**Trustees' Annual Report for the period From** Period start date **T** Period end date ~~a|~~ **01 June 2023 o 31 May 2024** Section A Reference and administration details ~~a~~ **Charity name** BLOOD BIKES CUMBRIA ~~Pp~~ **Other names charity is known by** ~~Po~~ **Registered charity number (if any)** ~~[~~ 1159026 **Charity's principal address** Unit 8A, Port Road Business Park CARLISLE Cumbria **Postcode CA2 7AF** ## **Names of the charity trustees who manage the charity** **Dates acted if not for whole Trustee name Office (if any) year** James Ernest Chairperson Whole Year **Name of person (or body) entitled to appoint trustee (if any)** Executive Committee - James Ernest - 1 WHITE - 2 Ian WALBY Vice Chairman Whole Year Ruth Louise Operations Manager Whole Year - 3 HETHERINGTON Executive Committee Executive Committee Executive Committee Executive Committee - John Mathieson - 4 BEATTIE Whole Year - Graeme Thompson - 5 CRESWELL Whole Year - Charles James - 6 PAYNE w.e.f 01.12.23 Executive Committee - Geoffrey Charles - 7 WEBSTER w.e.f. 01.12.23 Executive Committee w.e.f 06.11.22 Executive Committee - Matthew James - 8 HODGSON - 9 Christine SLATER Secretary Andrew William Fleet Manager - 10 HOUGHTON Executive Committee Executive Committee Whole Year Whole Year Executive Committee . - Denzil Vernon Treasurer - 11 ADDISON Whole Year - 12 - 13 - 14 - 15 - 16 - 17 - 18 19 March **2012** **TAR** 1 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address External Examiner** Joanne Thomlinson Dodd & Co. Limited FIFTEEN, Montgomery Way, Rosehill Industrial Estate,CARLISLE CA1 2RW **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Appointed by Executive Committee Trustee selection methods - (eg. trust, association, company) (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|To relieve sickness and protect health in the community by the provision
of a free daily out-of-hours medical courier service to the North Cumbria
Integrated NHS Foundation Trust Hospitals for the transport of blood
samples, human tissue samples, patient records and other medical
requirements between the Trust’s hospitals in Cumbria and to the NHS
Regional Blood Transfusion Service and NHS Laboratories in surrounding
areas.
To provide a free daily out-of-hours medical courier service in conjunction
with Northumbria Blood Bikes for the delivery of blood and plasma from
the Blood Bank in Newcastle to the Great North Air Ambulance base at
Langwathby near Penrith.| |---|---| ||In delivering our core objectives, we
Provide a scheduled daily return medical courier service between the
West Cumberland Hospital in Whitehaven and the Cumberland Infirmary
in Carlisle for the North Cumbria Integrated NHS Foundation Trust
Hospitals.
Provide a scheduled daily return medical courier service in conjunction
with Northumbria Blood Bikes between the Cumberland Infirmary in
Carlisle and the Royal Victoria Infirmary, the Freeman Hospital and the
NHS Blood Donor Centre in Newcastle for the North Cumbria integrated
NHS Foundation Trust Hospitals.
Provide a daily out-of-hours on-call medical courier service to the north
Cumbria Integrated NHS Foundation Trust Hospitals for the delivery of
medical samples and patient records between the Trust’s hospitals and to
the NHS Regional Blood Transfusion Service and NHS Laboratories in
surrounding areas.| **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** ## **Service Delivery** We carried out 1028 scheduled runs and 825 call outs making a total of 1853 for the year. We collected from or delivered to 6 NHS Hospital Trust locations and an additional 35 sub locations. We also collect and deliver to the GNAAS heliport at Langwathby Penrith on a daily basis. ## **Vehicle Fleet** There have been no changes in our vehicle fleet ,all of which are between four and six years old. Fleet currently comprises: - 4 Yamaha FJR1300 Motorbikes - 2 BMW F800 Motorbikes - 5 Mazda CX-3 Cars 2 Support trailers ## **Financial Support** During the year, we have received financial support in the form of, collections, donations and grants to the tune of £155,881inclusive of GiftAid and refunds of VAT. ## **Membership** We have a current membership of 153 members comprising of riders 75, Drivers 23, Controllers 35, Fundraisers (including 7 junior fundraisers) 20. . March **2012** **TAR** 5 ## **Section E Financial review** ## **Brief statement of the** We aim to maintain a minimum bank balance of one year’s running costs in line with the charities Commission’s recommendations. **charity’s policy on reserves** With running costs (exclusive of capital purchases) for 2023 / 2024 of **£97,481.00** and a year-end balance of **£222,525.00** we have 2.25 years annual running costs in hand. **Details of any funds materially** There are **NO** funds in deficit **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: ## **Sources of Funding** - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Denzil Vernon Addison **Full name(s)** James Ernest White **Position (eg Secretary, Chair, etc)** Chairperson Treasurer **Date** 30/09/2024 March **2012** **TAR** 6 **----- Start of picture text -----**
||||||||| |---|---|---|---|---|---|---|---| |Blood Bikes Cumbria|1159026| |Receipts and payments accounts|CC16a| |For the period|01/06/2023|31/05/2024| |To| |from| |ee|ee|ee|-| |Section A Receipts and payments| |Unrestricted|Restricted|Endowment| |Total funds|Last year| |funds|funds|funds| |to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £| |A1 Receipts| |Donations and grants|136,444|-|-|136,444|74,702| |Memberships|150|-|-|150|255| |Fund raising|2,018|-|-|2,018|5,419| |Interest|4,927|-|-|4,927|1,568| |HMRC VAT refunds|15,321|-|-|15,321|11,162| |Gift aid claimed|4,116|-|-|4,116|-| |-|-|-|-|-| |-|-|-|-|-| |162,976|-|-|162,976|93,106| |Sub total|(Gross income for AR)| |A2 Asset and investment sales,| |(see table).| |-|-|-|-| |-|-|-|-|-| |Sub total|-|-|-|-|-| |———|Total receipts|162,976|-|-|——|162,976|93,106| |A3 Payments| |Repairs and renewals (including bikes and| |vehicles)|7,608|-|-|7,608|15,682| |Air vests and helmets|4,098|-|-|4,098|3,508| |Fuel|22,266|-|-|22,266|18,504| |Promotional material and equipment|9,030|-|-|9,030|3,837| |Printing, postage and stationary|631|-|-|631|636| |Insurance and licences|13,628|-|-|13,628|11,669| |Premises costs|30,210|-|-|30,210|25,393| |Sundry expenses|5,037|-|-|5,037|5,561| |Donations|4,473|-|-|4,473|2,166| |Fundraising expense|500|500|2,166| |Sub total|[ 97,481 ]|-|-|97,481|86,957| **----- End of picture text -----**
**A4 Asset and investment purchases, (see table) Motor vehicles 2,500 - - 2,500 - - - -** _**Sub total**_ **[ 2,500 ] - - 2,500 -** S5 _**Total payments**_ **99,981 -** ~~55~~ **99,981 86,957** _**Net of receipts/(payments)**_ **62,995 - - 62,995 6,149 A5 Transfers between funds - - - - - A6 Cash funds last year end 159,530 - - 159,530 153,381** _**Cash funds this year end**_ aa **222,525 -** === **- 222,525 159,530** CCXX R1 accounts (SS) 06/11/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B2 Other monetary assets**
**B1 Cash funds**
R2 accounts (SS)|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Mazda CX3 - PY67 BXR
Mazda CX3 - YH18 ELO
BMW F800 - FE19 SBU
BMW F800 - LE19 GMZ
Mazda CX3 - PF19 XZD
Mazda CX3 - PY18 UWB
**Details**
Yamaha FJR 1300 - LG67 DDL
Yamaha FJR 1300 - LG67 DDV
Mazda CX3 - PY67 BXX
Bank accounts
Cash float
**Details**
Yamaha FJR 1300 - LD18 UZW
Yamaha FJR 1300 - LC68 FKM
Signature
2|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**222,445**
**-**
**80**
**-**
**-**
**-**
**222,525**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
Restricted
14,250
Restricted
14,250
Restricted
19,513
Unrestricted
17,847
Unrestricted
17,847
Restricted
14,250
Unrestricted
14,250
Unrestricted
11,342
Unrestricted
18,017
Unrestricted
13,966
Unrestricted
11,342
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of approval
06/11/2024| CCXX R2 accounts (SS) 06/11/2024 ## **Blood Bikes Cumbria** Unit 8A Port Road Business Park CARLISLE CA2 7AF ## **Dodd & Co Limited** Chartered Accountants FIFTEEN Rosehill Montgomery Way Rosehill Estate CARLISLE CA1 2RW Ref: JT/LZLB/B1804 ## Dear Sirs This representation letter is provided in connection with your preparation and examination of the financial statements of the charity for the year ended 31 May 2024. 1. We acknowledge as trustees our responsibility for preparing financial statements, in line with charity accounting regulations, and for making accurate representations to you. 2. All accounting records and relevant information have been made available to you for the purpose of your preparation of the accounts and all transactions undertaken by the charity have been properly reflected and recorded in the accounting records or other information provided to you. All other records and related information, including minutes of all trustee and members' meetings, have been made available to you. 3. We acknowledge our responsibility for the design and implementation of appropriate systems of internal control to prevent and detect error and fraud. We confirm that we have disclosed to you the results of our own assessment of the risk of fraud in the charity. 4. There have been no actual or suspected instances of fraud involving trustees, management or employees who have a significant role in internal control or that could have a material effect on the financial statements. We also confirm that we are not aware of any allegations of fraud by former trustees, employees, regulators or others. 5. We confirm that we are not aware of any possible or actual instance of non-compliance with those laws and regulations which provide a legal framework within which the charity conducts its operations. The charity has complied with all aspects of contractual agreements that could have a material effect on the financial statements in the event of non-compliance. 6. The charity has satisfactory title to all assets and there are no liens or encumbrances on the assets. 7. We confirm that we are not aware of any matters of material significance that should be reported to the Charity Commission. 8. We confirm the financial statements are free of material misstatements, including omissions. 9. We confirm that there have been no grants, donations or other income, including those subject to special terms or conditions or received for restricted purposes. We confirm to the best of our knowledge and belief that the above representations are made on the basis of enquiries of management and staff with relevant knowledge and experience and, where appropriate, of inspection of supporting documentation sufficient to satisfy ourselves that we can properly make each of the above representations to you. Signed on behalf of the Board of Trustees: ___________________________________ Trustee: _________________ Date: ___________________________________ Trustee: _________________ Date: