||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From**|Period start date|||**T**
**o**|Period end date||| ||01|Septem
ber|2018||31|August|2019| ## Section A Reference and administration details **Charity name** Long Wittenham Pre-School **Other names charity is known by Registered charity number (if any)** 1158950 **Charity's principal address** Village Hall, High Street, Long Wittenham, Oxfordshire **Postcode** OX14 4QH ## **Names of the charity trustees who manage the charity** |**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
1
Sally Durant
2Maria Watkins
01/09/2019 to
01/10/2019
3 Lisa Cumming
01/10/2019
4 Miriam Waites
5 Emily Smout
01/10/2019
6 Caroline Ball
20/02/2020
7 Eliska Pokornả
20/02/2020|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---| ||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **TAR** June 2020 1 **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Trustee selection methods Elected in - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: Long Witteham Pre-School CIO under Charity number 1158950 (Long Wittenham Pre-School) - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The charity works for the public benefit having as its objects the development and education of children and young people in particular by: (1) promoting their care and safety; (2) promoting their education and **Summary of the objects of the** promoting parental involvement; (3) promoting their health and **charity set out in its** wellbeing; (4) providing services to support them and their families and **governing document** carers; (5) providing services to individuals holding membership of the CIO; and (6) furthering the aims of the Pre-school Learning Alliance. **TAR** June 2020 2 **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The charity advances education by supporting and promoting the learning and development of young children. The public benefit is to the children and parents receiving the charity’s services. The objects of the charity are achieved in the ways described below under the various headings. The services are provided to children whatever their race, culture, religion, means or ability. Any parents that are unable to afford the fees can apply to the local authority. As an Ofsted registered childcare provider, the charity receives Government funding to enable all three and four year old children, as well as disadvantaged two year olds, to access free part-time childcare places. Parents are offered flexible hours at the childcare provision to help support their working arrangements so that they can pay for the fees. ▪ _Promoting their care and safety:_ e charity looks after the children and their safety by ensuring that the staffing ratios for the childcare provision that are required by law are adhered to. The setting has a good Ofsted and only takes in the number of children that it is registered with Ofsted to care for. ▪ _Promoting their education and promoting parental involvement:_ is objective is achieved through encouraging parents to be members and trustees of the charity so that they can have their say in how the childcare services are run. ained and qualified early years practitioners work with the children to support them in achieving the early learning goals for each of the seven areas of learning and development within the Early Years Foundation Stage. The opportunities provided are tailored to meet children’s personal learning and development needs in order to help them reach their full potential. ▪ _Promoting their health and wellbeing:_ e provision creates an atmosphere where the children feel at ease and are able to open up to trained and experienced practitioners about issues that concern them. Children are monitored closely to see if there are any underlying problems and they are encouraged to engage with the staff and other children. All children have one on one time with staff. **TAR** June 2020 3 food provided by the provision is healthy and no food that causes common allergies is allowed on the premises. ▪ _Providing services to support them and their families and carers:_ e charity holds regular meetings with parents and, on occasion, holds specialist training where a need is identified. rents/carers and family members are also encouraged to speak to staff about any issues that concern them that may affect their child’s education or development. ▪ _Providing services to individuals holding membership of the CIO:_ e members of the charity may use any of the services offered by the charity which are available to the general public. The charity holds meetings with its members to keep them informed of the progress of the charity and to enable them to have a say in its direction. A regular newsletter is also circulated to the members of the charity, highlighting important information about the charity and its services, as well as other events and happenings in the local community which are related to the charity’s work or aims. ▪ _Furthering the aims of the Pre-school Learning Alliance:_ ▪ The charity maintains membership of the Pre-school Learning Alliance. The charity takes part in meetings, events, conferences and training run by the Pre-school Learning Alliance in the local area, and signposts parents and early years professionals to the support services available through the Preschool Learning Alliance. A representative from the charity participates in the local Sub-Committee meetings and national Annual General Meeting of the Pre-school Learning Alliance. ## **Additional details of objectives and activities (Optional information)** **TAR** June 2020 4 The Pre-School would like to thank members of the wider Long WIttenham village community who supported us with our garden fundraiser, during what would have been the Summer term, we now have a stimulating and safe outdoor space for our children. We would also like to thank the new Long Wittenham Village Hall committee for being so supportive of our September 2020 opening, and You **may choose** to include their ongoing commitment to the Pre-School. further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** June 2020 5 ## **Summary of the main achievements of the charity during the year** 2019/20 has been a difficult and challenging year for the Pre-School, but even under these circumstances the Trustee’s believe a number of achievements have been made, including: - The staff and Trustees handling of the COVID-19 crisis was critical to the Pre-School’s longevity; responding to changing policies, working with parents/careers to discuss concerns and navigating the unknown, were all approached and handled by the team in a positive and professional manner. - Throughout the summer holidays, both staff and Trustees worked tirelessly to ensure the Pre-School was COVID secure and ready for the September 2020 opening. - Despite the Pre-School being closed and our community in lockdown, the Trustees organised a hugely successful fundraising campaign to revamp the garden/outdoor space. - The development of a productive working relationship with the new Village Hall Committee, with our Office Manager/Bursar taking on additional responsibilities to support the new Committee and work with them to resolve mutual issues quickly. - Our Pre-School Manager is now fully embedded and we have received positive feedback from parents/carers on her approach. **TAR** June 2020 6 ## **Section E Financial review** ## **Brief statement of the** **charity’s policy on reserves** Our policy is to set aside funds for special purposes or as reserves against future expenditure. We hold a reserves fund to cover any costs incurred due to the Pre-School closure. **Details of any funds materially in deficit** We have no deficit. ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. The current Trustees were voted in at the AGM in October 2019, prior to this decisions about fees, salaries and other operational costs had already been agreed for the year. Upon appointment the new Trustees conducted an audit of Pre-School finances and quickly identified we were running at a deficit. A recovery plan was agreed at the February 2020 Trustee meeting, whereby fees were to be raised the following year (so that they would be reflective of our operational costs), the implementation of a more efficient staffing rotas and the identification of a number of other areas for smaller cost savings. The recovery plan was introduced at the start of the Spring Term, however due to the COVID-19 pandemic, in March 2020 the Government announced the closure of our setting. After surveying our parents/careers, the difficult decision to remain closed for the rest of the academic year was made.This resulted in a significant impact in our income as we did not receive any income from fee paying children which accounts for approx a 3rd of our income. From April 2020 we took the decision to furlough our team, with the exception of the Manager and Office Manager/Bursar, however as we continued to claim our Government grant for the hours funded children would have attended the setting were only entitled to reclaim c.33% of their salary costs rather than the full 80%. The Pre-School is in significant credit with HMRC for overpayments in relation to Statutory Maternity Pay, these monies will be reclaimed during the course of the 2020/21 year. Approx £5K of these payments should have been reclaimed in the previous year, which would have off-set our loss slight. It is with regret that we are reporting such a loss this financial year. However, the Trustees believe they have identified and have worked to address the reasons behind the loss for factors which we can control. ## **Section F Other optional information** **TAR** June 2020 7 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Caroline Ball
Full name(s) Lisa Cumming
Position (eg Secretary, Chair, etc) Chair Treasurer
Date
13/06/2020
**----- End of picture text -----**
**TAR** June 2020 8 ## **LONG WITTENHAM PRE SCHOOL INCOME AND EXPENDITURE 01/09/19 - 31/08/20** **----- Start of picture text -----**
Category Description 01/09/19 - 31/08/20
INCOME
Bank Interest £90.38
Refunds and credits £153.66
Returned Deposit Cheque
Donations £152.00
TOTAL Donations £396.04
Fees:
Fees £11,833.23
Grant Oxon CC £40,912.93
Fees / Other income receivable
TOTAL Fees £52,746.16
Fundraising:
Snack Money (Voluntary Contribution) £312.00
Easy Fundraising £18.77
Christmas Fayre, Raffle & Disco £753.60
Fun Run & Picnic £167.00
TOTAL Fundraising £1,251.37
Grant (Coronavirus Job Retention Scheme) £1,633.68
TOTAL Grants £1,633.68
TOTAL INCOME £56,027.25
EXPENSES
Administration (Admin Angels) £695.00
Advertising £0.00
Activities
Lambing £0.00
TOTAL Activity Expenses £0.00
Equipment - non-depreciating
Equipment Depreciation £984.38
Fundraising Expenses:
Christmas Fayre, Raffle & Disco £240.00
Fun Run & Picnic
TOTAL Fundraising Expenses £240.00
Gifts
Christmas Presents £42.00
Leaving Presents - Children £145.92
Leaving Present - Staff £22.98
Gifts - other £19.08
TOTAL Gifts £229.98
Grant repayment £0.00
Insurance / Registration £681.62
Rent Premises £3,120.37
Resources £2,140.53
Salaries inc Tax/NI £53,824.06
Snack £443.45
Stationary & postage £139.22
Supplies £295.04
Utilities (telephone, internet & waste collection) £1,196.66
Uniform £48.90
Training £610.00
Contingency £0.00
Entertainment (staff leaving dos, children's halloween & christmas celebrations) £130.15
Misc £158.57
TOTAL EXPENSES £64,937.93
TOTAL INCOME - EXPENSES (£8,910.68)
**----- End of picture text -----**
## **LONG WITTENHAM PRE SCHOOL BALANCE SHEET AS AT 31 AUGUST 2020** |**Fixed Assets**
Other
ipads
Playground equipment
Display boards and wooden planter
Large Display Board
**Total Fixed Assets**
**Current Assets**
Cash
Bank - Current Account Lloyds TSB
Fundraising Bus Instant Access Account
Bus Instant Access Account with interest
Reserves fund
Debtors
PAYE/NI
**Total Current Assets**
**TOTAL Assets**
less
**Current Liabilities**
Creditors
**Total Liabilities**
**Total Net Assets**
**Represented by:**
Accummulated reserves balance as at 31 August 2019
Result for the Year
Carried forward reserves for next year
**Special Reserve Fund (New Building Account) - COIF Charities Deposit Account**
Balance at 31st August 2019
Interest added
Balance as at 31st August 2020|£151.72
£283.83
£1,362.96
£264.38
£47.54
**£2,110.43**
£461.54
£6,147.63
£16,025.34
£15,844.21
£38,478.72
£5,264.05
**£43,742.77**
**£45,853.20**
£0.00
**£0.00**
**£45,853.20**
**£54,763.88**
£8,910.68
**£45,853.20**
£14,624.74
£117.29
£14,749.77| |---|---| ## **Examiner's Report** I have examined the above Balance Sheet dated 31st August 2020 and the attached Statement of Income and Expenditure for the year to 31st August 2020. From the books, vouchers and information given to me, I believe that the Statement of Income and Expenditure shows a fair view of the profit for that year and that the Balance Sheet gives a fair representation of the financial position of Long Wittenham Pre-school as at 31st August 2020. **08/05/2021** **MATTHEW PAUL WYATT F.C.A** ## **Notes to Accounts** Fixed assets: Other Large display board Playground equipment Ipads Depreciates £13.58 per year i Depreciates £55.92 per year i Depreciates £757.20 per year Depreciates £157.68 per year inc yr of purchase (2016) inc yr of purchase (2016) r inc yr of purchase (2016) r inc yr of purchase (2016) CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Soction A Independent Examinerfs Report Roport to the tru8te081 m8mber8 of LorrfJ Witlenham Pre S(*0 On accounts for the yèar ended 31108Q020 Charity no lil any) 115899) Set out on pag89 I rqM)rt to the trustees rny exarninats'on of the acc(xJnts of the aVe charity Inhe Tnjsl") for the year ended 3110812020 Ro8pon8ibiliti88 and basis A8 the tharity's trust*s. you are responsitk for the preparation of the of rgport acwunls in lI)Id(INCe Yh the ityuiiements of the Chaiities A 2011 1.the Act.). I rwDrt in rebpeLI uf my ex¢lmin