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BATLEY SPORTING CHARITABLE TRUST
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2020
CHARITY REGISTRATION NO. 1158990 (ENGLAND & WALES) COMPANY NO. 09211923 (ENGLAND & WALES)
BATLEY SPORTING CHARITABLE TRUST
YEAR ENDED 30 SEPTEMBER 2020
CONTENTS
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1 Legal and Administrative Information
2&3 Trustees’ Report
- 4 Trustees’ Responsibilities
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- 5 Report of the Independent Examiner
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6 Statement of Financial Activities
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7 Balance Sheet
8 Accounting Conventions and Accounting Policies 9&10 Notes forming part of the Financial Statements
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BATLEY SPORTING CHARITABLE TRUST YEAR ENDED 30 SEPTEMBER 2020
LEGAL AND ADMINISTRATIVE INFORMATION
- Charity Founded:
February 2014
Charity Registered: April 2014
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Charity Incorporated: 10 September 2014 (under the Companies Act 2006)
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Charity Converted: 10 February 2021
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Legal Status: Company in England & Wales Limited by Guarantee until 9 February 2021. Foundation Charity Incorporated Organisation from 10 February 2021.
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Trustees: All served from 1 October 2019 to the date of this report, unless otherwise indicated:
Founding Trustees: Other Trustees: Mr AJ Winner (Chair) Mrs CJ Hinchcliffe Mrs S W Winner Mr G M Lofthouse Mrs K Lofthouse Mirs H M Slater-Wells
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Former Trustees: MrJ Miller MrJR McVeigh (All retired on 1 November 2020)
Rev D Ventress
Registered Office: 8 Priory Way Mirtield West Yorkshire WEF14 9QP
Principal Business Office: c/o Batley Football Club Heritage Road Batley
West Yorkshire WF17 7NZ
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Bankers: National Westminster Bank plc - Oldham Branch
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Independent Examiner: Devshi Chothani c/o DBF Associates Ltd
Chartered Accountants
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South Cheetham Business Centre 10 Park Place
Manchester M4 4EY
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BATLEY SPORTING CHARITABLE TRUST
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YEAR ENDED 30 SEPTEMBER 2020
TRUSTEES' ANNUAL REPORT
Introduction
The trustees present their fourth annual report covering the year ended 30 September 2020.
Constitution
The charity was created by way of a trust deed executed in February 2014 with the two remaining founding trustees indicated on page 1. Subsequently, the charity was incorporated as a company limited by guarantee in England and Wales in September 2014. Finally, the charity was converted to a foundation charitable incoporated organisation (FCIO) in February 2021.
The trustees do not serve for any fixed term.
Objects
Educational charity involving sporting activities within schools and the execution of the two grant-aided projects referred to below.
Public Benefit
This requirement is met, in the view of the trustees, by way of the involvement of schools in the public sector in the various projects supported by the charity. There is no personal benefit whatsoever for any of the trustees arising out of any of the charity's activities.
Trustees
The nine trustees who each served for the entire period are as listed on page 1. All nine trustees took an active part in the charity's projects in the year. However, Mr John Miller, Mr John McVeigh and Rev Derek Ventner all retired from the charity on 1 November 2020. All three retirees were thanked warmly for their service to the charity.
Review of Activities
The charity continued its activities in the year with partnership arrangements with groups of schools in West Yorkshire together with the two grant-aided projects referred to below.
Grants Awarded
During 2017, the charity was successful in bids for specific funding from the National Lottery, being awarded separate three-year grants from two of the National Lottery's funds, the first grant in February 2017 and the second in August 2017. The first project related to the compilation and publication of a history of Batley Football Club from its foundation in 1880 to the present day. The other project related to work being carried out to integrate the white and South Asian communities within the area via the football club and its facilities.
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Financial Review
During the year, the charity raised £46,244 and expended £46,824 on charitable activities in the period, leaving a small deficit of £580 for the year. Within that figure, there was a deficit in respect of the two restricted funds combined of £8,710 leaving a surplus of £8,130 on unrestricted funds to be added to the free reserves.
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BATLEY SPORTING CHARITABLE TRUST
YEAR ENDED 30 SEPTEMBER 2020
TRUSTEES' ANNUAL REPORT
Reserves
The free reserves available for future years are £23,381 made up of the reserves brought forward of £15,251 plus the surplus in the seventh period of the amount identified in previous section.
Reserves Policy
The trustees have set as their free reserves policy a target of £15,000 being the equivalent of two years charitable expenditure.
Risk Management
The charity's main risk relates to funding, in particular having sufficient funds to support an ambitious programme with various school partnerships. Steps are being taken to ensure the appropriate level of funding becomes available.
Future Plans
| These involve extending the number of schools partnerships in year eight and beyond, together with completing the two grant-aided projects referred to above during 2021.
Trustees’ Declaration
In accordance with charity law, as trustees, we certify that:
So far as we are aware, there is no relevant financial information of which the charity's independent examiner is unaware. We have taken all the steps we ought to have taken in order to make ourselves aware of any such information and to establish that the charity's independent examiner is aware of that information.
Independent Examiner
Devshi Chothani, Chartered Accountant, was appointed as the charity's independent examiner in 2015. He has expressed his willingness to continue in that capacity.
Approval of the Report
The report was approved by the trustees on 22 February 2021 and is signed on their behalf by Mr Andrew J Winner (Chair of Trustees).
Andrew J Winner
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BATLEY SPORTING CHARITABLE TRUST YEAR ENDED 30 SEPTEMBER 2020
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The Trustees are required under the Companies Act 2006 and the Charities Act 2011 to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year.
In preparing financial statements giving a true and fair view the Trustees should follow best practice and: |
1) Select suitable accounting policies and apply them consistently
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2) Make judgements and estimates that are reasonable and prudent
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3) State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements.
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4) Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with applicable law and regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for prevention and detection of fraud and irregularities.
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BATLEY SPORTING CHARITABLE TRUST
| |, Devshi Chothani, report on the Financial Statements of the charity for the year ended 30 September | 2019, which are set out on pages 6 and 7 together with the notes on pages 8 to 10. Respective responsibilities of the trustees and the independent examiner
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INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF BATLEY SPORTING CHARITABLE TRUST FOR THE YEAR ENDED 30 SEPTEMBER 2020
The charity’s trustees are responsible for the preparation of the Financial Statements. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility as the Independent Examiner:
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@ to examine the Financial Statements under section 145 of the Charities Act; ® to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and
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@ to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the and a comparison of the Financial Statements presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
in connection with my examination no material matters have come to my attention which gives me cause to believe that, in any material respect, S the accounting records were not kept in accordance with section 130 of the Charities Act; or © the Financial Statements did not accord with the accounting records; or 9 the Financial Statements did not comply with the applicable requirements concerning the form and content of Financial Statements set out in the Charities (Accounts and Reports) Regulations 2008, other than any requirement that the Financial Statements give a "true and fair" view which is not a matter considered as part of an independent examination. | have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 2 ieapci AA ELse — = Date: DEVSHICHOTHAN| —it#w™s Chartered Accountant Director of DBF Associates Ltd 10 Park Place Manchester M4 4EY Page 5
BATLEY SPORTING CHARITABLE TRUST STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 30 SEPTEMBER 2020
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| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| Notes | Funds | Funds | Funds | Funds | |
| al | £ | £ | £ | ||
| INCOMING RESOURCES FROM | |||||
| Charitable Activities | 3 | 3,694 | - | 3,694 | 3,900 |
| OtherSources | 4 | 11,856 | 30,694 | 42,550 | 71,163 |
| TOTAL | 15,550 | 30,694 | 46,244 | 75,063 | |
| RESOURCES EXPENDED ON | |||||
| Raising Funds | 1,005 | - | 1,005 | : | |
| Charitable Activities | 5 | 6,415 | 39,404 | 45,819 | 60,/14 |
| TOTAL | 7,420 | 39,404 | 46,824 | 60,714 | |
| SURPLUS/DEFICIT FORTHEYEAR | 8,130 | -8,/10 | -580 | 14,349 | |
| BALANCE BROUGHTFORWARD | 15,251 | 24,319 | 39,570 | 25.224 | |
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| BALANCE CARRIED FORWARD | 23,381 | 15,609 | 38,990 | 39,570 |
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BATLEY SPORTING CHARITABLE TRUST BALANCE SHEET
AS AT 30 SEPTEMBER 2020
| Notes | 2020 | 2019 | |
|---|---|---|---|
| F | F | ||
| CURRENTASSETS | |||
| Prepayment | 6 | 692 | |
| Cash at bank | 38,298 | 39,670 | |
| Less: Deferred Income | 7 | - | -100 |
| 38,990 | 39,570 | ||
| FUNDS | |||
| Restricted funds | 8 | 15,609 | 24,319 |
| Unrestricted funds | 23,381 | 15,251 | |
| 38,990 | 39,570 |
These financial statements were approved by the trustees on 22 February 2021 and signed on their behalf by: ;
Mr Andrew J Winner (Chair) Mirs Kathryn Lofthouse (Hon Treasurer) Date: 22 February 2021
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BATLEY SPORTING CHARITABLE TRUST
Note 1 Accounting Conventions
NOTES TO THE FINANCIAL STATEMENTS AS AT 30 SEPTEMBER 2020
1.1 BASIS OF PREPARATION
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The Financial Statements have been prepared under the historical cost convention and in accordance with the Charities (Accounts and Reports) Regulations 2008, the Charities Act 2011 and the Charities SORP (FRS 102) - Update Bulletin 2 issued in October 2018.
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1.2 GOING CONCERN CONCEPT
The financial statements have been compiled on the assumption that the charity will be a going concern for at least twelve months from the date of this report. 1.3 SOFA MINOR MODIFICATION The trustees have opted to modify the SOFA slightly by grouping all incoming resources, other than those derived from Charitable Activities, under the generic heading "Other sources’ in order to avoid any potential confusion that could arise from the use of the heading "Donations and Legacies".
Note 2 Accounting Policies
2.1 INCOME
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; a) Voluntary income is received by way of Donations, Sponsorship and Special Events in the Statement of the Financial Activities when received. The value of services provided by volunteers have not been included.
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b) Grants, including any grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are received.
2.2 EXPENDITURE
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a) Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered.
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b) Resources expended are allocated to the particular activity where the cost relates directly to that activity.
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c) The charity's only governance costs were the legal costs associated with the formation of the trust and the incorporation of the company.
2.3 ASSETS
a) Expenditure on fixed assets above £1,000 is capitalised. The charity currently has no fixed assets.
2.4 FUNDS
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a) Unrestricted funds are donations and other incoming resources receivable generated for the objects of the charity without further specified purpose and are thus available as general funds.
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b) Restricted funds are to be used for specific purposes as laid down either in the terms of the individual grant or in the relevant appeal. Expenditure which meets these criteria is charged to
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the appropriate restricted fund.
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BATLEY SPORTING CHARITABLE TRUST NOTES TO THE FINANCIAL STATEMENTS
AS AT 30 SEPTEMBER 2020
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|NOTES|INCOMING|RESOURCES|FROM|CHARITABLE|ACTIVITIES|
|2020|2019|
|Unrestricted|Restricted|Total|Total|
|£|£|f£|£|
|Contributions from|participating schools|3,694|~|3,694|3,900|
|NOTE4|INCOMING|RESOURCES|FROM|OTHER|SOURCES|
|£|F|£|£|
|Donations|25|-|25|1,200|
|Main|sponsor|9,200|-|9,200|6,435|
|Events|income|325|-|325|390|
|Minor|grants|receivable|2,306|~|2,306|-|
|Major|restricted|grants|-|30,694|30,694|63,138|
|TOTAL|11,856|30,694|42,550|71,163|
|NOTE|5|RESOURCES|EXPENDED|ON|CHARITABLE|ACTIVITIES|
|£|£|F|i|
|5.1|DIRECT|COSTS|
|Service|delivery|costs|3,907|34,400|38,309|fc ea|
|Grants|-|880|880|4,309|
|Web|expenses|-|-|-|34|
|Workwear|-|-|-|800|
|Printing|and|stationery|33|257|290|351|
|Sports|equipment|495|636|Last|-|
|Sports|trophies|150|-|150|~|
|Minor equipment|745|z|745|196|
|Insurance|-|506|506|428|
|Book|publication|costs|-|2,500|2,500|-|
|Publicity|costs|-|-|-|235|
|Computer|costs|321|125|446|61|
|Sundry expenses|1|98|a9|191|
|TOTAL|5,651|39,304|44,957|60,135|
|5.2|SUPPORT COSTS|
|£|£|E|E|
|Companies|House|(CH)|fee|13|~|13|13|
|CH|late|filing|penalty|750|-|750|375|
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|TOTAL|763|-|763|388|
|OVERALL TOTAL|6,415|39,424|45,839|60,714|
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BATLEY SPORTING CHARITABLE TRUST NOTES TO THE FINANCIAL STATEMENTS CONTINUED AS AT 30 SEPTEMBER 2020
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2020 2019
£ £
NOTE6 #£=PREPAYMENTS 692 -
NOTE 7 DEFERRED INCOME
Celebratory Dinner Tickets - 100
692 100
NOTE 8 RESTRICTED FUNDS Grants Direct Expenditure
Funds received in Other Service Delivery Other Funds
b/fwd year Income Costs Costs c/fwd
fF £ £ E £ :
Club history fund 14,401 8,530 : 14,000 2,537 6,394
Communities fund 9,918 22,164 - 20,402 2,465 9,215
b 24,319 30,694 ~~ - 34,402 5,002 15,609
NOTE9 #£=AANALYSIS OF NET ASSETS TO FUNDS
Total General History Communities
Funds Fund Fund Fund
£ £ £ £
Prepayment 692 - - 692
Cash at bank 38,298 23,381 6,394 8,523
38,990 23,381 6,394 9,215
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NOTE 10 EMPLOYEES
The charity does not have any employees.
NOTE11 TRUSTEES REMUNERATION AND EXPENSES
None of the trustees received any remuneration or expenses in either the current year or in the previous year.
NOTE12 RELATED PARTY TRANSACTIONS
- There were no transactions in the year between the charity and any of its trustees.
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