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2022-03-31-accounts

Charity Registration No. 1159027

BEAT THE COLD CIO

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

BEAT THE COLD CIO

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr P Massey Miss L Bentley Ms M Fyson Ms N A Jones Charity number 1159027 Principal address B13 The Bridge Centre Birches Head Road Stoke-on-Trent Stafforshire ST2 8DD Independent examiner K.V.Staley FCA BSc (Hons) 68 Liverpool Road Stoke on Trent Staffordshire ST4 1BG Bankers Barclays Bank plc 36 Town Road Hanley Stoke-on-Trent ST1 2JQ CCLA Investment Management Limited COIF Charity Funds 80 Cheapside London EC2V 6DZ

BEAT THE COLD CIO

CONTENTS

Page
Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4 - 5
Balance sheet 6
Statement of cash flows 7
Notes to the financial statements 8 - 17

BEAT THE COLD CIO

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2022

The trustees present their report and financial statements for the year ended 31 March 2022.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

The charity's objects are to promote any charitable purpose for the benefit of the community in Stoke-on-Trent, Staffordshire and surrounding areas by the advancement of education, the furtherance of health and the relief of poverty, distress and sickness, in particular by the provision of an information, advice, support and referral service related to fuel poverty and cold-related health complaints, and to the efficient use of energy (including renewable sources of energy).

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

Cannock Chase District Council – Minimum Energy Efficiency Standards. Telephone advice to landlords and tenants

Cannock Chase District Council – Solar Batteries. Installation of batteries for solar energy by contractor and energy efficiency advice and information

East Staffordshire Borough Council – Energy advice service

Energy Savings Trust – Helping households with health issues throughout Staffordshire and Stoke on Trent with Energy Savings Trust Fuel Vouchers

Eon – Home visits, energy advice throughout Staffordshire accessing the Warm Homes Fund scheme/ECO and supporting the Staffordshire Warmer Homes scheme

Lichfield District Council – Warmer Homes Greener Districts Energy Advice Service Newcastle under Lyme Borough Council – Energy advice service

South Staffordshire Community Energy - funding a member of staff to have a presence on various wards of the University Hospitals of North Midlands to access referrals

South Staffordshire District Council – Energy advice service Stafford Borough Council - Affordable Warmth Service

Staffordshire County Council Support Fund - to support vulnerable householders with replacement heating/ insulation/first time central heating Staffordshire County Council – Warm Homes Scheme Staffordshire Moorlands District Council - Affordable Warmth Service

Stoke-on-Trent Fuel Vouchers - helping households with financial assistance towards their fuel costs Stoke on Trent City Council – Energy advice service including visits and events

Tamworth Borough Council – Home Energy Advice Tamworth (HEAT). Energy advice service including home visits and events

Western Power Distribution - funding to work throughout Staffordshire.

Financial review

The trustees are grateful to all the above funders that worked in partnership with us during the year.

The trustees goal is to accumulate sufficient reserves so that in the event of external funding not being available at any time the charity will have at least 3 months, and preferably 6 months running expenses, to enable the charity to provide the main advice, information and referral services. The reserves will, in the case of closure, aim to cover all costs including redundancy payments.

BEAT THE COLD CIO

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

Due to the increasing workload, additional staff were employed on temporary and fixed term contracts.

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

The charity is a Charitable Incorporated Organisation that was formed on 30th October 2014 with the Charity Commission. On 1st April 2015 it took over the assets and liabilities of Beat the Cold (Charity Registration number 1076957).

In consultation with the Charity Commission, the Constitution and Objects of the CIO were amended in October 2020.

The trustees who served during the year were:

Mrs J Boulton (Resigned 28 October 2021) Mr P Massey Miss L Bentley Ms M Fyson Mrs J Wildgoose (Resigned 28 October 2021) Ms N A Jones

During the year Mrs J Boulton and Mrs J Wildgoose resigned as trustees.

The members of the CIO shall be its charity trustees for the time being. The only persons eligible to be members of the CIO are its charity trustees. Membership of the CIO cannot be transferred to anyone else. Any member and charity trustee who ceases to be a charity trustee automatically ceases to be a member of the CIO.

Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Trustees actively review the major risks which the charity faces on a regular basis. They have examined the operational and business risks faced by the charity and acted to mitigate these risks. During the year, they identified the risks associated with the short term nature of much of their funding.. They continued to consider the impact of competition between agencies on the charity. The trustees view partnership working as very important. Careful monitoring of cash-flow, a cautious approach to setting a budget and regular reviews of staffing mitigated the risks.

The trustees' report was approved by the Board of Trustees.

Miss L Bentley Trustee

11 October 2022

BEAT THE COLD CIO

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF BEAT THE COLD CIO

I report to the trustees on my examination of the financial statements of Beat The Cold CIO (the charity) for the year ended 31 March 2022.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of Institute of Chartered Accountants in England & Wales, which is one of the listed bodies.

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

K.V.Staley FCA BSc (Hons)

68 Liverpool Road Stoke on Trent Staffordshire ST4 1BG

Dated: 11 October 2022

Total 2021 £ 3,828 378,993 6 382,827 271,359 271,359 111,468
Restricted funds 2021 £ - 201,062 - 201,062 172,760 172,760 28,302
Total Unrestricted Unrestricted funds
funds		 general
designated		 2022
2021
2021		 £
£
£		 3,580
3,828
-		 657,082
177,931
-		 19
6
-		 660,681
181,765
-		 611,891
98,599
-		 611,891
98,599
-		 48,790
83,166
-
Restricted funds 2022 £ - 554,636 - 554,636 487,467 487,467 67,169
Unrestricted Unrestricted funds
funds		 general
designated		 2022
2022		 £
£		 3,580
-		 102,446
-		 19
-		 106,045
-		 124,424
-		 124,424
-		 (18,379)
-
Notes Income from: Donations and legacies
3		 Charitable activities
4		 Investments
5		 Total income Expenditure on: Charitable activities 6 Total charitable expenditure Net (outgoing)/incoming resources before transfers
Total 2021 £ 111,468 - 111,468 150,900 262,368
Restricted funds 2021 £ 28,302 - 28,302 80,893 109,195
Total Unrestricted Unrestricted funds
funds		 general
designated		 2022
2021
2021		 £
£
£		 48,790
83,166
-		 -
(64,630)
64,630		 48,790
18,536
64,630		 262,368
46,248
23,759		 311,158
64,784
88,389
Restricted funds 2022 £ 67,169 - 67,169 109,195 176,364
Unrestricted Unrestricted funds
funds		 general
designated		 2022
2022		 £
£		 (18,379)
-		 (1,948)
1,948		 (20,327)
1,948		 64,784
88,389		 44,457
90,337
Notes Net (outgoing)/incoming resources before transfers Gross transfers between funds Net (expenditure)/income for the year/ Net movement in funds Fund balances at 1 April 2021 Fund balances at 31 March 2022

BEAT THE COLD CIO

BALANCE SHEET

AS AT 31 MARCH 2022

Notes
Current assets
Debtors
10
Cash at bank and in hand
Creditors: amounts falling due within
one year
11
Net current assets
Income funds
Restricted funds
12
Unrestricted funds
Designated funds
13
General unrestricted funds		 2022
£
21,846
304,671
326,517
(15,359)
90,337
44,457		 £
311,158
176,364
134,794
311,158		 2021
£
14,227
276,722
290,949
(28,581)
88,389
64,784		 £
262,368
109,195
153,173
262,368

The financial statements were approved by the Trustees on 11 October 2022

Miss L Bentley Trustee

BEAT THE COLD CIO

STATEMENT OF CASH FLOWS

FOR THE YEAR ENDED 31 MARCH 2022

Notes
Cash flows from operating activities
Cash generated from operations
Investing activities
Investment income received
Net cash generated from investing
activities
Net cash used in financing activities
Net increase in cash and cash equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year		 2022
£
19		 £
27,930
19
-
27,949
276,722
304,671		 2021
£
6		 £
143,718
6
-
143,724
132,998
276,722

BEAT THE COLD CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

Charity information

Beat The Cold CIO is a Charitable Incorporated Organisation that was formed on 30th October 2014 with the Charity Commission.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's [governing document], the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared on the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

As explained in the Trustees' Report, at the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Designated funds comprise funds which have been set aside at the discretion of the trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

BEAT THE COLD CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

(Continued)

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

1.5 Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates.

1.6 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.7 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

BEAT THE COLD CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

(Continued)

1.8 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.9 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

There are no critical accounting estimates and judgements that are relevant to the charity's financial statements.

3 Donations and legacies

Unrestricted Unrestricted
funds funds
general general
2022 2021
£ £
Donations and gifts 3,580 3,828

BEAT THE COLD CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

4 Charitable activities

Incoming resources from charitable activities
Analysis by fund
Unrestricted funds - general
Restricted funds		 2022
£
657,082
102,446
554,636
657,082		 2021
£
378,993
177,931
201,062
378,993

5 Investments

Unrestricted Unrestricted
funds funds
general general
2022 2021
£ £
Interest receivable 19 6

BEAT THE COLD CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

6 Charitable activities

Staff costs 2022
£
207,706
360
9,922
1,684
172,410
3,406
3,664
2,941
1,616
-
16,055
152,821
2,087
574,672
35,137
2,082
611,891
124,424
487,467
611,891
Support
costs
Governance
costs
£
£
26,347
-
-
1,980
26,347
1,980
26,347
1,980		 2021
£
118,818
705
10,333
1,629
19,078
3,602
3,151
799
1,386
1,122
4,052
78,357
-
Consultancy fees and evaluation
Accommodation costs
Insurance
Repairs and upgrade costs
Postage, stationery, advertising and leaflets
Telephone and internet
Travelling expenses
Legal and professional fees
Thermometer strips and cards
Computer costs
Fuel vouchers
Sundry expenses
Share of support costs (see note 7)
Share of governance costs (see note 7)
Analysis by fund
Unrestricted funds - general
Restricted funds
Support costs
Support
costs
Governance
costs
£
£
Staff costs
35,137
-
Accountancy
-
2,082
35,137
2,082
Analysed between
Charitable activities
35,137
2,082		 2022
£
35,137
2,082
37,219
37,219
243,032
26,347
1,980
271,359
98,599
172,760
271,359
2021
£
26,347
1,980
28,327
28,327

7 Support costs

BEAT THE COLD CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

8 Trustees

None of the trustees , who are all regarded as the key management personnel (or any persons connected with them), received any remuneration during the year, None (2021 - none) of them were reimbursed travelling expenses (2021 - none).

9 Employees

The average monthly number of employees during the year was:

Advice and information
Administration and advice
Total
Employment costs
Wages and salaries
Social security costs
Other pension costs		 2022
Number
10
1
11
2022
£
218,705
13,924
10,214
242,843		 2021
Number
5
1
6
2021
£
135,838
4,553
4,774
145,165

There were no employees whose annual remuneration was more than £60,000.

10
Debtors
Amounts falling due within one year:
Trade debtors
11
Creditors: amounts falling due within one year
Notes
Deferred income
Trade creditors
Accruals and deferred income		 2022
£
21,846
2022
£
-
11,413
3,946
15,359		 2021
£
14,227
2021
£
21,520
4,092
2,969
28,581

BEAT THE COLD CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

12 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds Movement in funds Movement in funds
Balance at Incoming Resources Balance at Incoming Resources Balance at
1 April 2020 resources expended 1 April 2021 resources expended 31 March 2022
£ £ £ £ £ £ £
Eon 49,863 30,300 (22,111) 58,052 167,776 (120,306) 105,522
EBICO 11,858 - (2,734) 9,124 - - 9,124
SSCE 19,172 - (10,496) 8,676 46,609 (19,458) 35,827
Energy
Saving Trust - 112,418 (79,660) 32,758 59,733 (75,755) 16,736
Stoke-on-
Trent Fuel
Vouchers - 58,344 (57,759) 585 112,800 (103,906) 9,479
Minimum
Energy
Efficiency
Standards.
(MEES) - - - - 8,354 (7,013) 1,341
Cannock
Chase
District
Council –
Solar
Batteries - - - - 159,364 (161,029) (1,665)
80,893 201,062 (172,760) 109,195 554,636 (487,467) 176,364

EON - to provide home energy advice and support visits to vulnerable clients who are to be discharged from hospital, in particular the elderly and COPD wards, to enable them to remain at home.

EBICO -Assisting in the delivery of the Safe & Warm grants for Stoke on Trent City Council.

SSCE -Funding a member of staff to have a presence on various wards of the University Hospitals of North Midlands to access referrals.

Energy Saving Trust - To cover the cost of staff salaries and other costs to deliver fuel vouchers to the whole of Staffordshire and also the general advice service of the charity

Stoke-on- Trent City Council Fuel Vouchers - To cover the cost of staff salaries and other costs to deliver fuel vouchers and also the general advice service of the charity.

Minimum Energy Efficiency Standard (MEES) - Telephone advice to landlords and tenants.

Cannock Chase District Council – Solar Batteries - Installation of batteries for solar energy by contractor and energy efficiency advice and information.

BEAT THE COLD CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

13 Designated funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:

Movement
in funds
Balance at Transfers Balance at Incoming
Balance at
1 April 2020 1 April 2021 resources 31 March 2022
£ £ £ £ £
Contingency 23,759 64,630 88,389 1,948 90,337
23,759 64,630 88,389 1,948 90,337

Contingency:

To provide the charity with funds in the event of unexpected developments or closure.

Total 2021 £ 262,368 262,368
Restricted funds 2021 £ 109,195 109,195
Designated funds 2021 £ 88,389 88,389
Unrestricted funds 2021 £ 64,784 64,784
Total 2022 £ 311,158 311,158
Restricted funds 2022 £ 176,364 176,364
Designated funds 2022 £ 90,337 90,337
Unrestricted funds 2022 £ 44,457 44,457
Analysis of net assets between funds Fund balances at 31 March 2022 are represented by: Current assets/(liabilities)
14

BEAT THE COLD CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

15 Related party transactions

There were no disclosable related party transactions during the year (2021 - none).