||**funds**|
||||**to nearest £**||**to nearest £**||**to nearest £**||
|**B1 Cash funds**|**_Total cash funds_**
**9,507**
**-**
**-**
**88,206**
**-**
**-**
**60**
**-**
**-**
**97,773**
**-**
**-**
Lloyds Bank Treasurer's Account Oct 31st
Lloyds Bank Deposit Account Oct 31st
Cash floats - Shop & Café
~~===~~||||||||
||(agree balances with receipts and payments|(agree balances with receipts and payments|||||||
||account(s))||OK||OK||OK||
||||**Unrestricted**||**Restricted**||**Endowment**||
||||**funds**||**funds**|||**funds**|
||**Details**||**to nearest £**||**to nearest £**||**to nearest £**||
|**B2 Other monetary assets**|||**-**||**-**||**-**|**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**||
|**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|**Fund to which**
**asset belongs**
**Current value**
**(optional)**
**Cost (optional)**
**Details**
**699,526**
**57,531**
**14,100**
**1,820**
**730**
**844**
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Land & Buildings
Collection & Exhibits
Aircraft Hanger
Café Appliances
IT Equipment
Plant & Machinery
**-**
**-**
~~====~~||||||||
||||**Fund to which**||**Amount due**||**When due**||
||**Details**||**liability relates**||**(optional)**|||**(optional)**|
|**B5 Liabilities**|British Gas||Unrestricted||**154**||||
||S. Easey||Unrestricted||**100**||||
||React CP||Unrestricted||**76**||||
||Veolia||Unrestricted||**87**||||
||Booker Foods||Unrestricted||**203**||||
||Nick Taylor t/a The Green Barn||Unrestricted||**966**||||
||Troy Security||Unrestricted||**279**||||
||Price Bailey LLP||Unrestricted||**1,560**||||
|Signed by one or two trustees on behalf of
all the trustees|Signature||Print Name|Print Name||||Date of
approval|
||||Jason Webb - Chair of Trustees||||18 Mar 2025|18 Mar 2025|
||||||||||
||Jason Webb (Tue, 18th Mar 2025 20:34:40||||||||
||~~GMT)~~||||||||
CCXX R2 accounts (SS)
9
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF BOTTISHAM AIRFIELD MUSEUM**
## **FOR THE YEAR ENDED 31 OCTOBER 2024**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 October 2024 which are set out on pages 1 to 9.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Shaun Jordan ACA**
For and behalf of
## **Price Bailey LLP**
Tennyson House Cambridge Business Park Cambridge CB4 0WZ
Date: 20 March 2025
10